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The IPU
Established in 1889, the Inter-Parliamentary Union (IPU) is the world organization of
parliaments a global forum for parliamentary dialogue, cooperation and action.
The IPU advances democracy and assists parliaments and parliamentarians
throughout the world to fulfill their mandates.
The IPU promotes and defends democracy and the rule of law. It develops
parliamentary standards, disseminates information on good practices and helps make
parliaments and MPs more effective. It defends the human rights of members of
parliament and promotes respect for universal values, norms and principles.
IPU works in support of gender equality and the participation of women, minorities and
indigenous peoples in political and public life. It assists parliaments in coping with a
growing international agenda and in contributing a parliamentary dimension to the work
of the United Nations and similar multilateral institutions.
The Organization is financed primarily by its Members out of public funds and is
headquartered in Geneva, Switzerland.
Members
There are currently 166 Members and 10 Associate Members of the InterParliamentary Union. Consult the PARLINE database for more information about these
parliaments.
c.
2. Services:
a. DMS: Developing a Data Management System (DMS) to house data for
the PARLINE database and an API, or using an out-of-the-box solution
such as DKAN if appropriate.
b. Online registration system: Developing an online registration system
for IPU Assemblies and other events that pulls key data from the DMS
and relays contact details to our mailing program (MailChimp)
Longer term
Although not within scope of this project, we will be looking at: Developing an
Arabic version of the Site and Services, extending the DMS to house other IPU data,
building an online digital asset library, a CRM solution for contacts, and an extranet for
our Members.
Website Objectives
IPU.org directly connects the organization with its Members and other audiences on a
daily basis by providing practical and timely information on inter-action, tools on
strengthening parliaments and democracy, as well as sharing knowledge on
parliamentary developments around the world.
The website is an often used resource to educate civil society on parliaments role in a
democratic society and hosts unique and valuable data on the institution in countries
everywhere.
Target Audience
Our target audience include: Members of Parliaments, civil society organizations, the
media, other international organizations, diplomatic corps, and academia.
IPU.org should:
At minimum, key screens are to include designs for the home page, news
landing page, a news story page, a static page, a publications page, the
publications archive, a country overview page, the advanced search page,
search results page, interactive map page, human rights cases pages,
microsite, photo gallery, video page, event page, entry page for PARLINE,
PARLINE comparative page, PARLINE country/chamber page, PARLINE
election results page, PARLINE advanced search page, and PARLINE
search results page.
Interactive visuals will include: Comparative tools, country maps, dynamically
generated infographics, and charts.
Information Architecture
The information architect is expected to audit a proposed Site structure and
information architecture, currently hosted on a temporary Drupal site (see Annex), and
propose creative solutions that champion user needs and showcase the breadth of our
content. Ultimately, the information architect is expected to conceptualize an intuitive,
concise, responsive interface that creates a positive and efficient visitor experience.
Functional Requirements
Although further functional analysis needs to be carried out by the selected vendor, our
current understanding of requirements is as follows:
Overall Requirements:
Languages
The Site and Services should support multilingual content in English, French, and
Spanish as well as special and non-Latin characters, including support for Arabic rightto left.
Usability
Ease of use
It must be emphasized that usability of the new Site and Services user and admin
interface(s) is an important vector when measuring the successful outcome of this
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project.
Given limited human resources, the solution proposed should be easy to manage,
requiring minimal training and staff hours for upkeep.
Scalability
To meet our Members evolving needs, the solution proposed needs to be flexible and
scalable to permit fine-tuning and adjusting of features, both in-house or by the chosen
vendor with a modest future investment.
Accessibility
The Site should conform to all applicable W3C standards including Web Content
Accessibility Guidelines and any other relevant Technical Specifications for mark-up.
The Site should load within a reasonable timeframe for people with limited connection
speeds.
Compatibility
The Site need to be fully responsive, and touch-device friendly. Please design for
future unknown devices, not current known devices.
The range of browsers and operating systems to be supported for testing purposes is
TBD.
Tracking
At a minimum, we need to track: Monthly visits, unique visitors, geographic locations,
documents downloaded (PDFs and others), data exports, social media shares,
referrals, keywords used to find the Site, keywords used within the Sites search
engine. As for the DMS, tracking of API served data and all content being pulled is
essential.
Arabic Support
Although creating an Arabic version of the Site and Services is not within scope at this
time, the chosen solution must be capable of supporting Arabic R-T-L for future
deployment.
Specific Requirements:
1. Site
Current Situation
Presently, IPU.org is a sprawling, multi-themed website containing 80K pages, 8K
PDFs, and 6K image files. With the exception of the dynamic PARLINE pages built in
ASP/SQL, most pages are static, built in HTML and CSS code.
Over the years the site has evolved into a document repository and a historical
archive.
Future Vision
The future IPU.org should be concise and focused on delivering the best possible user
experience. The Site should focus on its primary objectives as a communications tool.
Namely, the Site should allow visitors to easily achieve any of the following actions:
Easily find the right contacts at IPU for any area of work or department
(Human Rights team, Human Resources, Press contact, etc.);
Easily subscribe or unsubscribe from the e-bulletin / press releases and
other updates;
Register for events and access related information;
View and engage with IPUs social media streams;
Request publications for off-line delivery.
Home
PARLINE
The Site will pull data for the PARLINE section from the DMS. The front-end PARLINE
interface is briefly described below.
Overview
http://www.ipu.org/parline-e/parlinesearch.asp
PARLINE is a database about national parliaments that has been part of the IPU web
site since 1996. The name "PARLINE" is derived from PARliaments onLINE.
PARLINE is a unique, authoritative source of information on the structure and working
methods of 266 parliamentary chambers in all of the 190 countries where a national
legislature exists.
PARLINE can help answer a wide range of questions, such as:
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Home page
Should at a minimum contain the following ways to access the data:
Free text. Provides a predictive search assistant that makes proposals for
countries and data points as the user types. See
http://www.devinfo.org/libraries/aspx/Home.aspx
Structure of parliament
Political system
Region
Displays data for a specific country / chamber in a visual way, and provides
easy navigation between the different groups of data points for each
country/chamber
Provides links to move easily from viewing a data point for a specific country /
chamber to viewing the same data point across a range of countries on
Comparative pages
Visitors can create their own personal selection of countries and data points.
See
http://stats.uis.unesco.org/unesco/TableViewer/document.aspx?ReportId=136
&IF_Language=eng&BR_Topic=0
Also provides quick access to frequent customized searches, for example for
parliamentary staff who want to download addresses/contact details of
parliaments.
All the features available on the comparative data pages are also available
here, such as export
Photo Gallery
Provides access to photos of parliaments. This should build on the Photo gallery page
in the current PARLINE.
Details are to be elaborated in collaboration with the information architects as
part of the overarching site architecture.
Within the scope of this project, the DMS will include only data for the PARLINE
database. However, the DMS needs to house and serve various datasets in the future,
such as historical data on women in parliament. The DMS should be built accordingly.
IPU expects the selected vendor to analyse and identify full features and requirements;
create the new DMS to house the PARLINE database; design and deploy the new
admin interface; migrate the data from various sources; and, integrate the database
into the Site possibly through an API.
PARLINE Database
Current Situation
Technology
PARLINE is built on proprietary software, based on ASP and an SQL database that is
126 MBs in size. There is a separate image folder consisting of 1200 files totalling 28
MBs in size. It is housed on an internal Windows server.
Structure
Currently, PARLINE includes around 250 data points for 266 chambers.
Admin interface
A bilingual web-based admin interface is used by the admin to update the database on
a daily basis.
Future Outlook
The new version of PARLINE will contain around 500 data points for 266 chambers.
Key Features:
Usability
The admin interface should be highly usable, offering an intuitive interface which
requires minimal training.
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Scalability
The system should be scalable and modular allowing for additional features to be
added easily and cost effectively.
Time series
We aim to keep a record of the changes made to around 120 of the data points so that
time series data can be made available to end-users.
Comparative data exports
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Customizable:
a. Admins need to create interactive registration screens with logic (if user answer
X, then show screen/form Y);
b. Admins should be able to add new fields and dropdowns as needed;
c. Admins should be able to change the values of fields and dropdowns.
Migrations
1. CMS
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Link redirects:
A list of links needs to be redirected to the new URL via scripts. The list can be
provided by IPU.
Embedded links:
Embedded links need to be remapped to their new corresponding page via
scripts.
2. DMS
PARLINE:
There are 3 main automated migration sources for PARLINE, as indicated in the sheet
entitled, DRAFT_Parline-key-data-indicators in the Annex:
1. Temporary data store: A MySQL database whose schema is provided
2. Three Excel files
3. Current PARLINE database: An SQL database but the required data can be
exported to an Excel file.
Manual migrations: IPU will handle manual migrations, which will include photos of
parliaments.
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Other datasets:
The DMS would include various other data sets in the future and should be built
accordingly, but migrating additional data is not within scope of this project.
Only if migrating the Womens Caucus website into the DMS is cost neutral to
re-theming it.
Expected Deliverables
For the purposes of this RFP, overall tangible project deliverables are listed below. A
final list of deliverables is to be negotiated with the selected agency.
Please note that IPU may choose to build the three products (Site and two Services)
concurrently or in a series of phases. IPU may elect to select one agency to build all
three products or to award products to separate agencies, which would then be
expected to collaborate as needed to produce the requested deliverables:
Project analysis: Analyse documents provided by IPU, consult with IPU staff to
detail requirements and propose appropriate solutions. Files: Top-level feature
grids (x3) and detailed description of proposed solution to each feature or other
agreed format.
Project plan: Detail a project plan for each of the stated requirements following
the project analysis Deliverables: Word document, ideally with wireframes/visuals
detailing the proposed solution to each feature.
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digital security and code documentation practices for each of the products. Files:
Word documents.
Comprehensive;
Intuitive / usable;
Responsive;
Reversible (left-to-right / right-to-left); and,
Future-forward design that conforms to existing visual guidelines.
Files: Final, layered design files in PSD or EPS format, and CSS code
Migration: Migration of data, images, files, web content, and link redirects. Code
clean-up via scripts whenever possible. Files: Detailed migration logic, migration
plans and link redirection mapping document in Word.
Testing: Complete QA, bug, compatibility and usability testing of Site and Services
as per agreed bowsers/OS, with warranty.
Project Timeline
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Selection Criteria
Preliminary Examination of Proposals
IPU will examine proposals to determine whether they are complete with respect to
minimum requirements as outlined in the Format for Proposal section IPU may reject
any proposal at this stage.
Selection Criteria
Proposals will be evaluated based on the following criteria:
Use the provided matrix to detail how your solution addresses the current
known requirements for the CMS and the DMS. Use format:
Stated requirement
o
o
o
o
Proposed solution
that meets
requirement
Note(s)
2. Budget:
o
o
o
o
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o
o
o
o
Provide a brief profile of your agency, including how many full-time staff
your agency employs.
Provide relevant case studies, including project description, timeline, and
reference contact at organization. Please be sure to document expertise
in:
Working on similar projects with international organizations
Database design and development
Designing information architecture for content-heavy sites
Developing multilingual websites using non-Latin characters,
ideally in Arabic
Responsive design
List the project team and provide short biographies.
Describe any subcontractors/outside resources necessary to complete the
project.
4. Questions:
o
Annexe:
Attached:
A. Visual Identity guidelines
B. Feature Grid (Site-CMS, DMS)
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