Leather Lab LTD

LEATHER LAB LTD COMPANY
Contents
CHAPTER 4.1: DEFINITION, INVESTIGATION AND ANALYSIS
4.1.1Description of the organization..........................................................................9
4.1.1.1 Site Plan...................................................................................................... 9
4.1.1.2 Number of staffs per jobs..........................................................................10
4.1.2 Organizational chart of the business leather lab.............................................11
4.1.3 Investigate the current system........................................................................12
4.1.4 Definition of problem....................................................................................... 12
4.1.5 Record findings................................................................................................ 13
Current Method use.................................................................................................. 16
4.1.6 Analyse findings.............................................................................................. 16
Letter of Permission request to carry out investigation............................................17
Approval Letter......................................................................................................... 18
Investigation plan..................................................................................................... 19
Methods of fact finding chosen.................................................................................19
Interview plan........................................................................................................ 19
Observation plan................................................................................................... 21
Study document plan............................................................................................ 21
Results of fact-finding methods................................................................................ 21
Interview Result..................................................................................................... 21
Observation Result................................................................................................ 25
Document analysis result...................................................................................... 26
Actual system description........................................................................................ 28
Evaluation of the actual system............................................................................... 29
1. Advantages of the actual system......................................................................29
2. Disadvantages of the actual system.................................................................29
4.1.6 Specify requirements: user, hardware, software.............................................31
Alternative solutions................................................................................................. 32
Evaluations of the solutions...................................................................................... 32
Employ more staffs:.............................................................................................. 32
Installation of hidden camera................................................................................33

Expansion of office space......................................................................................
2
33
Using of separate drawers..................................................................................... 33
Special room......................................................................................................... 34
Computerized system........................................................................................... 34
Advantages and disadvantages of the computerized system...............................35
Hardware and software requirements......................................................................37
1. Hardware Requirements:................................................................................... 37
2. Software Requirements:.................................................................................... 37
CHAPTER 4.2: DESIGN

4.2.1 Nature of solutions.......................................................................................... 38
4.2.2 File Structure................................................................................................... 40
Database Design for Product Form........................................................................40
Database Design for employee form.....................................................................41
Database design for Customer form.....................................................................42
Database design for Order form............................................................................43
Database design for Order Details form................................................................44
4.2.3 Data structures/model..................................................................................... 45
Data relationship diagram..................................................................................... 45
Entity relationship diagram................................................................................... 45
4.2.4 Input design..................................................................................................... 46
Login Form............................................................................................................. 46
Main Menu Form:................................................................................................... 47
Product Form......................................................................................................... 49
EMPLOYEE FORM................................................................................................... 51
CUSTOMER FORM.................................................................................................. 54
ORDER FORM......................................................................................................... 57
4.2.5 Output design.................................................................................................. 60
Product LIST.......................................................................................................... 60
EMPLOYEE LIST...................................................................................................... 60
CUSTOMER LIST..................................................................................................... 61
ORDER LIST........................................................................................................... 61

4.2.6 Process model.................................................................................................
3
62
4.2.6.1 SYSTEM FLOWCHARTS...............................................................................62
1. Product........................................................................................................... 62
2. Employee....................................................................................................... 66
3. Customer........................................................................................................ 70
4. ORDER............................................................................................................ 74
4.2.6.2 Flowchart to generate report.....................................................................75
Leather report.................................................................................................... 75
Employee record................................................................................................ 75
Customer report................................................................................................. 75
Order report....................................................................................................... 76
4.2.6.3 Pseudo code.............................................................................................. 77
Login form:......................................................................................................... 77
Main Menu:......................................................................................................... 77
Product Form:..................................................................................................... 78
Employee Form:................................................................................................. 80
Customer Form................................................................................................... 81
Order Form......................................................................................................... 83
4.2.7 Intended benefits............................................................................................ 84
4.2.8 Limits of the scope of the solution...................................................................84
File size of employee table.................................................................................... 85
File size of customer table..................................................................................... 85
File size of Order table........................................................................................... 85
4.2.9 Limitations of the system................................................................................ 86
4.2.10 Top down Design........................................................................................... 87
4.2.11 Modules......................................................................................................... 88
4.2.12 Test plan........................................................................................................ 89
1.0 Test plan for login form.................................................................................... 89
2.0 Test plan for Main Menu form..........................................................................89
3.0 Test plan for Product form............................................................................... 90
3.1 test plan for product form (field)..................................................................90
3.2 test plan for product form (button)..............................................................91
4.0 Test plan for employee form............................................................................92

4.1 test plan for employee form (field)...............................................................92
4
4.2 test plan for employee form (button)...........................................................93
5.0 Test plan for customer form............................................................................. 94
5.1 test plan for customer form (field)...............................................................94
5.2 test plan for customer form (button)............................................................95
6.0 Test plan for order form...................................................................................96
6.1 test plan for order form (field)......................................................................96
6.2 test plan for order form (button)..................................................................96
7.0 Test plan for order details form.......................................................................97
7.1 test plan for order details form (field)..........................................................97
7.2 test plan for order details form (button).......................................................97
8.0 test plan for MDI CHILD form (button).............................................................97
CHAPTER 4.3 SOFTWARE DEVELOPMENT, TESTING AND INSTALLATION

4.3.1 Software Development.................................................................................... 98
4.3.1.1File structures............................................................................................ 98
Tblproduct:......................................................................................................... 98
tblemployee:...................................................................................................... 99
tblcustomer:..................................................................................................... 100
tblorder:........................................................................................................... 101
tblorderdetails:................................................................................................. 102
4.3.1.2 Relationship Diagram.............................................................................. 103
4.3.1.3 Entity relationship diagram.....................................................................103
4.3.1.4 Input Forms............................................................................................. 104
Login form:....................................................................................................... 104
Main Menu Form:.............................................................................................. 104
Product Form:................................................................................................... 105
Employee Form:............................................................................................... 105
Customer Form:................................................................................................ 106
Order Form:...................................................................................................... 106
4.3.1.5 Output Forms.......................................................................................... 107
Product Report:................................................................................................ 107
Employee Report:............................................................................................. 108

Customer Report:.............................................................................................
5
109
Order Report:................................................................................................... 110
Order Detail Report:......................................................................................... 110
4.3.2 Programming................................................................................................. 111
Code behind the login form.................................................................................111
Code behind the Main Menu form.......................................................................111
Code behind the Product form............................................................................. 112
Code behind the Employee form.........................................................................114
Code behind the Customer Form.........................................................................116
Code behind the Order form................................................................................ 118
4.3.3 Testing a software solution............................................................................119
4.3.4 Planning for installation and use...................................................................179
4.3.5 Client and user testing.................................................................................. 182
CHAPTER 4.4: DOCUMENTATION

4.4.1 User Documentation...................................................................................... 184
4.4.1.1 Glossary..................................................................................................... 196
4.4.1.2 Software installation................................................................................... 196
4.4.1.3 Working with input forms...........................................................................200
Working with product form:................................................................................. 200
Working with employee form:.............................................................................. 206
Working with Customer form:..............................................................................212
Working with Order form:.................................................................................... 218
4.4.1.4 Generating Reports.................................................................................... 220
Generating Product Report.................................................................................. 220
Generating Employee Report.............................................................................. 221
Generating Customer Report...............................................................................222
Generating Order Report..................................................................................... 222
Generating Order details Report..........................................................................223
Exiting the software................................................................................................ 223
Opening Help document......................................................................................... 224
Backup.................................................................................................................... 224
4.4.1.5 Trouble shooting......................................................................................... 225

4.4.1.6 Index..........................................................................................................
6
227
4.4.2 Technical Documentation..............................................................................228
tblproduct:........................................................................................................... 230
tblemployee:....................................................................................................... 231
tblcustomer:........................................................................................................ 232
tblorder:.............................................................................................................. 233
tblorderdetails:.................................................................................................... 234
4.4.2.2 Data Dictionary.......................................................................................... 235
4.4.2.3 Relationship Diagram................................................................................. 236
4.4.2.4 Entity relationship diagram........................................................................236
4.4.2.5 Navigation Path.......................................................................................... 237
4.4.2.6 Input Forms................................................................................................ 238
Login form:.......................................................................................................... 238
Main Menu Form:................................................................................................. 238
Product Form:...................................................................................................... 239
Employee Form:.................................................................................................. 239
Customer Form:................................................................................................... 240
Order Form:......................................................................................................... 240
4.4.2.7 Output Forms............................................................................................. 241
Product Report:.................................................................................................... 241
Employee Report:................................................................................................ 242
Customer Report:................................................................................................ 243
Order Report:....................................................................................................... 244
Order Detail Report:............................................................................................ 244
4.4.2.8 Program listing........................................................................................... 245
4.4.2.9 Pseudocode................................................................................................ 253
Login form:.......................................................................................................... 253

Main Menu:..........................................................................................................
7
253
Product Form:...................................................................................................... 254
_Toc390194164Employee Form:..........................................................................256
Customer Form.................................................................................................... 257
Order Form.......................................................................................................... 259
4.4.2.10 SYSTEM FLOWCHARTS.............................................................................. 260
1. Product............................................................................................................ 260
Add Product record........................................................................................... 260
Search Product record...................................................................................... 261
Modify Product record...................................................................................... 262
Delete Product record...................................................................................... 263
2. Employee........................................................................................................ 264
Add Employee record....................................................................................... 264
Search employee record..................................................................................265
Modify Employee record................................................................................... 266
Delete employee record................................................................................... 267
3. Customer......................................................................................................... 268
Add customer record........................................................................................ 268
Search customer record................................................................................... 269
Modify customer record.................................................................................... 270
Delete customer record.................................................................................... 271
4. ORDER............................................................................................................. 272
Flowchart to generate report..................................................................................273
Leather report..................................................................................................... 273
Employee record................................................................................................. 273
Customer report.................................................................................................. 273
Order report........................................................................................................ 274
4.4.2.11 Top down Design...................................................................................... 275
4.4.2.12 Modules.................................................................................................... 276
User Requirements................................................................................................. 287

8
4.1 DEFINITION, INVESTIGATION

AND ANALYSIS
4.1.1Description of the organization
The company Leather Lab Ltd belongs to Fardeen Madarbocus. It is located
at Comlone road, Nouvelle-France. The company was opened in the year
2008 and is a manual based system. It deals in the importation of raw
materials (leather in rolls) and produces many products made with leather
such as bags, shoes, wallets, belts, laptop bags, jackets and mobile phone
cover. The opening and closing time of the company is from 8:30 Am to 4:30
Pm only week days.
4.1.1.1 Site Plan

4.1.1.2 Number of staffs per jobs
There are 19 staffs working for the company including the owner. Details are
given below.
2 storekeeper: 1 supervisor / storekeeper
1 helper
12 production: 1 loader / unloader
6 machinists
1 supervisor/ designer
2 pattern makers
1 thread cutter
1 packager
2 vans: 2 salesmen/ delivery person/ drivers
1 accountant/ sales manager
1 customer support/ advisor/ marketing officer
Director/ owner of business/ Manager

10
4.1.2 Organizational chart of the business leather lab
Director/Manager
2 Tailors
Product
Produced
Packing

11
6
Machinists

12
Sales
manager/Accountant
Marketing
Officer
Supervisor/Designer

13
4.1.3 Investigate the current system

Raw materials (leather) are imported to manufacture goods.
Raw materials enter the warehouse.
Raw materials are sent to production.
designer design the products
machinist tail the product
products are sent to thread cutters and then packagers respectively.
Clients are informed when their products are ready so that they can come
and fetch it.
4.1.4 Definition of problem

When the business was opened in year 2008, there was no problem raised
with business. Due to the expansion of the business, there are certain
problems that arise.
Paper work has increased as there are many books such as stock logbooks,
production logbooks, sales receipts and many more.
Due to a lot of stress the supervisor/ storekeeper tends to forget when to
order raw materials and how much of product is to be delivered to whom and
when.
Also the supervisor/designer tends to forget when does the customer needs
the product and in what quantity resulting in overtime work of the staff which
leads to a loss. As overtime working means double payment.
Updating is difficult. Example is that if a client ordered 5 wallets but
cancels the first order to place a second one with a double quantity, the
designer has to go through the production order logbooks in order to cancel
the order. He has to look for the information entered in the order book.
The documents are not safe as personal information can be stolen. Also
information can be destroyed by natural disaster such as fire, cyclone, flood,
earthquake and many more.
The accountant/sales manager also has of lot of stress. He has to settle the
account for everything and has no rest.

14
There is no proper control on the business.
For example, there is an order
of 10 belts. Instead of manufacturing 10 belts, 15 belts is produced. The 5
belts which are in excess are distributed among staffs. This leads to a loss of
raw materials as well as products and money. In other words, staffs take
advantage o f the complicated situation and steals products.
Due to these problems mentioned above the owner has decided to appoint
an analyst to convert the manual paper based system into a computerized
system. The owner thinks that when the manual paper based system will be
converted into a computerized based system, his problems will reduce and
thus leading to a peace of mind.
4.1.5 Record findings

STOCK LOG BOOK
Use: to store details on raw materials in stock
ORIGIN
DATA
DESCRIPTION
Stock log
book
Desc of R.m
This represents the description of the raw

material.
This represents the quantity of raw material in
the stock.
This represent the date on which the raw
material was bought.
Qty
Date of entry

15

PRODUCT LOG BOOK
16
Use: to store details on products in stock.
ORIGIN
DATA
DESCRIPTION
Product log
book
Desc of
product
Qty
This represents the description of the product.
price
This represents the quantity of product in the

stock.
This represents the price of each product.
ORDER LOG BOOK

Use: to store details on the order placed by a customer

17
ORIGIN
DATA
DESCRIPTION
order book
Name
Add
T.num
This represents the name of a customer.

This represents address of the customer.
This represents the telephone number of the
customer.
This represents the description of product which
is ordered by a customer.
This represents the quantity of products which
is ordered by a customer.
This represents the date on which an order was
placed by a customer.
This represents the date on which an order
should be delivered to a customer.
This represents the price of each product which
is ordered by a customer
This represents the total price a customer
should pay.
Desc
Qty
O.Date
D.date
U.price
T.price

18
Current Method use

Raw materials (leather) are imported. When the raw material is sent to the
warehouse, the information about the leathers is recorded into a stock log
book. Leather which customers want their product to be produced with is
sent to production to manufacture customers goods. The
supervisor/designer records how much leather enters the production room.
The supervisor/designer designs the product and the machinist tail the
product. After production, the products are sent to thread cutters and
packagers respectively. After packing, the storekeeper/supervisor log the
quantity of product manufactured. Then the supervisor/designer checks
which client had placed this order and the client is informed that their
product can be delivered to them and the customer come at nouvelle-France
to fetch their products and they can pay via bank, check or cash.
4.1.6 Analyse findings

The DfD
Material
Material
Check Material
Availability
Material
Pattern
Custom
er
Make design
Order
Order File

Letter of Permission request 19
to carry out investigation

Approval Letter
20

21
Investigation plan
In investigation plan, I the analyst must know how the manual system of the
leather lab ltd company functions. For that I must carry out fact finding
methods. There are four types of fact finding methods namely the
Interview
Observation
Questionnaire and the
Document study
Methods of fact finding chosen

Interview of staffs and owner
Observation of how the system functions
Study of documents
Interview plan
The owner of the company, the supervisor/storekeeper, the
supervisor/designer, and the accountant/sales manager will be interviewed.
Below are the names of the persons to be interviewed:
The owner: Fardeen Madarbokus
The supervisor/storekeeper: Keshav Gooransingh
The supervisor/designer: Muzammil Jumun
The accountant/sales manager: Irfan mulung
Purpose of interviewing:
Interviews are done for me, the analyst to know how the manual system is
used by the user (staffs) so that I could better understand the problem and
find solutions to the problems. Interview is the asking of questions to the
staffs. Below are the list of questions asked to the owner and the staffs
respectively.

Questions for the owner
22
When did you set up your business?

What your business deals in?
How many staffs are there in the company?
How do you record your data?
What data do you record?
How do you update your data?
Where do you record your data?
How many types of products do you manufacture?
What are the products you manufacture?
What information do you keep on your clients?
What are the problems you are facing with the actual system?
Do you have any idea how to solve the problem?
Do you think computerized could be a solution?
Are you and your staff computer literate?
What output do you want from the system?
Who else apart from you should be allowed to use the system?
Questions for staffs:

When did you join the company?
What is your job in this company?
Where do you record the data?
Do you have any idea how to solve the problems?

Do you think computerized could be23
the solution?
Are you computer literate?
Are you willing to undergo computer training?
Observation plan
Observation was chosen so that me the analyst could observe how the staffs
use the system and for me to have a clear indication on the manual system.
Study document plan

Study of documents also will be carried out so that I would know how, where
and what data do the staffs record.
Results of fact-finding methods

All the three types of the fact finding methods that is the interview,
observation and the study of documents will be carried out on the same day
that is on 04/04/13 but at different time.
Interview Result
The interview was taken at 10.30 am. Below are the questions and answers
which were asked to the owner and his staffs.
Questions and answers for owner:

When did you set up your business?
In year 2008.
What your business deals in?
Importation of raw materials (leather), manufacture of products with raw
materials.
How many staffs are there in the company?
There are 19 staffs
How do you record your data?
Data recorded are date, quantity, name and address of customer and
amount paid.

24 date, quantity in stock, quantity
Date of entry, date of delivered, order
sent, amount paid, name and address of client, quantity of product
manufactured, types of products manufactured.
How do you update your data?

By cutting the wrong data and then it is replaced by the new data
Where do you record your data?
the data are recorded into a stock log book, production log book, order log
book and the delivery log book.
How many types of products do you manufacture?
7 types of products.
What are the products you manufacture?
Bags, shoes, wallets, belts, laptop bags, jackets and mobile phone cover.
What information do you keep on your clients?
Their name, address, types of products ordered, quantity of products
ordered, order date, delivery date, amount paid.
There is no proper control upon the business as paperwork has increased.
It is becoming difficult for the staff to update data and due to the increased
in paperwork, it is leading to stress for the staffs who have to make records.
Due to the stress, the supervisors tend to forget when to deliver customer
products, thus staffs should work overtime leading to loss. Paper work also is
not safe as personal information can be stolen. Due to the uncontrollable of
the business, some staffs tend to steal products and raw materials.
Do you have any idea how to solve the problem?
No
Do you think computerized could be a solution?
May be yes
Are you and your staff computer literate?
Yes

Do you want training?
25
Yes
What output do you want from the system (reminders)?
A message which informs my staffs on which day which product should be
delivered to whom and so on.
Who else apart from you should be allowed to use the system?
The supervisor/storekeeper, the supervisor/designer, the accountant/sales
manager.
Questions and answers for staffs:

Questions:
When did you join the company?
In which job do you involve?
Where do you record the data?
Do you have any idea how to solve the problems?
Do you think computerized could be the solution?
Are you computer literate?
Do you want training for the new system?
Answers given by the supervisor/storekeeper:

In the year 2008.
To control the raw materials and products in the warehouse.
I record the quantity, type, date of raw material that enter the warehouse,
record the quantity , type, date of raw material sent to production, quantity
,type, date of products entered warehouse and quantity delivered.

26 are recorded into a stock logbook.
Number of raw materials and products
The quantities delivered are recorded into a delivered log book.
Paper work is increasing so updating of data are becoming difficult.

No, I do not have any idea
May be it will be much easier to use a computerized system
Yes, I am computer literate
Yes, I need training for the new system.
Answers given by the supervisor/designer:

In the year 2008
Controls the order of clients.
I record the order date, quantity, type, name and address of clients and the
delivery date.
In the order log book.
Order level is increasing so paper based also is increasing. It is becoming
difficult to check when to return order.
No.
I think so.
Yes
Yes
Answers given by the accountant/sales manager:

In 2008
I control the income and the outgoing money as well as I calculates the
staffs salary per month.
The incoming, outgoing and the salary paid to staffs.
In an account log book

27
I have no rest and I have to settle everything.
There is a lot of work to do.
This leads to stress. It is becoming difficult to calculate staffs salary because
they work overtime. Nowadays the company is making loss.
No
Yes, calculation will be much faster to do.
Yes
Yes
Observation Result
The observation was carried out at 11.45 am. Below are the observations
that I marked while observing how the staffs use the manual system.
I noticed that they make severe errors leading to confusion and stress.
They make errors while making the records and they sometimes misplace
the files from one place to another.
When they have to update data, they have to find where the data was
recorded and then cut the data to input the correct one. They have to search
for other data which should be change due to the updating of data. It takes a
lot of time thus it is a waste of time.
They have no proper control on the staffs. Staffs are wasting their time
when the supervisors are busy doing another work.
The supervisors and the accountant are so busy that they have no time for
having their lunch.
The accountant was calculating the income and outgoing money. When
rechecking the calculation, there is error in the calculation. So he has to
recalculate the income and outgoing money.

28

Document analysis result
29
Below are the documents that the company uses to store their data. There
are stock log book, order log book, delivery log book and production log
book. The document analysis was carried out at 14.00 pm.
STOCK LOG BOOK
The purpose of the stock log book is to record the amount of raw materials in
stock(purchase), description of raw material, and the date on which the raw
material was purchased.
PRODUCT LOG BOOK

30
The purpose of the product log book is to record the description of product in
stock ,the quantity of the product and the unit price of each product.
ORDER LOG BOOK
The purpose of the order log book is to take order from clients. In the order
log book, the name, address, description of product, order date, delivery
date, quantity, unit price of product, and total price are recorded.

31
Actual system description

Raw materials (leather) are imported to manufacture goods. When the raw
materials enter the warehouse, the supervisor signs a paper that proves that
the company has received the raw materials. Then the sales manager
approves everything. The payment of the raw materials is done via bank by
the manager to the importer.
The supervisor/ storekeeper record all the raw materials that enter the
warehouse in a stock logbook and he controls the stock. The supervisor
sends the leather to production room to manufacture goods. The
supervisor/storekeeper has to check when to place an order for leather. Then
he has to inform the marketing officer and afterwards the marketing officer
will inform the manager to place the order.
When the supervisor/designer receives the raw material that is leather, he
logs how much raw materials he received, the date when the raw material
enter the production room and the description of the raw material in a
production logbook.
After production the storekeeper/ supervisor logs how much product,
description of product, quantity of product and price of product a product
stock book. The storekeeper/ supervisor keeps record about how much
products are being delivered in the delivered logbook.
The supervisor/designer controls the order of customer. when a customer
place an order, he logs into the order logbook to record the date of the order
placed, types of products needed by the customer, quantity of the product,
customers name, address and delivery date. Very often, the
supervisor/designer has to check when an order is placed and when the
products need to be delivered.
The accountant/sales manager controls the income and outgoing money.
The supervisor/storekeeper and the supervisor/designer inform him about
how much raw materials need to be ordered and products have to be
delivered respectively. Then the accountant calculates the money to be paid
and the money to be received in an account logbook. He records the date,
amount of incoming and outgoing money. Also he calculates the salary of the
staffs in the end of the month. In a staff log book, everyday he logs the
name, date, absences, sick leave, time of arrival and departure and amount

32 are paid, they receive a pay slip.
to be paid for each staff. When the staffs
The accountant keeps a copy of each staffs pay slip in the staff log book.

33
Evaluation of the actual system

1. Advantages of the actual system
As all the information about the company leather lab ltd is stored in
papers, there is no chance that the documents will be affected by viruses.

As the company leather lab ltd uses papers to record their data (data are
recorded manually by writing), there is no problem if there is a power cut as
the manual system does not depend on electricity for the work to carry out.
The manual system of the company leather lab ltd does not need special
hardware and software to record their data.
As the company leather lab ltd uses papers to record all their data, so
there is no big wastage of money as papers are cheap.
2. Disadvantages of the actual system

As the company leather lab ltd record all their data on paper itself, paper
work is increasing leading to an increase in papers also.
As the paper work is increasing, a larger space is required for the owner to
store these documents. Thus, the office should be expand.
There is no proper control on the documents due to a large number of
papers.
Due to a lot of paper work, the staffs are stressing and they cannot
concentrate on their work.
Misplacing of the documents occurs very often by the staffs of the leather
lab ltd.
The documents of the leather lab ltd are confidential and these documents
are not secure. That is anyone can steal documents.
Due to the improper control of the business leather lab ltd, staffs are
getting the opportunity to steal raw materials plus the finished goods. This
leads to a big loss for the company leather lab ltd.
Updating of data in the log books are becoming very difficult as the
supervisors has to go through the log books where the previous data had

34 a lot of time to search for the data
entered. This is a loss of time as it takes
to be changed.
The documents of the leather lab ltd can be destroyed by natural disasters
such as fire, cyclone, flood, earthquake and many more. Backings up of
these documents are very difficult and time consuming. The owner has to
employ a person specially to make the backups of the documents which can
lead to a waste of money when paying the person.
The supervisor/designer of the company leather lab ltd tends to forget
when does the customer needs the product and in what quantity resulting in
overtime work of the staff which leads to a loss. As overtime working means
double payment.
Due to a lot of stress the supervisor/ storekeeper tends to forget when to
order raw materials and how much of product is to be delivered to whom and
when.
The accountant/sales manager also has of lot of stress. He has to settle the
account for everything and has no rest.

35
4.1.6 Specify requirements: user, hardware, software

User requirements
The new system should provide a good level of security to the documents.
Updating of data should be easy so that the staffs of Mr. Madarbocus do
not get confused and get stressed when updating the data.
The new system should contain a search facility so that it saves the time of
the staffs.
The new system of the leather lab ltd should provide a trouble shooting
guide so that the staffs can resolve their problems if they have failed to use
the system.
The new system of the leather lab ltd should be easy to use.
The new system of leather lab ltd should allow the user to enter a large
amount of data.
Signature (owner)
(System Analyst)
Signature

36
Alternative solutions
Employ more staffs so that a better service could be provided to the
company leather lab ltd.
Installation of hidden camera in every section so that the owner could find
out who is working and who is not working. Not only that, but the owner Mr.
Madarbocus will also know who steals his products and documents also.
The office where the documents are stored can be expand so that there
will be larger space for the staffs to store their documents.
Log books can be classified by using separate drawers for each document
so that the staffs who record the data for the company leather lab ltd do not
get confused and do not displace the documents.
Special room could be build up to store the data and only the supervisors
who record data can get access to the room that is the documents will be
safer than when store the data in the office where everybody can get access.
The system could be computerized as it can provide the owner Mr.
Madarbocus with a better service and a better level of security for the
documents. The computerized system is categorized into two parts that is
the off-the-shelf software that is it is readily available and it can be used to
carry out different purposes at different situations. The other one is the tailor
made software which needs to be created by a programmer that is this
software is used for only a specific purpose. The owner will have to choose
one software only.
Evaluations of the solutions

Employ more staffs:
Advantages
Disadvantages

37It will increase the budget of the
More staffs will give a better
service that is there will be no need
owner Mr. Madarbocus as he will has
for the staffs of the company leather to pay more staffs.
lab ltd to work overtime as the work The new staffs who will be
will be finished soon.
employed to work for leather lab ltd
will have to undergo training which is
costly.
The office space should be expand
as more staffs need to be employed.

38
Installation of hidden camera
Advantages
The owner Mr. Madarbocus will
find out about how the employees
will be working and if his employees
cheat him by stealing goods and so
on.
Disadvantages
It is costly to install hidden camera
in every sections.
If the employees of the company
leather lab ltd get to know about the
installation of the hidden camera,
they will not behave as they usually
do.
Expansion of office space
Advantages
Due to the expansion of the office,
there will be more space to store
documents of the leather lab
company.
Disadvantages
It is costly to expand the office.
While expanding, the work should
be stopped or the employees should
be shifted to another building.
Expansion of the office of the
leather lab ltd company can be a
time consuming task.
Even after the office is expanded,
the problems like the misplacing of
the documents, loss of personal data
and the loss of data in natural
calamities will not resolve.
Using of separate drawers
Advantages
While using different drawers, the
documents of the leather lab ltd will
not be displace easily and finding a
file will be more easy and quick.
Disadvantages
This will lead to loss of
Mr.Madarbocus as he will have to
place an order for this special drawer.
Even the documents of leather lab
ltd will be classified in different
drawer; the documents still have a
chance to be misplaced by the
supervisors who uses these
documents. Then searching for the

39documents will be time consuming as
before.

Special room
40
Advantages
After documents will be stored in
the special room, it will be locked.
So the documents of the leather lab
ltd will be safe that is it will be free
from thieves.
Disadvantages
It will be costly to build up this
special room.
The thieves could get access to
the room when it will be opened.
The supervisors might forget to
lock the room.
Computerized system
Off-the-shelf software
Tailor made software
Advantages
It is cheap
The
software is
well tested.
The
software is
readily
available.
Advantages
The
software will
not contain
any unwanted
features.
The
software will
meet all the
requirements
that Mr.
Madarbocus
would like to
have in the
new system.
Disadvantage
Disadvantages
s software
The
may contain
unwanted
features.
The software
does not meet all
user
requirements.
It is expensive
to develop the
software for the
leather lab
company.
The software
takes a lot of time
to be developed.
After the
software leather
lab ltd will be
developed, the
software might
contain bugs.

41
Advantages and disadvantages of the computerized system
Advantages
The computerized system will
provide a good level of security to
the documents of the leather lab ltd
as the software will be supported
with passwords.
Making of backups is very easy
and fast so there will be no problem
for Mr. Madarbocus about the loss of
documents in natural calamities as
backup can be done every day after
working hours.
The new system will be able to
generate a report for the owner
Mr.Madarbocus.
There will be software where the
salary of each employee will be
calculated very fast and then a
receipt for each employee will be
produced.
There will be different files in
which the supervisors could record
their data. The data will not
misplace and there will be searching
facilities .Also the updating of data
will be easy and fast.
There will be a troubleshooting
guide for the users get their
solutions if they would fail to use the
system.
There will be password protection
so that only authorized people can
access the software.
Disadvantages
It is very costly to create the
software for the company leather
lab ltd.
It is very time consuming for the
software leather lab ltd to be
developed.
The software might contain
debugs.
The staffs should be computer
literate to be able to use the new
system.
The staffs should be given training
as it is costly and time consuming.
special hardware and software are
required to create the new system
for the leather lab company.

After the analyst found out about the 42
possible solutions, a meeting was
schedule with the owner Mr. Madarbocus where the analyst discusses the
possible solutions to the owner Mr. Madarbocus.
LEATHER LAB LTD COMPANY,

COMLONE ROAD, NOUVELLE-FRANCE
TEL: 6771013
Date: o4 May 2013

From: Mr. Fardeen Madarbocus
To: Mehnaz Diouman
APPROVAL LETTER
Dear Analyst,
I wish to inform you that after you have discussed the possible solutions to me,
I have chosen to go for the computerized system although it is a very costly

solution. I think that the computerized system will meet all my
requirements. I have decided to go to the tailor made software as the
software will be written as per my will and there will not be unwanted
features in the new system. My personal data will be protected by passwords
and making of backups also is very easy and fast. The new system will
provide me lots of facilities and the company will be properly controlled.

43
Hardware and software requirements

1. Hardware Requirements:
Name
Specification
Reason
Keyboard
Logitech
Mouse
Logitech
Monitor
View sonic
Printer
Lexmark
To enter data about products, order,

payment, employee and customer.
To type to search data, to make
modification
To click on buttons such as add,
search, modify, delete, save, next,
previous, first, last and back to menu
To view error messages
To view product, employee, customer,
order documents
To print reports, letter, price list of
products
To store all application software,
antivirus and operating system
To store visual basic 6.0 software
Hard disk
RAM
ROM
DVD-Drive
Sony
To be able to do backup in cds
2. Software Requirements:
Name
Specification
Reason
Burning software
Word Processor
Nero Essential
Microsoft word
To easily do backup of data

To type letter to customer
Operating system
44
2007
Microsoft Access
2003
Windows XP
Antivirus
AVG antivirus
Software
development tool
Visual basic 6.0
Compression
software
WinZip
To create database for the

company leather lab
To make the computer run to be
able to create and use the
software leather lab
To protect the computer and the
system leather lab from viruses.
The antivirus will detect known
virus and will delete the virus.
To create the computerized
system that is the leather lab
software.
To reduce the size of files
4.2 DESIGN
4.2.1 Nature of solutions
4.2.2 File Structure

Database Design for Product Form
Product Table: Store details on product
Field
Data
type
Descriptio
n
Fiel
d
size
Validat
ion
Examp
le
product
code
string
Presence
check
L203
Descriptio
n
string
This is the
primary key of
the table.
This represents
the description
of product.
30
Black
leather
Quantity
integer
This represents
the quantity of
the product
Price
currency
This represents
the price of the
product.
Presence
check,
data type
check
Presence
check,
data type
check
Presence
check,
data type
check
30
250.00
Database Design for employee form

Employee Table: store details on employee
Field
Data
Type
Descript Field
ion
Size
Validation Exam
ple
Employ
ee code
string
Presence
check
E002
Surnam
e
string
15
Presence
check, data
type check
Sing
Forena
me
string
15
Presence
check, data
type check
Sanjay
Address
string
40
Presence
check, data
type check
Royal
Road,
Soulliac
Date of
birth
Date/time
Presence
check
06/08/89
Phone
number
integer
This is the
primary key
of the table
This
represents
the
surname of
the
employee
This
represents
the
forename of
the
employee.
This
represents
the address
of the
employee.
This
represents
the date of
birth of the
employee.
This is the
phone
number of
the
employee.
Length check
6483822
Database design for Customer form
Customer Table: store details on customer
Field
Data Descript Field Validat

type ion
size ion
Example
Custom
er code
string
Surnam
e
string
Forenam string
e
Address
string
This is the
key field of
the form.
This
represents
the
surname of
the
customer.
This
represents
the
forename of
the
customer.
This is the
address of
the
customer.
Presence
check
C302
30
Presence
check,
data type
check
Ramjan
30
Presence
check,
data type
check
Muzammil
30
Presence
check,
data type
check
Chemin soulliac,
Chemin Grenier

Phone
Integer
This is the
7
Descriptio
phone
n
number
of
string
This is the key
the
field of the form.
customer.
string
This is the id 30
String
given
This
is to
thea
customer
email
Date/tim address
This is the
of date
e
at which a
the
customer placed
customer.
an order
Date/tim This is the
e
delivery date at
which the
product should
be delivered
currency This is the total
amount the
customer need
to pay
Length
7847848
Field
Data
number
type
Field
Validatio Examp
check
size n
le
Order
code
Custom
Email
er Code
Order
date
Delivery
date
Total
amount
Presence
O001
check
PresenceMuzammil@Hotmail.
C003
check com
Length
check
Presence
12/05/13
check
Presence
check
14/09/13
Data type
check
12365
Database design for Order form

Order Table: store details on order placed by customer
Database design for Order Details form
Field
Data
type
Descript Field
ion
size
Validatio Exampl
n
e
Order
code
string
Presence
check
Oooo1
Product
code
string
Presence
check
P0005
Quantity
integer
Presence
check, Data
type check
Unit
integer
Data type
check
1500
subtotal
currency
This is the
key field of
the form.
This is the
id given to a
product
This is the
quantity of
product
which the
customer
ordered
This is the
unit price
of product
which has
been
ordered
This is the
sub total
price.
Data type
check
3000

Order Details Table: store details on order placed by customer
4.2.3 Data structures/model

Data relationship diagram
tblcustomer
ccode
sname
fname
add
pnum
email
tblorder
Ocode
Ccode
Odate
Ddate
tamount
Tblorderdetail
s
1
Ocode
Pcode
Quantity
Uprice
Stotal
tblemploye
e
ecode
sname
fname
add
dob
pnum
Entity relationship diagram

Customer
Oder/Order
Details
Employee
Product
tblproduct
pcode
desc
quantity
price
4.2.4 Input design

Login Form
Purpose: to log in to main menu
LOGIN FORM
Address :Comlone Road, Nouvelle France
TEL:6771013
Usernam
Password
Accep
t
Reject
COMPONE
NTS
NAME
CAPTIO
N
USE
Labels
lblloginform
Login form
Display the title of the form.
lblusername Username
lblpassword
Text box
Command
button
Password
Txtusernam
e
Txtpasswor
d
Cmdaccept
Accept
Cmdreject
Reject
To inform user where to enter

username
To inform user where to
Enter password.
To enter username.
To enter password.
To Accept username and
password.
To clear textboxes

Main Menu Form:
Purpose: to log into Leather, employee, customer, and order form or report.
Main Menu Backup Help Exit
MAIN MENU FORM
Address :Comlone Road, Nouvelle France
TEL:6771013
Product Form
Product Report
Employee Form
Employee Report
Customer Form
Customer Report
Order Form
Order Report
Order Details
EXIT

COMPONE
NTS
NAME
CAPTIO
N
Labels
Lblmainmenu
Main Menu Display the title of the

form.
Command
button
Cmdemployeefor
m
Employee
Form
To go to employee form.
Cmdcustomerform Customer
Form
To go to customer Form.
Cmdorderform
Order
Form
To go to order form.
Cmdproductform
Product
Form
To go to product form.
Cmdemployeerep
ort
Employee
report
To go to employee report.
Cmdcustomerrepo
rt
Customer
report
To go to customer report.
Cmdorderreport
Order
report
To go to order report.
Cmdorderdetailsre Order
port
details
report
To go to Order details
report
Cmdproductreport
To go to product report.
Product
report
USE

Product Form

PRODUCT FORM
Address: Comlone Road, Nouvelle France
TEL:6771013
Product code
Description of Product
Quantity
Price
Save
Add
Next
Search
Last
Back to Main
First
Compone Name
nts
Captio USE
n
Labels
Product
Form
Product
Code
lblproductform
lblproductcode
lbldescription
lblquantity
lblprice
Text Box
txtproductcode
txtdescription
txtquantity
txtprice
Command
buttons
cmdSave
To display the title of the

form.
enter product code
Description To inform user where to

enter
Description of product.
Quantity
enter
Quantity of product.
Price
enter
Price of product
To enter product code.
To enter description of
product in product table.
To enter quantity of product
in product table.
To enter price of product in
product table.
Save
To Save product Record in
product table.
cmdAdd
Add
cmdDelete
Delete
cmdModify
Modify
cmdNext
Next
cmdPrevious
Previous
cmdSearch
Search
cmdFirst
First
To prepare for next product

data entry in product table
To Delete product record in
product table.
To Modify product record in
product
table
To go to Next product Record
in product table
To go to Previous product
record in product table.
To Search product record in
product table
To go to First product
Record in product table.

cmdLast
Last
cmdBackMainM
enu
Back to
Main
Menu
To go to Last product Record

in product table.
To Back to Main Menu
EMPLOYEE FORM
EMPLOYEE FORM
TEL:6771013
Employee code
Surname
Forename
Address
Date of birth
Phone Number
Add
Search
Last
Back to Main
First
Compone Name
nts
Captio USE
n
Labels
Lblemployeefo
rm
lblEmployeeco
de
lblSurname
Employee
Form
Employee
code
Surname
lblForename
Forename
lblAddress
Address
lblDateofbirth
Date of
birth

form.
Employee code.
Surname.
Forename.
Address.
Date of birth
lblPhoneNumb
er
Phone
Number

Phone Number
Text Box
txtEmployeeco
de
txtSurname
txtForename
txtAddress
txtdateofbirth
txtPhoneNumb
er
To enter employee code in

employee table.
To enter employee Surname
in employee table.
To enter employee Forename
in employee table.
To enter employee Address in
employee table.
To enter employee date of
birth in employee table.
To enter employee Phone
Number in employee table
Command
buttons
cmdSave
Save
To Save employee Record in

employee table.
cmdAdd
Add
cmdDelete
Delete
cmdModify
Modify
cmdNext
Next
cmdPrevious
Previous
cmdSearch
Search
cmdFirst
First
cmdLast
Last
To prepare for next employee

data entry in employee
table
To Delete employee record in
employee table.
To Modify employee record in
employee table.
To go to Next employee Record
in employee table
To go to Previous employee
record in employee table.
To Search employee record in
employee table
To go to First employee Record
in employee table.
To go to Last employee Record
in employee table.
CUSTOMER FORM

CUSTOMER FORM
TEL:6771013
Customer code
Surname
Forename
Address
Phone Number
Email
Save
Add
Next
Previou
Modify
First
Last
Back to Main
Menu
Compon
ents
Name
Caption
Use
Labels
Lblcustomerfor
m
Customer
form

form.
lblCustomerco
de
Customer
code

enter Customer code
Surname

enter Customer Surname.
Forename

enter Customer Forename.
Address

enter Customer Address
Phone
Number

enter Customer Phone
Number.
lblSurname
lblForename
lblAddress
lblPhoneNumb
er
lblEmail
Text box
cmdCustomerc
ode
cmdSurname
cmdForename
Email

enter Customer Email
address.
To enter Customer code.
To enter Customer
Surname.
To enter Customer
Forename.
cmdAddress
To enter Customer Address.
cmdPhoneNum
ber
To enter Customer Phone

Number.

cmdEmail
To enter Customer Email
address.
Command
buttons
cmdSave
Save
To Save customer Record in

customer table.
cmdAdd
Add
cmdDelete
Delete
cmdModify
Modify
cmdNext
Next
cmdPrevious
Previous
cmdSearch
Search
cmdFirst
First
cmdLast
Last
cmdBackMainM
enu
Back to
Main
Menu
To prepare for next

customer data entry in
customer table
To Delete customer record in
customer table.
To Modify customer record in
customer table.
To go to Next customer
Record in customer table
To go to Previous customer
record in customer table.
To Search customer record
in customer table
To go to First customer
Record in customer table.
To go to Last customer
Record in customer table.
To Back to Main Menu
ORDER FORM
Delete record
ORDER FORM
TEL:6771013
Order code
Customer code
Ordering Date
Save
Delivery Date
Add
Total Amount
Order details table

Order code
Product code
Quantity
unit price
subtotal
Populate
to list view
List view
Finish

Component
Name
Caption
Use
Labels
Lblorderform
ORDER FORM
To display title of
the form.
lblordercode
Order Code
Lblcustomercode
Customer Code
lblorderdate
Order date
lbldeliverydate
Delivery date
To inform user
where to enter
order code
To inform user
where to enter
Customer code
To inform user
where to enter
Order date.
To inform user
where to enter
Delivery date
lbltotalamount
Total Amount
lblproductcode
Product Code
lblquantity
Quantity
lblunitprice
Unit price
lblsubtotal
Subtotal
Text box
Txtordercode
To inform user
where to enter
total amount the
customer need to
pay.
To inform user
where to enter
product code
To inform user
where to enter
Product quantity.
To inform user
where to enter
unit price.
To inform user
where to enter
subtotal
To enter order code
Txttotalamount
To enter total
amount that the
customer need to
pay.
Txtquantity
To enter the
quantity of

product that a
customer ordered
To enter the unit
price of a product
txtunitprice
txtsubtotal
cmdSaveRecord
To enter subtotal
Save
To Save order
record.
cmdAddRecord
Add
Prepare textboxes
for next data
entry
cmdDeleterecord
Delete
To Delete order
cmdModifyrecord
Modify
cmdNextRecord
Next
cmdPreviousrecord
Previous
cmdSearchrecord
Search
cmdFirstRecord
First
cmdLastRecord
Last
cmdBackMainMen
Back to Main
Menu
Record
To Modify order
record
To go to Next order
Record.
Togo to Previous
order record.
To Search order
record.
To go to First order
Record.
To go to Last order
Record.
To Back to Main
Menu
4.2.5 Output design

Product LIST
PRODUCT LIST
Product code
Price
X9999
99999
Quantity
XXX
99999
Based on
Field Used
Tblproduct
Product Code
Quantity
Price
EMPLOYEE LIST
EMPLOYEE LIST
Employee Code
Phone number
X9999
9999999
Surname
XXX
Based on
tblemployee
Forename
XXX
Field Used
Employee Code
Surname
Forename
Address
Date of Birth
Phone Number
Address
XXX
Date of birth
99/99/99

CUSTOMER LIST
CUSTOMER LIST
Customer Code
Surname
Number LIST
Email
ODER
X9999
XXX
XXX
Order
List
9999999
Based on
Forename
Address
XXX
Phone
XXX
Field Used
Tblcustomer
Customer Code
Surname
Forename
Address
Phone Number
Email
ORDER LIST
ORDER LIST
Order Code
Total Amount
X9999
999999
Customer Code
X9999
Based on
Tblorder
Order Date
99/99/99
Field Used
Order Code
Customer Code
Order Date
Delivery Date
Total Amount
Delivery Date
99/99/99

4.2.6 Process model
4.2.6.1 SYSTEM FLOWCHARTS
1. Product
Add Product record

START
Input
Product
Details
Valid
Validation
Add Product
record in
Product file
Error
Message
Product
file
STOP

Search Product record
START
Input
Product
Details
Validation
Error
Message
Valid
Product
file
Search Product
record in leather
file
Is record found?
Yes
Display Product
record
No
Display Not in
file
STOP

Modify Product record
START
Input
Product
Details
Valid
Validation
Error
Message
Product
file
Search Product
record in Product
file
Is record found?
Yes
Display Product
record
No
Input
new
data
Display Not in
file
STOP
Product
file
Update record
in l Product file

Delete Product record
START
Input
Product
Details
Valid
Validation
Error
Message
Product
file
Search Product
record in Product
file
Is record found?
Yes
Display Product
record
No
Display Not in
file
Delete record
in Product file
STOP
Product
file

2. Employee
Add Employee record
START
Input
Employ
ee
Details
Valid
Validation
Add employee
record in
employee file
Error
Message
Employe
e file
STOP

Search employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Yes
Display employee
record
No
Display Not in
file
STOP

Modify Employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Display employee
record
Yes
No
Input
new
data
Display Not in
file
STOP
Employe
e file
Modify record
in employee
file

Delete employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Yes
Display employee
record
No
Display Not in
file
STOP
Employe
e file
Delete record
in employee
file

3. Customer
Add customer record

START
Input
custom
er
Details
Valid
Validation
Add Customer
record in
customer file
Error
Message
Custome
r file
STOP

Search customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Display Not in
file
STOP

Modify customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Input
new
data
Display Not in
file
STOP
Custome
r file
Modify record
in customer
file

Delete customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Display Not in
file
STOP
Custome
r file
Modify record
in customer
file

4. ORDER
START
Input order
code, customer
code, quantity,
unit price
Calculate
subtotal
Calculate total
Total,
subtotal
Add order
record to
database
Order file,
tblorder
detail
STOP

4.2.6.2 Flowchart to generate report
Leather report
Retrieve all leather
record generate
report
Leather
file
Leather
list
Employe
e file
Employee record
Retrieve all
employee record
generate report
Employee
list
Customer report
Retrieve all customer
record generate
report
Custome
r file
Customer
list
Order report
Retrieve all order
record generate
report
Order file
Order list
4.2.6.3 Pseudo code

Login form:
Input username
Input password

If (username and password = valid), THEN
Main Menu displayed
ELSE
Msgbox display Please Try Again
ENDIF
Main Menu:
User input choice
If choice= Leather Form, THEN
Leather Form displayed
ELSEIF choice= Employee Form, THEN
Employee Form displayed
ELSEIF choice= Customer Form, THEN
Customer Form displayed
ELSEIF choice=Order Form, THEN
Order Form displayed
ELSEIF choice= Leather Report, THEN
Leather Report displayed
ELSEIF choice= Employee Report, THEN
Employee Report displayed
ELSEIF choice= Customer Report, THEN
Customer Report displayed
ELSEIF choice= Order Report, THEN
Order Report displayed
ELSEIF choice=Exit, Then
Close main menu
ENDIF
Product Form:
User enter choice
IF choice=Add, THEN
Clear text boxes for next data entry
User enter product details
New product record added in table product
ELSEIF choice= Search, THEN
User input product code
Search leather code in leather table
IF (leather code=found), THEN
product record displayed
ELSE
Msgbox display Not in File
ENDIF
ELSEIF choice = modify, THEN
User input product code
Search product code in product table
IF (product code=found), THEN
Product record displayed
User makes modification
Modify product table
ELSE
Msgbox display Not In File
ENDIF
ELSEIF choice=Delete, THEN
Search product code in product table

IF (product code=found), THEN
product record displayed
Delete record in file
ENDIF
ELSEIF choice=Back to Main Menu, THEN
Main Menu displayed
ELSEIF choice=First, THEN
First product record in the product table is displayed
ELSEIF choice=Last, THEN
Last product record in the product table is displayed
ELSEIF choice=Next, THEN
Next product record in the product table is displayed
ELSEIF choice=Previous, THEN
Previous product record in the product table is displayed
ENDIF
Employee Form:
User enter choice
IF choice=Add, THEN
User enter employee details
New employee record added in table employee
User input employee code
Search employee code in employee table

IF (Employee code=found), THEN
Employee record displayed
ELSE
ENDIF
Search leather code in employee table
IF (employee code=found), THEN
Modify employee table
ELSE
ENDIF
ENDIF
Main Menu displayed
First employee record in the employee table is displayed

Last employee record in the employee table is displayed
Next employee record in the employee table is displayed
Previous employee record in the employee table is displayed
ENDIF
Customer Form
User enter choice
IF choice=Add, THEN
User enter customer details
New customer record added in table customer
User input customer code
Search customer code in customer table
IF (customer code=found), THEN
Customer record displayed
ELSE
ENDIF
Modify customer table

ELSE
ENDIF
ENDIF
Main Menu displayed
First customer record in the customer table is displayed
Last customer record in the customer table is displayed
Next customer record in the customer table is displayed
Previous customer record in the customer table is displayed
ENDIF
Order Form
User enter choice
IF choice=Add, THEN
Order form prepare for next data entry (clear text boxes)
ELSEIF choice= Save, THEN
User enter order details
Subtotal and total calculated displayed

Add record in tblorderdetail and tblorder
ENDIF
4.2.7 Intended benefits

It is easy for the user to search a record
It is easy for the user to modify a record
It is easy for the user to go to the first record
It is easy for the user to go to the last record
It is easy for the user to add a new record
It is easy for the user to delete an existing record
It is easy for the user to make backups easily
It data are more secure due to the use password
There is less chance for the owner to lose his data as there is backup facility.
4.2.8 Limits of the scope of the solution

File size estimation
File size of product table
The product table will consist of approximately 50 products.
Field
product
code
Descriptio
n of
product
Quantity
Price
Field
size(by
tes)
5
Size of one product record = 44 bytes

Size of 50 product record = 44*50
= 2200 bytes
File size of product table = 2200*10%
30
3
6
=2420 bytes
File size of employee table

The employee table will consist of approximately 30 employees.
Field
Employee
code
Surname
Forename
Address
Date of
birth
Phone
number
Field
Size(by
tes)
Size of one employee record = 91 bytes

Size of 50 employee record = 91*30
5
15
15
40
8
= 2730 bytes
File size of employee table = 2730*10%
=3003 bytes
File size of customer table

The customer table will consist of approximately 200 customers
Field
Customer
code
Surname
Forename
Address
Phone
Number
Email
Field
Order
code
Custome
r Code
Order
Date
Delivery
Date
Total
Price
Field
Size(by
tes)
5
15
15
40
8
30
Field
Size(by
tes)
5
5
8
8
6
Size of one customer record =113 bytes

Size of 50 customer record = 131*200
= 22600 bytes
File size of customer table = 22600*10%
=24860 bytes
File size of Order table

The order table will consist of approximately 500 orders
Size of one order record =32 bytes

Size of 50 order record = 32*500
= 16000 bytes

File size of order table = 16000*10%
=17600 bytes
Overall file size=17600+24860+3003+2420

=47883/1024
=46.76 kb
4.2.9 Limitations of the system

The system cannot calculate and produce salary for the employees.
The system cannot calculate the profit and loss for the company.
4.2.10 Top down Design

1.0 Login
2.0Main Menu

3.0
Product
form
4.0
employ
ee form
5.0
custom
er form
3.1
Save
Record
4.1
Save
Record
5.1
Save
Record
6.1
Save
3.2
Add
Record
4.2
Add
Record
5.2
Add
Record
6.2
Add
Record
3.3
Delete
Record
4.3
Delete
Record
5.3
Delete
Record
6.3
Populat
e to list
view
3.4
Modify
Record
4.4
Modify
Record
3.5
Next
Record
4.5
Next
Record
3.6
Previous
Record
4.6
Previous
Record
3.7
Search
Record
4.7
Search
Record
3.8
First
Record
4.8
First
Record
3.9
Last
Record
4.9
Last
Record
5.4
Modify
Record
7.0
product
report
8.0
employ
ee
report
9.0
custom
er
report
10.0
order
report
6.4
Finish
5.5
Next
Record
5.6
Previous
Record
5.7
Search
Record
5.8
First
Record
5.9
Last
Record
4.2.114.10
Modules
3.10
Back Number
Back
1.0
This is5.10
the login
Back
2.0
6.0
order
form
Description
form which verifies username and password which control

user access to the system
This is the main menu from where the user chooses which form or report he
11.0
Exit

3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
5.0
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
6.0
6.1
6.2
6.3
6.4
7.0
8.0
9.0
10.0
11.0
needs to open.
This is the product form in which product details are stored.
This is where the user needs to click to save a product record.
When the user click on this button, the form is prepared for next data entry.
This is used to delete a product record.
This is used to modify a product record
To view next product record.
To view previous product record
To search a product record
To view the first product record
To view the last product record
To go back to main menu
This is the employee form in which employee details are stored
This is where the user needs to click to save an employee record.
This is used to delete an employee record.
This is used to modify an employee record
To view next employee record.
To view previous employee record
To search a employee record
To view the first employee record
To view the last employee record
This is the customer form in which customer details are stored
This is where the user needs to click to save a customer record.
This is used to delete a customer record.
This is used to modify a customer record
To view next customer record.
To view previous customer record
To search a customer record
To view the first customer record
To view the last customer record
This is the order form in which order details is stored.
This is where the user needs to click to save an order record.
Order details will be gathered to list view
Update database to save order record
This is the product report where the product list are viewed
This is the employee report where the employee list are viewed
This is the customer report where the customer list are viewed
This is the customer forename
This is to close the software

4.2.12 Test plan
1.0 Test plan for login form
Test
number
1
Test data
Test
purpose
Test login
from with
valid data
Username: Leather
Lab Company
Password: company
Click Accept button
Username: lab
Test login
Password: ltd
from with
Click Accept button invalid
data
Click Reject button Clear
textboxes
Test
type
Normal
Expected result
abnorma
l
The main menu should not be

displayed
The main menu should be

displayed
The textboxes should be

cleared
2.0 Test plan for Main Menu form

Test
number
4
5
6
7
8
9
10
11
12
13
Test data
Test purpose
Expected result
Click Product Form

button
Click employee form
button
Click customer form
button
Click order form
button
Click product report
button
Click employee report
button
Click customer report
button
Click order report
button
Click order details
report button
Click Exit button
Open product
form
Open employee
form
Open customer
form
Open order form
The product form should be opened
Open product
report
Open employee
report
Open customer
report
Open order
report
Open order detail
report
Close main menu
The product report should be opened
The employee form should be opened

The customer form should be opened
The order form should be opened
The employee report should be opened

The customer report should be opened
The order report should be opened
The order detail report should be
opened
The main menu form should be closed
3.0 Test plan for Product form

3.1 test plan for product form (field)
Test
Test data
Test purpose
Test type
Expected result

number
14
P0016
Product code
Normal
15
Product code
abnormal
16
P9999
Product code
extreme
17
grey Jackets
Description
normal
18
223234
Description
abnormal
19
Description
extreme
20
Dark brown
laptop bags
leather
3
Quantity
normal
21
Lp79
Quantity
abnormal
22
Quantity
extreme
23
2500
Price
normal
24
ygkug
Price
abnormal
25
6000000
Price
extreme
Product with ID P0016 should

be displayed
Product with ID P should not
be displayed
Product with ID P9999 should
be displayed
The product grey jacket
should be displayed
The product 223234 should
not be displayed
The product Dark brown
laptop bags leather should be
displayed
The quantity of the product
should be displayed
should not be displayed
should be displayed
The price of the product
should be displayed
should be displayed

3.2 test plan for product form (button)
Test
number
26
27
28
29
30
31
Test data
Test purpose
Expected result
ProductID:P0023
Description: Blue
jacket
Quantity:8
Price:3000
Click Save button
Click Add button
Add new
product record
Product record should be saved
Prepare form for

next data entry
Textboxes should be cleared
Product ID: P0023

Description: black
jacket
Quantity: 8
Price: 3000
Click Delete
button
ProductID:P0008
Price:from 1000 to
1500
Click modify
button
Click Next button
Delete a
product
record
Product record with ID P0023 should be

deleted in database
Modify product
record

modified in database.
To move to next
record
To move to
previous record
Search product
record
Next record in the database should be

displayed
Previous record in the database should
be displayed
displayed
To go to first
record
To go to last
record
To go back to
main menu
First record should be displayed
33
Click previous
button
ProductID:P0006
Click search
button
Click first button
34
Click Last button
35
Click back to main

menu button
32
Last product record should be displayed

Main menu form should be displayed
4.0 Test plan for employee form

4.1 test plan for employee form (field)
Test
number
36
Test data
Test purpose
Test type
Expected result
employee code
Normal
37
employeeID:E001
9
employeeID: E
employee code
abnormal
38
ID: E0000
employee code
extreme
39
Surname: Singh
Employee
surname
Normal
Employee record with ID

E0019 should be displayed
Employee record with ID E
E0000 should be displayed
The employees surname
should be displayed
40
Surname: 53433
abnormal
41
Forename: Raj
42
Forename: 9774
43
44
Address: royal
road, curepipe
DOB: 12/12/1995
45
DOB: 31/31/31
Employee
surname
Employee
forename
Employee
forename
Employee
address
Employee date of
birth
Employee date of
birth
46
Pnum:7123654
Employee phone
number
normal
47
Pnum:71236fgx
Employee phone
number
abnormal
Normal
abnormal
normal
normal
abnormal
The employees surname

The employees forename
should be displayed
The employees forename
The employees address
should be displayed
The employees date of
birth should be displayed
birth should not be
displayed
The employees phone
number should be
displayed
The employees phone
number should not be
displayed
4.2 test plan for employee form (button)
Test
number
48
49
50
51
52
53
54
55
56
Test data
Test purpose
Expected result
Employeecode:E002
5
Surname:Sahay
Forename:Karishma
Address:Rose-Belle
DOB:12/12/65
Phone
number:57894621
Click Save button
Click Add button
Save employee
record
Employee record should be saved
Prepare form for

next data entry
Delete employee
record
Employee code:
E0025
Surname: Sahay
Forename: Karishma
Address: Rose-Belle
DOF: 12/12/1965
Pnum: 57894621
Click Delete button
Ecode:E0008
Modify
Phone number : from employee record
51000235 to 1451253
Click modify
button
Click Next button
To move to next
record
Click previous
To move to
button
previous record
Ecode:E0006
Search employee
Click Search
record
button
Click first button
To go to first
record
Click Last button
To go to last
record
Employee record with ID E0025 should

be deleted

be modified in database.
Next record in the database should be

displayed
Previous record in the database should
be displayed
be displayed
First Employee record should be
displayed
Last Employee record should be
displayed

57
Click back to main

menu button
To go back to
main menu
5.0 Test plan for customer form

5.1 test plan for customer form (field)
Test
number
58
Test data
Test purpose
Test type
Expected result
customerID:C0011
customer code
Normal
59
customerID: C
customer code
abnormal
60
customerID: E0001
customer code
extreme
61
Surname: Singh
customer
surname
Normal
62
Surname: 133243
customer
surname
abnormal
63
Forename: Raj
customer
forename
Normal
64
Forename: 789123
customer
forename
abnormal
65
Address: curepipe
normal
66
Pnum:7123654
customer
address
customer
phone number
67
Pnum:71236fgx
customer
phone number
abnormal
Customer record with

ID C0001 should be
displayed
Customer record with
ID C should not be
displayed
Employee record with
ID C0000 should be
displayed
The customers
surname should be
displayed
The customers
surname should not be
displayed
The customers
forename should be
displayed
The customers
forename should not be
displayed
The customers address
should be displayed
The customers phone
number should be
displayed
The customers phone
number should not be
normal

68
Email:Shoaib@gmail.co
m
customer email
address
normal
displayed
The customers email
address should be
displayed
5.2 test plan for customer form (button)
Test
number
69
70
71
Test data
Test purpose
Expected result
Customercode:C0017
Surname:Sahay
Forename:Karishma
Address:Rose-Belle
Phone number:57894621
Email:Sahay@hotmail.co
m
Click Save button
Click Add button
Save Customer
record
Customer record should be saved
Prepare form
for next data
entry
Delete
Customer
record
Modify
Customer
record
Customer record with ID C0008

should be modified in database.
To move to
next record
To move to
previous record
Next record in the database should

be displayed
Previous record in the database
should be displayed
73
Customer code: C0009

Surname: sigh
Forename: Raj
Address: royal road,
curepipe
Email:Raj@yahoo.com
Click Delete button
Customercode:C0008
Phone number: from
57461325 to 1451253
Click modify button
Click Next button
74
Click previous button
72
Customer record with ID E0009

should be deleted

75
76
77
78
Customercode:C0006
Click Search button
Search
customer
record
Click first button
To go to first
record
Click Last button
To go to last
record
Click back to main menu To go back to
button
main menu
Customer record with ID C0006

should be displayed
First Customer record should be
displayed
Last Customer record should be
displayed
Main menu form should be
displayed
6.0 Test plan for order form

6.1 test plan for order form (field)
Test
number
79
Test data
Test purpose
Test type
Expected result
Order code:029
Order code
Normal
80
Customer
Code:C0006
customer code
Normal
81
Order Date:12/06/13 Order date
normal
82
Delivery
date:06/06/14
Delivery date
normal
Order record with ID 029

should be displayed
Customer record with ID
C0006 should be
displayed
The order date should be
displayed
The delivery date should
be displayed
83
Total amount:88400
Total amount
normal
The total amount should

be displayed
6.2 test plan for order form (button)
Test
number
Test
number
84
Test data
Test purpose
Expected result
Test data
Test purpose
Expected result
ordercode:O0020
Customer
code:C0009
Save order
record
Order record should be saved in

tblorder in database

Order date:25/07/13
Delivery
date:03/08/13
Total amount:12648
Click Save button
7.0 Test plan for order details form

7.1 test plan for order details form (field)
Test
number
86
Test data
Test purpose
Test type
Expected result
Order code: 03
Order code
Normal
87
Product Code:P0006 Product code
Normal
88
Quantity:7
Quantity
normal
89
Unit price:2500
Unit price
normal
90
Subtotal:75000
Subtotal
normal
Order record with ID 03

should be displayed
Product record with ID
P0006 should be
displayed
The quantity of the
product should be
displayed
The unit price of the
product should be
displayed
The subtotal should be
displayed
7.2 test plan for order details form (button)
Test
number
91
Test data
Test purpose
Expected result
ordercode:O0020
Product code: P0009
Quantity:5
Unitprice:7500
Populate to list
view
The order details should be added to list

view
92
93
sub amount:37500
Click Populate to
list view button
Click Finish button
Finish
Click Back To Main

Menu button
To go to main
menu form
The order record should be saved in

database.
8.0 test plan for MDI CHILD form (button)

Test number
93
94
95
Test data
Backup
Exit
Main Menu
Test purpose
Do backup
Exit the software
Go to Main menu
96
Help
Open help document
Expected result
Backup should be successful.
The software should be closed.
The Main menu should be
displayed.
The Help document should be
opened.
4.3 SOFTWARE DEVELOPMENT, TESTING

AND INSTALLATION
4.3.1 Software Development
The computerized system that is the interfaces created in the software visual
basic 6.0.The interfaces are the login form, the main menu, the product,
employee, customer, order forms and reports. The database of which are
linked with these interfaces are created on the ms access 2003.the tables
that are created using the ms access are the product table which store
details on product, the employee table which store details on employee, the
customer table which store details on customer, the order and order details
table which store details on the order that a customer place.

4.3.1.1File structures
Tblproduct: store details on products
tblemployee: stores details on employees

tblcustomer: store details on customers
tblorder: store details on order placed by a customer
tblorderdetails: Store details on the order a customer place
4.3.1.2 Relationship Diagram
4.3.1.3 Entity relationship diagram

Customer
Oder/Order
Details
Employee
Product

4.3.1.4 Input Forms
Login form: to gain access to main menu
Main Menu Form: contain product, employee, customer and order forms
and reports

Product Form: Store details on product
Employee Form: Stores details on employee

Customer Form: Stores details on customer
Order Form: Stores details on the order placed by customer
4.3.1.5 Output Forms

Product Report: stores and display the number of product record

Employee Report: Stores and display the number of employee record

Customer Report: Stores and display the number of customer record

Order Report: Stores and display the number of order record
Order Detail Report: Stores the details of an order

4.3.2 Programming
Code behind the login form
Code behind the Main Menu form

Code behind the Product form

Code behind the Employee form

Code behind the Customer Form
Code behind the Order form
4.3.3 Testing a software solution

1
Username: Leather Test login

Lab Company
from with
Password: company valid data
Click Accept
button
Norma
l
The main menu

should be displayed
Main menu is
displayed
Username: lab
Password: ltd
Click Accept
button
Test login
from with
invalid data
abnorma
l
The main menu

should not be
displayed
The main menu is

not displayed

3
Click Reject button
Click Product
Form button
Click employee
Clear textboxes
The textboxes
should be cleared
Open product The product form should

form
be opened
Open employee
The textboxes is
cleared
The product form is

opened
The employee form
The employee form

form button
Click customer
form button
Click order form

button
form
Open customer
form
Open order
form
should be opened
The customer form

should be opened
The order form should

be opened
is opened
The customer form is

opened
The order form is

opened
Click product
report button
Open product
report
The product report should

be opened
The product report is

opened

9
Click employee
report button
Open employee
report
The employee report

should be opened
The employee report is

opened

10
Click customer
report button
Open customer
report
The customer report

should be opened
The customer report is

opened

11
12
Click order
report button
Click order
details report
button
Open order
report
Open order
detail report
The order report should

be opened
The order detail report

should be opened
The order report is

opened
The order detail report

is opened

13
Click Exit
button
Close main
menu
The main menu form

should be closed
The main menu form is

closed
Test
number
Test data
Test purpose
Test type
Expected result
Result
14
P0016
Product code
Normal
Product with ID P0016

should be displayed
Product with ID
P0016 is displayed

Test
number
Test data
Test purpose
Test type
Expected result
Result
15
Product code
abnormal
Product with ID P
Product with ID P
is not displayed
Test
number
16
Test data
Test purpose
Test type
Expected result
Result
P9999
Product code
extreme
Product with ID
P9999 should be
displayed
Product with ID
P9999 is displayed

Test
number
17
Test data
Test purpose
Test type
Expected result
Result
grey
Jackets
Description
normal
The product grey

jacket should be
displayed
The product grey

jacket is
displayed
Test
number
Test data
Test purpose
Test type
Expected result
Result
18
223234
Description
abnormal
The product 223234

The product
223234 is not
displayed

Test
number
19
Test data
Test
Test
purpose
type
Description extreme
Expected result
Result
The product Dark

brown laptop bags
leather should be
displayed
The product Dark

brown laptop bags
leather is be
displayed
Test
number
Test data
Test
purpose
Test
type
Expected result
Result
20
Quantity
normal
The quantity of the

product should be
displayed
The quantity of the

product is displayed
Dark brown
laptop bags
leather

Test
number
21
Test data
Lp79
Test
purpose
Quantity
Test
type
abnorma
l
Expected result
Result
The quantity of the

product should not
be displayed
The quantity of the

product is not
displayed

Test
number
22
Test data
Test
number
Test data
23
2500
Test
purpose
Quantity
Test type
Expected result
Result
extreme
The quantity of the

product should be
displayed
The quantity of the

Test
purpose
Test
type
Expected result
Result
Price
normal
The price of the

product should be
displayed
The price of the


Test
number
24
Test data
Test
number
25
Test data
ygkug
6000000
Test
purpose
Price
Test
type
abnorma
l
Expected result
Result
The price of the

product should not
be displayed
The price of the

product is not
displayed
Test
purpose
Price
Test
type
extreme
Expected result
Result
The price of the

product should be
displayed
The price of the


Test
number
26
Test data
ProductID:P0023
Description: Blue jacket
Quantity:8
Price:3000
Click Save button
Test
purpose
add new
product
record
Expected
result
Product record
should be saved
Result
Product
record is
saved

Test
number
27
Test data
Test purpose
Expected result
Result
Click Add
button
Prepare form for next

data entry
Textboxes should
be cleared
Textboxes is cleared
Test
number
28
Test data
Product ID: P0023
Description: black jacket
Quantity: 8
Price: 3000
Click Delete button
Test purpose
Expected
result
Delete a
Product record
product with ID P0023
record
should be
deleted
Result
Product
record with
ID P0023 is
deleted in
database

Test
number
29
Test data
Test purpose
ProductID:P0008
price: from 1000 to 1500
Click modify button
Modify product
record
Test
Test data
Test purpose
Expected result
Expected
result
Product record
with ID P0008
should be
modified in
database.
Result
Result
Product
record with
ID P0008 is
modified in
database

number
30
Click
Next
button
To move to next Next record in the

record
database should be
displayed
Next record in the

database is displayed
Test
number
31
Test data
Test purpose
Expected result
Result
Click
previous
button
To move to
previous record
Previous record in the

database should be
displayed

database is displayed
Test
number
Test data
Test purpose
Expected result
Result

32
ProductID:P000
6
Click search
button
Search product
record
Product record with

ID P0006 should be
displayed
Product record with ID

P0006 is displayed
Test
number
33
Test data
Test purpose
Expected result
Result
Click first
button
To go to first
record
First record should be

displayed
First record is
displayed
Test
number
Test data
Test purpose
Expected result
Result

34
Click Last
button
To go to last
record
Last product record

should be displayed
Last product record is

displayed

Test
number
35
Test data
Test purpose
Expected result
Result
Click back to
main menu
button
To go back to
main menu
Main menu form

should be displayed
Main menu form is

displayed
Test
number
36
Test data
Test purpose Test type
Expected result
Result
employeeID:E001
9
employee
code
Employee record
with ID E0019
should be
displayed
Employee
record with
ID E0019 is
displayed
Normal

Test
number
37
Test data
Expected result
Result
employeeID: E
employee
code
abnormal
Employee record
with ID E should
not be displayed
Employee
record with
ID E is not
displayed
Test
number
38
Test data
Expected result
Result
ID: E0000
employee
code
Employee record
with ID E0000
should be
displayed
Employee
record with
ID E0000 is
displayed
extreme

Test
number
39
Test data
Expected result
Surname: Singh
Employee
surname
The employees
The
surname should be employees
displayed
surname is
displayed
Test
number
40
Test data
Surname:
53433
Test
purpose
Employee
surname
Normal
Result
Test type
Expected result
Result
abnormal
The employees
surname should
not be displayed
The employees
surname is not
displayed
Test
number
41
Test data
Forename:
Raj
Test
purpose
Employee
forename
Test type
Normal
Expected result
The employees
forename should
be displayed
Test number Test data
Expected
result
42
Forename:
Employee
abnormal The employees
9774
forename
forename should
not be displayed
Result
The employees
forename is
displayed
Result
The employees
forename is not
displayed

Test
number
43
Test data
Test
purpose
Address: royal Employee
road, curepipe address
Test
number
44
Test data
DOB:
12/12/199
5
Test
purpose
Employee
date of birth
Test type
Expected result
Result
normal
The employees
address should be
displayed
The employees
address is
displayed
Test
type
normal
Expected result
Result
The employees
date of birth should
be displayed

birth is displayed

Test
number
45
Test data
Test
number
46
Test data
DOB:
31/31/31
Pnum:712365
4
Test
purpose
Employee
date of birth
Test
purpose
Employee
phone
number
Test
type
abnorma
l
Test
type
normal
Expected result
Result
The employees
date of birth should
not be displayed
The employees date

of birth is displayed
Expected result
Result
The employees
phone number
should be
displayed
The employees
phone number is
displayed

Test
number
47
Test data
Test
purpose
Pnum:71236fgx Employee
phone
number
Test
type
abnorma
l
Expected result
Result
The employees
phone number
should not be
displayed
The employees
phone number is not
displayed

Test
number
48
Test data
Employeecode:E0025
Surname:Sahay
Forename:Karishma
Address: Rose-Belle
DOB:12/12/65
Click Save button
Test purpose
Expected
result
Save employee Employee
record
record should
be saved
Result
Employee
record is
saved
Test
number
49
Test data
Test purpose
Expected result
Result
Click Add
button

data entry
Textboxes should be
cleared
Textboxes is
cleared
Test
number
50
Test data
Employee code: E0025
Surname: Sahay
Forename: Karishma
Address: Rose-Belle
DOF: 12/12/1965
Pnum: 57894621
Click Delete button
Test
purpose
Delete
employee
record
Expected result
Result
Employee record
with ID E0025
should be deleted
Employee
record with
ID E0025 is
deleted
Test
number
51
Test data
Ecode:E0008
Phone number : from 51000235
to 1451253
Click modify button
Test
purpose
Modify
employe
e record
Expected result
Result
Employee record
with ID E0008
should be modified in
database.
Employee
record with ID
E0008 is
modified in
database.
Test
number
52
Test data
Test purpose
Expected result
Click Next
button
To move to next Next record in the

record
database should be
displayed
Result
Next record in the
database is displayed.

Test
number
53
Test data
Test purpose
Expected result
Result
Click
previous
button
To move to
previous record

database should be
displayed

database is displayed .
Test
number
54
Test data
Test purpose
Expected result
Result

E0006 should be
displayed
Employee record with

ID E0006 is
displayed .
Ecode:E0006 Search
Click
employee
Search
record
button
Test
number
55
Test data
Test purpose
Expected result
Result
Click first
button
To go to first
record
First Employee record

should be displayed
First Employee record

is displayed.
Test
number
56
Test data
Test purpose
Expected result
Result
Click Last
button
To go to last
record
Last Employee record

should be displayed
Last Employee record

is displayed

Test
number
57
Test data
Test
number
58
Test data
Test purpose
Click back
To go back to
to main
main menu
menu button
customerID:
C0011
Test
purpose
customer
code
Expected result
Result
Main menu form should

be displayed
Main menu form is

displayed
Test
type
Normal
Expected result
Result
Customer record
with ID C0011
should be displayed
Customer record
with ID C0011 is
displayed
Test
number
59
Test data
Test
number
Test data
customerID
:C
Test
purpose
customer
code
Test type
Expected result
Result
abnormal
Customer record
with ID C should
not be displayed
Customer record
with ID C is not
displayed
Test
purpose
Test
type
Expected result
Result

60
customerID
: C0000
customer
code
extreme
Employee record
with ID C0000
should be displayed
Customer record
with ID C000 is
displayed

Test
number
61
Test data
Test
number
62
Test data
Surname:
Singh
Surname:
133243
Test
purpose
customer
surname
Test
type
Normal
Expected result
Result
The customers
surname should be
displayed
The customers
surname is
displayed
Test
purpose
customer
surname
Test type
Expected result
Result
abnormal
The customers
surname should not
be displayed
The customers
surname is not
displayed
Test
number
63
Test data
Test
number
64
Test data
Forename:
Raj
Forename:
789123
Test
purpose
customer
forename
Test type
Expected result
Result
Normal
The customers
forename should be
displayed
The customers
surname is
displayed
Test
purpose
customer
forename
Test type
Expected result
Result
abnormal
The customers
forename should
not be displayed
The customers
surname is
notdisplayed

Test
number
65
Test data
Test
number
66
Test data
Address:
curepipe
Pnum:7123
654
Test
purpose
customer
address
Test type
Expected result
Result
normal
The customers
address should be
displayed
The customers
address is displayed
Test
purpose
customer
phone
number
Test type
Expected result
Result
normal
The customers
phone number
should be displayed
The customers
phone number is
displayed

Test
number
67
Test data
Test
number
68
Test data
Pnum:7123
6fgx
Email:Shoaib
@gmail.com
Test
purpose
customer
phone
number
Test
purpose
customer
email
address
Test type
Expected result
Result
abnormal
The customers
phone number
should not be
displayed
The customers
phone number is
not displayed
Test
type
normal
Expected result
Result
The customers
email address
should be displayed
The customers
email address is
displayed
Test
number
69
Test data
Test purpose
Customercode:C0017
Surname:Sahay
Forename:Karishma
Address:Rose-Belle
Email:Sahay@hotmail.com
Click Save button
Save Customer
record
Expected
result
Customer
record should
be saved
Result
Customer
record is
saved
Test
number
70
Test data
Test purpose
Expected result
Result
Click Add
button

data entry
Textboxes should be
cleared
Textboxes is
cleared
Test
number
71
Test data
Customer code: C0017
Surname: Sahay
Forename: Karishma
Address Rose-Belle
Phone number: 57894621
Email: Sahay@hotmail.com
Click Delete button
Test
purpose
Delete
Customer
record
Expected result
Result
Customer record
with ID C0017
should be deleted
Customer
record with ID
C0017 is
deleted
Test
number
72
Test data
Customercode:C0008
Phone number: from
57461325 to 1451253
Click modify button
Test
purpose
Modify
Customer
record
Expected result
Result
Customer record
with ID C0008
should be modified
in database.
Customer record
with ID C0008 is
modified in
database.
Test
number
73
Test data
Click Next button
Test
purpose
To move to
next record
Expected result
Result
Next record in the

database should be
displayed
Next record in the

database is
displayed.

Test
number
74
Test data
Test
number
75
Test data
Click previous button
Customercode:C0006
Click Search button
Test
purpose
To move to
previous
record
Expected result
Result
Previous record in
the database should
be displayed
Previous record in
the database is
displayed
Test
purpose
Search
customer
record
Expected result
Result
Customer record
with ID C0006
should be displayed
Customer record
with ID C0006 is
displayed
Test
number
76
Test data
Click first button
Test
purpose
To go to
first record
Expected result
Result
First Customer
record should be
displayed
First Customer
record is displayed
Test
number
77
Test data
Click Last button
Test
purpose
To go to last
record
Expected result
Result
Last Customer
record should be
displayed
Last Customer
record is displayed
Test
number
78
Test data
Test
number
79
Test data
Click back to main

menu button
Order
code:029
Test
purpose
Order
code
Test
purpose
To go back
to main
menu
Expected result
Result
Main menu form

should be displayed
Main menu form is

displayed
Test type
Expected result
Result
Normal
Order record with

ID 029 should be
displayed
Order record with

ID 029 is displayed
Test
number
80
Test data
Test
purpose
Customer
customer
Code:C0006 code
Test type
Expected result
Result
Normal
Customer record
with ID C0006
should be displayed
Customer record
with ID C0006 is
displayed
Test
number
81
Test data
Test type
Expected result
Result
normal
The order date

should be displayed
The order date is

displayed
Order
Date:12/06/
13
Test
purpose
Order date
Test
number
82
Test data
Test
number
83
Test data
Delivery
date:06/06/14
Test
Test type
purpose
Delivery normal
date
Test
purpose
Total
Total
amount:88400 amount
Expected result
Result
The delivery date

should be displayed
The delivery date is

displayed
Test type
Expected result
Result
normal
The total amount

should be displayed
The total amount is

displayed
Test
number
84
Test data
Test purpose
Expected result
Result
ordercode:034
Customer
code:C0009
Order date:25/07/13
Delivery
date:03/08/13
Total amount:12648
Click Save button
Save order
record
Order record
should be saved
in tblorder in
database
Order record is
saved in tblorder in
database
Test
number
85
Test data
Test purpose
Expected result
Result
Click Add button
Prepare form for

next data entry
Textboxes
should be
cleared
Textboxes is
cleared
Test
number
86
Test data
Test purpose
Order code:
Order code
Test
type
Normal
Expected result
Result
Order record with ID
Order record

03
Test
number
87
Test data
Test purpose
Product
Code:P0006
Product code
Test
number
Test data
Test purpose
03 should be
displayed
with ID 03 is
displayed
Test
type
Normal
Expected result
Result
Product record with

ID P0006 should be
displayed
Product record
with ID P0006
should be
displayed
Test
type
Expected result
Result

88
Quantity:7
Quantity
normal
The quantity of the

product should be
displayed
The quantity of
the product is
displayed
Test
number
89
Test data
Test purpose
Expected result
Result
Unit
price:2500
Unit price
Test
type
normal
The unit price of the

product should be
displayed
The unit price of

the product is
displayed
Test
number
90
Test data
Test purpose
Subtotal:7500
0
Subtotal
Test
number
91
Test data
Test
number
92
Test data
ordercode:O0020
Product code:
P0009
Quantity:5
Unitprice:7500
sub amount:37500
Click Populate to
list view button
Click Finish
button
Test
type
normal
Expected result
Result
The subtotal should

be displayed
The subtotal is
displayed
Test
purpose
Populate to
list view
Expected result
Result
The order details should

be populate to the list
view
The order details is

populate to the list
view
Test
purpose
Finish
Expected result
Result
The order record should

be saved in database.
The order record is

saved in
tblorderdetails in
database.

Test
number
93
Test data
Click Back To
Main Menu
button
Test
purpose
To go to
main menu
form
Expected result
Result
Main menu form should

be displayed
Main menu form is

displayed.
Test
number
94
Test data
Backup
Test
purpose
Do backup
Expected result
Result
Backup should be
successful.
Backup is
successful.
Test
number
95
Test data
Test
number
96
Test data
Exit
Main Menu
Test
purpose
Exit the
software
Expected result
Result
The software
should be closed.
The software is
closed.
Test
purpose
Go to Main
menu
Expected result
Result
The Main menu

should be
displayed.
The Main menu is

displayed

Test
number
97
Test data
Help
Test
purpose
Open help
document
Expected result
Result
The Help document

should be opened.
The Help document

is opened.
4.3.4 Planning for installation and use

There are 4 methods of installing the new system which is also known as
changeover methods. These changeover methods are the:
Pilot changeover
Parallel changeover
Direct changeover
Phase changeover
A meeting was schedule with the owner so that I could discuss the changeover
methods with him.

Royal-Road,
Nouvelle-France,
03/o2/14
Mr. Fardeen Madarbocus,
The Owner,
Leather Lab Ltd Company,
Comlone Road,
Nouvelle-France
Dear Sir,
Re: Installation about the software to your company
I Miss Mehnaz Diouman appointed as analyst hereby am asking you
permission to come and discuss the different ways that the new system leather lab
can be installed and also ask you the permission to train your staffs that will be
using the new system. Please let me know when I can come to carry out these
tasks. Thank you for taking my letter into consideration. I look forward to hear from
you,
Yours sincerely,
Miss Mehnaz Diouman

TEL: 6771013
Date: 12 February 2014

To: Mehnaz Diouman
APPROVAL LETTER
Dear Analyst,
After considering the pros and cons of the different methods of software
installation into consideration, I have decided to go for the parallel changeover
method because it will be a precaution for me and my staffs in case of the new
system failure. You can come on 14/02/14 for the installation of the software as well
as you can train my staffs. Thank you.
Yours faithfully,
4.3.5 Client and user testing

On 14 February 2014 I went to install the new system of the leather lab company at

Nouvelle-France as well as it took me the whole day to train the staffs how to use
the new system.

TEL: 6771013
Date: 20 February 2014

To: Mehnaz Diouman
USER ACCEPTANCE LETTER

Dear Analyst,
I wish to inform you that my staffs are very comfortable with the new
computerized system and they have no problem in using this system. I hope all the
problems will be solved out very soon and thank you very much for your
involvement.
4.4DOCUMENTATION
4.4.1 User Documentation
Table of Contents
4.4.1 USER DOCUMENTATION
4.4.1 User Documentation...................................................................................... 184
4.4.1.1 Glossary..................................................................................................... 189
4.4.1.2 Software installation................................................................................... 189
Opening software................................................................................................... 191
4.4.1.3 Working with input forms...........................................................................193
Working with product form:................................................................................. 193
Working with employee form:.............................................................................. 199
Working with Customer form:..............................................................................205
Working with Order form:.................................................................................... 211
4.4.1.4 Generating Reports.................................................................................... 213
Generating Product Report.................................................................................. 213
Generating Employee Report.............................................................................. 214
Generating Customer Report...............................................................................215
Generating Order Report..................................................................................... 215
Generating Order details Report..........................................................................216
Exiting the software................................................................................................ 216
Opening Help document......................................................................................... 217
Backup.................................................................................................................... 217
4.4.1.5 Trouble shooting......................................................................................... 218
4.4.1.6 Index.......................................................................................................... 220
tblproduct:........................................................................................................... 224
tblemployee:....................................................................................................... 225
tblcustomer:........................................................................................................ 226

tblorder:.............................................................................................................. 227
4.4.2.2 Data Dictionary.......................................................................................... 229
Unit......................................................................................................................... 229
This is the unit price of product which has been ordered......................................229
Subtotal.................................................................................................................. 229
This is the sub total price....................................................................................... 229
4.4.2.5 Navigation Path.......................................................................................... 231
4.4.2.6 Input Forms................................................................................................ 232
Login form:.......................................................................................................... 232
Main Menu Form:................................................................................................. 232
Product Form:...................................................................................................... 233
Employee Form:.................................................................................................. 233
Customer Form:................................................................................................... 234
Order Form:......................................................................................................... 234
4.4.2.7 Output Forms............................................................................................. 235
Product Report:.................................................................................................... 235
Employee Report:................................................................................................ 236
Customer Report:................................................................................................ 237
Order Report:....................................................................................................... 238
4.4.2.8 Program listing........................................................................................... 239
4.4.2.9 Pseudocode................................................................................................ 247
Login form:.......................................................................................................... 247
ELSE....................................................................................................................... 247

Msgbox display Please Try Again.........................................................................247
ENDIF...................................................................................................................... 247
Main Menu:.......................................................................................................... 247
ELSEIF choice= Employee Form, THEN...............................................................247
ELSEIF choice= Customer Form, THEN................................................................247
ELSEIF choice=Order Form, THEN.......................................................................247
ELSEIF choice= Leather Report, THEN.................................................................247
ELSEIF choice= Employee Report, THEN.............................................................247
ELSEIF choice= Customer Report, THEN.............................................................247
ELSEIF choice= Order Report, THEN....................................................................248
ELSEIF choice=Exit, Then.................................................................................... 248
ENDIF...................................................................................................................... 248
Product Form:...................................................................................................... 248
User input Product code......................................................................................... 248
ELSE....................................................................................................................... 248
Msgbox display Not in File...................................................................................248
ENDIF...................................................................................................................... 248
ELSEIF choice = modify, THEN...............................................................................248
ELSE....................................................................................................................... 249
Msgbox display Not In File...................................................................................249
ENDIF...................................................................................................................... 249
ELSEIF choice=Delete, THEN..................................................................................249
ENDIF...................................................................................................................... 249
ELSEIF choice=Back to Main Menu, THEN...........................................................249
ELSEIF choice=First, THEN..................................................................................249
ELSEIF choice=Last, THEN.................................................................................. 249
ELSEIF choice=Next, THEN.................................................................................. 249
ELSEIF choice=Previous, THEN............................................................................249
ENDIF...................................................................................................................... 249
Employee Form:.................................................................................................. 250
User input employee code...................................................................................... 250
ELSE....................................................................................................................... 250

ENDIF...................................................................................................................... 250
ENDIF...................................................................................................................... 250
Main Menu displayed.............................................................................................. 251
First employee record in the employee table is displayed......................................251
Last employee record in the employee table is displayed......................................251
Next employee record in the employee table is displayed.....................................251
ENDIF...................................................................................................................... 251
Customer Form.................................................................................................... 251
User input customer code...................................................................................... 252
ELSE....................................................................................................................... 252
ENDIF...................................................................................................................... 252
ENDIF...................................................................................................................... 252
Main Menu displayed.............................................................................................. 253
First customer record in the customer table is displayed.......................................253
Last customer record in the customer table is displayed.......................................253
Next customer record in the customer table is displayed.......................................253
ENDIF...................................................................................................................... 253
Order Form.......................................................................................................... 253
ELSEIF choice= Save, THEN................................................................................ 253
ENDIF...................................................................................................................... 253
1. Product............................................................................................................ 254
2. Employee........................................................................................................ 258

3. Customer......................................................................................................... 262
4. ORDER............................................................................................................. 266
Leather report..................................................................................................... 267
Employee record................................................................................................. 267
Customer report.................................................................................................. 267
Order report........................................................................................................ 268
4.4.2.11 Top down Design...................................................................................... 269
4.4.2.12 Modules.................................................................................................... 270
4.4.1.1 Glossary
Name
Meaning
Record
A record consist a number of fields which consists of one data

item e.g. Quantity, Description
Database is a table like structure which consists of related files.
Backup is the copying the database to another medium in case of
system failure.
Numeric data means the data should be number form
Text data means the data should be in alphabetical form.
Reports are used to display the contents of the database.
A folder contains multiple of files.
A file is a resource for storing information.
Password is a code used to access the system
It is a form of problem solving
Database
Backup
Numeric data
Text data
Report
Folder
File
Password
Trouble
shooting
index
Drop down
list
It is a list of words which can be found in a document.

It is like a list box which will allow the user to choose only one value.
4.4.1.2 Software installation

1. Locate and open folder package found on CD
2. Locate and double click on the setup.exe file
3. The following screen will be displayed
4. Click on OK Button and the following screen will be displayed.
5. Click on the setup button. The following screen will be displayed.

6. Click on button Continue. The following will be displayed
Opening software
1. Click on start All program click on projectleather

2. The login form will be displayed
3. Enter Username: Leather Lab Company and Password: companyto

access system leather lab.
4. Click on button Accept
5. Main menu will be displayed

4.4.1.3 Working with input forms
Working with product form:
Opening Product Form

1. on main menu click on Product Form button. Product form will be displayed
Adding new product record

1.
2.
3.
4.
5.
Open Product form

On Product form click on button ADD
Enter Product details
Click on button Save
Message box Product Record successfully saved in database will be displayed.

Searching an existing product record
1.
2.
3.
4.
5.
Open Product form

On Product form click on button Search
Enter Product code
Click on button ok
The product code that you entered will be displayed
Modify an existing product record

1. Open Product form
2.Search the Product to be modified
3.Change the details wherever necessary
4. On Product form click on button modify
5. Message box Are you sure to modify product record will be displayed.
6. Click on button yes.
7. Message box Product Record successfully modified in database will be
displayed.
Deleting an existing product record

1.
2.
3.
4.
5.
Open product form.

Search the product record
Click on button Delete.
Message box Are you sure to delete this product record will be displayed.
Click on button Yes.
To go to next product record

1. Open product form.
2. Click on button Next.

To go to previous product record
2. Click on button Previous.
To go to First product record

2. Click on button First.

To go to Last product record
2. Click on button Last.
To go Back to Main Menu

2. Click on button Back to Main Menu.

Working with employee form:
Opening employee Form

1. on main menu click on Employee Form button. Employee form will be displayed
Adding new employee record

1. Open Employee form
2. On Employee form click on button ADD
3. Enter Employee details
4. Click on button Save
5. Message box Employee Record successfully saved in database will be
displayed.

Searching an existing employee record
1.
2.
3.
4.
5.
Open Employee form

On Employee form click on button Search
Enter Employee code
Click on button ok
The Employee code that you entered will be displayed
Modify an existing employee record

1. Open Employee form
2.Search the Employee to be modified
4. On Employee form click on button modify
5. Message box Are you sure to modify Employee record will be displayed.
7. Message box Employee Record successfully modified in database will be
displayed.
Deleting an existing employee record

1.
2.
3.
4.
5.
Open Employee form.

Search the Employee record
Message box Are you sure to delete this Employee record will be displayed.
To go to next employee record

1. Open Employee form.

To go to previous employee record
To go to First employee record


To go to Last employee record
To go back to Main Menu


Working with Customer form:
Opening customer Form

1. on main menu click on Employee Form button. Customer form will be displayed
Adding new customer record

1. Open Customer form
2. On Customer form click on button ADD
3. Enter Customer details
4. Click on button Save
5. Message box Customer Record successfully saved in database will be
displayed.

Searching an existing customer record
1.
2.
3.
4.
5.
Open Customer form

On Customer form click on button Search
Enter Customer code
Click on button ok
The Customer code that you entered will be displayed
Modify an existing customer record

2.Search the Customer to be modified
4. On Customer form click on button modify
5. Message box Are you sure to modify Customer record will be displayed.
7. Message box Customer Record successfully modified in database will be
displayed.
Deleting an existing customer record

1.
2.
3.
4.
5.
Open Customer form.

Search the Customer record
Message box Are you sure to delete this Customer record will be displayed.
To go to next customer record

1. Open Customer form.

To go to previous customer record
To go to First customer record


To go to Last customer record


Working with Order form:
Opening Order Form

1. on main menu click on Employee Form button. Customer form will be displayed
Adding new Order record

2. On Customer form click on button ADD
3.The order code will be displayed. Click on the dropdown list to choose customer
code, order date and delivery date respectively
4. Click on button Save.
5. The order code in the order details will automatically displayed when the button
save is clicked. Use the dropdown list to choose the product code, enter the
quantity of the product, the click on the Unit text box. The unit price of the
product will be displayed automatically. Then click on the subtotal textbox. The
sub total also will be displayed automatically.
6. Click on button Populate to order list.
7. If the same customer wants to place another order, repeat step 5.
8. When all orders have been taken, click on button finish .the following screen
will be displayed.

4.4.1.4 Generating Reports

Generating Product Report
1. On Main menu click on check button Product Report. The following will be
displayed
Generating Employee Report

1. On Main menu click on check button Employee Report. The following will be
displayed
Generating Customer Report

1. On Main menu click on check button Customer Report. The following will be
displayed
Generating Order Report

1. On Main menu click on check button Order Report. The following will be
displayed
Generating Order details Report

1. On Main menu click on check button Order details Report. The following will be
displayed

Exiting the software
1. on main menu click on Exit button. Desktop will be displayed
Opening Help document

1. on menu bar click on Help button
Backup
1. on menu bar click on Backup button
2. The following will be displayed
3. Click on backup button.

4. The following will be displayed.
5. Click on button ok
4.4.1.5 Trouble shooting
Solution:
1. Click on OK button to close the message box.
2. Re enter the code.
Solution:
2. Enter only Text data for description.
Solution:
2. Text box should not be left blank. Enter the Quantity of the Product.
Solution:
2. The price should be entered in numeric data.
Solution:
2. The employees surname should be entered in text data.

Solution:
2. The employees forename should be entered in text data.
Solution:
2. The phone number should be entered in numeric data.
4.4.1.6 Index
Record
Database
Backup
Numeric Data
Text Data
Report
Folder
File
Package
Password
Trouble Shooting
Index
4.4.2 Technical Documentation

Table of Contents
4.4.2 Technical Documentation
tblproduct:........................................................................................................... 224
tblemployee:....................................................................................................... 225
tblcustomer:........................................................................................................ 226
tblorder:.............................................................................................................. 227
4.4.2.2 Data Dictionary.......................................................................................... 229
4.4.2.5 Navigation Path.......................................................................................... 231
4.4.2.6 Input Forms................................................................................................ 232
Login form:.......................................................................................................... 232
Main Menu Form:................................................................................................. 232
Product Form:...................................................................................................... 233
Employee Form:.................................................................................................. 233
Customer Form:................................................................................................... 234
Order Form:......................................................................................................... 234
4.4.2.7 Output Forms............................................................................................. 235
Product Report:.................................................................................................... 235
Employee Report:................................................................................................ 236
Customer Report:................................................................................................ 237
Order Report:....................................................................................................... 238
4.4.2.8 Program listing........................................................................................... 239

4.4.2.9 Pseudocode................................................................................................ 247
Login form:.......................................................................................................... 247
Main Menu:.......................................................................................................... 247
Product Form:...................................................................................................... 248
_Toc390193812Employee Form:..........................................................................250
Customer Form.................................................................................................... 251
_Toc390193832Order Form................................................................................. 253
1. Product............................................................................................................ 254
2. Employee........................................................................................................ 258
3. Customer......................................................................................................... 262
4. ORDER............................................................................................................. 266
Leather report..................................................................................................... 267
Employee record................................................................................................. 267
Customer report.................................................................................................. 267
Order report........................................................................................................ 268

4.4.2.11 Top down Design...................................................................................... 269
4.4.2.12 Modules.................................................................................................... 270
4.4.2.1 File structures

tblproduct: store details on products
tblemployee: stores details on employees

tblcustomer: store details on customers
tblorder: store details on order placed by a customer
tblorderdetails: Store details on the order a customer place
4.4.2.2 Data Dictionary

Fields
product code
Description
Quantity
Price
Employee code
Surname
Forename
Address
Date of birth
Phone number
Customer code
Surname
Forename
Address
Phone number
Email
Order code
Order date
Delivery date
Total amount
Description
This represents the id given of a
product
This represents the description of
product.
This represents the quantity of the
product
This represents the price of the
product.
This represents the id of employee
This represents the surname of the
employee
This represents the forename of the
employee.
This represents the address of the
employee.
This represents the date of birth of
the employee.
This is the phone number of the
employee.
This represents the id of customer
This represents the surname of the
customer.
This represents the forename of the
customer.
This is the address of the customer.
This is the phone number of the
customer
This is the email address of the
customer
This represents the id of an order
This represents the date on which the
order was placed
This is the delivery date on which the
product should be delivered
This is the total amount the customer
need to pay

Unit
Subtotal
This is the unit price of product which

has been ordered
This is the sub total price.
4.4.2.3 Relationship Diagram
4.4.2.4 Entity relationship diagram

Customer
Oder/Order
Details
Employee
Product
4.4.2.5 Navigation Path
4.4.2.6 Input Forms

Login form: to gain access to main menu
Main Menu Form: contain product, employee, customer and order

forms and reports
Product Form: Store details on product
Employee Form: Stores details on employee

Customer Form: Stores details on customer
Order Form: Stores details on the order placed by customer
4.4.2.7 Output Forms

Product Report: stores and display the number of product record

Employee Report:
Stores and display the number of employee record

Customer Report: Stores and display the number of customer record

Order Report: Stores and display the number of order record
Order Detail Report: Stores the details of an order

4.4.2.8 Program listing
Code behind the login form
Code behind the Main Menu form

Code behind the Product form

Code behind the Employee form

Code behind the Customer Form
Code behind the Order form
4.4.2.9 Pseudocode
Login form:
Input username
Input password
If (username and password = valid), THEN
Main Menu displayed
ELSE
Msgbox display Please Try Again
ENDIF
Main Menu:
User input choice

If choice= Leather Form, THEN
Leather Form displayed
ELSEIF choice= Employee Form, THEN
Employee Form displayed
ELSEIF choice= Customer Form, THEN
Customer Form displayed
ELSEIF choice=Order Form, THEN
Order Form displayed
ELSEIF choice= Leather Report, THEN
Leather Report displayed
ELSEIF choice= Employee Report, THEN
Employee Report displayed
ELSEIF choice= Customer Report, THEN
Customer Report displayed
ELSEIF choice= Order Report, THEN
Order Report displayed
ELSEIF choice=Exit, Then
Close main menu
ENDIF
Product Form:
User enter choice
IF choice=Add, THEN
User enter leather details
New Product record added in table Product

User input Product code
Search Product code in Product table
IF (Product code=found), THEN
ELSE
Msgbox display Not in File
ENDIF
User input Product code
Modify Product table
ELSE
ENDIF
ENDIF

Main Menu displayed
First Product record in the Product table is displayed
Last Product record in the Product table is displayed
Next l Product record in the Product table is displayed
Previous Product record in the Product table is displayed
ENDIF
Employee Form:
User enter choice
IF choice=Add, THEN
User enter employee details
New employee record added in table leather
Search employee code in leather table
IF (Employee code=found), THEN
ELSE

ENDIF
Search leather code in employee table
Modify employee table
ELSE
ENDIF
ENDIF
Main Menu displayed
First employee record in the employee table is displayed
Last employee record in the employee table is displayed
Next employee record in the employee table is displayed

Previous employee record in the employee table is displayed
ENDIF
Customer Form
User enter choice
IF choice=Add, THEN
User enter customer details
New customer record added in table leather
ELSE
ENDIF
Modify customer table
ELSE

ENDIF
ENDIF
Main Menu displayed
First customer record in the customer table is displayed
Last customer record in the customer table is displayed
Next customer record in the customer table is displayed
Previous customer record in the customer table is displayed
ENDIF
Order Form
User enter choice
IF choice=Add, THEN
Order form prepare for next data entry (clear text boxes)
ELSEIF choice= Save, THEN
User enter order details

Subtotal and total calculated displayed
Add record in tblorderdetail and tblorder
ENDIF
4.4.2.10 SYSTEM FLOWCHARTS

1. Product
Add Product record
START
Input
Product
Details
Valid
Validation
Add Product
record in
Product file
Error
Message
Product
file
STOP

Search Product record
START
Input
Product
Details
Validation
Error
Message
Valid
Product
file
Search Product
record in leather
file
Is record found?
Yes
Display Product
record
No
Display Not in
file
STOP

Modify Product record
START
Input
Product
Details
Valid
Validation
Error
Message
Product
file
Search Product
record in Product
file
Is record found?
Yes
Display Product
record
No
Input
new
data
Display Not in
file
STOP
Product
file
Update record
in l Product file

Delete Product record
START
Input
Product
Details
Valid
Validation
Error
Message
Product
file
Search Product
record in Product
file
Is record found?
Yes
Display Product
record
No
Display Not in
file
Delete record
in Product file
STOP
Product
file

2. Employee
Add Employee record
START
Input
Employ
ee
Details
Valid
Validation
Add employee
record in
employee file
Error
Message
Employe
e file
STOP

Search employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Yes
Display employee
record
No
Display Not in
file
STOP

Modify Employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Display employee
record
Yes
No
Input
new
data
Display Not in
file
STOP
Employe
e file
Modify record
in employee
file

Delete employee record
START
Input
Employ
ee
Details
Valid
Validation
Error
Message
Employe
e file
Search employee
record in
employee file
Is record found?
Yes
Display employee
record
No
Display Not in
file
STOP
Employe
e file
Delete record
in employee
file

3. Customer
Add customer record
START
Input
custom
er
Details
Valid
Validation
Add Customer
record in
customer file
Error
Message
Custome
r file
STOP

Search customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Display Not in
file
STOP

Modify customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Input
new
data
Display Not in
file
STOP
Custome
r file
Modify record
in customer
file

Delete customer record
START
Input
custom
er
Details
Valid
Validation
Error
Message
Custome
r file
Search Customer
record in
customer file
Is record found?
Display customer
record
Yes
No
Display Not in
file
STOP
Custome
r file
Modify record
in customer
file

4. ORDER
START
Input order
code, customer
code, quantity,
unit price
Calculate
subtotal
Calculate total
Total,
subtotal
Add order
record to
database
Order file,
tblorder
detail
STOP
Flowchart to generate report

Leather report
Retrieve all leather
record generate
report
Leather
file
Leather
list
Employe
e file
Employee record
Retrieve all
employee record
generate report
Employee
list
Customer report
Retrieve all customer
record generate
report
Customer
list
Custome
r file

Order report
Retrieve all order
record generate
report
Order list
Order file

4.4.2.11 Top down Design
1.0 Login
2.0Main Menu
3.0
Product
form
4.0
employ
ee form
3.1
Save
Record
4.1
Save
Record
5.1
Save
Record
3.2
Add
Record
4.2
Add
Record
5.2
Add
Record
3.3
Delete
Record
4.3
Delete
Record
5.3
Delete
Record
3.4
Modify
Record
4.4
Modify
Record
5.4
Modify
Record
3.5
Next
Record
4.5
Next
Record
5.5
Next
Record
3.6
Previous
Record
4.6
Previous
4.7
Record
Search
Record
5.6
Previous
Record
3.7
Search
Record
3.8
First
Record
3.9
Last
Record
3.10
Back
4.8
First
Record
4.9
Last
Record
4.10
Back
5.0
custom
er form
5.7
Search
Record
5.8
First
Record
5.9
Last
Record
5.10
Back
6.0
order
form
6.1
Save
6.2
Add
Record
6.3
Populat
e to list
view
6.4
Finish
7.0
product
report
8.0
employ
ee
report
9.0
custom
er
report
10.0
order
report
11.
0
Exit

4.4.2.12 Modules
Number
1.0
2.0
3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
5.0
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
6.0
6.1
6.2
6.3
6.4
Description
This is the login form which verifies username and password which control user
access to the system
This is the main menu from where the user chooses which form or report he needs
to open.
This is the product form in which product details are stored.
This is where the user needs to click to save a product record.
This is used to delete a product record.
This is used to modify a product record
To view next product record.
To view previous product record
To search a product record
To view the first product record
To view the last product record
This is the employee form in which employee details are stored
This is where the user needs to click to save an employee record.
This is used to delete an employee record.
This is used to modify an employee record
To view next employee record.
To view previous employee record
To search a employee record
To view the first employee record
To view the last employee record
This is the customer form in which customer details are stored
This is where the user needs to click to save a customer record.
This is used to delete a customer record.
This is used to modify a customer record
To view next customer record.
To view previous customer record
To search a customer record
To view the first customer record
To view the last customer record
This is the order form in which order details is stored.
This is where the user needs to click to save an order record.
Order details will be gathered to list view
Update database to save order record

7.0
8.0
9.0
10.0
11.0
This is the product report where the product list are viewed
This is the employee report where the employee list are viewed
This is the customer report where the customer list are viewed
This is the customer forename
This is to close the software
4.5 EVALUATION
4.5.1 Design Objectives
The new system should allow the user to enter data on products, employee,
customer and orders placed by a customer and record these data in a file for later
use.
Achievement: Successful. There are product, employee, customer and order forms
where the user can enter data on products, employee, customer, and order placed
by customer respectively. Below are the snapshots of these forms. Add, button..

The new system should allow the user to delete data on product, employee,
customer and order forms.
Achievement: Successful. There is a delete button on each form that is the
product, employee, customer and order forms. Below is a snapshot of a form where
there is a delete button.
The new system should allow the user to modify data on product, employee,
Achievement: Successful. There is aModify button on each form that is the
there is a Modify button.

The new system should allow the user to search data on product, employee,
Achievement: Successful. There is a Search button on each form that is the
there is a Search button.

The new system should allow the user to generate reports.
Achievement: Successful. There are reports of each form in the main menu form
from which user can select the required report.

The new system should allow the user to view the first record in a form.
Achievement: Successful. There is a First button on each form which allows the
user to go to first record in the form
The new system should allow the user to view the last record in a form.
Achievement: Successful. There is a Last button on each form which allows the
user to go to last record in the form

The new system should allow the user to go to next record in a form.
Achievement: Successful. There is a Next button on each form which allows the
user to go to next record in the form.
The new system should allow the user to go to previous record in a form.
Achievement: Successful. There is a Previous button on each form which allows
the user to go previous record in the form.
The new system should allow the user to provide backup regularly.

Achievement: Successful. There is a Backup button on each form. When the
backup button is clicked on, backup of files get started.
The new system should allow the user to a help option

Achievement: Successful. There is a Help button on each form. When the help
button is clicked on, a help document is displayed.

The new system should allow the user to a security that is password should be
used for data to be confidential.
Achievement: Successful. There is a login form where user needs to enter
username and password to get access to the system leather lab.

The new system should inform the user about wrong data entry.
Achievement: Successful. There is a message box that appears when there is a
wrong data entry in each form.
The new system should provide the user with dropdown list so that data entry is
faster and easy.
Achievement: Successful. There is a dropdown list in the order form that makes
data entry faster.

The new system should be user friendly so that there will not be difficulties in
using the system.
Achievement: Successful. The system is a menu based where users are given
space and options to fill the form.
User Requirements
The new system should provide a good level of security to the documents.
Achievement: Successful. For the users to access the system leather lab, a
username and password is required.

Updating of data should be easy so that the staffs of Mr. Madarbocus do
not get confused and get stressed when updating the data.
Achievement: Successful. There is a button Modify on each form which allow
the user to update their data.
The new system should contain a search facility so that it saves the time of
the staffs.
Achievement: Successful. There is a button Search on each form which allows
the user to search the required data.

The new system of the leather lab ltd should provide a trouble shooting
guide so that the staffs can resolve their problems if they have failed to use
the system.
Achievement: Successful. There is a button Help on each form. When the user
will click on the Help button, a help document will be displayed.
The new system of the leather lab ltd should be easy to use.
Achievement: Successful. The system is a menu based where users are given
space and options to fill the form.

The new system of leather lab ltd should allow the user to enter a large
amount of data.

Leather Lab LTD

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LEATHER LAB LTD COMPANY

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CHAPTER 4.2: DESIGN

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

CHAPTER 4.3 SOFTWARE DEVELOPMENT, TESTING AND INSTALLATION

LEATHER LAB LTD COMPANY

CHAPTER 4.4: DOCUMENTATION

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

4.1 DEFINITION, INVESTIGATION

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

4.1.2 Organizational chart of the business leather lab

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

4.1.3 Investigate the current system

4.1.4 Definition of problem

LEATHER LAB LTD COMPANY

4.1.5 Record findings

This represents the description of the raw

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

Use: to store details on products in stock.

This represents the description of the product.

This represents the quantity of product in the

ORDER LOG BOOK

LEATHER LAB LTD COMPANY

This represents the name of a customer.

LEATHER LAB LTD COMPANY

Current Method use

4.1.6 Analyse findings

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

Methods of fact finding chosen

LEATHER LAB LTD COMPANY

When did you set up your business?

Questions for staffs:

LEATHER LAB LTD COMPANY

Study document plan

Results of fact-finding methods

Questions and answers for owner:

LEATHER LAB LTD COMPANY

How do you update your data?

LEATHER LAB LTD COMPANY

Questions and answers for staffs:

Answers given by the supervisor/storekeeper:

LEATHER LAB LTD COMPANY

Paper work is increasing so updating of data are becoming difficult.

Answers given by the supervisor/designer:

Answers given by the accountant/sales manager:

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

Actual system description

LEATHER LAB LTD COMPANY

LEATHER LAB LTD COMPANY

Evaluation of the actual system