Beruflich Dokumente
Kultur Dokumente
JOURNAL VOUCHER
ACTUALS
Source
JV
Transaction Type
(I)
Account
Fund
Dept ID (Org)
* Program
* Project / Grant
(PG)
Charge (Dr.)
Credit (Cr)
Total Charges
* Reference
Total Credits
OTHER INFORMATION
Direct Queries To
Phone
Department
Print Name
Date (mm/dd/yyyy)
Room No.
Building
AUTHORIZATION
Authorization Signature
DATA ENTRY
USE ONLY
Journal ID #
Entered By
Description
Unit Price
Total
Purchased From
Book Store
I.T. Services
Food Services
Media Services
Other
Check when
complete
Description explains the entry. For salary transfers include: faculty/staff members name; their employee ID #;
2 period being transferred; why transfer is required
3 Attach backup to support the entry. Examples include invoice copies, FMS transaction details, agreements
4
5
6
7
Complete chartfield coding including speedchart, account number, project/grant (PG), ensure total Debits equal
total Credits
Source of JV is provided (see below for more information)
Contact information is complete: contact name, telephone number and full department name
JV is authorized by a signing authority of the PG being charged (debited)
FORM INFORMATION
Purpose
record the purchase or sale of goods or services from one department to another department
Field Name
Source
Identifies who deposits cash and fills in form, where form is filed, and who enters data into FMS. The three codes are:
M - User department originates form. Form is sent to Financial Services for data entry and filing.
D - User department originates form, enters data and files form.
F - Financial Services originates form, enters data, and files form.
SpeedChart
A unique code which defines a Fund/DeptID/PG combination specific to this transaction. For speedchart listings, within FMS nQuery go to Chartfields/SpeedChart.
Account
Describes the type of asset, liability, revenue or expense to be charged or credited. (eg. Accounts Receivable, Taxes Payable, Food Sales, Salary Expense etc.)
ID/
Project/Gran
t
Required fields which specify the cost centre being charged or credited
Program
Optional field used by some departments
Reference
Optional user-identified description to assist user department in tracking this transaction (to a maximum of 8 characters).
AuthorizationSignature of the individual who has signing authority for the PG being charged (debited).
Additional information can be found on the Finance website: http://www.finance.ubc.ca/fmisw.cfm