Middle East Technical University

Faculty of Education Elementary Education

ELE 490 - Project Management for Teachers

Advancement of Education Project Portfolio

By
Instructed by
Zafer GNAL

NEEDS AND DEMANDS

1) Specially decorated English classes provided in each school.

2) Introducing (inserting) critical thinking lesson into todays Turkish curriculum.
3) Bringing multiple intelligence lessons into curriculum for the students with mixed abilities.
___________________________________________________________________________

Project Concept Document

1. General Information
Project Name: Avant-garde milieu project
Requestor Name: ..
Requestors contact Information:.
Project Number: 1
Date of request: 23.03.2016
Section One To be completed by the requestor
2. Business Justification
It has always been difficult for teachers to maintain both interesting and positive classroom
atmosphere in the class. In fact, as the time and circumstances are changing traditional methods
of teaching are not effective anymore. According to the aticle published by Jeanna Bryner, recent
studies indicate that, about 30 percent of the students say they are bored due to lack of interaction
with teachers and 75 percent say that the materials being taught is not interesting. Thus, each
lesson passes in a boring and in an unproductive way for both teachers and students. It is a fact
that, every student must be provided with an environment that makes a necessity for him/her to
perceive the language. Thats why, to increase the motivation of each individual, separate
creative English classes are needed. This project aims to provide students with an environment
full of positivism in their learning process. It will help the students learn the language practically
instead of theoretically. It will make it easier for students to learn as well as for teachers to teach.
It will make English language be perceived as a necessity instead of luxury. Those English
classes will bless learners with the easiest and the fastest access to learning English.

3. Project Description
There will be separate English classes in every school for secondary education learners. These
classes will be used to do especially speaking - listening activities and watch films and videos.
Each class will be full of English materials. There will be sofas instead of tables and chairs,
carpet on the floor, panels on the walls, and all the technological devices that are needed such as;
projector, speakers and a computer. These classes will be designed by specialists. If the project is
applied successfully, a student will see English lessons as an entertainment. Besides, the teacher
will be open to obtain close, positive and supportive relationships with her/ his students which
will provide a long-lasting conclusion for students both academic and social lives. With the help
of this project, we will avoid the prejudice of students towards English. As the class will be full
of English materials, students will feel obliged to learn the language as fast as possible because
they will see it as a necessity, not as an extra.

4. Project Costs
60.000 TL

5. Timeframe
1 year From May 2016- May 2017

6. Planning Estimates
Designing the setting of the class, including every detail. (4 months)
Buying the tools, materials and equipment. (2 months)
Constructing the classes accordingly (6 months)

7. Business Areas Impacted

Education.

ELECTION QUESTIONNAIRE AND WEIGHTED SELECTION-SCORING MODEL

Rating criteria
Interesting, positive and productive English
classroom atmosphere is provided

Score
50

Students development is promoted

30

Teachers burden is decreased

15

The project does not cost a lot of money

Total Score

100

Weight

Rating criteria

50%

Interesting,
positive and
productive
English
classroom
atmosphere is
provided

48

24

40

38

19

Students
developme
nt is
promoted

24

7.2

20

18

5.4

Teachers
burden is
decreased

12

1.8

1,35

1.2

The project does

not cost a lot of
money

0.15

0.1

0.05

87

28.15

71

15.45

66

25.65

30%

15%

5%

Points
Project I

Score
Project I

Points
Project 2

Score
Project 2

Points
Project 3

Score
Project 3

Total Score

STAKEHOLDER ROLES AND RESPONSIBILITIES

Stakeholders

Responsibilities

Project Manager

Manages the project, makes changes

according to changing needs of the students
and first outcomes, and reports status.
Provides required money for the equipment
and materials in order to decorate English
classes.
Responsible for choosing the needed books,
posters and pictures that the students and
the teachers will use, and preparing extra
materials.
Responsible for attending English courses in
new English classes regularly.

Project Sponsor( The Ministry of Finance)

Experts in the Field of Education Assigned

by MEB

The Secondary School Students

Teachers of the Secondary School

Interior designer
Material Experts

Responsible for giving feedback on the

improvement of the students after taking
English courses in special English classes.
Responsible for designing the classes.
Responsible for choosing the suitable
materials and equipment for Secondary
school English classes.

PROJECT CHARTER

General Information

Project name: Avant-garde milieu project

Project number: 1
Sponsor Name: The Ministry of Finance
Date: 22.03.2016

Project overview: The aim of the project is to provide students with an environment
full of positivism in their English language learning process. It will help the students
learn the language practically instead of theoretically. It will make it easier for
students to learn as well as for teachers to teach. It will make English language be
perceived as a necessity instead of luxury.

Project objectives:
Increase the secondary school students knowledge of English course 40%
Increase the participation of the students to the English course 60%
Decrease the burden of the secondary school English teachers 40%

Requirements:
Announcement to the school directors, the ministry of education and everyone
involved in it.
Materials, tools and equipment that are needed should be provided;
-10 computers
-300 beanbags
-10 carpets
-50 posters and pictures provided by designers
-100 panels
-10 chalkboards
-10 projectors
-10 cupboards
-300 tables that are specially designed for the class
- 1 classroom in each school.

 Business Justification:
It has always been difficult for teachers to maintain both interesting and positive classroom
atmosphere in the class. In fact, as the time and circumstances are changing traditional
methods of teaching are not effective anymore. To increase the motivation of each individual,
separate creative English classes are needed. Every student must be provided with an
environment that makes it a necessity for him/her to perceive the language, in order for
maximum learning to take place. Those English classes will bless learners with the easiest and
the fastest access to learning English.

Resources Costs and Estimates:

The classrooms, materials are needed for each school. They will probably cost 5.000 TL per
each school of 16.969 secondary schools in Turkey.

ROLES AND RESPONSIBILITIES

Stakeholders

Responsibilities

Project Manager

Manages the project, makes changes

according to changing needs of the students
and first outcomes, and reports status.
Provides required money for the equipment
and materials in order to decorate English
classes.
Responsible for choosing the needed books,
posters and pictures that the students and
the teachers will use, and preparing extra
materials.
Responsible for attending English courses in
new English classes regularly.

Project Sponsor( The Ministry of Finance)

Experts in the Field of Education Assigned

by MEB

The Secondary School Students

Teachers of the Secondary School

Interior designer
Material Experts

Responsible for giving feedback on the

improvement of the students after taking
English courses in special English classes.
Responsible for designing the classes.
Responsible for choosing the suitable
materials and equipment for Secondary
school English classes.

Project Team

Signatures: __________________________________________________________________
Project manager:

_______________________________________________

Project sponsor:

_______________________________________________

Student teachers:_____________________________________________________________
The teachers from the Middle School:____________________________________________
Experts in the field of education assigned by MEB:__________________________________

PROJECT KICK-OFF MEETING AGENDA

General Information:
Project Name: Avant-garde milieu project
Project Number: 1
Project Manager Name: .
Date: 28.02.2016

Agenda Items:

1.

Introduction the agenda

2.

Introduction of participants

3.

Presentation of Project Charter

4.

Project Purpose

5.

Project Objectives

6.

Roles and Responsibilities

7.

Questions and Answers

PROJECT SCOPE STATEMENT

General Information:
Project name: A v a n t - g a r d e m i l i e u p r o j e c t
Project number:1
Sponsor Name: The Ministry of Finance
Date: 31.03.2016

1. Project Overview:
The aim of the project is to provide students with an environment full of positivism in their
English language learning process. It will help students learn the language practically instead
of theoretically. It will make it easier for students to learn as well as for teachers to teach. It
will make English language be perceived as a necessity instead of luxury. The project is
supposed to be completed in one year

2. Project Goals and Objectives:

1234-

Increase the secondary school students knowledge of the English courses 40%
Increase the participation of the students to the English courses 60%
Decrease the burden of the secondary school English teachers 40%
Increase the secondary school students motivation to learn English %80

3.- Comprehensive List Of Project Deliverables:

-More informed, motivated and enthusiastic students to learn English with the help of new
English classes.

4. Comprehensive List of Project Requirements:

1. A computer for managing all the announcement, communication works, entering
data etc.
2. Official documents to be sent to the middle school and for announcements.
3. 10 Secondary School in ankaya
4. 10 student teachers who will teach English
5. 10 suitable classrooms
6. Books, pictures, posters and panels for each classroom in state schools and
suitable for the level of the students
7. Extra materials prepared for the students
8. 10 computers
9. 300 beanbags
10.10 carpets
11. 50 posters and pictures provided by designers
12. 100 panels
13. 10 chalkboards
14. 10 projectors
15.10 cupboards
16. 300 tables that are specially designed for the class

5. Exclusion from Scope:

1. Students other than the ones studying in chosen Secondary schools
2. Schools other than chosen Secondary schools in ankaya

6. Time and Cost Estimates:

The project will be finished until May 2017. The budget will not be over 60.000 TL

7. Roles and Responsibilities:

Role
Name
Project Manager

Responsibility
Manages the project,
makes changes
according to changing
needs of the students
and first outcomes,
and reports status

Deliverables
- Announce the
project to the chosen
10 middle schools
until May 2016
-Hold a meeting with
the functional
managers each month
-Prepare reports about
the process and any
extra needs to give
the sponsor

Project Sponsor( The

Ministry of Finance)

Provides required
money for the
materials in order to
design the classes and
any extra needs of the
middle school
students

-Pay the money to be

used to buy materials
on time
-Provide extra needs
if it is necessary

The Experts from

MEB

Responsible for
choosing 10 middle
schools the teachers
that will teach.

-Choose the middle

schools in which new
English classes will
be open.
-Choose and prepare
the materials that the
children will use

The Middle School

Students

Responsible for
attending the courses
regularly.

-Attend the courses

regularly

Teachers of the
Middle School

-Responsible for
giving feedback on
the improvement of
the students
-Responsible for
attending the courses
in new classes

-Give feedback on the

improvement of the
children every two
months

Interior designer:

-Responsible for
designing the classes

-Design

Material Experts:

Responsible for
choosing the suitable
materials and
equipment for

the classes
according to age of
the students
-Design the classes
providing suitable
learning atmosphere.
-Choose the suitable
materials and
equipment for
classes.

Secondary school
English classes.

1. Assumptions:
-10 Secondary School in ankaya will accept participation
- There will be enough students to participate
- There will be enough teachers to participate
- There will be 10 classes will be used English classes
- Middle school students will attend the courses regularly

2. Product Acceptance Criteria:

80% increase in the middle school students knowledge Of English and Motivation to learn
English
50% decrease the burden of teachers

3. Constraints:
Read the previous feedback

4. Signatures:
a. Project manager: _____________
b. Project sponsor: _____________
c. Customer:
_____________
d. Functional manager: __________

COMMUNICATION PLAN
1. General Information
Project name: A v a n t - g a r d e m i l i e u p r o j e c t
Project number:1
Sponsor Name: The Ministry of Finance
Date: 31.03.2016
Communication

Recipients

Method

Timing

Prepared By

Process Report

MEB

E-mail

Monthly

Project Manager

Budget Progress

Project Manager

E-mail

Monthly

Student
Development
Report

Project Manager

E-mail

Monthly

Directors of the
secondary
schools
Teachers of the
secondary
schools

Student
Development
Report

Project Manager

E-mail

Every two
months

Teachers of the
middle school

WORK BREAKDOWN STRUCTURE

1.0 Avant-garde milieu project

1.1 Choosing 10 middle schools
1.2 Announcing the project to chosen 10 middle schools
1.3 Send official document about the content and the requirements of the project
2.1 Finding suitable classrooms for English courses
2.2 Contact with the middle schools managers
2.3 Explore if the classrooms are suitable or not
2.4 Choose 10 suitable classrooms
3.1Preparing materials (10 computers, 300 beanbags, 10 carpets, 50 posters and pictures,
100 panels, 10 chalkboards, 10 projectors, 10 cupboards, 300 tables that are specially
designed for the class) for the children
3.2 Find the books used in state school, and suitable for their level
3.3 Prepare extra material for the students
4.1 Designing the classes
4.2 Starting English courses in new special English classes
5.1 Get information about the development of the children from the teachers.

WORK BREAKDOWN STRUCTURE DICTIONARY

1.0 Avant-garde milieu project

1.1 Choosing 10 middle schools
Duration: 2 Days
Start date: 01.05.2016
Finish Date: 03.05.2016
Responsible people: The project manager
Requirements: Analyse of the suitability of schools
Budget: 50 TL for transportation

1.2 Announcing the project to 10 middle schools

Duration: 1 Day
Start Date: 03.05.2016
Finish Date: 03.05.2016
Responsible Person: The project manager
Requirements: Advertisements on websites of the schools and publications in front of
school doors.
Budget: 5 TL

1.3 Send official document about the content and the requirements of the project
Duration: 1 day
Start Date: 03.05.2016
Finish Date: 03.05.2016
Responsible Person: The project manager
Requirements: A computer to prepare the official document prepared by the project
manager, and the experts from MEB, and enough paper and envelope to send it
Budget: 10 TL

2.1 Finding suitable classrooms for English courses

Duration: 3 Days
Start Date: 04.05.2016

Finish Date: 07.05.2016

Responsible People: The project manager
Requirements: Director Guides
Budget: 0
2.2 Contact with the middle schools managers
Duration: 2 days
Start date: 04.05.2016
Finish Date: 06.05.2016
Responsible people: The project manager
Requirements: A computer
Budget: 2 TL

2.3 Explore if the classrooms are suitable or not

Duration: 2 days
Start date: 04.05.2016
Finish Date: 06.05.2016
Responsible people: The project manager
Requirements: A car
Budget: 100 TL

2.4 Choose 10 suitable classrooms

Duration: 2 days
Start date: 04.05.2016
Finish Date: 06.05.2016
Responsible people: The project manager
Requirements: Budget: -

3.1 Preparing materials

Duration: 2 months
Start date: 04.05.2016

Finish Date: 04.07.2016

Responsible people: The project manager, material experts and Experts from MEB
Requirements: A computer for searching and ordering the materials
Budget: 30.000 TL

3.2 Find the books used in state school, and suitable for their level
Duration: 2 months
Start date: 04.05.2016
Finish Date: 04.07.2016
Responsible people: Experts from MEB
Requirements: Budget: -

3.3 Prepare extra material for the students

Duration: 2 months
Start date: 04.05.2016
Finish Date: 04.07.2016
Responsible people: Experts from MEB, The project manager and material experts
Requirements: A computer for searching and ordering the materials
Budget: 5.000 TL

4.1 Designing the classes

Duration: 3 months
Start date: 04.05.2016
Finish Date: 04.08.2016
Responsible people: Interior designers
Requirements: A computer for searching and ordering the materials, 10 carpets, 50 posters
and pictures, 100 panels, 10 chalkboards, 10 projectors, 10 cupboards, 300 tables
Budget: 25.000 TL

4.2 Starting English courses in new special English classes

Duration: 12 months
Start date: 15.09.2016
Finish Date: 15.06.2016
Responsible people: English Teachers
Requirements: English classes
Budget: -

5.1 Get information about the development of the children from the teachers.
Duration: 12 months
Start date: 15.09.2016
Finish Date: 15.06.2016
Responsible people: English Teachers and Directors
Requirements: A computer
Budget: 10 TL

ACTIVITY LIST
Project Name
1.1

Deliverable
Announcing the
project to 10
middle schools

2.1

Finding suitable
classrooms for
English courses

3.1

Preparing materials
for the children

Activities
Send official document
about the content and the
requirements of the
project
Contact with the middle
schools managers
Explore if the classrooms
are suitable or not
Choose 10 suitable
classrooms
Bring the material
experts to choose the
appropriate materials for
the middle school
students will be taking
English courses.
Find 10 computers, 300
beanbags, 10 carpets, 50
posters and pictures, 100
panels, 10 chalkboards,
10 projectors, 10
cupboards, 300 tables
that are specially
designed for the classes
Find the books used in
state school, and suitable
for their level

4.1

5.1

Designing the
classes

Prepare extra material for

the students
Bring Interior designers
to design and arrange the
classes by using the
materials determined by
material experts
according to the
students level
Starting English courses
in new special English
classes
Get information about
the development of the
children from the
teachers

Comments

1.0
Avant-garde milieu project

1.1 Choosing 10 middle schools

2 Days/01.05.2016
R: The project manager
Budget: 50 TL for transportation

2.1 Finding suitable

classrooms for English courses
3 Days/ 04.05.2016
R: The project manager
Requirements: Director
Guides
Budget: 0

1.2 Announcing to 10 middle

schools

1.3 Send official document

1 Day /03.05.2016
R: The project manager
Budget: 5 TL

2.2 Contact with the middle

schools managers
2 Days/ 04.05.2016
R: The Project manager

2.3 Explore if the classrooms

are suitable or not

2.4 Choose 10 suitable

classrooms

2 Days / 04.05.2016

2 days/04.05.2016
R: The Project managers
Budget-0
Budget:-0

R: The Project manager

Budget: 2 TL

1 day/ 03.05.2016
R: The project manager
Budget: 10 TL

Budget: 100 TL

3.1 Preparing materials for the

children

3.2 Find the books used in state school,

and suitable for their level

2 months/04.05.2016
R:The project manager, The Experts
from MEB and Material Experts
Budget:- 30.000 TL

2 months/04.05.2016
R: The Experts from MEB
Budget -0

3.3 Prepare extra material for the

students
2 months/04.05.2016
R: The Experts from MEB , The
Project manager
Budget: 250 TL

5.1 Get information about the

development of the children
12 months/15.09.2016
R: The middle English school
teachers and directors.
Budget: 10 TL

4.2 Starting English courses in

new special English classes
12 months/15.05.2016
Responsible person: English Teachers
Bufget:0
rs

4.1 Designing the classes

3 months /04.05.2016
R: Interior Designers

Budget: 25.000 TL

NETWORK DIAGRAM
.
Choosing 10 middle schools and
announcing the project to 10 middle
schools

Send official
document about the
content and the
requirements of the
project

Finding
suitable
classrooms for
English
courses

Finding
suitable
classrooms
for
English
courses

Contact with
the middle
schools
managers

Choose 10 suitable
classrooms

Explore if the classrooms

are suitable or not

Find the books used in state

school, and suitable for their
level

Preparing materials

Designing the classes

Starting English courses in new

special English classes
Get information about the
development of the children
from the teachers.

SKILLS DEFINITION BY TASK

Task or work package

Skills needed

Level of experience

Preparing materials,
supplies and books
for the children and
the classes

Material
Development

1 year

Teaching English in new Efficient Teaching

classes

Managing the project

Project management

Potential team
member

4 years

evval AKTA

METARIALS, SUPPLIES, AND EQUIPMENT LIST

I.

General Information

Project Name: Avant-garde milieu project

Project Number: 1
Project Manager Name:
Date: 20.04.2016
I.
Task

Materials, Supplies, and Equipment Needed

Materials Needed
Quantity
Available/Procure
PC s

Choosing and
announcing
middle schools
Choosing
suitable
classrooms
Providing
materials,
supplies and
books for the
middle school
students

Classrooms

State school books,

computers,
beanbags,
carpets,
posters and pictures,
panels,
chalkboards, projectors,
cupboards,
tables

10

Procure

Approximate
Cost
-

10

Available

300
10
300
10
50
100
10
10
10
300

Procure

50.000 TL

Available

10
Sending reports PCs

RISK FACTORS
Project name: Avant-garde milieu project
Project number: 1

Type of risk

Describe the impact or

characteristics
Time spent for the project may
increase

Probability

External

Materials, supplies and

equipment may not be
prepared on time

Low

Personnel Issues

Material experts or interior

designers may quit the job in
the middle of the term

Medium

External

Students may not attend the

course regularly

High

External

Designing 10 classes may not be Medium

finished on time

Budget Problems

The budget provided by the

Ministry may not be enough

Project Schedule

Low

Low

CHECKLIST OF RISK FACTORS

Project name: Avant-garde milieu project
Project number: 1

Type of risk
Project Schedule

Describe the impact or

characteristics
The time spent for the project
may increase

External

Materials, supplies and

equipment may not be prepared
on time

Personnel Issues

Material experts or interior

designers may quit the job in the
middle of the term

External

Students may not attend the

course regularly

External

Designing 10 classes may not be

finished on time

Budget Problems

The budget provided by the

Ministry may not be enough

Examined

RISK SCORE
Project name:
Project number: 1

Type of risk

Describe the impact or

characteristics
The time spent for the
project may increase

Probability

Impact

Risk score

Low

Medium

Low

External

Materials, supplies and

equipment may not be
prepared on time

Low

High

Medium

Personnel Issues

Material experts or
interior designers may
quit the job in the middle
of the term

Medium

High

High

External

Students may not attend

the course regularly

High

High

High

External

Designing 10 classes may

not be finished on time

Medium

High

High

Budget Problems

The budget provided by

the Ministry may not be
enough

Low

Medium

Low

Project Schedule

RESPONDING TO RISKS:
Type of risk

Describe the impact or

characteristics
The time spent for the
project may increase

Response plan

External

Materials, supplies and

equipment may not be
prepared on time

Use just books provided by

MEB

Personnel Issues

Material experts or interior

designers may quit the job in
the middle of the term
Students may not attend the
course regularly

Have a list of the other

applicants and choose and
hire one of them immediately

Project Schedule

External

External

Designing 10 classes may not

be finished on time

Budget Problems

The budget provided by the

Ministry may not be enough

Put extra work hours

Send an informative letter to

parents of each student before
the courses starts and put a
criminal sanction item in the
letters that will prompt
parents to encourage their
children for attending to the
course.
Arrange temporary
classrooms
Choose the materials,
supplies and equipment with
low costs

RISK MANAGEMENT PLAN

Identify the
risk
The time
spent for the
project may
increase

Materials,
supplies and
equipment
may not be
prepared on
time

Probabilty
of risk
Low

Impact of
risk
Medium

Risk Score

Response Plan

Low

The risk is
avoided.
All material
experts,
interior
designers will
be encouraged.
Attraction of
the project will
be increased.

Low

High

Medium

The risk is
accepted.
Use just books
provided by
MEB

Contingency
plan
Put
extra
work hours

Material
experts or
interior
designers
may quit the
job in the
middle of the
term

Medium

High

High

The risk is
avoided.
Attraction of
the project will
be increased.
All material
experts,
interior
designers will
be encouraged.

Students may
not attend
the course
regularly

High

High

High

The risk is
avoided.
Send an
informative letter
to parents of
each student
before the
courses starts
and put a
criminal sanction
item in the letters
that will prompt
parents to
encourage their
children for
attending to the

course.

Have a list of
the other
applicants
and choose
and hire one
of them
immediately

Designing 10
classes may
not be
finished on
time
The budget
provided by
the Ministry
may not be
enough

Medium

High

High

The risk is
accepted.

Low

Medium

Low

The risk is
avoided.
Choose the
materials,
supplies and
equipment
with low
costs

Arrange
temporary
classrooms

CONTINGENCY PLAN

Event

Impact of
business

Solution to deal
with the event

The time
spent for the
project may
increase

Courses
cannot
start on
time

Put extra work

hours. All material
experts, interior
designers will be
encouraged.
Attraction of the
project will be
increased.

Materials,
supplies and
equipment
may not be
prepared on
time

Courses
cannot
start on
time

Use just books

provided by MEB

Material
experts or
interior
designers
may quit the
job in the
middle of the
term

Courses
cannot
start on
time

Have a list of the

other applicants and
choose and hire one
of them
immediately

How

Who

When by

A meeting
will be
arranged
to talk
with
material
experts,
interior
designers
to
encourage
them. If
needs,
extra work
hours will
be put.
Until
materials,
supplies
and
equipment
are ready
use
Regular
English
books
distributed
for free by
MEB at
the very
beginning
of the
school

Project
Manager

As soon as a
problem
about the
time is
noticed.

English
teachers and
students

When
semester
begin

The
applicants
will be
contacted
and a
meeting will
be arranged.
Then the
chosen ones
will be
hired.

MEB
Experts and
Project
Manager

As soon as
Material
experts or
interior
designers
quit the job

Students may
not attend the
course
regularly

The project
cannot be
monitored
whether it is
work or not

Designing 10
classes may
not be
finished on
time
The budget
provided by
the Ministry
may not be
enough

The courses
are have to
be made
another
classrooms
Some of the
materials cannot
be provided

Send an
informative
letter to
parents of
each student
before the
courses starts
and put a
criminal
sanction item
in the letters
that will
prompt
parents to
encourage
their children
for attending
to the course.
Arrange
temporary
classrooms

Choose the
materials,
supplies and
equipment
with low
costs

Informative
letters will be
prepared and
sent to the
parents

English
teachers and
the director
of the
schools

If a students
do not come
three times

Temporary
classrooms
will be
arranged in
every school
Another
materials,
supplies and
equipment
with low
costs will be
chosen

English
teachers and
the director
of the
schools
Material
Experts

When the
courses start

When it is
realized that
provided
budged is
not enough
for the
project

PROJECT SCHEDULE
Activity1
01.05.2016-03.05.2016
Choosing 10 middle schools and
announcing the project to 10 middle
schools
Duration: 2 Days

Activity 2

Activity 3
04.05.2016-07.05.2016

03.05.2016- 03.05.2016
Send official document
about the content and the
requirements of the projectFinding suitable classrooms
for English courses
Duration: 1 Day

Finding suitable classrooms for English coursesFinding suitable classrooms for English coursesContact with the middle schools managers
Duration: 3 Days

Activity 4
04.05.2016-06.05.2016
Explore if the classrooms are
suitable or not - Choose 10 suitable
classrooms
Duration: 2 days

Activity 5
04.05.2016-04.07.2016
Preparing materialsFind the books used in state school,
and suitable for their level
Duration: 2 months
Do you have only 7 activities? modify it according to your
project acitivities.

Activity 6

04.05.2016-04.08.2016
Designing the classes
Duration: 3 months

Activity 7

15.09.2016-15.06.2016
Starting English courses in new special English classes
Duration: 12 months

QUALITY MANAGEMENT PLAN:

I.
General Information
Project Name: Avant-garde milieu project
Project Manager Name: .
Project Number: 1
Date of request: 23.03.2016
II.
Project Overview
The aim of the project is to provide students with an environment full of positivism in
their English language learning process. It will help the students learn the language
practically instead of theoretically. It will make it easier for students to learn as well as for
teachers to teach. It will make English language be perceived as a necessity instead of
luxury. Creating warm and inclusive environment for students to cooperate both with
their classmates and the teachers.
It is also supposed to;
Increase the secondary school students knowledge of English course
Increase the participation of the students to the English course
Decrease the burden of the secondary school English teachers

III.

Quality Standarts & Regulations

Needs Based professional teaching skills should be provided

Flexible pathway while teaching
Effectivity of classrooms on students and teachers should be observed clearly
The data in reports should be 100% accurate

IV.
-

V.

Quality Criteria
Increase the secondary school students knowledge of English course 40%
Increase the participation of the students to the English course 60%
Decrease the burden of the secondary school English teachers 40%

Quality Assurance Procedure

Visits by external experts to the classrooms is essential while assuring the quality of the
procedure. The expert who examines the procedure should provide a written response
which includes all the data and a timeline in respect of the data. The reports that are
showing progress updates should be written in an accurate manner.
The visitor expert should follow these steps ;
1) Comparing old exams of students to the new ones.
2) Spreading a questionnaire to get the opinions of students and teachers
3) Examining cooperativity and participation of the students in the class
4) Comparing the speed of the learning procedure of the students with the students
who are in a classes that were arranged typically.

VI.
Quality Management Roles and Responsibilities
Roles
Responsibilities
The Project Manager
Responsible for getting information about
the effectivity of the classes designed for
the students.
The Secondary School Students
Responsible for attending English courses
in new English classes regularly.
The Student Teachers

Experts in the Field of Education Assigned

by MEB

VII.
Signatures:
Project manager:
Expert 1:
Expert 2:
Sponsor:

Responsible for giving feedback on the

improvement of the students after taking
English courses in special English classes.
Responsible for examining the procedure
of students learning and providing a
written report accordingly.