PT.

SUMIKO LEADFRAME BINTAN

TITLE:

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JOB DESCRIPTION FOR PURCHASING CLERK

URAIAN PEKERJAAN UNTUK CLERK PEMBELIAN

REV:

A.F05

HISTORY SHEET
DATE OF ISSUED

REV#

CN#

WRITTEN BY

CHANGES

May 11, 2000

Stefan Tjiadarma

Sept 05, 2004

Ellya

To
add
in
qualification
requirement for Minimal Formal
Educational
background
of
Senior High School with related
experience for at least 1 year.
To add in Honest & Mature as
personal attribute requirement.
To add responsibility for
Purchasing clerk to do. Supplier
Delivery performance recording
& filing.

Dec 14, 2004

Ellya

Complete review. Remain and no

change the content.

July 25, 2005

Ellya

Complete review. Remain and no

change the content.

June 20, 2006

Ellya

Complete review. Remain and no

change the content.

May 23, 2007

Ellya

Standardization Job Description

format
from
QA/DCC/04
to
ADM/HRS/14 refers to HRS-011.

March 28, 2008

Faridah

Complete review. Remain and no

change the content.

Original Release.

THIS DOCUMENT CONTAINS PROPRIETARY INFORMATION OF SLB AND SHALL NOT BE PUBLISHED, REPRODUCED,
COPIED OR USED FOR ANY PURPOSE EXCEPT AS EXPRESSLY PERMITTED OR DIRECTED BY SLB

PRINTED VERSION IS UNCONTROLLED UNLESS STAMPED CONTROLLED COPY IN RED BY SLB DCC
QA/DCC/02/REV 2

PT. SUMIKO LEADFRAME BINTAN

Title:
JOB DESCRIPTION FOR PURCHASING
CLERK
URAIAN PEKERJAAN UNTUK
PURCHASING CLERK

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A. GENERAL
A. UMUM

JOB TITLE
JABATAN

:
:

PURCHASING CLERK
PURCHASING CLERK

DEPT/SECTION
DEPT./BAGIAN

:
:

ADMIN & HR/PURCHASING

ADMIN & HR/PURCHASING

REPORTS TO
MELAPOR KE

:
:

PURCHASING SUPERVISOR
PURCHASING SUPERVISOR

SUPERVISES OF
MENGAWASI

:
:

NIL
TIDAK ADA

THE PURPOSE OF THE POST :

TUJUAN PEKERJAAN :

To assist Purchasing Supervisor in preparing, checking, order proceeding,

recording & maintaining all the purchasing record.
Membantu Purchasing Supervisor dalam hal menyiapkan, memeriksa,
melaksanakan pemesanan, mencatat dan memelihara semua arsip pembelian.

MAIN RESPONSIBILITY :
TANGGUNGJAWAB UTAMA :

To ensure the completeness of all receiving order slip (i.e. description,

quantity and signatory) and requester using the latest revision of the form
(O/S, P/O, F/A form).
Memastikan semua order slip yang diterima telah dilengkapi dengan dokumen
pendukung yang jelas (antara lain deskripsi barang/jasa, jumlah dan tanda
tangan), dan memastikan bahwa pemesan menggunakan formulir edisi terbaru
(O/S, P/O, F/A formulir).

ADM/HRS/14 Rev 0

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JOB DESCRIPTION FOR PURCHASING
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URAIAN PEKERJAAN UNTUK
PURCHASING CLERK

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Ensure that all the order status on the Sun-B system is the latest actual
status from each order, maintaining delivery performance record for all
main supplier using the standard format and preparing support document
required by accounting side for payment purpose.
Memastikan status pesanan yang ada di sistem Sun-B adalah status
sebenarnya dari setiap pesanan, memantau catatan kinerja pengiriman semua
pemasok utama dengan menggunakan format yang baku dan meyiapkan
dokumen-dokumen yang diminta oleh bagian pembukuan untuk tujuan
pembayaran.

THE DETAIL OF JOB ACTIVITIES :

RINCIAN LINGKUP AKTIVITAS PEKERJAAN

To receive order slip from requester, checking the completeness of it,

submitting to Purchasing Supervisor and Purchasing Manager for
supplier and pricing approval.
Menerima order slip dari pengguna, memeriksa kelengkapan keterangannya,
menyerahkan ke Purchasing Supervisor dan Purchasing Manager untuk
persetujuan tentang pemasok dan harga.

To input data into Sun-B system (software which integrated with the
accountancy) base on the data stated on the approved order slip from
Purchasing Supervisor.
Memasukkan data ke sistem Sun-B (perangkat lunak yang berhubungan
dengan pembukuan) berdasarkan data yang ada pada order slip yang telah
disetujui oleh Purchasing Supervisor.

To assist Purchasing Supervisor to follow up all order released to

supplier in order to meet with the delivery-committed date and inform to
requester for any changes/delay shipment.
Membantu Purchasing Supervisor dalam menindaklanjuti semua pesanan yang
sudah dikeluarkan ke pemasok agar supaya dapat dikirim tepat waktu dan
memberitahu pengguna jika ada perubahan/keterlambatan pengiriman.

To receive, check and sign the invoice & the goods receiving report of the
received goods which submitted by store man.
Menerima, memeriksa dan menandatangani invoice dan laporan penerimaan
barang dari barang yang diterima yang diserahkan oleh bagian gudang.

ADM/HRS/14 Rev 0

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Title:
JOB DESCRIPTION FOR PURCHASING
CLERK
URAIAN PEKERJAAN UNTUK
PURCHASING CLERK

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To input data into Sun-B system upon receiving and invoicing of order.
Memasukkan data ke dalam sistem Sun-B ketika menerima barang dan invoice
pesanan.

To do cross checking between actual invoice against the data generated

from Sun-B system on end of every month.
Melakukan pemeriksaan ulang antara invoice yang diterima dengan data yang
dikeluarkan dari sistem Sun-B pada setiap akhir bulan.

To summarize all the suppliers invoices and reported to Finance Manager

on end of every month.
Meringkaskan invoice dari semua pemasok dan melaporkannya ke Manager
Keuangan pada setiap akhir bulan

To complete all the invoices with the support document required

submitted to Accounting Staff for payment purpose.
Melengkapi semua invoice dengan dokumen pendukung yang dibutuhkan,
menyerahkannya ke bagian pembukuan untuk tujuan persiapan pembayaran.

To record into the standard form all the suppliers delivery performance
categorized their performance and reported to Purchasing Supervisor for
further action. Maintaining all the purchasing record into a proper filling
system.
Mencatat kedalam formulir standar kinerja dari ketepatan pengiriman pemasok,
mengkategorikan kinerja mereka dan melaporkannya kepada Purchasing
Supervisor untuk tindakan selanjutnya.

===============================================================

B. WORKING RELATIONSHIP
B. HUBUNGAN KERJA
THE QUALITY OF WORKING RELATIONSHIP :
KUALITAS HUBUNGAN KERJA :

Regular in term of purchasing commodity or services.

Umum, dalam hal pengadaan barang atau jasa.

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JOB DESCRIPTION FOR PURCHASING
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URAIAN PEKERJAAN UNTUK
PURCHASING CLERK

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THE MODE OF WORKING RELATIONSHIP :

MODEL & SIFAT HUBUNGAN KERJA :

Internal, in relation with the requester and external in relation with

Suppliers.
Internal, dalam hal hubungan dengan pengguna dan eksternal dalam hal
hubungannya dengan penyedia.

THE REASON FOR WORKING RELATIONSHIP :

ALASAN / MAKSUD DILAKUKANNYA HUBUNGAN KERJA :

Internal communication
Communication between purchaser and requester to ensure the
compliance of purchased product.
Komunikasi Internal
Komunikasi antara purchaser dan pengguna untuk memastikan kecocokan
barang yang dibeli.

External communication
Communication between purchaser and suppliers in order to achieve the
quality compliance, the most competitive price and on time delivery of
purchased product.
Komunikasi Ekternal
Komunikasi antara purchaser dan pemasok agar supaya kecocokan mutu,
harga yang bersaing dan ketepatan pengiriman barang yang dibeli dapat
dicapai.

=============================================================

C. REQUIREMENT
C. PERSYARATAN
EDUCATIONAL BACKGROUND :
LATAR BELAKANG PENDIDIKAN FORMAL :

Minimum formal educational background of Senior High School.

Minimum berpendidikan Sekolah Menengah Atas.

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WORKING EXPERIENCE :
PENGALAMAN KERJA :

Min one (1) year of purchasing experience in manufacturing environment.

Minimal satu (1) tahun pengalaman kerja pada bagian purchasing di lingkungan
manufaktur.

SPECIAL QUALIFICATION :
KUALIFIKASI KHUSUS :

Have knowledge of basic concept of purchasing system.

Mempunyai pengetahuan tentang konsep dasar dari sistem pembelian.

Computer literacy plus a good working knowledge of computer system.

Memiliki pengetahuan komputer serta dapat bekerja dengan sistem komputer.

Fluency in oral and written English.

Mahir dalam bahasa Inggris baik lisan maupun tulisan.

SKILL & PERSONAL ATRIBUTES :

KETERAMPILAN & CIRI KEPRIBADIAN DIRI

Able to work under pressure.

Dapat bekerja di bawah tekanan.

Hard working.
Pekerja keras.

Honest and mature enough.

Jujur dan bersikap dewasa.

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JOB DESCRIPTION FOR PURCHASING
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URAIAN PEKERJAAN UNTUK
PURCHASING CLERK

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THE AUTHORITY :
KEWENANGAN :

With assisting by Purchasing Supervisor, purchasing clerk has an

authority to select, decide or disqualify the suppliers of Stationery,
Dormitory accessories, cleaning item & toiletries base on approved
documented criteria and procedure.
Dengan dibantu oleh Purchasing Supervisor, purchasing clerk berhak untuk
menyeleksi, memilih atau mendiskualifikasi pemasok untuk alat tulis,
perlengkapan dormitori, barang-barang untuk kebersihan dan perlengkapan
lainnya sesuai dengan kriteria dan prosedur yang berlaku.

=============================================================
PLACE & DATE OF ISSUANCE :
TEMPAT & WAKTU DIKELUARKANNYA :

Lobam,
Lobam,

=============================================================

Signed by,

Approved by,

(Job holder)

(Direct Supervisor)

Checked by,

( HOD )

Endorsed by,

( HR/Admin Manager )

=============================================================

ADM/HRS/14 Rev 0