BORTHWICK INSTITUTE FOR

ARCHIVES
University of York
Heslington
York YO10 5DD
University Records Manager
Dr Charles Fonge
Direct line: +44 (0)1904 321168
Email:
charles.fonge@york.ac.uk
www.york.ac.uk/records-management

Our ref. F15/311

17 December 2015

Mr Jonathan Bishop
Sent via email to [www.whatdotheyknow.com]
Dear Mr Bishop,
Thank you for your information request dated 17 November, and received by the
University of York on 18 November 2015, concerning the protected characteristics of
University staff. Your request has been handled under the Freedom of Information
Act 2000. I can provide the following information in response to your questions.
Can you please provide me with the following information. I would like to have
access to data on protected characteristics of the following groups of staff:

Part-time administrative staff

Full-time administrative staff
Part-time managerial staff
Full-time managerial staff
Part-time academic staff
Full-time academic staff

I am happy to discuss alternative ways of making this request in order to stay

within statutory limits and protect the rights of third parties. For instance, the
university may collect monitoring data in a different form, or in addition, to the
protected characteristics in the Equality Act 2010.
Under the Equality Act 2010, the following characteristics are protected
characteristics:

age
disability
gender reassignment
marriage and civil partnership
pregnancy and maternity
race
religion or belief

sex
sexual orientation

Of these, the University holds data about its staff in respect of:

age
disability
pregnancy and maternity
race (in the form of identified ethnicity and nationality)
sex

We group staff in the following way:

Academic
Research
Teaching
Support, of which they may be
Administration (administrative roles at Grades 1 to 5)
Management and professional (administrative, managerial and
professional roles at Grades 6 and above)
IT and technical (roles whose main focus is the provision, support or
advanced use of IT or electronic equipment)
Operations and facilities (roles with a practical focus usually not
performed in an office setting)
Technicians (roles providing technical services and support for
laboratories and workshops)

In responding to your request, we are providing numbers of staff in the academic,

administration, and management and professional categories described above.
Information on the Universitys grading structure is published at
http://www.york.ac.uk/admin/hr/resources/pay_scales/
All figures are based on a headcount as of 20 November 2015, except for the
maternity figures. These are for the 2014-15 academic year (September to October).
The statistics in the tables incorporate the HESA rounding strategy to prevent the
disclosure of personal information about any individual.
(a) 1 and 2 are rounded to 0.
(b) All other numbers are rounded to the nearest multiple of 5.
Further
details
about
the
rounding
strategy
http://www.hesa.ac.uk/index.php/content/view/146/178/

can

be

found

Age
< 25

25-34

35-44

45-54

55-64

65+

Full-time

90

235

250

135

25

Part-time

30

25

30

25

Academic

at

Full-time

35

130

85

105

60

Part-time

10

60

105

100

60

10

Full-time

70

125

120

45

Part-time

10

50

30

25

Administration

Management and professional

Sex
F

Full-time

240

505

Part-time

50

55

Full-time

330

75

Part-time

320

35

Full-time

210

135

Part-time

110

20

Academic

Administration

Management and professional

Ethnicity
BME

Not known

White

Full-time

55

60

630

Part-time

10

95

Full-time

10

390

Part-time

15

10

335

Full-time

10

330

Part-time

120

Academic

Administration

Management and professional

Nationality
UK

EU

Rest of world

Not known

Full-time

475

130

120

10

Part-time

95

10

10

Full-time

375

10

25

Part-time

330

15

Full-time

340

10

15

Part-time

115

Academic

Administration

Management and professional

Disability
Disabled

Not disabled

Full-time

10

725

Part-time

115

Full-time

20

390

Part-time

15

335

Full-time

15

350

Part-time

120

Academic

Administration

Management and professional

Maternity cases
Academic

15

Administration

10

Management and professional

10

This completes your request. I trust the information is helpful to your research.
If you are dissatisfied with the handling of your request, you have the right to ask for
an internal review. Internal review requests should be submitted in writing to the
Records Manager at foi@york.ac.uk or the address above, detailing your grounds for
appeal/complaint. A full copy of our review procedure can be found at
http://www.york.ac.uk/records-management/foi/foi-policy/foi-complaints/.
If you are not content with the outcome of the internal review, you have the right to
apply directly to the Information Commissioner for a decision. The Information
Commissioner can be contacted at: Information Commissioners Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Please do not hesitate to contact me if you have any queries about this letter.
Yours sincerely,

Charles Fonge
University Records Manager and Archivist