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BOARD OF SUPERVISORS

Sally Stutsman Chairperson

Pat Harney

Terrence Neuzil
Janelle Rettig
Rod Sullivan

City ofIowa City City Council Council

City of Coralville City
o
c City Clerk o
c Clerk
City
410 East Washington Street
1505 5th Street
Iowa City IA 52240
Coralville IA 52241

Commission
County Emergency Management
Johnson
o Emergency Management Coordinator
c
City of North Liberty City Council
o
c City Clerk
O Box 2540
P
5 E Cherry Street
Iowa City IA 52244
North Liberty IA 52317

Joint Emergency Communications

Services Association Policy Board

o Interim Director
c N
O

4529 Melrose Avenue a

0
Iowa City Iowa 52246 c

May 20 2010 A

the Johnson Gbizfty Emergei

To the City Councils of Iowa City Coralville and North Liberty t

Management Commission and the Joint Emergency Communications Services Associ

on
a
JECSA Policy Board

On May 28th the JECSA Policy Board joint meeting with the member
is scheduled to hold a

entities The timing ofthis meeting is important occurring approximately a month before the
Joint Emergency Communications Center JECC is scheduled to be operational and before the
Executive Director
Policy Board has hired a new

work
We writing this letter to inform the parties of areas where we believe the parties can
are

the JECC We hope that at least some of

together to improve the structure and management of
these items can be addressed on the 28th and a
plan established to address other ideas in the

future Our concerns fall broadly into the categories of governance fmances and communication

among the member entities

IOWA CITY IOWA 52240

4207 PHONE 6000
356 FAX 319 6036
356
913 SOUTH DUBUQUE STREET SUITE 201 319
Governance The Board of Supervisors suggests that the parties consider amending the 28E
agreement to provide that an elected leader who is amember ofthe Emergency Management
Commission and from one of the communities not otherwise represented on the Policy Board
serve as a director Now that we are a few years into the agreement we believe that it is

important that all the representatives on the

Policy Board be elected and therefore directly
accountable to local taxpayers

Finances There are a number of issues concerning the fnancial management of the JECC that
we would like to address These issues include

1 The Board of Supervisors would like to JECSA

gradually build up reserves and
see

believes that the Policy Board has takenaggressive approach to building up

a more

reserves than is necessary given the large start up costs already being expended

Supervisors would like to learn more about the Board

s plan for reserves

2 We would like to belief that the Policy Board should consider for
emphasize our
bonding
major expenses whenever the costs of bonding do not outweigh the benefits This will
allow the properties located in TIF districts to participate in sharing the costs of these

expenses which reduces the burden on other taxpayers

3 We are concerned that the number ofadministrative staff is in excessofwhat is necessary
to effectively operate the JECC We would additional information and
appreciate
justification regarding these positions We also would like to know whether if necessary
the additional administrative staff must be hired
immediately rather than waiting until the
JECC has been operational for an
appropriate period of time

Communication Open communication among the parties and transparency offinances and

making
decision is crucial to this joint
project At the meeting on May 28th we hope that the
be addressed
following can

1 We would like to discuss the parties expectations for receiving updates and offering input
regarding policy decisions
2 The 28E agreement requires that acomplete annual report be provided to the parties by
March 31 beginning in 2009 It does not appear we have received the 2009 or 2010 annual
We also not whether the Secretary of State has received the
reports are sure
appropriate
annual reports We would like to know the status of these reports
3 The JECC is funded by a countywide levy that is included in the County
s and
budget
certified by Johnson County The tax levy which supports the JECC is shown on tax
statements being part of the county
as
s tax Members ofthe Board of Supervisors are
often called upon to explain the level oftaxation that supports the JECC Therefore the
Board of Supervisors would like to address the timing and communication ofthe JECSA
s
budget request One suggestion we would offer is that ajoint meeting between th
olicy
Board and the Board of Supervisors be scheduled each year prior to submition oe
budget
assist
This
in
meeting would give us valuable information on s bu
JECSA
thvould
t
p N F
us
responding to inquiries from the public y

r
c
4 the Board of Supervisors would like to address
Finally expectations regarding the
availability of information regarding the policies and operations of the JECC We believe
that the management ofthe JECSA must do significantly more than what the contract
requires to ensure that the member communities and the taxpayers are well informed
regarding the operations ofthe JECC
Providing current accurate and accessible
information helps prevent misrepresentations and corrects misinformation Agendas and
minutes and financial reports must be made available in a
timely and accessible way
of
Recordings meetings should also be publicly available

We look forward to
starting to address these issues on the 28th We know that other communities
will have input as well

Yo zs truly

Sally Stut man

Chairperson Board of Supervisors

N
Q

r
 4d

City IA 52240 5251

356
Prepared by Sarah Walz 410 E Washington St Iowa 319

RESOLUTION NO

A RESOLUTION FOR A VOLUNTARY ANNEXATION OF APPROXIMATELY 2

37

ACRES OF LAND LOCATED AT 4265 OAK CREST HILL ROAD SE ANN10 00001
to as
WHEREAS the Johnson County Agricultural Extension District hereafter referred
66 acres of land located at 4265 Oak
is owner of approximately 1 Crest Hill Road SE
Applicant
and has requested City of Iowa City and
annexation of said land into the

WHEREAS an additional 071 acres consisting of contiguous sections of Oak Crest Hill Road

Old Highway 218 South and Cedar Rapids and Iowa City way must
Railroad CRANDIC right
of
to adjoin the boundary of Iowa City and
be annexed in order for the property
WHEREAS the CRANDIC Railroad the has consented to annexation of said land into the City
of Iowa City and
the aforementioned within the Long Range Planning Boundary of
WHEREAS properties are

the of Iowa and

City City
WHEREAS annexation of the properties would be consistent with the growth and
an undue burden on the City and
development pattern in this part of the City and will not impose
WHEREAS control of the development is in the City of Iowa City s best interest because it is
side of the
Range Planning boundary and properties to the east
the property is within the Long

highway and railroad are already within City Limits and

7have been met
WHEREAS all procedures and notification requirements of Iowa Code 368

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA

NOW THEREFORE
CITY IOWA THAT

1 The described land should be voluntarily annexed to the City of Iowa City Iowa
following

A PORTION OF THE SOUTH ONE QUARTER OF SECTION 28

HALF OF THE NORTHEAST ONE
TOWNSHIP 79 NORTH RANGE 6 WEST OF THE 5T PRINCIPAL MERIDIAN JOHNSON

COUNTY IOWA MORE PARTICULARLY DESCRIBED AS FOLLOWS

RANGE 6 WEST OF
COMMENCING AT THE CENTER OF SECTION 28 TOWNSHIP 79 NORTH
JOHNSON COUNTY IOWA THENCE E
00
N00 ALONG
THE 5T PRINCIPAL MERIDIAN

THE WEST LINE OF THE QUARTER OF SAID

NORTHEAST ONE SECTION 28 A DISTANCE OF

1193 FEET TO
65 A POINT ON THE WESTERLY EXTENSION OF THE NORTHERLY LINE OF A

TRACT OF LAND SHOWN ON A PLAT OF PART OF THE NORTHEAST QUARTER OF

ONE

SECTION 28 TOWNSHIP 79 NORTH RANGE 6 WEST OF THE 5T P M JOHNSON COUNTY

AS RECORDED IN PLAT BOOK 4 AT PAGE 233 IN THE RECORDS OF THE JOHNSON
IOWA

COUNTY RECORDER THENCE N86

E
02
43 ALONG SAID WESTERLY EXTENSION OF THE
NORTHERLY LINE AND ALONG SAID NORTHERLY LINE 20 FEET
1205 TO THE POINT OF

BEGINNING THENCE CONTINUING E

02
43
N86 ALONG SAID NORTHERLY LINE 97
575

TO A POINT ON THE EASTERLY WAY LINE

OF
RIGHT OF THE CRANDIC RAILWAY
FEET
THENCE S01 13
W WAYLINE 02
36 ALONG SAID EASTERLY RIGHT
OF 184 FEET THENCE

W
36
03
S87 31
560 THENCE N03
W
58
16 00
180
FEET FEET TO THE POINT OF
37
2 ACRES AND IS SUBJECT TO EASEMENTS AND
BEGINNING CONTAINING

RESTRICTIONS OF RECORD

all necessary
2 The City Clerk is hereby authorized and directed to certify file and record
documents as required by Iowa law under Section 368
7 2009 at Applicant
s expense
Resolution No

Page 2

3 Further the City Clerk is authorized and directed to certify and file all necessary
hereby
to Johnson County and
documents for certification of the population of the annexed territory
the State Treasurer said population being zero

this day of 2010

Passed and approved

MAYOR
Approved by

ATTEST Oiur l
CITY CLERK City Attorney
s Office
lv 0