EI.

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Solid Waste Management

Board

Minutes of Meeting of the Procurement Committee-I

(Reference
SUBJECT : - Tender

SSWMB/NIT-3)

for:
Construction
of Boundary Wall around Garbage Transfer Stations (Civil
works) - Six different sites in Karachi;
Repair, Re-installation
and One Year Maintenance
of Weigh Bridge at
Landfill Site;
Operation and Maintenance of SSWMB Landfill Site at Deh Jam Chakro
(Near Surjani Town);
Operation and Maintenance
of SSWMB Landfill Site at Deh Gond Pass
(Hub River Road), and
Supply and Installation
of Diesel Generator at Head Office of SSWMB,
Karachi.

1.

ii.
iii.
iv.
v.

With the approval of Competent Authority, the Sindh Solid Waste Management Board
(SSWMB) issued
NIT (SSWMB/NIT-3)
and sealed Bids were invited from interested
contractors / firms for carrying out the subject work.
The NIT was published
in the following leading Newspapers
Department,
Government
of Sindh, Karachi and uploaded
on the
SPPRA, Government of Sindh, Karachi:
1.

Daily Dawn, Karachi

Daily Kawish, Hyderabad
Daily Jang, Karachi

2.
3.

Dated
Dated
Dated

through
websites

Information
of SSWMB,

27.08.2016.
26.08.2016.
26.08.2016.

This office vide letter No. SSWMB/ED-I/NIT-3/864/2016-17

dated 9th September 2016
requested
the members
of the Procurement
Committee-I to attend the 'Tender Opening
th
Meeting', which was to be held on 19 September 2016 at 3.30 PM. ED-I was on leave hence
the Tender Opening was performed under chairmanship
of ED-III in presence of all members
of the Procurement Committee-I and bidders.
The meeting was attended
1.
2.
3.
4.
5.

Mr.
Mr.
Mr.
Mr.
Mr.

by the following:

Mukhtiar Ali Paleejo, E.D.(Operation-III) SSWMB, Karachi.

Shamsuddin
Katpar, D.D. (Finance) SSWMB.
Ghulam Abbas Mangrio, D.D. Procurement,
SSWMB.
Muhammad Usman, XEN, PHE Division Hyderabad.
Muhammad Tariq Ansari, XEN (E&M), KMC, Karachi.

In Chair
Member
Member
Member
Member

The tender floated was opened before the Procurement

Committee-I, SSWMB in the
presence of bidders and their representative
on 19.09.2016 (Attendance Sheets of
mbers
and Contractors

is a:,\ched).

/: \N

'

Bungalow
o. 13, AI Hamrah Housing Society, Shaheed e Millat Road, Karachi.
Tel: 021 9933302 - 05 Fax: 021-9933306 - 07. URL: www.sswmb.gos.pk
Email: info@sswmb.gos.pk

rM.Sindh

1'.:1111 Solid
Waste Management
Board
~

1'10.:

The Tender
Work
No.

was divided

into 05 Works:-

DESCRIPTION

PARTICIPATING

Construction of Boundary Wall around

Garbage Transfer Stations (Civil works) - Six
different sites in Karachi

3.1

3.2

3.3

3.4

l.MjS

FIRMS

Insaf & Brothers

Nazeer Ahmed Shaikh
Shahzad Yousuf Zai
Saba Enterprises
Al-Hu ssaini
Waste Buster - Daewoo

Operation and Maintenance of SSWMB

Landfill Site at Deh Jam Chakro (Near Surjani
Town)

2.MjS
3.MjS
4.MjS
5.MjS
l.MjS
Express
2.MjS

Operation and Maintenance of SSWMB

Landfill Site at Deh Gond Pass (Hub River
Road)

l.M/S
Waste Buster - Daewoo
Express
2. Mj S Awaysian Protalk

Repair, Re-installation and One year

Maintenance
of Weigh Bridge at Landfill Site,
Deh Gond Pass (Hub River Road)

l.MjS

Supply and Installation of Diesel Generator

Head Office of SSWMB, Karachi

3.5

at

Awaysian Protalk

Pak Scale Company

2. Mj S Awaysian Pro talk

3. MjS Shirazi Trading
4. MIS SWS
l.MjS
2.MjS
3.MjS
4.MjS

N.A. Thakur
Zafar Brother
Awaysian Pro talk
Synergy

Vide letter No. SSWMBjED-IjNIT-3j877j2016-17

dated 21st September 2016, meeting of
rd
the Procurement Committee-I was called on 23 September 2016 at 3:30 P.M. for discussion
and evaluation of the Technical Evaluation Report of above Bids received against the above
said works - (Attendance Sheets of Members is attached).

Work. NIT-3.1 I 2016-17

Name of Work:- Construction of Boundary Wall around Garbage Transfer
Stations (Civil works) - Six different sites in Karachi
(Single Stage - One Envelope Procedure)
(PKR)
S.
No.
01
02
03

r>.

NAME OF
CONTRACTOR
MIS Insaf &
Brothers
MIS Nazeer
Ahmed Shaikh

Shahzad

MIS

~ngalOW
. 2

Cost of
Scheme

ABOVEI
BELOW

42,456,532

10% Below
Rs. 4245653
5% Below
Rs.2,122,827

42,456,532
42,456,532

2% Below

TOTAL QUOTED
AMOUNT
With tax
38,210,879.00

BID
SECURITY
1%
850,000

First Lowest

40,333,705.00

370,000
40,000

Second
Lowest

41,607,401.00

425,000

Third

No. 13, AIHamrah Housing Society, Shaheed e Millat Road, Karachi.

302 - OSFax: 0210926

REMARKS

007. URL:WW?W?fil><,iI:
__

iV"W""':;;t
I

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[8.Sindh
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04

05

Solid Waste Management

Board
YousufZai
MIS Saba
Enterprises

42,456,532

42,456,53

MIS
AlHussaini

The Procurement
after detailed
recommended

Committee,

discussion,

observed

Rs.849,131
10% Above
Rs.
4245653.20
20% Above
Rs.
8,491,306

50,947,838.00

after going through

that MIS

for award of the contract

the bids,

Insaf & Brothers

Lowest
Fourth
Lowest

467,500

46,702,185.20

Fifth
Lowest

1,020,000

attached

documents

and

is lowest bidder hence may be

for work-3.1

Work. NIT-3.2 / 2016-17

Name of Work: Operation and Maintenance of SSWMB Landfill Site at Deh
Jam Chakro (Near Surjani Town).
(Single Stage - One Envelope Procedure).
(PKR)

Sr.
No.
01

NAME OF
CONTRACTOR
MIS
Waste BusterDaewoo Express

02

MIS
Awaysian
Protalk

AMOUNT
47,915,000

84,386,000

BID SECURITY
1%
500,000

844,500

+ 500

REMARKS
First Lowest
(Note: there is calculation
mistake by firm. The total
mentioned by the bidder is
Rs. 48,515,000 but correct
total is Rs. 47,915,000),
Second Lowest

The Procurement
Committee, after going through the bids, attached documents
and
after detailed discussion,
observed that MIS
Waste Buster - Daewoo Express is lowest
bidder hence may be recommended
for award of the contract for work-3.2.

Work. NIT-3.3 / 2016-17

Name of Work: Operation and Maintenance of SSWMBLandfill Site at Deh
Gond Pass (Hub River Road)
(Single Stage - One Envelope Procedure).
(PKR)

S.No.
01

NAME OF
CONTRACTOR
MIS
Waste Buster
- Daewoo Express

AMOUNT
46,915,000

BID SECURITY
1%
500,000

=:
. >77'

REMARKS
First Lowest
(Note: there is calculation
mistake by firm. The total
mentioned by the bidder is Rs.
47,515,000
but correct total is
Rs.4 6,915,000)
,/

Bungalow No. 13, AI Hamrah HousingSociety,Shaheed e Millat Road, KaraChi.,A

02 993 3~ - 05 Fax:021-9933306 - 07. URL:www.sswmb.gos.pk Email:info(Wssw ~ nk

[MI!ISindh
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02

Solid Waste Management

Board
83,911,000

MIS
Awaysian
Protalk

The Procurement

Committee,

detailed discussion,

after going through

observed

hence may be recommended

839500+ 500

that

MIS

Second Lowest

the bids, attached

documents

Waste Buster - Daewoo Express

and after

is lowest bidder

for award of the contract for work-3.3.

Work. NIT-3.4 / 2016-17

Name of Work: Repair, Re-installation and One year Maintenance of Weigh
Bridge at Landfill Site, Deh Gond Pass (Hub River Road)
(Single Stage - One Envelope Procedure)
(PKR)
Amount

Sr.
No.

01

02

Pak
Scale
Company

1,621,180

13% Above
Rs. 210753

1,831,933

MIS

1,621,180

1,621,180
on
schedule
cost
23.5
%
above
Rs.
380977

1,621,180

2,140,000

3,761,180

38000 +
200

Second
Lowest

4,621,500

6,623,657

125,000

Third
Lowest

4795,000

8,440,000

84,400

the bids, attached

documents

1,621,180

MIS
Shirazi
Trading

04

of Non-

MIS

Awaysian
Pro talk
03

RATE
Part- A
(Civil
Work)
With tax

Schedule
Items
(Open
Rate)
Part B
With tax
Part- B
1,638,000

Name of
Contractor

PART-A
Civil
Work
Cost of
Scheme

MIS

SWS

1,621,180

The Procurement
after detailed discussion,
be recommended

224.8362
% Above
Rs.
3645,000

Committee,

Amount
of Civil
Work
Part- A

2,002157

3645,000

after going through

observed that MIS

Total
Amount
of Part -A
and Part-

3,469,900

34,700

First
Lowest

BID
Security
1%

Remark
s

Disqulaified

and

Pak Scale Company is lowest bidder hence m

for award of the contract for work-3.4.

Bungalow No. 13, AI Hamrah Housing Society, Shaheed e Millat Road, Karachi.
Tel: 021 9933302 - 05 Fax: 021-9933306 - 07. URL: www.sswmb.gos.pk
Email: info@sswmb.gos.pk


~.
~

Sindh
Solid Waste Management
""" Board
Work. NIT-3.S I 2016-17
Name of Work: Supply and Installation of Diesel Generator at Head Office of
SSWMB, Karachi
Single Stage - Two Envelope Procedure.

Sr. No.
01
02
03
04

NAME OF CONTRACTOR
MIS
M/ S
M/ S
MIS

N.A. Thakur
Zafar Brother
Awavsian Pro talk
Synergy

The Procurement
Committee, after going through the bids, attached documents
detailed discussion
decided to refer the bids to 'Technical Sub-committee'
for
Evaluation of the bids. The Procurement
Committee shall review the report of
Sub-committee'
and make recommendation
for work-3.5 on the basis of the
'Technical Sub-committee'.

(Sha~~~'
D.D.(Finance) SSWMB
Karachi
Member

(Engr

Gh lam Abbas
Mangrio)
Dy. Dir (Proc.) SSWMB
Member

and after
Technical
'Technical
report of

( Engr.
mad Usman )
XEN, PHE Division
Hyderabad
Member

,
(Engr. MUhamr!.:~AnSari
XEN,(E&M) KMC,K~\chi
Member

~~
(D
A. D. Sajn'~i )
E.D. (Operation-I), SSWMB
Chairman

Bungalow No. 13, AI Hamrah Housing Society, Shaheed e Millat Road, Karachi.
Tel: 0219933302 - 05 Fax: 021-9933306 - 07. URL: www.sswmb.gos.pk
Email: info@sswmb.gos.pk

MINUTES OF BID OPENING MEETING

NIT NO. SSWMBjNIT-3

1.

ii.
111.

iv.
v.

Method and procedure of procurement: National Competitive Bidding

(Single Stage - One Envelope for NIT 3.1 to 3.4 & Single Stage - Two
Envelope for NIT 3.5)
SUBJECT:- Tender for:
Construction
of Boundary Wall around Garbage Transfer Stations (Civil
works) - Six different sites in Karachi;
Repair, Re-installation
and One Year Maintenance
of Weigh Bridge at
Landfill Site;
Operation and Maintenance
of SSWMB Landfill Site at Deh Jam Chakro
(Near Surjani Town);
Operation and Maintenance of SSWMB Landfill Site at Deh Gond Pass (Hub
River Road), and
Supply and
Karachi.

Installation

of Diesel

Generator

at

Head

Office of SSWMB,

With the approval

of Competent
Authority,
the Sindh
Solid Waste
Management Board (SSWMB) issued NIT (SSWMBjNIT-3) and sealed Bids were
invited from interested contractors j firms for carrying out the subject work.
The NIT was published
in the following leading Newspapers
Information
Department,
Government
of Sindh, Karachi and uploaded
websites of SSWMB, SPPRA, Government of Sindh, Karachi:
1.
2.
3.

Daily Dawn, Karachi

Daily Kawish, Hyderabad
Daily Jang, Karachi

Dated
Dated
Dated

through
on the

27.08.2016.
26.08.2016.
26.08.2016.

A meeting of the procurement committee of this department was held on 19th

September 2016 at 3.30 PM. ED-I was on leave hence the Tender Opening was
performed under
chairmanship
of ED-III in presence
of all members
of the
Procurement Committee-I and bidders. The meeting was attended by all j following
members
of the procurement
committee
and the representative
of bidders.
(Attendance sheet is enclosed).
1.
2.
3.
4.
5.

Mr.
Mr.
Mr.
Mr.
Mr.

Mukhtiar Ali Paleejo, E.D.(Operation-III) SSWMB, Karachi.

Shamsuddin
Katpar, D.D. (Finance) SSWMB
Ghulam Abbas Mangrio, D.D. Procurement, SSWMB,
Mohd Usman, XEN, PHE Division Hyderabad.
Mohd Tariq Ansari, XEN (E&M), KMC, Karachi.

The following bidders submitted

at

Member
Member
Member
Member

their bids till the deadline of submission:

The Tender was divided into 05 Works. The names of the

submitted
their bids till the deadline of submission
are shown

category
ne"tend~

In Chair

\ ...-I\\-r'v'
~\~

}-

Work
No.

3.1

3.2

3.3

3.4

PARTICIPATING FIRMS

DESCRIPTION
Construction
of Boundary Wall around
Garbage Transfer Stations (Civil works) - Six
different sites in Karachi

Operation and Maintenance of SSWMB

Landfill Site at Deh Jam Chakro (Near Surjani
Town)
Operation and Maintenance of SSWMB
Landfill Site at Deh Gond Pass (Hub River
Road)
Repair, Re-installation
and One year
Maintenance
of Weigh Bridge at Landfill Site,
Deh Gond Pass (Hub River Road)
Supply and Installation of Diesel Generator
Head Office of SSWMB, Karachi

3.5

at

1.MjS
2.MjS
3.MjS
4.MjS
5.MjS
1.MjS

Insaf & Brothers

Nazeer Ahmed Shaikh
Shahzad Yousuf Zai
Saba Enterprises
A1-Hussaini
Waste Buster - Daewoo

Express
2.MjS Awaysians

Pro talk

1.MjS Waste Buster - Daewoo

Express
2.MjS Awaysians Pro talk
1.MjS Pak Scale Company
2. MjS Awaysians Protalk
3. Mj S Shirazi Trading
4. MjS SWS
1.MjS N.A. Thakur
2.MjS Zafar Brother
3.MjS Awaysian Pro talk
4.MjS Synergy

The bids were opened at 3:30 PM in the presence of the above-mentioned

participants
and the rates quoted by bidders were read aloud and encircled by
Chairman
of the Procurement
Committee. All the members of the procurement
committee signed each and every page of financial proposalj bids. The bids do not
contain any over-writing or cutting. (Also mention cuttings or over writing if any).
Following is the details of bids announced:
Work. NIT-3.1 I 2016-17
Name of Work:Construction of Boundary Wall around Garbage Transfer
Stations (Civil works) - Six different sites in Karachi
(Single Stage - One Envelope Procedure).
(PKR)

S.
No.

01
02

03
04

NAME OF
CONTRACTOR

Cost of
Scheme

MjS Insaf &

Brothers
MjS Nazeer
Ahmed Shaikh

42,456,53

MjS Shahzad
Yousuf Zai
MIS Saba
Enterprises

42,456,53

ABOVEj
BELOW

2
42,456,53
2

2
42,456,53
2

10% Below
RS.4245653
5% Below
Rs.2,122,82
7
2% Below
Rs.849,131
10% Above
Rs.
4245653.20

TOTAL
QUOTED
AMOUNT
With tax
38,210,879.00

BID
SECURITY
1%
850,000

40,333,705.00

370,000
40,000

41,607,401.00

425,000

46,702,185.20

REMARKS

First
Lowest
Second
Lowest
Third
Lowest
Fourth
, Lowest

Work. NIT-3.2 I 2016-17

Name of Work:
Operation and Maintenance of SSWMB Landfill Site at Deh
Jam Chakro (Near Surjani Town).
(Single Stage - One Envelope Procedure).
(PKR)
BID SECURITY
REMARKS
S.No
NAME OF
AMOUNT
CONTRACTOR
1%
First Lowest
47,915,000
500,000
01
MIS
Waste Buster
(Note: there is calculation
- Daewoo Express
mistake by firm. The total
mentioned by the bidder is
Rs. 48,515,000 but correct
total is Rs. 47,915,000),
02

MIS
Awaysians
Pro talk

84,386,000

844,500 + 500

Second Lowest

Work. NIT-3.3 I 2016-17

Name of Work:
Operation and Maintenance of SSWMB Landfill Site at Deh
Gond Pass (Hub River Road)
(Single Stage - One Envelope Procedure).
(PKR)
NAME
OF
AMOUNT
BID
S.No.
REMARKS
CONTRACTOR
SECURITY
1%
01
MIS
Waste Buster
46,915,000
500,000
First Lowest
- Daewoo Express
(Note: there is calculation mistake
by firm. The total mentioned by
the bidder is Rs. 47,515,000 but
correct total is Rs. 46,915,000)

02

MIS
Awaysians
Pro talk

83,911,000

839500+ 500

Second Lowest

Work. NIT-3.4 I 2016-17

Name of Work:
Repair, Re-installation
and One year Maintenance
Bridge at Landfill Site, Deh Gond Pass (Hub River Road)
(Single Stage - One Envelope Procedure)

of Weigh

(PKR)
S.N
o.

01

02

Name of
Contractor

PART-A
Civil Work
Cost of
Scheme

RATE
Part- A
(CivilWork)
With tax

Amount of
Civil Work
Part- A

Amount of
NonSchedule
Items
(Open
Rate)
Part B
With tax
Part- B

Total
Amount
of Part -A
and PartB

BID
Security
1%

MIS
Pak
Scale
Company

1,621,180

13% Above
Rs.210753

1,831,933

1,638,000

3,469,900

34,700

MIS

1,621,180

1,621,180
on
schedule

1,621,180

2,140,000

3,761,180

/38000 +
200
6

Awaysians
Protalk
~

cjjO')
(OIYIL.

~~v A r

Remarks

First Lowest

Second
Lowest

03

MIS
Shirazi
Trading

1,621,180

%
23.5
above Rs.
380977

04

MIS

1,621,180

224.8362
% Above
Rs.
3645,000

SWS

2,002157

3645,000

4,621,500

6,623,657

125,000

4795,000

8,440,000

84,400

Third
Lowest

Disqulaified

Work. NIT-3.S I 2016-17

Name of Work:
Supply and Installation of Diesel Generator at Head Office of
SSWMB, Karachi
Single Stage - Two Envelope Procedure.
S.NO
01
02
03
04

NAME OF CONTRACTOR
MjS N.A. Thakur
MIS Zafar Brother
MIS Awaysian Pro talk
MjS Synergy

The committee

shall examine

Only Technical Bids were

opened. Financial Bids
shall be opened after
Technical Evaluation of
the Bids.
all the bids (SSWMB Work NIT-3.1 to 3.4) as

per the Qualificationj

eligibility criteria provided in the bidding documents,
arithmetical checks and verify the documents and bid security submitted by the
bidders.
The Bids for work SSWMB NIT-3.5 shall be referred to Technical Sub-committee for
Technical Evaluation
as per the procedure prescribed under Single Stage - Two
Envelope Procedure of Sindh Public Procurement Rules 2010 (Amended 2013).
The meeting

( Shamsuddin

ended with the note of th

Katpar)

ks to and from the chair.

bbas

(En

mad Usman )

XEN, PHE Division

Hyderabad
Member

D.D.(Finance) SSWMB
Karachi
Member

(D~

'~(::1ijOJ

E.D. (;':~-III),
Chairman

SSWMB