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Trinetra Wireless

GPS Vehicle Tracking & Fleet Management Solutions

Mr. Selvam
M/s. Kumbakonam Central Co-operative Bank
TSR Big Street, Kumbakonam -612001,
Mail: kumbaccb1@gmail.com

Proposal Document

Version 1.0
Date: 10-09-2016

CC/CH/16-17/014

Trinetra Wireless Pvt Ltd

info@trinetrawireless.com

1144 Trichy Road


Coimbaore 641045,
Tamil Nadu, India

605, Black Oak Crescent,


Waterloo, Ontario N2V 1A4,
Canada

PO Box 6488
Dubai
UAE

Tel: +1 416 907 6798


Mobile: +1 647 204 5563

Tel: +971 50 1885785

Tel: +91 422 3192939


Mobile: +91 936 1663948

M/S. Kumbakonam
Proposal Document

Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Table of Contents

1.

Product Overview ................................................................................... 3

2.

Proposed Solution ................................................................................. 3

3.

System Architecture .............................................................................. 4

4.

Key Modules & Features ........................................................................ 5

5.

Product Hardware Device and Software (SaaS) Costing .................. 11

6.

Benefits and Conclusion ..................................................................... 12

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M/S. Kumbakonam

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Proposal Document

Trinetra Wireless Pvt Ltd


GPS Vehicle Tracking & Fleet Management

Product Overview

Trinetra uses industry leading web technologies and cutting-edge hardware design to bring you the
highest quality of GPS Vehicle Tracking and Fleet Management Solutions.

Trinetra Wireless is an innovative technology company with proven domain expertise, an advanced
hardware design centre in Canada, a world-class embedded engineering and software development
centre in India. With sales offices in 8+ global locations, we also work in partnership with channel
partners and system integrators world-wide to provide quality solutions to our clients.
More information on Trinetra is available at www.trinetrawireless.com

Trinetra offers unique advantages such as:

An integrated offering of GPS hardware and software

A fully hosted solution requiring no software installation

Real Time Position Information

Sensor Integration

Two-way communication process

Geozones & Custom Landmarks

Alerts via Email & SMS

Graphical Dashboard

Extensive Reports

Proposed Solution
The scope of the proposed solution for your GPS Vehicle Tracking and Fleet Management is an
integrated solution of Trinetra Hardware & web-based Software containing the following:

User Friendly Dashboard

Monitor

History

Alerts

Landmarks

Geozones

Configuration

Preferences

Extensive Reports

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M/S. Kumbakonam
Proposal Document

Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

System Architecture

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M/S. Kumbakonam

Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Key Modules & Features


Trinetra Hardware Details
Key Features

Position and sensor information in real-time

Speed, Idling, acceleration and braking events

Support for custom Geozones and Landmarks

Odometer Calculation

Engine Hours Calculation

Main Battery Voltage Sensing of the Vehicle

Communication Methodologies

Two-way communication via GPRS network

Over-the-air Programming for remote update of System Firmware (i.e. software of device
installed in vehicle)

Device Attributes

Device is GPS equipped with position accuracy of 10 m

Non volatile data storage of 2 Megabytes

Sleep mode with current draw of less than 1.5 mA

Reliable Protection

Tamper Detection

Transient protection on inputs

GPS Antenna Cut and Short Detection

Power supply surge and reverse polarity protection

* A scalable design that has support for future requirements and upgrades such as:

A total of 8 inputs 8 digital + 2 analog

A total of 8 outputs

Optional Panic button functionality

Optional Driver identification feature

Optional Mobile Data Terminal provision

Optional Temperature monitoring functionality

Optional RFID integration

Optional Vehicle immobilization feature

Optional internal backup battery provision

* The items under scalable design are not included in the scope of the current quote
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Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Trinetra Software Feature Details Web-based anytime, anywhere


User Friendly Dashboard

Provides summarized fleet data in easy-to-understand charts and graphs

The user can view reporting in the form of both graphs and data grids on full screen

Option for viewing the top ranked data

Option to export the summarized data along with the chart in PDF and Excel

Option to view the full screen dashboard

Users can view latest releases / news and fleet management tips will also be available

Monitor

Acts as a web-based monitoring center with Digital Maps for the entire fleet of vehicles

Displays the warning and critical alerts generated in the last 24 hours with status
indication

Lists the vehicles of the selected fleet with the latest position and status information

Option to export the listed data to PDF, Word, Excel and CSV

Full screen view to view the list of the vehicle status in the selected fleet

User can map the position of the selected vehicles by selecting it

Landmark can be added directly from the map with notifications

Advanced search function to help the user to search vehicles

User can also send commands by clicking on the vehicle

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Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document
History

View the entire trip of the vehicle for the specified duration on the map with current
position

Provides the information of point that is plotted in the map when the cursor is placed over
it.

Different icons will be shown in Map to indicate different status of vehicle

Commands can be sent from History screen

Specific messages can be filtered easily using textbox preference search

Customize the poly line style for plotting, add a custom landmark

Lists various trip information like physical location, date and time, speed, message
details, direction of travel in the grid along with the commands sent to the vehicle & its
related details

Provides additional information like sensor status, geo location, odometer reading etc.

Option to export the listed data to PDF, Excel, Word and CSV

Provides the list of alerts generated.

Provides an option to acknowledge or close the selected alerts. Bulk acknowledgement /

Alerts

close of alarms is possible

Search for the alerts generated based on the fleet, vehicle, severity, status, duration and
the user who have acknowledged and/or closed the alert.

The list of alerts has the details like Status of Alert (Pending / Acknowledged / Closed),
Vehicle Name, Date / time, Severity, Details, Physical location and Acknowledgement or
Closed with related user details

Option to export the listed data to PDF, Excel, Word and CSV

Landmarks

Create and manage custom landmarks by Street Address or by Geo location

The landmarks can be categorized based on the users requirement.

When the vehicle reaches a particular landmark instead of the street address or physical
location the landmark will be displayed in the vehicle trip history

Set list of users to whom the notification related to the landmark has to be given

Trigger notifications to relevant users on events like the ignition is on / off at the landmark

Geozones

Create and manage rectangular or polygon geozone using this module

Draw the geozone based on the requirement in the map provide in this module

Geozones can be categorized based on the user requirement

The user can set the below options:


o

Severity levels

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Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Direction for which the vehicle has to trigger the message (None / In / Out / Both)

List of users to whom the notification related to the geozone has to be given.

Assignment can be done such that the vehicles will trigger a message to the list of
authorized users when it enters or exits the geozone based on the settings

Configuration

A user friendly configuration panel allows you to manage your fleet based on user
privileges.
o

User Management

Create and manage users for this application

User group management

Privilege settings for each user

Fleet Management

Created and manage the various fleets in the organization

Vehicle and users to the fleet can be assigned or unassigned

Vehicle Management

Manage vehicle make and model

Create and manage the various vehicles in the organization

Setup severity for messages triggered due to the vehicle sensor alarms

List the various outputs that can be controlled by the application for vehicles

Scheduling of Commands

Create and manage the scheduling of commands to devices

View the history for all scheduled commands

Reports

Provides various extensive reports based on the criteria specified


o

Fleet

Vehicle

Duration

Advanced Filters based on the report types

Below are types of reports available relevant to the report categories


o

Standard Report

Trip Summary Provides the summarized information of each trip such as


date and time, address of the start and end of the trip, duration, distance
traveled, stop time and idling time.

Trip Details Provides the details of each and every trip with the message
details. It also provides a summary of the trip history at the end of each trip.

Alarms Gives various alerts generated, its status along with respective
summary.

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M/S. Kumbakonam

Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Violations Provides the user the details of the violations that have been
generated with details of the violation and summary.

Geozone Activities The user can get the detailed report of the geozone
activities of the vehicles

Idling Provides the information about the number of trips by the vehicle,
ignition on, idling duration and percentage of idling.

Landmark Activity - Provides the details of vehicles trips between the


selected landmarks with details on distance traveled, idling time, the
maximum speed and different landmarks visited in between the trip.

Vehicle Utilization

Fleet Utilization Summary provides a snapshot of how the vehicles of the


organization have been effectively utilized during the specified period, helping
in quick decision-making on restructuring the fleets.

Weekly Fleet Utilization Report - Shows how the fleet vehicles have been
utilized, with the details like Utilization Details, Distance Traveled Details,
Running Duration Details and Trip Details.

Fleet Idling Summary - provides details like number of idling instances in the
selected duration, total idling time in the selected duration, the maximum and
the average idling time, percentage of idling, total time the vehicle was
actually running, number of trips and the distance covered by the vehicle

Others
Temperature - Temperature report displays information on the different
stages of Temperature level within selected duration.

Features

The reports provide a summary of the data and graphical charts will be
available wherever applicable

The information shown in the report can be hidden

The sorting of the information can be customized

Option to export the report data to PDF and Word

Option to schedule reports will be available

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Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document
Trinetra Mobile App

Allows users to identify the vehicle locations on the move.

Dashboard, Monitor, History and Alarms modules are available on the app.

View Dashboard data both in charts and in data grid with different time filters

View the current location of vehicles and historical locations as well

Access data in pre-defined time frames or for a whole day.

Ability to export the contents of the grid.

Options to share the exported content via mail and Bluetooth.

Option to receive notifications on the upgrades done to the app and web portal.

Available in both Android and iOS platforms.

Preferences

Allows the logged in user to manage his / her preferences such as:
o

Time zone Based on the selected time zone, the date and time will be displayed in
the entire application for the particular user and also to send the notifications

Distance Units Select the unit (Kms / Miles) the distance and speed will be
displayed in the application.

Default fleet Specifies the default fleet which will be loaded, wherever applicable
when the user navigates throughout the application.

Screen refresh frequency The duration set will be used in the Monitor page in
order to perform automatic refresh and update of the vehicle information.

Option for user to change his / her password

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Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Product Hardware Device and Software (SaaS) Costing

S.No

Item Description

Unit Cost
(in INR)

Special
Customer
Discount

Unit Cost
after
Discount

Quanti
ty

Amount
(in INR)

One Time Cost


1

Trinetra Hardware device

Rs.8,900

Rs 8,900

1 Nos

Rs. 8,900

Rs. 4,800

1 Nos.

Rs. 4800

Yearly Recurring Cost


Trinetra Software usage
license (Yearly cost) *

(WithSIM/GPRS and no SMS


charges included)

Rs. 4,800

* Trinetra Software monthly costs include Trinetra software license usage charges, hosting costs,
digital maps licensing fees, data security, client support and maintenance costs. SIM activation,
GPRS data services are included only if mentioned in our above costing table. Pricing per month
may change if GPRS or SMS charges are changed by the respective operator. SMS gateway charges
will be charged on monthly basis based on your usage and its not included in above costing table.
* Minimum Contract duration for Trinetra Software usage license is 12 months. The contract will be
automatically renewed for another year, unless otherwise there is a written termination one month
before the contract expires.

Special Discount Pricing on the monthly software usage charges, based on Contract Duration:

1 year contract: nil discount (this is minimum contract duration)

2 year contract: 2%

3 year contract: 4%

Payment Terms:

For Hardware: 100% in advance

For Software monthly charges: Payable every year in advance. (For fleet sizes > 25 nos. the
payments are quarterly in advance).

Terms and Conditions:

Validity: This proposal is valid for 30 days for the date of the proposal

Taxes, Duties & Levies: All taxes, duties & levies are extra / additional as applicable
(example: Excise Duty / Sales Tax / Service Tax)

Product Delivery: Hardware normally takes 2 to 4 weeks for delivery after receipt of signed
order form with advance payment. Software license activation and login details within 1 week.

Hardware Shipment: Hardware price quoted above is basic price F.O.R / F.O.B Coimbatore,
India. The shipment costs for delivery would be borne by the client, including its insurance

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Central Cooperative Bank


Trinetra Wireless Pvt Ltd
GPS Vehicle Tracking & Fleet Management

Proposal Document

Hardware Installation: Installation would be charged extra for nominal onsite charges of our
local office or system integrator or to be taken care by client as per installation manual.

Hardware Warranty: One year limited warranty for any manufacturing defects. This does not
cover any damages or defects due to improper usage, wear & tear, theft, fire or water. Client
would have to ship the device to our office at their cost and after passing our technical
evaluation, the replacement hardware will be shipped to the client on to-pay basis.

Hardware AMC: AMC is 25% on hardware cost for one year from the date of shipment and to
be paid from the start of 2nd year onwards. This does not cover any damages or defects due
to improper usage, wear & tear, theft, fire or water. Client would have to ship the device to our
office at their cost and after passing our technical evaluation, the replacement hardware will
be shipped to the client on to-pay basis.

Digital Maps: As its a third party service, accuracy of map data is outside our purview

SMS Alerts: The costs and limitation per month are dependant on the local mobile operator
and would vary from country to country and from one mobile operator to another operator.

Device reporting frequency will be 5 min or greater. If the reporting frequency is to be reduced
lesser than 5 min, there will be increase in the Trinetra software license usage costing.

Concurrent users: Maximum number of concurrent users is 20. If additional concurrent users
are required there will be an increase in the Trinetra software license usage costing

Training for Trinetra Software:

A remote web-based training and setup assistance will be provided as part of the scope

A detailed user manual will also be provided

One-time onsite training can be provided if we have a local office, else it would be charged

Scope of Trinetra Software Support during the contract duration:

Remote Helpdesk for technical support or product clarifications via email and telephone is
provided in addition to online product support forum and self-service FAQs

Any bugs or errors accepted will be fixed free of cost

Upgrades or patches to existing features of our application will be given free of cost

Onsite Support is not included and would be charged extra

New modules or additional features are not included and are charged extra

Benefits and Conclusion


Few of the benefits based on your industry and application in your business include:

Comprehensive Vehicle Tracking

Improved Customer Service

Enhanced Vehicle & Driver Safety

Maximized Productivity

Decreased Overtime & Delays

Reduced Operational Costs

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Proposal Document

Trinetra Wireless Pvt Ltd


GPS Vehicle Tracking & Fleet Management

We are confident that Trinetra is the comprehensive and competitive solution for both your short-term
and long-term GPS Vehicle Tracking and Fleet Management requirements. We can also arrange for a
real-time online demo and walk-through of our web-based software application, if required.

Please do contact us at info@trinetrawireless.com or our assigned marketing account manager or


either of the undersigned for any doubts and we would be glad to clarify the same to your satisfaction.

We look forward to your valued order and a long-term relationship.

With Best Regards

Jayanthra Jayachandran (Jay)

Jayaprashanth Jayachandran (Prashanth)

CEO & Director

COO & Director

jayanthra@trinetrawireless.com

prashanth@trinetrawireless.com

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