Leisure Futures, LLC

Party Budget
14-Oct-16
Total allotted budget

EXPENSES
Personnel
Meeting Coordinator
Staff full time
Staff part-time

$10,000.00

Amount
Type of cost/expenses Fixed
Variable Rationale
$1,000.00 Fixed
$1,000.00
$0.00 This expense was calculated by the addition of all staff for the event (meeting coordinator full/part-time staff).
$0.00 Variable
$0.00
$0.00 This expense pertains to the salary of the meeting coordinator for the party. This person will receive this amount independently from the operations/output of our organization
$1,000.00 Fixed
$1,000.00
$0.00 This expense pertains to the salary of the full-time staff for the party. This person will receive this amount independently from the operations/output of our organization
$0.00 Mixed
$0.00
$0.00 No part-time staff were hired for this event.

Materials
Supplies (paper, ink cartridges, etc.)
Bags
Lanyards/Name tags/Bracelets

$3,000.00 Variable
$2,700.00 Mixed
$0.00 Variable
$300.00 Mixed

A/V & Technical

Private AV Company
Hotel AV rental
Hotel Patch/Electrical Charges

$2,000.00 Fixed
$2,000.00 Fixed
$0.00 Fixed
$0.00 Fixed

$2,000.00
$2,000.00
$0.00
$0.00

Food/Beverage
Reception (# people)
Day 1 (# people x $person) (200x5)
Day 2 (# people x $person)
Board/AC Meeting

$2,200.00 Mixed
$200.00 Mixed
$1,000.00 Mixed
$1,000.00 Mixed
$0.00 Mixed

$200.00
$50.00
$300.00
$300.00
$0.00

Entertainment
Day 1
Day 2

$1,800.00 Fixed
$900.00 Fixed
$900.00 Fixed

$1,800.00
$900.00
$900.00

Contingency (5%)
TOTAL EXPENSES
Overhead (ABC or Total Fixed Costs)
Overhead per month
Overhead per week
Overhead per day
Overhead per hour
Overhead per working hour

$500.00
$20,500.00
$11,150.00
$929.17
$214.42
$30.55
$1.27
$5.34

$0.00
$700.00
$0.00
$0.00

$0.00 This expense was calculated by the addition of all A/V & Technical rentals and charges for the event (Hotel AV rental, Hotel Patch/Electrical Charges).
$0.00 This expense pertains to the salary of the private A/V company needed for the party. This team of technical personnel will receive this amount independently from the operations/output of our organization
$0.00 No Hotel AV's were rented for this event.
$0.00 Hotel Patch/Electrical Charges not required for this event.
### This expense was calculated by the addition of all food/beverages for the event (reception, day 1, day 2, and board/AC meeting). Any amount can increase due to extra people added to attendance expected.
$150.00 This expense pertains to the number of people in reference to needed food/beverage to provide for each.
$700.00 This expense pertains to the total number of expected attendance times how much food/beverage will cost for each individual (200*5).
$700.00 This expense pertains to the total number of expected attendance times how much food/beverage will cost for each individual (200*5).
$0.00 Board/AC Meeting not required for this event.
$0.00 This expense was calculated by the addition of all entertainment for the event (DJ payments for Day 1&Day 2).
$0.00 This expense pertains to the salary of the DJ's for the party. These people will receive this amount independently from the operations/output of our organization.
$0.00 This expense pertains to the salary of the DJ's for the party. These people will receive this amount independently from the operations/output of our organization.
This expense covers any unexpected occurrence during the main event. This expense was calculated by taking 5% of the total allocated budget ($10,000).

$11,150.00

N/A - no meeting coordinator was needed for the 2-dy event; all personnel on the planning were also hired as full time staff or volunteers; No one main person in control of event; group effort
1000 is a reasonable amount, in line with organziation standards, for a 2-day event. Staff used for planning, setting up, operating the event while in progress, and clean up. Volunteers were used as well.
N/A - no part time were hired for the 2-day event due to most of personnel's budget funds going to full time staff

### This expense was calculated by the addition of all materials for the event (supplies, bags, lanyards/name tags/bracelets).
### This expense pertains to the expenses needed for party supplies. These expenses will cover marketing supplies (paper, ink, print), staff shirts, party supplies (red SOLO cups, ice, alcohol). Cost dependent on extra number of attendees.
$0.00 No bags were purchased for party materials.
N/A - No bags were purchased for free/sale to those who attended the party
$300.00 This expense pertains to the amount needed to purchase lanyards and 21+ alcohol beverages for individuals who attend the event. Mixed because we have a set expected number will by but may use or less of the it $300 is a reasonable amount, in line with organziation standards for the 2-day event. Name tags wil be given to all employees and lanyards will be given to all rented staff for the event (i.e. DJ's and A/V techs).

###

2000 is a reasonable amount, in line with organization standards, for a 2-day event; Equipment for both Dj's for both days; Outside power sources needed.
N/A - No Hotel A/V rentals were needed for this event; Outside 2-day party
N/A - No Hotel patch/electrical charges will be needed for this event due to both day parties being held outside
Food and beverage based on number of tickets sold before the event/Day 1.
200 indiivudals are expected to attend this 2-day event. For both days food/beverage will be proivded for each entry which is valued at $5
Food has been calculated to $5 a person; Alcohol will be free with ticket entry and food purchase for individuals 21+. Donations boxes at each music stage and food/alcohol booth. 200 indiivduals expected to attend 2-day event
Food has been calculated to $5 a person; Alcohol will be free with ticket entry and food purchase for individuals 21+. Donations boxes at each music stage and food/alcohol booth. 200 indiivduals expected to attend 2-day event
N/A - No meeting required from board memebrs for event

900 is a reasonable amount, in line with organization standards for the 10 hour 2-day event each individual will reiceve $90/per hour
900 is a reasonable amount, in line with organization standards for the 10 hour 2-day event each individual will reiceve $90/per hour
This expense was calculated by taking 5% of the total allocated budget ($10,000). $500 is a reasonable amount, in line with organziation stnadards concerning covering possible incidents /occurrence over this 2-day time frame/period

Leisure Futures, LLC

Party Budget
19-Oct-16
Total allotted budget

EXPENSES
Personnel Services
Other compensations (DJ)
Wages and salaries, regular (Staff full time)
Wages and salaries, temporary (Staff part-time)

$10,000.00

Amount
Type of cost/expenses Fixed
Variable Rationale
$2,800.00 Fixed
$2,800.00
$0.00 This expense was calculated by the addition of all staff for the event (meeting coordinator full/part-time staff).
$1,800.00 Fixed
$1,800.00
$0.00 This expense pertains to the salary of the two DJ's for the party. These people will receive this amount independently from the operations/output of our organization. $900 a day.
$1,000.00 Fixed
$1,000.00
$0.00 This expense pertains to the salary of the full-time staff for the party. This person will receive this amount independently from the operations/output of our organization
$0.00 Mixed
$0.00
$0.00 No part-time staff were hired for this event.

Supplies
Fuel and lubricants
Office supplies (paper, ink cartridges, etc.)
Cleaning Supplies
Food

$3,630.00
$0.00
$600.00
$330.00
$2,700.00

Contractual Services
Communication and transportation
Power, water, and sewage
Printing and advertising
Repairs, janitorial services, and other services

$1,570.00 Fixed
$0.00 Fixed
$970.00 Mixed
$600.00 Mixed
$0.00 Mixed

Materials
Building materials
Repair Parts

Variable
Variable
Mixed
Fixed
Mixed

$0.00 Mixed
$0.00 Variable
$0.00 Variable

Current Charges
Insurance
Equipment
Clothing allowances
Subscriptions on dues
Taxes
Refunds

$2,000.00
$0.00
$1,700.00
$300.00
$0.00
$0.00
$0.00

Contingency (5%)
TOTAL EXPENSES
Overhead (ABC or Total Fixed Costs)
Overhead per month
Overhead per week
Overhead per day
Overhead per hour
Overhead per working hour

$500.00
$10,000.00
$4,870.00
$405.83
$93.65
$13.34
$0.56
$2.33

Mixed
Mixed
Fixed
Mixed
Mixed
Mixed
Mixed

$0.00
$0.00
$100.00
$330.00
$700.00

$1,570.00
$0.00
$270.00
$200.00
$0.00
$0.00
$0.00
$0.00
$500.00
$0.00
$1,700.00
$100.00
$0.00
$0.00
$0.00

No bags were purchased for free/sale to those who attended the party
No lubricants or fuel were used for this two day event
These expenses will cover marketing supplies staplers for posters, red SOLO cups and ice.
Full time hired staff will pick up any possible trash (i.e. red SOLO cups) during shift changes. Recycling permittable.
Food and beverage based on number of tickets sold before the event/Day 1. 200 indiivudals are expected to attend this 2-day event. For both days food/beverage will be proivded for each entry which is valued at $5. Food has been calculated to $5 a person; Alcohol will be free with ticket entry and food

$0.00 This expense pertains to expenses used to rent out contractual services.
$0.00 Not used for this 2-day event.
$700.00 This expense pertains to the salary of printing and advertising services.
$400.00 This expense pertains to the cost of all marketign advertisements
$0.00 Not used for this 2-day event.

This amount of $1,570 was calucalted by addiing sewage rental services (portable restrooms) and purchasing marketing advertisements (pinrt media ads and small flyers)
N/A
Small car flyers and medium size paper ads were created and purchased at a printing company in the amount of 600.
Employees cleaned the event location on both days

$0.00 No materials used for this event.

$0.00 No materials used for this event.
$0.00 No materials used for this event.

N/A No materials of this matetr were used for this event.

N/A - No building materials were used for this event.
N/A - No repair parts were needed for this event.

### This expense pertains to contractual charges needed for our organziation to carry out 2-day operations.
$0.00 Not used for this event.
N/A
$0.00 This expense was calculated by the addition of all A/V & Technical rentals and charges for the event (Hotel AV rental, Hotel Patch/Electrical Charges).
1700 is a reasonable amount, in line with organization standards, for a 2-day event; Equipment for both Dj's for both days; Outside power sources needed.
$200.00 This expense pertains to the amount needed to purchase lanyards and 21+ alcohol beverages for individuals who attend the event. Mixed because we have a set expected number will by but may use or less of the it $300 is a reasonable amount, in line with organziation standards for the 2-day event. Name tags wil be given to all employees and lanyards will be given to all rented staff for the event (i.e. DJ's and A/V techs).
$0.00 This expense pertains to the salary of the DJ's for the party. These people will receive this amount independently from the operations/output of our organization.
N/A
$0.00 Not used for this event.
N/A
$0.00 Not used for this event.
This expense covers any unexpected occurrence during the main event. This expense was calculated by taking 5% of the total allocated budget ($10,000).

$4,870.00

Rationale for Amount

This amount (3,800) was calucalted by addign the slary compensations of both DJ's and the full time staff. This expense pertains to the salary of the private A/V company needed for the party. This team of technical personnel will receive this amount independently from the op
900 is a reasonable amount, in line with organization standards for the 10 hour 2-day event each individual will reiceve $90/per hour
1000 is a reasonable amount, in line with organziation standards, for a 2-day event. Staff used for planning, setting up, operating the event while in progress, and clean up. Volunteers were used as well.
N/A - no part time were hired for the 2-day event due to most of personnel's budget funds going to full time staff

### This expense was calculated by the addition of all materials for the event (supplies, bags, lanyards/name tags/bracelets).
$0.00 Not used for this 2-day event.
$500.00 This expense pertains to the expenses needed for party supplies. Cost dependent on extra number of attendees.
$0.00 This expense pertains to cleaning supplies (i.e. garbage bags, cans, gloves and trash grabbers/pickets)
### This expense was calculated by the addition of all food/beverages for the event (reception, day 1, day 2, and board/AC meeting). Any amount can increase due to extra people added to attendance expected.

###

This expense was calculated by taking 5% of the total allocated budget ($10,000). $500 is a reasonable amount, in line with organziation stnadards concerning covering possible incidents /occurrence over this 2-day time frame/period

Leisure Futures, LLC

Party Budget
19-Oct-16
Total allotted budget

EXPENSES
Personnel Services
Other compensations (DJ)
Wages and salaries, regular (Staff full time)
Wages and salaries, temporary (Staff part-time)

$10,000.00

Amount
Type of cost/expenses Fixed
Variable Rationale
$2,800.00 Fixed
$2,800.00
$0.00 This expense was calculated by the addition of all staff for the event (meeting coordinator full/part-time staff).
$1,800.00 Fixed
$1,800.00
$0.00 This expense pertains to the salary of the two DJ's for the party. These people will receive this amount independently from the operations/output of our organization. $900 a day.
$1,000.00 Fixed
$1,000.00
$0.00 This expense pertains to the salary of the full-time staff for the party. This person will receive this amount independently from the operations/output of our organization
$0.00 Mixed
$0.00
$0.00 No part-time staff were hired for this event.

Supplies
Fuel and lubricants
Office supplies (paper, ink cartridges, etc.)
Cleaning Supplies
Food

$3,630.00
$0.00
$600.00
$330.00
$2,700.00

Contractual Services
Communication and transportation
Power, water, and sewage
Printing and advertising
Repairs, janitorial services, and other services

$1,570.00 Fixed
$0.00 Fixed
$970.00 Mixed
$600.00 Mixed
$0.00 Mixed

Materials
Building materials
Repair Parts

Variable
Variable
Mixed
Fixed
Mixed

$0.00 Mixed
$0.00 Variable
$0.00 Variable

Current Charges
Insurance
Equipment
Clothing allowances
Subscriptions on dues
Taxes
Refunds

$2,000.00
$0.00
$1,700.00
$300.00
$0.00
$0.00
$0.00

Contingency (5%)
TOTAL EXPENSES
Overhead (ABC or Total Fixed Costs)
Overhead per month
Overhead per week
Overhead per day
Overhead per hour
Overhead per working hour

$500.00
$10,000.00
$4,870.00
$405.83
$93.65
$13.34
$0.56
$2.33

Mixed
Mixed
Fixed
Mixed
Mixed
Mixed
Mixed

$0.00
$0.00
$100.00
$330.00
$700.00

$1,570.00
$0.00
$270.00
$200.00
$0.00
$0.00
$0.00
$0.00
$500.00
$0.00
$1,700.00
$100.00
$0.00
$0.00
$0.00

No bags were purchased for free/sale to those who attended the party
No lubricants or fuel were used for this two day event
These expenses will cover marketing supplies staplers for posters, red SOLO cups and ice.
Full time hired staff will pick up any possible trash (i.e. red SOLO cups) during shift changes. Recycling permittable.
Food and beverage based on number of tickets sold before the event/Day 1. 200 indiivudals are expected to attend this 2-day event. For both days food/beverage will be proivded for each entry which is valued at $5. Food has been calculated to $5 a person; Alcohol will be free with ticket entry and food

$0.00 This expense pertains to expenses used to rent out contractual services.
$0.00 Not used for this 2-day event.
$700.00 This expense pertains to the salary of printing and advertising services.
$400.00 This expense pertains to the cost of all marketign advertisements
$0.00 Not used for this 2-day event.

This amount of $1,570 was calucalted by addiing sewage rental services (portable restrooms) and purchasing marketing advertisements (pinrt media ads and small flyers)
N/A
Small car flyers and medium size paper ads were created and purchased at a printing company in the amount of 600.
Employees cleaned the event location on both days

$0.00 No materials used for this event.

$0.00 No materials used for this event.
$0.00 No materials used for this event.

N/A No materials of this matetr were used for this event.

N/A - No building materials were used for this event.
N/A - No repair parts were needed for this event.

### This expense pertains to contractual charges needed for our organziation to carry out 2-day operations.
$0.00 Not used for this event.
N/A
$0.00 This expense was calculated by the addition of all A/V & Technical rentals and charges for the event (Hotel AV rental, Hotel Patch/Electrical Charges).
1700 is a reasonable amount, in line with organization standards, for a 2-day event; Equipment for both Dj's for both days; Outside power sources needed.
$200.00 This expense pertains to the amount needed to purchase lanyards and 21+ alcohol beverages for individuals who attend the event. Mixed because we have a set expected number will by but may use or less of the it $300 is a reasonable amount, in line with organziation standards for the 2-day event. Name tags wil be given to all employees and lanyards will be given to all rented staff for the event (i.e. DJ's and A/V techs).
$0.00 This expense pertains to the salary of the DJ's for the party. These people will receive this amount independently from the operations/output of our organization.
N/A
$0.00 Not used for this event.
N/A
$0.00 Not used for this event.
This expense covers any unexpected occurrence during the main event. This expense was calculated by taking 5% of the total allocated budget ($10,000).

$4,870.00

Rationale for Amount

This amount (3,800) was calucalted by addign the slary compensations of both DJ's and the full time staff. This expense pertains to the salary of the private A/V company needed for the party. This team of technical personnel will receive this amount independently from the op
900 is a reasonable amount, in line with organization standards for the 10 hour 2-day event each individual will reiceve $90/per hour
1000 is a reasonable amount, in line with organziation standards, for a 2-day event. Staff used for planning, setting up, operating the event while in progress, and clean up. Volunteers were used as well.
N/A - no part time were hired for the 2-day event due to most of personnel's budget funds going to full time staff

### This expense was calculated by the addition of all materials for the event (supplies, bags, lanyards/name tags/bracelets).
$0.00 Not used for this 2-day event.
$500.00 This expense pertains to the expenses needed for party supplies. Cost dependent on extra number of attendees.
$0.00 This expense pertains to cleaning supplies (i.e. garbage bags, cans, gloves and trash grabbers/pickets)
### This expense was calculated by the addition of all food/beverages for the event (reception, day 1, day 2, and board/AC meeting). Any amount can increase due to extra people added to attendance expected.

###

This expense was calculated by taking 5% of the total allocated budget ($10,000). $500 is a reasonable amount, in line with organziation stnadards concerning covering possible incidents /occurrence over this 2-day time frame/period

Leisure Futures, LLC

Party Budget
19-Oct-16
Total allotted budget

$10,000.00

EXPENSES
Amount
Personnel Services
Other compensations (DJ)
Wages and salaries, regular (Staff f
Wages and salaries, temporary (Sta

$2,800.00
$1,800.00
$1,000.00
$0.00

Type of cost/ Fixed

Variable
Fixed
$2,800.00
$0.00
Fixed
$1,800.00
$0.00
Fixed
$1,000.00
$0.00
Mixed
$0.00
$0.00

Supplies
Fuel and lubricants
Office supplies (paper, ink cartridg
Cleaning Supplies
Food

$3,630.00
$0.00
$600.00
$330.00
$2,700.00

Variable
Variable
Mixed
Fixed
Mixed

Contractual Services
Communication and transportatio
Power, water, and sewage
Printing and advertising
Repairs, janitorial services, and

$1,570.00
$0.00
$970.00
$600.00
$0.00

Fixed
Fixed
Mixed
Mixed
Mixed

Materials
Building materials
Repair Parts
Current Charges
Insurance
Equipment
Clothing allowances
Subscriptions on dues
Taxes
Refunds
Contingency (5%)
TOTAL EXPENSES

$0.00 Mixed
$0.00 Variable
$0.00 Variable
$2,000.00
$0.00
$1,700.00
$300.00
$0.00
$0.00
$0.00
$500.00
$10,000.00

Current Changes

$500.00
$500.00

Overhead (ABC or Total Fixed Costs)

Overhead per month
Overhead per week
Overhead per day
Overhead per hour
Overhead per working hour

$4,870.00
$405.83
$93.65
$13.34
$0.56
$2.33

Contingency

Mixed
Mixed
Fixed
Mixed
Mixed
Mixed
Mixed

$500.00
$500.00

$0.00
$0.00
$100.00
$330.00
$700.00

$3,630.00
$0.00
$500.00
$0.00
$2,000.00

$1,570.00
$0.00
$270.00
$200.00
$0.00

$0.00
$0.00
$700.00
$400.00
$0.00

$0.00
$0.00
$0.00

$0.00
$0.00
$0.00

$500.00
$0.00
$1,700.00
$100.00
$0.00
$0.00
$0.00

$1,500.00
$0.00
$0.00
$200.00
$0.00
$0.00
$0.00

$4,870.00

$5,130.00

365 number of days in a year

12 number of months in a year
52 number of weeks in a year
8756 number of hours that occurs within a year
2087 number of working hours in a year
Profit
# of people (PAX)
Total Cost

$20,000.00
200.00
$10,000.00

Total Revenue
Total Price
Price per person
Cost

$30,000.00
$20,000.00
$150.00
$10,000.00

Rationale
Rationale for Amount
This expenseThis amount (3,800) was calucalted by addign the slary compensations of both DJ's and the full time s
This expense900 is a reasonable amount, in line with organization standards for the 10 hour 2-day event each indivi
This expense1000 is a reasonable amount, in line with organziation standards, for a 2-day event. Staff used for planning, se
No part-time N/A - no part time were hired for the 2-day event due to most of personnel's budget funds going to full time sta

This expenseNo bags were purchased for free/sale to those who attended the party
Not used for No lubricants or fuel were used for this two day event
This expenseThese expenses will cover marketing supplies staplers for posters, red SOLO cups and ice.
This expenseFull time hired staff will pick up any possible trash (i.e. red SOLO cups) during shift changes. Recycling permit
This expenseFood and beverage based on number of tickets sold before the event/Day 1. 200 indiivudals are expected to a

This expenseThis amount of $1,570 was calucalted by addiing sewage rental services (portable restrooms) and purchasing
Not used for N/A
This expenseSmall car flyers and medium size paper ads were created and purchased at a printing company in the amount
This expenseEmployees cleaned the event location on both days
Not used for this 2-day event.
No materialsN/A No materials of this matetr were used for this event.
No materialsN/A - No building materials were used for this event.
No materialsN/A - No repair parts were needed for this event.

This expense pertains to contractual charges needed for our organziation to carry out 2-day operations.
Not used for N/A
This expense1700 is a reasonable amount, in line with organization standards, for a 2-day event; Equipment for both
This expense$300 is a reasonable amount, in line with organziation standards for the 2-day event. Name tags wil be
This expenseN/A
Not used for N/A
Not used for this event.

This expenseThis expense was calculated by taking 5% of the total allocated budget ($10,000). $500 is a reasonable amou

within a year

th DJ's and the full time staff. This expense pertains to the salary of the private A/V company needed for the party. This team o
ur 2-day event each individual will reiceve $90/per hour
t. Staff used for planning, setting up, operating the event while in progress, and clean up. Volunteers were used as well.
t funds going to full time staff

changes. Recycling permittable.

ndiivudals are expected to attend this 2-day event. For both days food/beverage will be proivded for each entry which is valued at $5. Fo

restrooms) and purchasing marketing advertisements (pinrt media ads and small flyers)

ting company in the amount of 600.

day operations.

event; Equipment for both Dj's for both days; Outside power sources needed.
y event. Name tags wil be given to all employees and lanyards will be given to all rented staff for the event (i.e. DJ's and A/V te

$500 is a reasonable amount, in line with organziation stnadards concerning covering possible incidents /occurrence over this 2-day tim

for the party. This team of technical personnel will receive this amount independently from the operations/output of our organ

sed as well.

try which is valued at $5. Food has been calculated to $5 a person; Alcohol will be free with ticket entry and food purchase for individua

event (i.e. DJ's and A/V techs).

currence over this 2-day time frame/period

ations/output of our organization. 2000 is a reasonable amount, in line with organization standards, for a 2-day event; Equipme

food purchase for individuals 21+. Donations boxes at each music stage and food/alcohol booth. 200 indiivduals expected to attend 2-d

or a 2-day event; Equipment for both Dj's for both days; Outside power sources needed.

duals expected to attend 2-day event