Notes PMO

MPM 521
PROJECT PLANNING,
INTEGRATION & SCOPE
MANAGEMENT
By
Wael El Ghandour PhD, PEng, PMP
1
Wael El Ghandour Ph.D., P.Eng., PMP
2014
PROJECT MANAGEMENT
OFFICE (PMO)
By
Wael El Ghandour PhD, PEng, PMP
2
2014
PROJECT MANAGEMENT OFFICE (PMO)
What is PMO ?
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2014
Why Project Management Office (PMO)?

Projects have the role of building new capabilities or improving existing
one based on agreed upon plans
Many Organizations conduct their business as a series of Projects
The main reason projects do not realize completely their objectives is
the lack of consistent and integrated management of these projects
There is a need to have one integrated roadmap for projects under
implementation or in planning to help make decisions at various points
in the life time of projects and to make sure projects are in complete
alignment with strategic goals and to avoid redundancy and efficiency. 4
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Types of PMO
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Types of PMO
There are 3 types of PMOs:
1)Supportive : It doesnt control or direct projects. Instead it supports
projects by offering training, mentoring, administration and reporting.
2)Controlling: offering controlling services ( such as project reviews,
audits and assessments) to different projects.
3)Directive: in this case, project managers are reporting directly to
PMO, which is directly responsible for the success of each project.
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Which type of PMO is suitable?
Implementing a PMO from scratch

o Supportive PMO is best. Helps to add value by providing reporting,
training and monitoring services.
If you have an established PMO and you want to ensure that projects are
independently assessed
o Controlling PMO is best. You can directly influence the success of
projects, as well as implement best practices, standards and project
management tools.
In case of high risk projects

o Directive PMO is best. You can combine all of your organizational
resources into making a well-controlled set of targeted project activities
successful.
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PMO Benefits
On-time, On-Budget, and with high quality output executed Projects
Integrated and Strategic Tracking of projects and coordination among
their execution
Management of projects as an investment portfolio for optimum
utilization of human and financial resources
Integrated and Unified Reports at all levels
Project Management, and Performance Measures Dash Boards
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PMO Standards
PMOS Support the 5-Phases life cycle of Project Management as specified
by PMI Standards (Project Initiation, Planning, Execution, Monitor &
Control, and Closure)
COULD PMO SUPPORT OTHER LIFE CYCLES?
PMOS supports the 8 knowledge areas of PM including Time Management,
Risk Management, Scope Management, Communications Management,
Cost Management, HR Management, and Procurement Management.
COULD PMO SUPPORT OTHER AREAS?
PMOS enable Quality and Maturity Methods for PM (OPM3 and ISO)
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PMO Targets
Integrated project controls system for all projects
Developing standard procedures for different project management areas
Matching international PM standards to increase potential regional and global
projects competition capabilities
Developing gate planning system to control life cycle of any project
Pre-project planning system
Better work environment
Optimize project revenue
Minimize project risk at early stage of the project
Develop standards reporting system at different levels including corporate level
Change management system
Interface management system
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PMO Targets
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How do you set up and implement a PMO?

To set up and run an efficient PMO operation, you need to progress through 4 phases:
PMO Initiation:
o
o
o
o
o
PMO Planning:
o
o
Create a PMO Execution Plan

Select Methodology, Templates and Tools needed to succeed
PMO Execution:
o
o
o
o
PMO Role Defined

Sponsorship is Obtained
PMO Charter is Created
Funding is Sought and a Steering Committee is Appointed for Oversight
Staff are Assigned Roles and Potentially Relocated
Offer supporting, Controlling and / or Directive Services to Project Teams

Offer training, Mentoring and Support
Reviews and Assessments
Management of Projects
PMO Improvement:
o
o
o
Continually Improve Level of Service

Review the Effectiveness Success of Projects
Service Improvements Need to be Continually Implemented
Responsibilities of the PMO

The PMO may integrate any combination of the following functions and areas of
knowledge:
1)Project knowledge
2)Project processes and procedures
3)Training and certification for project staff
4)Reusable standard templates
5)Project skills and resources
6)Project portfolio management
7)Project financial management
8)Project performance management
9)Project risk management
10)Project change management
11)Project schedule management
12)Project planning gating system
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PMO Roles
Processes, Standards and Methodologies
Project Managers Development
Training / Professional Development
Project Support
Software Tools
Mentoring and Coaching
Portfolio Management
Governance: Support Decision Makers & Sponsors
Performance Management
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PMO will provide standardized templates for all contracts such as:
Project Charter
Feasibility Study
Business Case
Project Management Plan
Change Management
Communications Management
Cost Management
HR Management
Procurement Management
Quality Management
Risk Management
Risk Register
Schedule Management
Work Breakdown Structure
Scope Management
Transition Out Planning
Lessons Learned
Project Acceptance
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PMO Challenges
Executive level management must be on board and support 100%

Employee support is also critical
Implementing a process culture
Documentation, documentation, and more documentation
Understanding the purpose behind the extra work!
Training
Enforcement in a positive way
Audits
Internal
External
Staying current
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PMO Framework
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PMO Success
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Questions
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Notes PMO

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MPM 521

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

Why Project Management Office (PMO)?

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

Which type of PMO is suitable?

Implementing a PMO from scratch

In case of high risk projects

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

Wael El Ghandour Ph.D., P.Eng., PMP

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

How do you set up and implement a PMO?

Create a PMO Execution Plan

PMO Role Defined

Offer supporting, Controlling and / or Directive Services to Project Teams

Continually Improve Level of Service

PROJECT MANAGEMENT OFFICE (PMO)

Responsibilities of the PMO

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

Wael El Ghandour Ph.D., P.Eng., PMP

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

Executive level management must be on board and support 100%

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

PROJECT MANAGEMENT OFFICE (PMO)

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