Beruflich Dokumente
Kultur Dokumente
Pgina 1 de 12
How to create and use e-mail templates in Outlook 2010 and 2013
by Svetlana Cheusheva
55 Comments
In this article you will learn how to create, save and use standard Outlook email templates. You will also find out
how to reply with template in Outlook 2013, 2010 and lower or automatically add an email template of your
choosing to all new messages, replies or forwards.
Outlook e-mail templates is a really powerful feature, though often underestimated. Rather few people
know that email templates exist in Outlook and even fewer know how to create and use them in the right
way.
For example, do you know how to create beautiful feature-rich Outlook templates with any text
formatting, pictures, signatures and attachments? Do you know you can open a template by clicking the
shortcut or add it to the message by double-clicking the template's name in the e-mail window?
Moreover, there is an easy way to reply with template in Outlook or have a certain template added to all
new messages, replies or forwards automatically.
Just think how much time you could save if instead of typing the same text over and over again, you
would simply click on a template and a nicely formatted e-mail message with pre-verified and therefore
always accurate information is ready to be sent!
Creating email templates in Outlook
Using Outlook email templates
Automatically apply a template for all new messages as Outlook theme
Free email templates
Advanced email templates for Outlook 2013, 2010, 2007 and 2003
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 2 de 12
1. When you have finished composing a message, switch to the File tab and click the Save as button.
2. Select Outlook Template (*.oft) from the Save as type drop-down list, and give your new e-mail
template an appropriate name.
Important! Do not change the destination folder where Outlook templates are saved, otherwise Outlook
won't be able to locate them. By default, Outlook 2010 saves all template files to this folder
C:\Users\UserName\AppData\Roaming\Microsoft\Templates.
Tip: In the same way you can make a template from any existing e-mail message that you either sent
or received. Just open it from your Outlook folder, say Sent Items, switch to the File tab and click Save
as.
Note: In case you don't see the Developer tab on your Outlook ribbon, right-click anywhere on the
ribbon and then click Customize the Ribbon.... This will open the Outlook Options dialog and you select
the Developer check-box in left pane.
2. In the Choose Form dialog window, select "User Templates in file System" from the drop-down list next to
Look in. You will see a list of all the e-mail templates you currently have, select the needed one and click
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 3 de 12
Open.
That's it! A new message will be created based on the chosen template, with the same message body,
subject, formatting, images etc.
3. Next time you need to need to e-mail with template in Outlook, simply right-click the Outlook icon on
the task bar and choose the template you want. As you can see in the screenshot below, you can pin
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 4 de 12
If you don't want a particular email template on your task bar any longer, right click on it and choose
Unpin from this list.
If you'd rather have a template shortcut added to the desktop, then open the folder with your Outlook
templates, as described on step 1 above and select Send to >Desktop.
This will create a shortcut on your desktop and you click it whenever you want to create an email
message with this template.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 5 de 12
C:\Users\UserName\AppData\Roaming\Microsoft\Stationery.
You can also design your Outlook e-mail template using any other HTML editor and save the resulting
html file to the same folder.
3. To set the newly created template as your default Outlook email theme, go to the File tab > Options >
Mail > Compose messages section and click the Stationery and Fonts button.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 6 de 12
4. Find your email template in the list of Outlook themes and click OK to set it as the default email theme.
From now on, your new Outlook email template will automatically be applied for all messages you are
composing.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 7 de 12
Once installed, this plug-in adds a special pane to the right-hand part of your e-mail window that shows
your own catalog of Outlook email templates grouped in folders and sub-folders. The content of the
currently selected template is displayed in the preview window, as you see in the screenshot above. In
your templates, you can use any text formats, insert various pictures e.g. your company logo,
signatures, hyperlinks and so on.
If you don't want to see the Template Phrases pane when composing a message, simply click on the
chevron button at the top right-hand corner and it will minimize to a small vertical strip, as you can see in
the screenshot below.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 8 de 12
Nothing can be easier, agree? In the same way, you can create an email template from any message you
have sent or received in Outlook, or copy / paste the text from Microsoft Word or any other application.
2. The editing window will open, you make the necessary changes and click OK to save them.
Right-click on the email template and choose Paste from the context menu.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 9 de 12
Tip: You can assign a shortcut to your most frequently used template(s) and have it inserted in an email message by pressing, say, Ctrl+Shift+1 .
If you want to use a particular email template in each new message, reply or forward, choose the
appropriate option from the Shortcuts drop-down list and you will have the template added
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 10 de 12
3. Choose the destination folder of your local network and you are done!
When someone wants to add the shared folder to their template catalog, they need to perform the same
3 steps but choose Import to selected folder instead of Export on step 2. The imported folder with
shared templates will be added to the end of the email templates tree.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 11 de 12
1. When creating a new or editing an existing template, click the little arrow next to the Insert macros
button in the lower left-hand corner of the window.
2. This will open a list of available macros and you pick the needed one. The macros' names are selfexplanatory, so you will easily guess what each particular one is purposed for. For example, to add an
attachment to the template, you select ~%ATTACHFILE= that comes first in the list:
3. The Insert File dialog window will open and you browse for the file you want to attach and then click
the Open button.
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014
Create email templates in Outlook 2010, 2013 for new messages & replies
Pgina 12 de 12
If can find more about macros and other Template Phrases featureson this page:How to create an email
template in Outlook.
And here how the template looks like when added to the message. As you can see in the screenshot
below, I've used 3 macros: to fill in the Subject field, attach a file and insert the highlighted word(s) into
the template's text:
If you are interested to try these email templates in your Outlook, you can download a trial version of
Template Phrases. As I've already mentioned it works with all versions of Microsoft Outlook 2013, Outlook
2010, 2007 and 2003. I truly hope you will love these new powerful Outlook templates. And if you do, grab
this coupon code AB14-BlogSpo that we provide especially for our blog readers and get your license
with 15% discount. Alternatively, you can use this direct order link: get Template Phrases for Outlook
with 15% off.
Anyway, please do share your feedback here in comments and thank you for reading!
https://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlo... 12/12/2014