Time-Table

Management System
Software Requirements Specification
Document

Prepared By:
Sakshi Kulbhaskar
(090101145)
Sharda University
Date :11-11-2011

Software Requirements Specification

INDEX
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1. Introduction
1.1 Purpose

1.2 Scope

1.3 Background details

1.4 Abbreviations

1.5 References

2. Overall Description
2.1 Product Perspective

2.2 Environmental characterstics

2.3 Goods of Implementation

7-8
2.4 External interfaces

2.5 Flow Chart

9
2.6 ER Diagram

10-11

3. Specific Requirements
3.1 Functional Requirements
12-13
3.2 Non Functional Requirements

14

Software Requirements Specification

Introduction
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College Time-table management software helps

to generate

class time table as well as master and teacher time table. Timetable
Management software automatically creates your Campus Timetable
for classes, class teachers and students.It would be a great help to the
administration of a college for creation of time tables and managing
them.It would be user- friendly.
Time table management module organizes the campus week, breaks in
between classes and subject lecturer. It would reduce the work load of
creating time table manually,hence very efficient. The purpose of this
document is to analyze and improve the
Timetable Management System.

needs and features of the

It focuses on the capabilities and

facilities provided by a Time table of Class,particular teacher schedule

and master time table. The details of what all are the needs of the TMS
are detailed in the use-case and supplementary specifications.

1.1 Purpose
The purpose of SRS document is to describe the external view of the
Timetable Management System(TMS). The purpose of the software is
to integrate the administration of the college time table by providing
information on the following in a user friendly manner to its four
different users Students, Teaching Faculties, Placement Cell and
Administrative Office. This SRS will allow for a complete understanding
of what is to be expected of the TMS to be constructed and also
describes

the

nonfunctional

requirements

such

as

the

user

interfaces.The Software Requirements Specification (SRS) captures the

complete software requirements for the system, or a portion of the
system.

Software Requirements Specification

1.2

Scope

The software can be used in semester system followed in many colleges.

The system can be modified and updated from time to time.
The benefits will include time and effort saving by reducing the human work
load and errors through manual procedures and increase the efficiency.
As it is a computer-based package so maintenance and working is

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somewhat difficult from manual mode of approach.

As it is not possible to associate each and every requirement of the system
so in some way or other it will going to create problem at some stage of
execution (like report generation).

1.3 Background Details

The Software Requirements Specification document

collects all the

requirements in a single document. The TMS that is to be developed

provides

the

all

Classes

Time

Table

with

details

teachers,subjects and location, and providing many facilities.

1.4 Abbreviations
SRS- Software Requirements Specification
TMS- Time table management system

1.5 References
Sample SRS template, IEEE standards

of

the

Software Requirements Specification

Overall Description
The program generates a complete timetable that fulfills all the
requirements within a short span of time(in minutes). The program

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follows all organizational requirements such as:

1. Selection for Number of working days of the week (ex. Saturday
off)
2. time slots provided for each lecture
3. Periods per day selection .
4. Subjects included in course
5. Hard subjects in alternating periods with easy ones.
6. Subject to be taught in which lecture hall
7. Periods per week per subject
8. Type of subject ( Hard, easy)
9. Subjects distributed evenly for entire week
10.lab practicals(labs location and practicals subjects)
11.total no. of students available for the course
12.availability of subject teachers(their load hours)
13. Number of lectures, tutorial, practical required for each subject

Software Requirements Specification

2.1 Product Perspective

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The rest of this document contains the following in the mentioned

order:
1- Overall description of the project and its requirements.
2- Specific requirements for the project including the functionality,
usability,

reliability,

performance,

security,

safety,

design

constraints, and copy right and intellectual properties.

2.2 Environmental Characteristic

1

Hardware

1.1

Processor

Intel Dual Core & Above

1.2

RAM

512 mb

O.S.

Window Xp & Above

1.3
2

People

a. Project Manager
The Project Manager is responsible for coordinating the efforts of
those involved in the SRS development, review, and approval.
b. Contract Manager
The Contract Manager verifies that the SRS deliverable is provided,
reviewed, and approved.

Software Requirements Specification

2.3 Goods of Implementation

STRATEGIC BENEFITS:

Operational Automation for creating time table of any educational

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Institute

Increased Efficiency as more time to focus on Strategic Tasks

Multiple time table Management in a single window

Any Time Availability

Easy to Scale, Customize and Update.

BENEFITS TO MANAGEMENT:

Helps to get a global outlook and use innovative software technology

Saves cost and paper,as reduces paper workload

Increased Productivity by managing information with automation and

quickly

Information required for Decision making is instantly available

reduces piles of files maintaining various class time tables,teachers

time table

BENEFITS TO STAFF & ADMINISTRATION:

Easy monitoring of individual modules leads to quick error detection

Quick & automated report generation

Centralized data repository for easy data access

Authenticated data access and provides security

User friendly interface requiring minimal learning and IT skills

Software Requirements Specification

Minimal data redundancy

Timetable creation before hand

BENEFITS TO STUDENTS:

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Easy access to the time table details

Easy to check which lecture hours(going on) ,teacher concerned and
loaction of lecture halls

2.4 External Interfaces

The Hotel Management System will use the standard input/output devices
for a personal computer. This includes the following:

Keyboard

Mouse

Monitor

Printer

2.5 Flow chart

Software Requirements Specification

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2.6 E R Diagram

Software Requirements Specification

The entity Relationship Diagram (ERD) depicts the relationship

between the data objects. The ERD is the notation that is used to conduct
the date modeling activity the attributes of each data object noted is the
ERD can be described resign a data object descriptions.

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The set of primary components that are identified by the ERD

are: Data object ,Relationships,Attributes,Various types of indicators.

10

Software Requirements Specification

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Specific requirements
11

Software Requirements Specification

3.1 Functional Requirements
The functional requirements contain the information necessary
to define the fundamental actions that must take place within the
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S. NO.

1.

2.
3.

4.

5.

6.

12

software to process inputs and to process and generate outputs.

REQUIREMENTS
Students

DESCRIPTION

This includes the total number of students

enrolled for each course.
Partition the group of students into sections
with equal no. of strength.
The students of each section are also divided
into groups of 2 or 3 according to their
strength.
Rooms
This shows the total number of rooms available
for accomadating students and carrying out
lectures .
Laboratories
This shows the total number of laboratories
available with each department and also
includes time slots allotted to each of them .
Labs under one department sees its own needs
and also requests which they receive from
other departments for the practicals.
Subjects
In Each semester, each course is offered 6
theory subjects and 3 lab practicals,total 9
subjects.
Each subject is assigned a subject code, And is
mentioned in the time table.
Faculties
This shows the faculties available for each
subject.
When drafting time table
roughly,there
opinion is asked for the clases but sole role
lies of administration.
Workload of each faculty is determined by the
HOD of the respective department.
Number of lectures, tutorial, Each subject is allowed to have a maximum of 4
practical required for each
lectures per week and minimum of 3
subject
lectures per week and one tut for each
subject as per 5days working.
No two lectures of same subject should occur on
same day.
Tutorials are provided for all subjects except
communication skills courses.
Each practical subject is allowed a maximum
of 2 lecture hours per week and is allotted to
students in groups when students strength is
more.

Software Requirements Specification

Map teachers vs. students
7.

Class time table

The mapping of teachers, subjects and sections

is done by the HODs.
This is for the students. This shows the schedule
for the students with details of subjects,
periods,hour duration,faculty name for each
subject,labs and their location,also the
faculty name taking practicals.
This is for the faculty members. It is
maintained for each faculty and describes
their schedule.it shows where they have
been allotted to take lectures and also tells
about their free lectures.(which will be
helpful when allotting a substitution)
This shows the room availability for the
lectures and tutorials. This schedules which
course is to be allotted which room. This
includes the allocation of laboratories,
lecture halls, and tutorial halls.
It is the master plan of the schedule of
teachers, students, rooms. This is for the
administrator. This gives the University
Heads an overview of whole schedule of the
University with details of every branch
schedule and is helpful for easy
management.
It tells about the total hours available for the
lectures,tutorials and laboratories and
dividing it effectively into appropriate hours
for carrying out respective classes.

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8.

Faculty time table

9.

Room time table

10.

Master time table

11.

Time Slots available

12.

Weekly time table for load hours It contains details for load given to the faculty,
of teacher
telling about how many hours the faculty is
busy.

13.

Free slot time table

It contains and describe lectures of faculties

with their free lectures and busy lectures. It
is administered by the HOD
of the
department.

14.

Master Lab time table

It

13

is the master plan of schedule of

laboratories.it tells about the hours
available and total no. of labs available for
the practicals and also tells about the labs
location.describes how many hours are
allotted for each department.

Software Requirements Specification

3.2 Non Functional Requirements
Non Functional requirements specify those requirements which
are not necessary for developing a software but to enhance its
capabilities and features.

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1. subjects in time table are assigned in such a way that

students dont get bored with core difficult subjects
2.Displaying the details of teachers name and subject code is
not mandatory on the time table.
3.Flexibility for teachers to exchange lecture periods

14