Ways UltiPro Delivers

Measurable Business
Benefits:
Achieving Faster ROI, Significant
Competitive Advantages, and
Increased Savings to Your Bottom Line

For financial business leaders and other c-level executives, moving away from
unclear or ambiguous improvements to quantifiable measurements is crucial to
the overall organization. Hard, meaningful data substantiates the execution of
strategic, long-term business decisions. As technology is rapidly changing,
executives can be challenged to find the right systems that drive business
performance, provide competitive advantages, and increase the bottom line.
One area that specifically impacts business success is human capital
management. For most organizations, investments in people are one of the top
priorities, so its critical to manage employee expenses well and leverage the right
HCM solution that delivers measurable business benefits.

1.Embrace Cloud
Technology
Cloud technology is an innovative approach to gaining

Your cloud system also should include multiple redundancies, which will ensure your business
continuity. With a cloud-based HR solution, you wont need an expensive business consultant for
disaster recovery or redundant servers to access employee information when a power outage,
storm, or other disruptive event occurs. Because your vendor maintains your cloud system, you can
eliminate IT spending for managing your HCM solution.
In 2002, Ultimate Software was the first HR/payroll provider in North America to use cloud
technology, and today it has an impressive track record of success. With thousands of customers,
and more than 14 million person records supported in its cloud environment, Ultimate ranks as the

business benefits that span the entire organization.

most widely used HCM cloud solution in North America. As a pioneer in Software-as-a-Service, we

Immediate advantages are quick deployment, fast ROI,

developed our comprehensive HCM solutions to give organizations the overwhelming benefits of

reduced risk, better security, and streamlined efficiencies.

cloud technology, including:

The cloud allows software to be accessed online through

Global and mobile access from anywhere

hardware that is stored and managed by the provider.

More convenient, efficient, and secure ways to manage HR, payroll, and talent management

Businesses don't need to purchase a software license or

Rapid scalability to meet fluctuating business and economic growth

maintain costly servers to run their HCM, and the system is

accessible to users from anywhere at any time.
Cloud HCM solutions offer an affordable, pay-as-you-go
subscription model with a per-employee-per-month pricing
structuretherefore minimal upfront cash is necessary,
which frees capital for other investments that will support
your business. Unlike on-premise systems, there is no cost
for expensive in-house technical equipment or the
personnel to maintain it. Additional ROI occurs with softcost savings over time through increased efficiences and
improved productivity.

I am the Chief financial officer for a leading

provider of business and residential rental furniture, with
3,000 employees. By selecting Ultimate Softwares UltiPro
delivered through cloud technology, we didnt have to make a
large capital investment in a software license. It makes good
business sense to let Ultimate Software handle the upgrades,
maintenance, and the hardware while we stay focused on our
business.

Proof:
Cloud
Technology
2.If Time Is Money,
Proof: Cloud Technology
Delivers
Business
Benefits Heres How to
Delivers Business
Benefits
Control It

Commercial real estate company is leveraging Ultimates

cloud technology to reduce costs, resulting in hard-cost
savings of more than $200,000 per year.

Healthcare organization/hospital is experiencing a range of

improvements in its talent acquisition processes, such as
reducing the time to create job requisitions by approximately 50%.

Healthcare provider with 2,800 employees is now saving

$400,000 per year because of UltiPros predictable
per-employee-per-month pricing structure.

Carolina-based Caterpillar dealership has recouped hundreds of

productivity hours with 24-7 role-based instant access to reports,
salary planning and performance information.

Nonprofit research organization deployed UltiPro and is on

track to recoup its investment in 18 months.

A California municipalitys nonprofit public benefit

corporation is decreasing its time to hire by 30% to
50% as well as made it easier for the HR team to
comply with complex union requirements.

According to analysts, HR spends most of its time on tactical activites.

The Aberdeen Group's 2013 HCM Trends Study reports that the #1 barrier to
HR's ability to be more strategic is time spent on tactical activities, and roughly
half of organizations feel that HR is bogged down with administrative tasks.
According to Bersin by Deloitte:
Almost 60% of 2011 HR spending was spent on

1,000,000

850,000

Restaurant company with 40,000 employees is achieving

its goal of $1 million in savings over a five-year period
due to Ultimates cloud technology.

A manufacturer of building and construction

products with 2,600 employees switched
to UltiPro with cloud delivery, and is now
achieving $850,000 in savings over
a five-year period.

tactical activities.
Companies spend between $748 and $1,500 per
employee on HR administration, up approximately
1.4% in 2011 over 2010.
Only 33% of the HR budget goes to talent
management initiatives, such as recruiting,
performance management, leadership development
and corporate wide training programs.
Only about 8% of spending goes toward what they call
strategic programs.

Before you purchase and implement a new HR system,

make sure your solution can automate the administrative
tasks handled by your HR and payroll teamsones that are

I am an HR systems
manager for a global leader in
customized performance-critical
systems for electronics and wireless
products and UltiPro's single database
is giving us greater accuracy. Previously,
managing all the different systems and
vendors was both a tactical and strategic
nightmare. Not only was this process a big waste
of time and money, we still didnt get the right
information in order to think strategically about
our HCM vision. Today with UltiPro, we have
reduced headcount by several FTEs through
attrition, our HR associates are providing greater
value to our business, and we are rolling out
executive dashboards that deliver strategic
metrics on our global workforce in about
10 seconds. UltiPro is a huge win for our
business.

Rapidly expanding car dealership is reducing

payroll processing from 5 working days for each
pay period to 1 days per pay period.
Software company is cutting its time for payroll
processing time by 50%.
Professional sports team is reducing time spent
from an average of six hours per pay period to
only 20 minutes.
Large credit union is cutting the administrative
time spent on performance appraisals by 50%.
One of the worlds largest restaurant franchises is
saving approximately 10 hours of tactical work
each week through UltiPros streamlined
capabilities for payroll.
Leading supplier to automotive manufacturers is
decreasing the time spent on salary management
by 50%.

not adding value to your balance sheet, like managing paper

resumes,

Proof: UltiPro
Saves Time

reconciling systems, and having to complete

redundant data entry. Make sure your HR team is spending

the greater part of its time on strategic projects rather than
on efforts that do not deliver sub-stantive return to your
business.
By making sure you have one comprehensive solution like
UltiPro that consolidates recruitment, onboarding, benefits
management, payroll, talent management, time management,

Hospitality company/hotelier with 10,000 employees

is reducing its time to consolidate each propertys
employee 401(k) information from 15 hours per week
to less than 30 minutesincreasing efficiency by 97%.

and succession management, you will quickly remedy the

pains associated with maintaining multiple systems and
keeping all the workforce-related information in sync.
Because UltiPro automates the entire employee life cycle and
makes this data easily reportable, you and your teams can access
a range of strategic metrics, like analyzing the costs and returns
related to your top talent vs. your lower performing
employees. You could compare expenses related to turnover by
division, geographical location, or business unit. You can even
evaluate how benefits plans and their costs affect employee
retention, giving you higher levels of control for retaining the
best talent.

97

Investment banking firm is reducing the time to

process its complex payroll by 50%.

3.Evaluate HCM in
the Balance Sheet
Conduct an ROI analysis that calculates hard and soft cost
savings. Calculate upfront and ongoing costs, including
training and even fines that may have occurred from
compliance issues or errors that your system would address.
Do you have to buy back your information for reporting? Pay

I am a Senior director of people for a global restaurant

company, with 40,000 employees and we made the decision to
switch to the cloud platform because it makes better sense and delivers
more value for our businessand because we have unequivocal trust in Ultimate
Software. UltiPro is now delivering a higher level of HCM advantages across our
business, especially transparent upgrades as well as reduced IT expenses and
responsibilities. We have an excellent relationship with Ultimate Software, and with
UltiPro, we are achieving our goal of $1 million in savings over a five-year period. Plus,
having control of our data gives us the flexibility and speed we need to provide
on-demand critical data to company leadership. Were very pleased that
we are now experiencing full HCM advantages through
superior cloud technology.

unexpected charges?
Also, calculate the amount of time your company would save and
the salary of the person involved. How much time do managers
spend finding, reviewing and passing around paper resumes?
How fast will your time-to-hire increase? How much money will
you save on paper? Is your company in a growth mode? Will
this require you to hire additional HR and/or payroll staff? How
much do you currently spend on annual maintenance and other
costs for your current HR/payroll system?

Ultimates UltiPro solution provides customers with countless

ways of reducing costs and increasing the bottom line, such as:
Quick deployment of the solution
Fast, transparent upgrades
Fewer requests or demands on IT resources
Subscription-based pricing
Scalable technology when employee counts rise

or decrease
State-of-the-art disaster recovery and security
protectionwith 24x7x365 monitoring
Easy-to-use navigation that fosters employee
adoption, role-based access, and engagement
Reduced or eliminated costs related to paper and
printing
Decreased burden on HR teams
Streamlined efficiencies that increase productivity gains
Enhanced control of data as well as easy integration
with third-party systems, supported with cohesive
business intelligence
Reduced risk related to non-compliance
Tenured cloud provider that keeps business at the front of
technology changes

139
ROI

Global hearing technology company

is increasing productivity and savings, including an ROI of 139% over
a three-year period.

Proof: UltiPro
Adds to the
Bottom Line

$1.3 billion financial services firm is now

experiencing a wide range of hard- and soft cost returns across its business, totaling more
than $100,000 per year.

Leading manufacturer of windows and doors,

with 22,000 employees, is saving an estimated
$192,000 annually, primarily through
eliminating the need to hire additional staff.

North Americas largest manufacturer of

hardwood plywood and hardwood veneer is
reducing its hard costs by more than $100,000
annually while improving the effectiveness and
efficiency of its HR operations and services.

Global provider of security solutions, with

8,000 employees, is achieving more than
$150,000 per year in hard-cost savings alone.

Leading retailer of financial services with

4,000 employees is achieving savings of
approximately $160,000 per year.

Native American organization is experiencing

as much as a 50% savings in payroll personnel
costs as well as eliminating the high costs
related to manual integration.

4.Innovate
for a Lean
Administrative
Team
How many people will it take to operate the system

and manage your HR processes once the system is

deployed? How complex is the system to maintain?
Make sure your HR team can run reports on its
own without assistance from IT. Your new HCM solution should allow your organization to do more with
less, grow without adding a proportionate amount of
administrative associates, or redeploy some members
of your team to more strategic responsibilities.
UltiPro empowers businesses to operate as lean and
efficiently as possible. Because UltiPro automates
so many activities that used to be cumbersome and
time-consuming, many businesses are able to operate
with fewer associates or expand without having to add
extra headcount.

Leading supplier to automotive manufacturers is realizing both

hard- and soft-cost savings that exceed $500,000 per year by taking
control of in-house data, minimizing administration, and creating
more adaptable business processes with UltiPro.

500,000

I am a director of payroll operations for the leading

manufacturer and distributor of healthcare products in the U.S., with more than 5,000
employees. Following the acquisition of a company with approximately 1,200 employees, I was
able to hire, through UltiPro and without additional administrative help, the new associates within a period
of only 48 hours. The process included adding their deductions, tax exemptions, benefits choices, and
history into the solution. Ive depended on UltiPro many times to adapt smoothly to business changes, and I
have estimated that we are cutting costs annually equivalent to one or two salaries. Despite doubling in
size, we have added only one part-time person since we purchased UltiPro because we have
automated so many processes that used to be manual.

Proof: UltiPro KEEPS YOUR

HR/PAYROLL STAFF LEAN AND EFFICENT
Containerboard manufacturer reassigned five HR/payroll
staff members to other departments where they are
providing bottom-line benefits to the company.
Restaurant company with more than 100 international
locations decreased HR/payroll personnel to five and
decreased its IT staff to one person working 10% of the
time on HR and payroll.

50

%LESS

Leading provider of business and

residential rental furniture has reduced the number of people working
on payroll from 12 employees to six
employees

5.Convert
Eco Benefits
into
Business
Benefits
How much money does your company
spend on buying, printing, handling, and

Restaurant franchise, with 7,000 employees, reduced its payroll

staff by one full-time position through automated efficiencies.

storing paper? HR is one of the largest

Catalog retailer cut data entry needs and eventually

trimmed the HR department headcount by 10%.

the environmental footprint not only

Leading provider of event technology, with 4,000 employees,

reduced full-time HR headcount by 50%.

for social responsibility, it also makes

27

%LESS

Global hearing technology company, with 2,200 employees, reduced HR/payroll staff
from 15 employees to 11 while enabling the team to take on additional responsibilities.

corporate consumers of paper. Reducing

enhances the organizations reputation
smart

business

sense.

Sustainability

strategies centered on technology that

replaces paper processes can reduce
costs and create exceptional efficiencies.
Just the ability to slash the costs of
managing and storing paper for HR and
payroll

functions

financial
processes.

incentive

is
to

Considering

tremendous
adopt
the

green
massive

amounts of paper in basic HR and payroll

processes, its no surprise that moving to
a cloud HCM solution is one of the most
effective actions a company can take to
reduce its environmental footprint.

Before we had UltiPro, our payroll manager started every pay

period by printing a piece of paper for every supervisor who
managed non-exempt employees. The paper was sent to the
managers, who would then make any changes and return
the revised documents to us for data entry. Now our payroll manager runs one report, and she is ready to process
payroll from start to finish with a Web browser, including
time collection, pay calculations, GL reporting, and check
generation and direct deposit advices. UltiPro is proUltiPro can help you reduce paper on some of the most paviding new levels of control, saving us approximately
per-intensive processes in your company such as recruiting
10 hours of tactical work each week. Everyone
candidates, onboarding new hires, and printing paychecks,
can access the information real-time because
benefits forms, training materials, and more. UltiPro autothe different workforce elements, including
mates all of these processes, taking away the paper and the
the ones in global locations, are relayed
associated costs. Your HR team can handle processes faster
through UltiPros single platform.
than ever because workflows quickly expedite the processPlus, theres zero footprint as we
have eliminated the need to
es without any intervention, interferences, or delays. Helping
print and handle tons
you do more with your resources, UltiPro can:
of paper.

reduce energy

Proof: UltiPro Delivers

Eco-Friendly Advantages
1,700 employee engineering/construction firm cut the
paper from recruitment and open enrollment as well as
discontinued printing items such as pay stubs, direct
deposit advices, company handbooks, and W-2 forms.
Nonprofit network of retirement communities moved to a
paperless payroll using kiosks in its 12 locations.
Employees are receiving W-2s electronically and using
UltiPro for open enrollmentresulting in significant
reductions in paper, data entry, and mailing costs.
Leading manufacturer of healthcare products migrated to
an electronic payroll with UltiPro, eliminating paper usage
for its 4,000 employees.

Provide secure 24-7 access to all your documents

Lower energy usage
Cut costs and create exceptional bottom-line results
Reduce storage space
Ensure accuracy
Connect your entire workforce
Improve security

Deliver operational improvements

24/7access
reduce paper

Not-for-profit healthcare organization with 3,000

employees achieved its corporate initiative to go green by
providing employees with online, 24-7 access to pay history,
W-2s, and benefits informationeliminating the printing
and paper usage for these operations.

98

Reduce paper consumption

Streamline workflow to improve productivity

Insurance company became fully paperlessremoved

paper usage for paychecks, recruitment, benefits details,
business forms, HR and company news, training, and more.

Global provider of specialized products and

engineering solutions has achieved a 98%
user adoption of its paperless payroll. By
eliminating hard copy paychecks, forms, and
handbooks, the business has minimized its
dependence on paper, reduced costs, and
helped the environment.

50,000

Manufacturer of office furniture and equipment eliminated

the printing of documents, such as employee forms, handbooks, and company news. Although the company is saving
more than $50,000 annually in printing and mailing, its
primary goal was to reduce its carbon waste.

conclusion
Ultimate Softwares UltiPro delivers the only solution that is
completely

focused

on

human

capital

management.

UltiPro consolidates key workforce data into one system

of record with a strong business intelligence foundation
for HR, payroll, and talent management that connects your
people to a single source from anywhere at any time.
Cloud technology is undeniably the leading deployment plat-

For more information

about UltiPro,
call 800-432-1729
or visit
www.ultimatesoftware.com.

form of any business application today, providing the most

convenient way for end users to access your system for workforce management and delivering business benefits that
span your entire organization, such as:
Reduced financial risks and operating costs
Cutting-edge back-up and recovery management

Ultimates cloud solutions offer efficient, secure, and proven

Quicker deployment times

competitive advantages for businesses that have outgrown

Expert customer technical support

on-premise solutions. Most importantly, cloud-delivered

Issue-free scalability when managing an

solutions allow you to take your focus away from the day-to-

expanding or fluctuating business

day worries associated with supporting an on-premise solu-

More control with greater flexibility

tion, so you can get back to focusing on your core business

initiatives.
Ultimate Software's UltiPro provides tangible, quantifiable
benefitsreducing both hard and soft costs, helping to
boost workforce performace and productivity, and showing
both strong and quick ROI rewards.

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