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Paperwork is an important and essential part of used car purchase/sale transaction. Used car purchase
/ sale documentation comprises of 3 essential components:
Purchase / Sale agreement should be notarized or executed on stamp paper
Transaction documentation: This documentation is between the buyer and seller of used car
Statutory (RTO/RC Transfer related) Documentation: Typically it takes 45-60 days for RC Transfer
Did you know: If RC is in your name and insurance is not you will not get a claim from insurance co.
Finance/Loan & Insurance Related Documentation:
Step-1 Transaction Documentation: Once you have finalized the purchase or sale of your used car,
you need to finish this documentation. Download transaction documents (SALE AFFIDAVIT, DELIVERY
NOTE). Ensure to keep copies of cheque / DD, payment receipts duly signed by the seller. If you are
buying from a Certified Dealer doing business with VAT / Service Tax Registration, ask for Tax Invoice.
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Step-2 RTO/RC Transfer Documentation: This documentation should be completed at the time of
delivery of the vehicle. Documents required will vary based on the type of transfer:
Transfer with in the same RTO, i.e. both seller and buyer are in same RTO jurisdiction ex: with
in HR26-Gurgaon RTO (Download documents required: form-29, form-30)
Transfer from one RTO to Another, i.e. both seller and buyer are in different RTO
jurisdiction ex: HR51 to HR26, Faridabad-Gurgaon RTO (Download documents required: form28, form-29, form-30)
Sellers Note: If you are selling your car to another individual, it is in your best interest that RC Transfer
is taken care by you.
And following buyer documents are required to be submitted to the RTO Authority:
ID Proof of buyer: PAN Card, Passport, Driving Licence, Voter ID, Aadhar Card, etc.
Address Proof of buyer: Passport, Electricity Bill, Bank Statement, Telephone bill, etc.
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If previous car insurance policy is expired or seller is retaining the insurance, fresh policy needs to be
taken by the buyer by submitting the copy of RC.
In case used car is purchased under loan hypothecation needs to be added on to the insurance policy.
Important points related to used car documentation you should know:
For Sellers:
If RC transfer is taking longer time or not transferred you should intimate the RTO that you
have sold the vehicle along with buyer credentials and a copy of transaction documents. This
will help in safe-guard yourself from any untoward incident.
If you are selling a company car given to you as perquisite, you need to get the documents
duly signed by the authorized signatory along with an NOC to get the payment in your name
In case you have sold your car to another individual, and getting RC transfer done yourself,
ensure you get a reliable agent by checking with friends, concierge services agency in your
company or your car dealer
For Buyers:
Till the RC is under transfer process, buyers must always carry copy of RC, Insurance, PUC
Certificate, Delivery Note, Invoice along with the car and drive safe.
Once transferred RC copy is received, check if the name & address are correct.
National Crime Records Bureau (http://ncrb.gov.in/) provides facility to Check for Stolen
Vehicle
It is always safe to have both car keys with you. With latest technology like iCats integrated in
to the car keys getting duplicate keys is expensive. Ensure you get both keys from the seller.
In case second key is not available, duplicate key can be obtained through authorized
manufacturer dealer. You may need to submit a copy of FIR for the same along with car details.
Cities where latest emission norms are applicable cars that comply with older norms cant be
transferred. National Capital Region-NCR (Delhi, Gurgaon, Faridabad, Noida, Ghaziabad and
other districts of Haryana, Uttar Pradesh and Rajasthan), Mumbai, Kolkata, Chennai,
Bengaluru, Hyderabad, Ahmedabad, Pune, Surat, Kanpur, Lucknow, Sholapur, Jamshedpur
and Agra. Ensure to check, the car you are buying complies with latest emission norms. From
1st April 2012 Euro-IV or Bharat Stage-IV norms are applicable. Euro-V or Bharat Stage-V
norms shall be applicable from 1 April 2017 (proposed). Source Wikipedia.