No. 280112/ITBP/IFD/Bgt.

/MHA/2010-11-
Directorate General, ITB Police
Ministry of Home Affairs
Government of India
Block. No.2, CGO Complex
Lodhi Road, New Delhi 110003
Dated:
To

Dr. Sanjeev Mishra,

Chief Controller of Accounts
MHA, North Block
New Delhi.

Sir,
Sir Kindly refer to MHA O.M. No. CCA/MHA/FAs Meeting/2010-11/112-128
dated 13th May 2010 agenda points forwarded to this organization for submitting
their reply for review the status of various items related with financial
management of various organizations.

2. The para-wise reply of agenda points is furnished below: -

1. Assessment of budgetary allocations to various organizations.

Proposals for 1st Supplementary and discussion on expenditure plan
for t he first quarter in the respective organizations:

a. Assessment of budgetary allocations to various organizations -

- As per Appendix A enclosed.
b. Proposals for 1st Supplementary - being sent separately.
c. Expenditure plan will be discussed in the meeting.

2. Review of Expenditure during Vote on Account Period

- Expenditure report for the month of April, 2010 is enclosed herewith
in Appendix A.
 -: 2 :-

3. Review of expenditure under Modernnisation Plan for CPMFs and

proposed Roadmap for the year
Review of expenditure under Modernization Plan incurred as on
date is as under:- Rs. in Crore
S.No. Head Sanctioned Expenditure
Budget incurred
1 Arms & Ammn 134.82 114.53
2. M&E 11.15 24.86
3. MV 27.03 26.35
4 C&T 14.78 18.37
Total 187.78 184.11

Proposed Roadmap (Modernization Plan) for the year 2010-11 is enclosed

at Appendix-B.

4. Review of Inventory Management System in all the organizations with

respect to the prospects of computerization and creation of an asset
register. The present system of inventory management may be
indicated in the status note so that a perspective plan may be
finalized.

- ITBP do not have any centralized software for Inventory

Management System. Presently it is being maintained manually.

- As regards creation of Assets Register, the details of land and

buildings are being maintained by field formations being the
custodian and estate officers of their respective assets and the
inventory is being maintained manually.

5. Status of implementation of New Pension Scheme in all the offices

with respect to upload of SCFs and physical PRAN Generation forms.
Total strength PRAN application Total Forms Total PRAN
of personnel forms received sent to PAO, card issued by
under new from Units ITBP NSDL
Pension Scheme
19847 18952 18626 3149
(Upload of SCFs
being carried out
by PAO, ITBP)
-: 3 :-
6. Issues related with functioning of banking system in these
organizations:
- Salary of 39043 personnel out of 48999 personnel is being
sent through ECS( e-banking system) till April 2010.
The process of sending salary of remaining personnel through
ECS is under process.
7. Review of pending C&AG audit paras in attached organizations:
- List of pending audit paras enclosed at Appendix-C

8. Review of recovery of deployment charges of various paramilitary

forces from the State Govts. and PSUs fpor CISF. Prospects of
computerization of process of deposition of recovery in the Govt.
Accounts.
-The statement of pending deployment charges from State Govts. for
the month of April 2010 is placed at Appendix-D.

9. Review of implementation of time lines regarding settlement of

personal claims in various CPMFs including revision of pensions and
settlement of fresh pension cases:

The time limit for settlements of pension cases has been fixed by the
Govt. is as under: -
- Retirement on superannuation cases 3 months
- Vol. Retirement cases period not fixed.
So far as review of the Pension cases after implementation of 6th
CPC is concerned, almost all the cases have since been reviewed
and revised pensions have been issued.

Yours faithfully,

(P. D. Sharma)
Dy. Chief Accounts Officer
 No. 280112/ITBP/IFD/Bgt./MHA/2010-11-
Directorate General, ITB Police
Ministry of Home Affairs
Government of India
Block. No.2, CGO Complex
Lodhi Road, New Delhi 110003
Dated:
To

Dr. Sanjeev Mishra,

Chief Controller of Accounts
MHA, North Block
New Delhi.

Sir,
Sir Kindly refer to MHA O.M. No. CCA/MHA/FAs Meeting/2010-11/112-128
dated 13th May 2010 agenda points forwarded to this organization for submitting
their reply for review the status of various items related with financial
management of various organizations.

2. The para-wise reply of agenda points is furnished below: -

1. Assessment of budgetary allocations to various organizations.
Proposals for 1st Supplementary and discussion on expenditure plan
for t he first quarter in the respective organizations:
a. Assessment of budgetary allocations to various organizations -
- As per Appendix A enclosed.
b. Proposals for 1st Supplementary - being sent separately.
c. Expenditure plan will be discussed in the meeting.

2. Review of Expenditure during Vote on Account Period

- Expenditure report for the month of April, 2010 is enclosed herewith
in Appendix A.
3. Review of expenditure under Modernization Plan for CPMFs and
proposed Roadmap for the year
Review of expenditure under Modernization Plan incurred as on
date is as under:- Rs. in Crore
S.No. Head Sanctioned Expenditure
Budget incurred
1 Arms & Ammn 134.82 114.53
2. M&E 11.15 24.86
3. MV 27.03 26.35
4 C&T 14.78 18.37
Total 187.78 184.11
 -2-

4. Review of Inventory Management System in all the organizations with

respect to the prospects of computerization and creation of an asset
register. The present system of inventory management may be
indicated in the status note so that a perspective plan may be
finalized.

- For Provisioning and Procurement heads:

ITBP do not have any centralized software for Inventory
Management System. Presently it is being maintained manually.

- For Office, Residential Buildings and Border Out Posts:

The details of land and buildings are being maintained by field
formations being the custodian and estate officers of their
respective assets and the inventory is being maintained manually.

5. Status of implementation of New Pension Scheme in all the offices

with respect to upload of SCFs and physical PRAN Generation forms.
Total strength PRAN application Total Forms Total PRAN
of personnel forms received sent to PAO, card issued by
under new from Units ITBP NSDL
Pension Scheme
19847 18952 18626 3149
(Upload of SCFs
being carried out
by PAO, ITBP)

6. Issues related with functioning of banking system in these

organizations:
- Salary of 39043 personnel out of 48999 personnel is being
sent through ECS( e-banking system) till April 2010.
The process of sending salary of remaining personnel through
ECS is under process.

- However recently we have been receiving many

representations regarding pension cases from already retired
personnel. The position is severe in respect of Pre-2006
cases.
 -3-

7. Review of pending C&AG audit paras in attached organizations:

- List of pending audit paras enclosed at Appendix-B

8. Review of recovery of deployment charges of various paramilitary

forces from the State Govts. and PSUs for CISF. Prospects of
computerization of process of deposition of recovery in the Govt.
Accounts.
-The statement of pending deployment charges from State Govts. for
the month of April 2010 is placed at Appendix-C.

9. Review of implementation of time lines regarding settlement of

personal claims in various CPMFs including revision of pensions and
settlement of fresh pension cases:

The time limit for settlements of pension cases has been fixed by the
Govt. is as under: -
- Retirement on superannuation cases 3 months
- Vol. Retirement cases period not fixed.
So far as review of the Pension cases after implementation of 6th
CPC is concerned, almost all the cases have since been reviewed
and revised pensions have been issued.

Yours faithfully,

(P. D. Sharma)
Dy. Chief Accounts Officer
 NOTE

IG(NW) Ftr vide PUC dated 7-5-10, has sought allocation of

funds under MW(Maintenance) to SHQ (Jammu) on their moving
to Amritsar camp recently.

2. It is submitted that as on date 29th Bn is located at

Amritsar Camp and has been allocated budget under following
work heads :

MW (Works) - Rs.03.50 lakhs

MW(Maint) - Rs.12.00 lakhs

OB(NP) - Rs.11.00 lakhs

RB(NP) - Rs.35.92lakhs.

3. It is learnt from Ops Branch, Dte. General that as on date

both 29th Bn and SHQ(Jammu) are functioning at Amrtisar Camp.
29th Bn has been given orders to move to its new location i.e
Jabalpur and the process of shifting has already started.

4. Since the 29th Bn is already maintaining the Amritsar camp,

there is no need to allot any budget to SHQ(Jammu) under work
heads. The allotted budget of 29th BN under work heads will
automatically be transferred to SHQ(Jammu), when the unit
would hand over the Amritsar Camp to SHQ(Jammu).