EXCEL SHORT CUTS

ACTION

Menu equivalent comments

VERSON

Ctrl+A
Ctrl+B

Select All
Bold

None
Format, Cells, Font, Font Style, Bold

All
All

Ctrl+C
Ctrl+D

Copy
Fill Down

Edit, Copy
Edit, Fill, Down

All
All

Ctrl+F
Ctrl+G

Find
Goto

Edit, Find
Edit, Goto

All
All

Ctrl+H
Ctrl+I

Replace
Italic

Edit, Replace
Format, Cells, Font, Font Style, Italic

All
All

Ctrl+K

Insert Hyperlink

Insert, Hyperlink

Excel 97/2000

Ctrl+N
Ctrl+O
Ctrl+P

New Workbook
Open
Print

File, New
File, Open
File, Print

All
All
All

Ctrl+R
Ctrl+S

Fill Right
Save

Edit, Fill Right

File, Save

All
All

Ctrl+U

Underline

Format, Cells, Font, Underline, Single

All

Ctrl+V
Ctrl W

Paste
Close

Edit, Paste
File, Close

All
Excel 97/2000

Ctrl+X
Ctrl+Y

Cut
Repeat

Edit, Cut
Edit, Repeat

All
All

Ctrl+Z
F1

Undo
Help

Edit, Undo
Help, Contents and Index

All
All

F2
F3
F4

Edit
Paste Name
Repeat last action

None
Insert, Name, Paste
Edit, Repeat. Works while not in Edit mode.

All
All
All

F4

While typing a formula, switch

between absolute/relative refs

None

All

F5
F6

Goto
Next Pane

Edit, Goto
None

All
All

F7
F8

Spell check
Extend mode

Tools, Spelling
None

All
All

F9

Recalculate all workbooks

Tools, Options, Calculation, Calc,Now

All

F10
F11
F12

Activate Menubar
New Chart
Save As

N/A
Insert, Chart
File, Save As

All
All
All

Ctrl+:
Ctrl+;

Insert Current Time

Insert Current Date

None
None

All
All

Ctrl+"
Ctrl+'

Copy Value from Cell Above

Copy Fromula from Cell Above

Edit, Paste Special, Value

Edit, Copy

All
All

Shift

Hold down shift for additional

functions in Excel's menu

none

Excel 97/2000

Shift+F1

What's This?

Help, What's This?

All

Shift+F2
Shift+F3

Edit cell comment

Paste function into formula

Insert, Edit Comments

Insert, Function

All
All

Shift+F4
Shift+F5
Shift+F6

Find Next
Find
Previous Pane

Edit, Find, Find Next

Edit, Find, Find Next
None

All
All
All

Shift+F8
Shift+F9

Add to selection
Calculate active worksheet

None
Calc Sheet

All
All

Shift+F10
Shift+F11

Display shortcut menu

New worksheet

None
Insert, Worksheet

All
All

Shift+F12
Ctrl+F3

Save
Define name

File, Save
Insert, Names, Define

All
All

Ctrl+F4
Ctrl+F5

Close
XL, Restore window size

File, Close
Restore

All
All

Ctrl+F6
Shift+Ctrl+F6

Next workbook window

Previous workbook window

Window, ...
Window, ...

All
All

Ctrl+F7

Move window

XL, Move

All

Ctrl+F8
Ctrl+F9
Ctrl+F10

Resize window
Minimize workbook
Maximize or restore window

XL, Size
XL, Minimize
XL, Maximize
None in Excel 97. In versions prior to 97 - Insert,
Macro, 4.0 Macro

All
All
All

Ctrl+F11

Inset 4.0 Macro sheet

Ctrl+F12
Alt+F1

File Open
Insert Chart

File, Open
Insert, Chart...

All
All

Alt+F2
Alt+F4

Save As
Exit

All
All

Alt+F8

Macro dialog box

File, Save As
File, Exit
Tools, Macro, Macros in Excel 97 Tools,Macros - in
earlier versions

Alt+F11
Ctrl+Shift+F3

Visual Basic Editor

Create name by using names of row
and column labels

Tools, Macro, Visual Basic Editor

Insert, Name, Create

Excel 97/2000
All

Ctrl+Shift+F6
Ctrl+Shift+F12

Previous Window
Print

Window, ...
File, Print

All
All

Alt+Shift+F1
Alt+Shift+F2

New worksheet
Save

Insert, Worksheet
File, Save

All
All

Alt+=
Ctrl+`

AutoSum
Toggle Value/Formula display

No direct equivalent
Tools, Options, View, Formulas

All
All

Ctrl+Shift+A

Insert argument names into formula

No direct equivalent

All

Alt+Down arrow
Alt+'

Display AutoComplete list

Format Style dialog box

None
Format, Style

Excel 95
All

Ctrl+Shift+~

General format

Format, Cells, Number, Category, General

All

Ctrl+Shift+!

Comma format

Format, Cells, Number, Category, Number

All

Ctrl+Shift+@

Time format

Format, Cells, Number, Category, Time

All

Ctrl+Shift+#

Date format

Format, Cells, Number, Category, Date

All

Ctrl+Shift+$

Currency format

Format, Cells, Number, Category, Currency

All

Ctrl+Shift+%

Percent format

Format, Cells, Number, Category, Percentage

All

Ctrl+Shift+^

Exponential format
Place outline border around selected
cells

Format, Cells, Number, Category,

All

Ctrl+Shift+&

Format, Cells, Border

All

Ctrl+Shift+_
Ctrl+Shift+*
Ctrl++

Remove outline border

Select current region
Insert

Format, Cells, Border

Edit, Goto, Special, Current Region
Insert, (Rows, Columns, or Cells) Depends on
selection

All
All
All

Ctrl+-

Delete

Delete, (Rows, Columns, or Cells) Depends on

selection

All

Ctrl+1

Format cells dialog box

Format, Cells

All

Ctrl+2
Ctrl+3

Bold
Italic

Format, Cells, Font, Font Style, Bold

Format, Cells, Font, Font Style, Italic

All
All

Ctrl+4

Underline

Format, Cells, Font, Font Style, Underline

All

Ctrl+5

Strikethrough

Format, Cells, Font, Effects, Strikethrough

All

Ctrl+6

Show/Hide objects

Tools, Options, View, Objects, Show All/Hide

All

Ctrl+7
Ctrl+8

Show/Hide Standard toolbar

Toggle Outline symbols

View, Toolbars, Stardard

None

All
All

Ctrl+9
Ctrl+0

Hide rows
Hide columns

Format, Row, Hide

Format, Column, Hide

All
All

Ctrl+Shift+(
Ctrl+Shift+)

Unhide rows
Unhide columns

Format, Row, Unhide

Format, Column, Unhide

All
All

Alt or F10
Ctrl+Tab

Activate the menu

In toolbar: next toolbar

None
None

All
Excel 97/2000

Shift+Ctrl+Tab
Ctrl+Tab

In toolbar: previous toolbar

None
In a workbook: activate next workbook None

Excel 97/2000

All

Excel 97/2000