PROCUREMENT ORGANIZATION

Australian Aid-Managed by

on behalf of AusAID

Legal Reference
RA 9184
and its IMPLEMENTING
RULES and
REGULATIONS

RA 9184 and its IRR

NGA

Scope and
Coverage of RA
9184 and IRR

GOCC

LGU
3

RA 9184 and its IRR

GOOD
S

Scope and
Coverage of RA
9184 and IRR

INFRA

CONSULTIN
G
SERVICES

Governing Principles in Government

Procurement
Transparency

Accountability

Competitiveness

Streamlined
Procurement
Process

Public
Monitoring

Value for
money
5

PROCUREMENT ORGANIZATION
Head of the Procuring Entity (HOPE)
The Agency Head the Governor of the Province
Duties and Responsibilities
Creates the Bids and Awards Committee (BAC)
and designates members and Alternative Members,
if any
Approves the Annual Procurement Plan and the
Procurement Monitoring Report (PMR); ensures
their regular preparation

PROCUREMENT ORGANIZATION
Head of the Procuring Entity (HOPE)
Duties and Responsibilities

Promptly acts on BAC recommendations for:

Approval of contract;

Failure of Bidding and adoption of alternative

Methods of procurement

Imposes administrative sanctions on errant

officials and bidders

PROCUREMENT ORGANIZATION
Head of the Procuring Entity (HOPE)
Duties and Responsibilities
Resolves protests
Ensures that procurement officials and personnel
receive their honoraria in accordance with pertinent
provisions of RA 9184 and its IRR, and the DBM
Guidelines
Submits Procurement Monitoring Report (PMR) to
the GPPB

PROCUREMENT ORGANIZATION
BIDS AND AWARDS COMMITTEE (BAC)

General Rule: Single BAC

Exceptions:
1.

Where the number and

complexity of the items to be
procured warrant the creation of
additional BAC(s)

PROCUREMENT ORGANIZATION
BIDS AND AWARDS COMMITTEE (BAC)

Exceptions:

2. Creation at the lower level offices

based on geographical location of
PMO or End-User unit; or the
nature of procurement

PROCUREMENT ORGANIZATION

Composition/Qualifications:
Unquestionable Integrity

Procurement Proficiency

PROCUREMENT ORGANIZATION
Composition:

at least five (5) but not more than

seven (7) members
Alternate members may be
designated

PROCUREMENT ORGANIZATION
Composition/Qualifications:

One representative each from the

regular offices under the Office of
the Chief Executive; and
Representative from the end-user
unit

PROCUREMENT ORGANIZATION
Composition/Qualifications:

Chairperson at least 3rd ranking

permanent official
Members shall be personnel
occupying plantilla positions
Members shall elect among
themselves the Chair and Vicechair

PROCUREMENT ORGANIZATION
Composition/Qualifications:
Alternate members

Same qualifications as their principal

Attend meetings and receive honoraria

whenever their principals are absent

Accountability shall be limited to their acts

and decisions

PROCUREMENT ORGANIZATION
Term of Office

Replacement
resignation, transfer, retirement

suspension, on-leave

Meetings

PROCUREMENT
ORGANIZATION
PROCUREMENT ORGANIZATION
Quorum majority of the members
present with Chair and/or ViceChair present

Chair, or in his absence the ViceChair, shall vote only in case of a

tie

PROCUREMENT
ORGANIZATION
SBAC MEETINGS
Representatives of BAC members and
Observers shall have no right to vote and
are not authorized to sign resolution in
behalf of member represented

Representatives are not entitled to

receive
honoraria

PROCUREMENT
ORGANIZATION
DILG SBAC
MAJOR FUNCTIONS:
Recommend procurement method
Create Technical Working Group (TWG)
Conduct the bidding activities

Resolve requests for reconsideration

Recommend imposition of sanctions

PROCUREMENT
ORGANIZATION
DILG Special
BAC
Other responsibilities:
Invite Observers during all stages of the
procurement process
Prepare Procurement Monitoring Report
(PMR)
Suspend or blacklist bidders subject to the
authority delegated by the HOPE

PROCUREMENT ORGANIZATION
Technical Working Group

Functions :

Assist the SBAC in the following:

preparation of the bidding

documents;
conduct of eligibility check;

PROCUREMENT ORGANIZATION
Technical Working Group

Functions :
Assist the BAC in the following:
Bid Evaluation and preparation of Bid
Evaluation Report (BER); and
Post-qualification and preparation of
Post-Qualification Report

PROCUREMENT ORGANIZATION
BAC SECRETARIAT
CREATION:
The HOPE may create a new office
or designate an existing organic
office to act as BAC Secretariat.

PROCUREMENT ORGANIZATION

SBAC SECRETARIAT
Functions:

Provide administrative support to the

BAC

Organize BAC meetings and

conferences

Take custody of procurement

documents and other records

PROCUREMENT ORGANIZATION
SBAC SECRETARIAT
Functions:
Assist in managing the procurement
process

Monitor procurement activities and

milestones

PROCUREMENT
ORGANIZATION
SBAC SECRETARIAT
Functions :

Advertise / post bidding

opportunities and notices of award
Act as central channel of
communication

PROCUREMENT ORGANIZATION
Observers shall come from the
following:

Commission on Audit
Non-government Organizations

Civil Society organizations

Professional Associations relevant to
the procurement at hand

Thank you !