Roles and Responsibilities: Project Engineers ad Project Inspector

Introduction

An effective management of a construction operation can only be

achieved through a well-coordinated team effort;

Project Engineers and Project Inspectors are vital members of the team;
and

Project Engineers and Project Inspectors are considered as the eyes and
ears of the Department.

Project Engineers

In charge of the overall planning and control of the project

Ensure that materials and workmanship are at all times in accordance with

plans and specifications

Ensure that inspections and tests are carried out promptly and timely
Witnesses critical activities of the project
Check and verify physical and financial status of the project
Check and verify statement of work accomplished
Approve concrete pouring permit
Issue work suspension orders and other site instructions
Prepare proposed change order, extra work order or supplemental work

agreement
Maintain and/or update field documentation
Resolve problems encountered in the implementation of the project
Coordinate with the concerned coordinating offices in the project

implementation
Responsible for all communications with the implementing office
Supervises the project inspector
Submit monthly physical and financial report

Project Inspectors

Responsible

deficiencies in the work

Assist the PE in the overall direction and supervision of the field operation
Must be thoroughly familiar with the contract documents
Ensure that the works being inspected are in accordance with the plans

for

and specifications

protecting

the

department

against

defects

and

Witnesses critical activities of the project

Notify the PE in case there are deviations from the approved plans and

specifications
Should stand behind any decision made on issues concerning the

contractors work
Conduct and monitor daily activities including weather conditions and

maintain a logbook to record such activities

Updates the Project Inspectors Daily Report (IDR)
Responsibility to be alert and observant
Prepares and submit statement of work accomplished
Be familiar with the construction schedule
Prepare and submit physical/financial status to the PE
Anticipates and resolve problems to maintain work progress
Conduct inspections and tests promptly and timely
Carry out instructions/orders of the Project Engineer

Limits of Assignment of DPWH Engineers

Only accredited Project Engineer (PE) and Project Inspector (PI) (as per
DO. No. 08, Series of 2013) shall be assigned to supervise the project in
accordance with the following limitations:

Classification

Limit of Assignment

Project Engineer No Limit

III
Project Engineer Projects being implemented simultaneously do not
II
exceed P100M in cost
Project Engineer Projects being implemented simultaneously do not
I
Project Inspector

exceed P20M in cost

Assist the Project Engineer III or II in the implementation

II
Project Inspector

of assigned projects
Assist the Project Engineer I in the implementation of

assigned projects

Sample Project Logbook

Sample Concrete Pouring Permit:

Sample Site Instrustion

Sample Work/Inspection Request

Field Documentation and Monitoring

Log Book

Construction Logbook
Page Number
Name of Project/Location
Date/Day
Weather (AM and PM)
Manpower
Equipment
Project Activities with details
Visitors
Remarks (Issues/Problems/Actions Taken)
Signature of DPWH personnel (construction)
Noted by the contractors representative

Sample:

Materials Logbook
Page Number
Name of Project/Location
Date/Day
Weather (AM and PM)
Project Activities with details
Quality Control Activities with details
Materials Delivered on Site
Visitors
Remarks (Issues/Problems/Actions Taken)
Signature of DPWH personnel (quality control)
Noted by the contractors representative

Sample

Status Report:

Date of the report

Implementing Office
Project Description
Name of Project/Location
Contractual Data
Contract Status/Accomplishment
Manpower on-site
Equipment on-site
Project Update
Activities for the month/week
Issues and Problems Encountered
Recommendations & Actions Taken
Remarks
Duly signed as: Prepared by, Checked by, Submitted by

Sample

Weather Chart

Name of Project/Location
Date / Month / Year
Provide with Legend
Duly signed by the PE

Sample:

COMMUNICATIONS

Addressed to the Concerned Authority/Office

Duly received by the concerned office personnel/representative
Copy furnish concerned offices/authority, if necessary

Site Instruction
Addressed to the Concerned Authority/Office
Duly received by the concerned office personnel/representative
Copy furnish concerned offices/authority, if necessary

SHOP DRAWINGS
labelled/name of project
duly signed by the
authority who gave
instruction/s.

PROGRESS PHOTOGRAPHS
labelled/name of project, caption and date

Project Documentation in Construction

What is Documentation?
It serves as a memory of the project

 It is the ONLY CONTEMPORANEOUS RECORD of what is actually

happening at any given time during the course of the project.
It provides a permanent record which allows the detailed reconstruction,
review and analysis of events and actions of the projects
It is a foundation on which all proposals, disputes or claims are built
Stages of Documentation
1. Pre-construction documentation
o Takes place or is used in planning a construction project before the
actual construction begins. This is often referred to as preconstruction
or precon.
Detailed Engineering Design (DED), including the preparation of
Program of Works (POW), Approved Budget for the Contract
(ABC), bidding documents
Pre-Procurement Conference with minutes
Project Procurement Management Plan (PPMP) and Annual

Procurement Plan (APP)

Advertisement/Posting of Invitation to Bid
Issuance of Bid Documents
Pre-Bid Conference with minutes
Receipt and Opening of Bids
Evaluation of Bids
Post Qualification
Resolution of Award/Notice of Award
Contract Bonds/Plans/Work Schedule, etc
Contract Agreement
Notice to Proceed (NTP)
Submission to COA for contract review

2. Project imlementation documentation

- Takes place during the actual project execution
Project Management Forms
Project Daily Log, Site Instruction, Weather Chart,
Monthly Status Report (Field Reports), Quality Control
Program, Monthly Time Suspension Report, Suspension/
Resume Order, Variation Order, Itemized Cost of
Revision (ICR), Payment/Billing, Statement of Work
Accomplished

 Job Control Forms

Test/Regular Pile Data, Pile Driving Log, Bored Pile
Drilling Log/Pouring Data, Work Request, Bar Cutting
List/Diagram, Concrete Pouring Permit
Certificate of Job Acceptance, Acceptance Forms, Testing

Forms
Contract Changes/Amendments
Contract Drawings and Revisions
Correspondence/Communication (External)
Memoranda (Internal)
Agenda/Minutes of the Meeting
Project Photographs (taken before, during and after)
Color-coded Straight-Line Diagram
Emails
Any other electronic job related documents

3. Final/complete documentation
- Takes place upon the completion of the construction project
As-Built
Plans
(with
Back-Up

Quantity

Calculations/Computations)
Project Punch Listings prior to project inspection
Final Inspection for Completion and Rectification/Correction
Works After Final Inspection
Certificate of Completion
Final Inspection for Acceptance

(after

year)

and

Rectification/Correction Works after Final Acceptance Inspection

Certificate of Final Acceptance
COA Final Inspection Report
Clearances
Equipment/apparatus, materials or supplies to be turned over
Final Payment/Billing

Importance of Project Documentation

For future project documentation references.
Gives past information for projects lifecycle review.

 Gives project history from design conceptualization, construction and

maintenance stages until rehabilitation/repair occurs.
Old data/information if used collectively will provide initial information
(Example; 1.) Water Supply Project-to determine the previously probable
depth of water bearing strata; 2.) Bridge Project-to determine the previous
result of pile driving data).
Basis for project cost comparison.

Attitude/Discipline in Project Documentation

Committed to the assigned responsibility
Responsible and accountable engineers
Proactive
Exhibit good leadership by example
Be optimistic/positive thinker
Patience and perseverance in dealing with clients/stakeholders
Development/improvement oriented
Compassionate toward others