SENA NATIONAL SERVICE

SOFIA MORE

INVENTORY POLICY IN SPANISH AND ENGLISH

Tutor:
URAN CAMILO ANDRES ARANGO

Apprentice:
Luis Saumeth Rivaldo
Cristian Tabares Duran

COURSE:
Logistics Management

Santa Marta, Magdalena

October 30, 2016
HAYInventory policy Grupo Bimbo Mexico Puebla case

1. Overview Bimbo store in Puebla

Current Situation and description warehouse order to meet demand and the quality
of the products mentioned above requires a lot of coordination with all suppliers of
raw materials. In the warehouse there are more than 150 raw materials and about
80 different wraps. This makes schedules are complicated, since inventory control
methods are inefficient, because the operations are done (daily physical
inventories and update kardex) manually. It has 64 suppliers located throughout
Mexico. Some of these are found in Veracruz, Mexico, Queretaro, Guadalajara,
Monterrey, Baja California, etc. It is noteworthy that 51 providers, ie, approximately
80% have branches or warehouses in the Federal District, which facilitates the
distribution of the raw material.
Approximately 10 suppliers that supply the store distributed based on a schedule of
orders. The other vendors Dispensed according to the daily schedule. The space
that has the warehouse is reduced. There are 22 platforms separated by a space
of 8 cm. there are 6 aisles of 80 cm. separating the platforms. The figure
graphically shows the distribution warehouse. If required access the materials
found at the bottom of a platform is necessary to extract the stored material in front
with a forklift or the amount required it is small manually extracted by any of the big
halls.
The raw materials warehouse and wraps has the system first in first out (FIFO), ie,
provided the raw material with the earliest date of arrival is used. There are two
methods to ensure that materials are properly rotated. One is the financial turnover
of inventory. The financial turnover includes all the raw material that is not in
custody. It is understood as raw material in custody every one that is physically
located in the store but does not represent a direct cost to the company (although
in terms of space usage and other indirect costs) as it is paid monthly based on
consumption made. Such financial turnover must be less than 2 days premiums
and less than 5 days wrappings materials.

A- Office supplies store

H- Trench # 2

B- Office Assistant

B- I- stock Fossa No. 3

C-Scale

J- Trench No. 4

D-access production

K- Reimelt

E-Access cingrex

L- Access corridor production

F-access raw material warehouse

G-Trench No. 1

N- pins bread 2 bread 1 and

1 to 22- Andenes raw material

23 to 28- Flour Silos
29 to 36- Oil Tanks

N- Walkers sponge cakes

37 and 38- chillers

39- 40 - Hall with raw material
1R to 5R raw material Racks

To calculate the rotation in the total inventory days (excluding custody) between the
monthly consumption is divided. The formula then for financial rotation is:

Formula used in Bimbo

The other method is the physical rotation. This is obtained in a similar manner but
taking into account all materials, including custody; this to get the actual rotation of
the material because although the material is not charged until the time of
consumption itself is physically located in the warehouse. This method is very
important because it will help us achieve no safe materials. Right now this is no
problem for Bimbo as the physical rotation of raw materials is below the expiration
time. It is going to reduce the order quantity and this will result in a better rotation in

the raw material so the product will be fresher and retain all the qualities. The
formula for the physical rotation is shown below.

Formula used in Bimbo

2. Process Description
2.1 Reception process

Flowchart of receipt of materials

2.2 Description of the process of receiving

When the material arrives, either in transport or service provider hired by Bimbo,
the carrier must be identified regardless of the number of times you have
previously entered the plant.It is required to carry a credential of your
company. Similarly must submit the invoice or referral of the material to be
delivered.
Once the guard has contacted the storer and this in turn verified that the material
actually is in the delivery schedule for that day, the carrier fills the document
access control when the truck enters the plant passes into scale that is adjacent to
surveillance, unless the goods weighs less than 250kg, in which case it will weigh
on the scale that is within the warehouse. Whether one or another way, it is
essential to print the heel weight, since this will be verified with actually received
the material previously requested.
Then, the carrier is directed to the storer and delivers the original invoice, access
control of visitors and the quality certificate of the material. The latter is
indispensable. Failure to bring the material is rejected. The quality certificate which
reviewed by a member of the quality lab, which verifies that all this within the
specified ranges and that the material does not contain any substance that put at
risk of contamination to the warehouse.
Once all documentation has been in order the storekeeper tells the carrier what
spring must accommodate. The store assistant about the number of pallets needed
to download merchandise truck and indicates to staff download the way to be
palletizing. Parquet depends on the packaging unit, or SKU (for its acronym in
English Kipping Single Unit). It has a manual which indicates the number of beds
and palletizing depending on the weight and size of the raw material.

stevedoring
At the time of discharge is someone in the lab, which is verifying that both SKU and
content are in good condition, free of any stain or amendment that could
compromise product quality. We also verify that the truck is in good condition and
with proper cleaning and complying with the required characteristics according to
the material specification. If you find any violation of the established standards of
the lot is rejected, or all if deemed necessary. The recurrence of this failure can
cause low or supplier of the company responsible for freight.
Palletized and raw materials, sealed all SKUs that are on the shore with the current
date of the physical delivery in a visible place. This will be used as internal batch
number which is used in procedures that I will mention later. Then the storekeeper
accommodates the pallets in the corresponding area. This particularly has long as
the system is used in first-in, first out. the remaining pallets and the old lot of
materials that are in the same platform are extracted. These are temporarily placed
somewhere in the corridor. The material of the new batch is introduced to the
corresponding position on the platform, then replace the removed material.
If the carrier weight all the goods and the truck has to return to reweighed to
calculate the weight of the material. This weight and weight provided in the bill, are
tucked into an Excel like the one shown in Figure and net weights are compared. If
the delivered weight is less than the billed weight are commanded an impression of
this sheet for the supplier to draw up a credit note. It is worth mentioning that there
is a tolerance of 0.1%.

Tara in Excel
Finally the storekeeper gives the carrier access control of visitors signed and
authorizing its output which must be delivered to the guard and this one last
physical inspection of the carrier unit, verifying that all the goods are left.
2.3 Inventory Management Process

Flowchart inventory management

2.4 ordering process

Flowchart Order Scheduling

2.5 Description of the processes of inventory management and order

After the receipt of raw materials, auxiliary store does a physical inventory of all
raw materials and wraps through all the platforms of the warehouse and noting the
amount of SKU in a list. Subsequently, empty the information in the KARDEXMPEE (Excel macro that is used as a tool for scheduling orders) in the column on
the sheet stock stocks as shown in Fig.

Sheet stocks

After bills of materials have arrived that day, during the hours of receipt, entering
the input quantities either in kilograms or in pieces, in Oracle, ERP (for its acronym
in English Enterprise Resource Planning) are captured that Bimbo handles, as in
the columns of entries in the sheet stock shown in the figure above. The column
inventory of current day must balance the sum of the column stocks last column
more day tickets for the current day minus consumption. If not add up, the cell
automatically turns yellow and the auxiliary must find the error and make it Cuadre.
Verifying has been correctly entered the input quantities in that row, or failing
retelling the existing amount of raw material if there is an error in making the
inventory.

Formula to verify stocks

Finally, we should mention that on this sheet a history of four weeks the current
week, this in order to have an average daily consumption takes more reliable.
Since the bigger the sample error by calculating the average decreases.
(Mendenhall, 2002).
In the figure the order form shown, which is used when a vendor communicates
Bimbo to know your product consumption and the existence at that time. To find
the product number of the raw material, or item is introduced into the cell that is
located above the search button automatically calls this sheet necessary
information; existence in kilograms days of existence, provider name, weekly and
daily average consumption and consumer behavior in recent weeks.
If, when the supplier communicates the days of stocks are low; taking into account
the two days on average of time the provider needs to send the product (lead time)
and 1.5 days of booking you have any unforeseen material (safety stock). Program
is an order.

Order form
If all suppliers to communicate with us and thus be scheduled more than 200
MPEE take long, not to mention the danger that a provider would run if you forget
communicate. For this there is a sheet called safety stock. The aim of this paper is
to show a list of the materials remaining days of existence of each. As the picture
shows. Every day the Head of Czech store the days of existence of the entire list
which has more than 200 lines. Then locate the materials that have five days of
existence or less and verified with the list of physical inventory to ensure that the
material really is nearing completion. Already confirmed information is
communicated with each provider, most times by telephone and via email very few
to make the order and agree on the date of receipt.

Safety Sheet Stock

Bibliographic references

Pgina web http://catarina.udlap.mx/

http://catarina.udlap.mx/u_dl_a/tales/documentos/lii/sanchez_r_fx/capitulo2.
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