Result Recording-Lot Based

Purpose
This manual describes how to record results for inspection lot.

Scope
This manual limit to the activity of lot based recording results for inspection lot only. This does
not cover recording results for inspection point or taking a usage decision for the lot as these
are explained separately.

Overview
Lot based result recording is applicable for incoming inspection and feeder shop inspection. In
lot based inspection, you can take a sample as per applicable sampling scheme from the lot
and record results.
The activity of result recording is required only if the material is inspected with an inspection
plan. If it is inspected without an inspection plan (for example, for the lots created for line
rejection or stock transfer, Customer returns etc) then you can directly go to the
activity/transaction of usage decision and record the defects (not results) and take usage
decision from the same screen.
Routing has to be modified accordingly for lot based inspection.

Event
Whenever a Goods receipt (for a purchase order) is made or a lot is triggered for source
inspection, or a manual lot is created (for lot origin 01), or a Production order (for a material
whose routing is modified for lot based inspection) is released.

Page 1 of 12

Result Recording-Lot Based

Record Results
Menu path
Transaction

Logistics-Quality management-Quality Inspection-Work List-Result Recording

QE51N (Old T code QE51)

Work List Selection Screen

Press execute

Field Description
Start Date
Plant
Lot Origin

Remarks
Do not enter any date, so that you can record results for all lots without any
restriction
Enter your plant.
Though defaulted, you can change the lot origin to list down the lots for stock
transfer/line rejection etc.
Page 2 of 12

Material
Vendor
Processing Mode

Enter the material number if you want to restrict lot selection

Enter the Vendor number if you want to restrict lot selection
Though defaulted, you can change to restrict the characteristics selection for every
lot.

Press F8 (Execute)
Work List Screen

Inspection Lot number

Explode the operation &

characteristics

Inspection Characteristics
Record defects
Double click either on the operation or the Inspection characteristic to reach the Result Recording Screen.
Results Recording Screen
This Screen will indicate the sample sizes for every characteristic. If required, you can also see view the Material,
Inspection Plan, characteristics, Sampling procedure, Inspection lot etc from the Menu Environment.
Enter Inspected & nonconforming Qty

Result recording for individual characteristics

F4 and select
the code

Page 3 of 12

To be Inspected
Qty

Field Description
Inspected Quantity
Non conf
Code

Remarks
Enter the inspected quantity. See to it that inspected quantity should be
minimum the sample qty
Enter the nonconforming quantity. Remember that whatever you enter in this field
does not mean that these are rejected, because stock posting is performed
separately in the Usage decision transaction(refer UD manual)
Pull down/Press F4 and double click on the required code. If the code is Green
colour then it is accepted; if it is Red in colour, it is rejected.

If you want to record any defects for this characteristic, go to Defect recording Screen (following screen).
In case no defects are to be recorded, close the characteristics by pressing LOCK (F8).
Consequent to defect recording, System automatically creates a Q Notification in the background, which gets closed
by itself, when UD is taken.. On the other hand, if we activate the Q Notification from bottom Icon, this Notification
will be treated as outstanding even when UD is taken. In this case, we have to separately close the Notification.
Defect Recording
Select Codes

F4 to list defect codes

No. of defects
Defect details

Press
to continue
Page
4 of 12

These defect records can be activated into Quality notification while taking Usage decision for the Lot, as detailed in
the following chapters.
In point based result recording activate Q notification immediately after defect recording.
To enter further details for the defect code, Press Defect Details.
Defect Details

Enter the description (1)

Enter the Cause &

text (3)

Press this to explode

the BOM of the
material (see note) and
choose the Assembly
component. (2)

Press Enter

Field Description
Defect Location
Causes
Activity

Remarks
If required, Pull down and choose the appropriate defect location
If required, Pull down and choose the appropriate causes
You can enter the field while monitoring the Notification
Page 5 of 12

Press Enter

Closing the Characteristic

Close (1)

Choose the Required

indicator (2)
Continue (3)

This Screen for Accept/Reject will Popup only if you have mentioned Manual valuation in the Sampling Procedure
after pressing the Lock - Icon ( To Close the Characteristics)at the top of above Screen . Otherwise, system will
automatically close the characteristic as Accept/reject depending upon your recordings and settings in sampling
procedure.
Now you have recorded value for one characteristic. You should continue the same way for all the characteristics.
How to reach the next Characteristic?
The system will automatically go to the next open characteristic for result recording.
Repeat the same procedure for all the characteristics.
You have to enter the numeric values instead of codes if it is a quantitative characteristic.
When you have completed all the characteristics, press F5 to return to characteristic overview screen.

Page 6 of 12

Saving the Operation

Save

Return to the Worklist screen.

Successful Result recording

You can also record the usage decision for the lot directly from this screen, by double clicking the lot number.
However, recording Usage decision is separately detailed in the following chapters.
After understanding that chapter, you can follow the same by double clicking the Inspection lot number.
Note:
You can not change the results recorded for an Inspection lot, once you have taken the Usage Decision. However if
you want to change any results for a lot before usage decision, come to Result recording in the change mode, i.e.
1. Logistics-Quality management-Quality Inspection-Results-For Operation-Change
2. Change the Processing Mode to 6 in the initial Screen.
3. Select the characteristic for what you want to change the results (as explained earlier)
4. Edit-Set for Processing.
5. Change the results as required.
6. Close the characteristic (as explained earlier).
7. Save (as explained earlier).
The above result recording Procedure is applicable for both Incoming inspection and Lot based inspection in
Production also (Feeder Shops).
Incase of Lot based result recording in production the below mentioned process should be followed for Rework.
Page 7 of 12

Whenever some quantity is confirmed as Rework during result recording for an operation, those components will be
reworked in the corresponding work centers. After the completion of the rework, the results that were recorded earlier
can be changed with the recent acceptable values. However the defects recorded for those nonconforming values will
still be there for analysis.
While changing the results, DO NOT change the confirmations which were entered earlier.
Now the reworked quantities can be confirmed as yield in the inspection operation from the PP confirmation screen
and during confirmation of these reworked quantities, the inspection work center should be replaced with the work
center in which the actual rework took place. Also the time took for the rework should be entered.
Sub: QE51N transaction issue.
Here, observe the result-recording screen, after making entry in selection screen.

Page 8 of 12

Results are recorded and saved. Then follows the next screen shown below.

Page 9 of 12

From this screen, If you want to go to selection screen, Click on refresh icon in the left side window, and select the
option New selection. Else select refresh option to refresh the list directly.

The following is the selection screen.

Page 10 of 12

If result recording is not required, then click Yes to exit the screen. Else click NO to continue recording process.

Page 11 of 12

Page 12 of 12