This document has helpful hints for the completion of the

Direct Deposit form and for the W-4 form. Please review
this information so that there is not a delay in processing
your new hire paperwork.
Direct Deposit Instructions
As you complete your direct deposit form, here are some helpful
hints so that you can get set up in payroll and get paid without any
delays!

1. Enter your full name and your UARK ID. Many employees do
not enter their ID and this delays entering your information
into payroll. This is the 9-digit number that is entered into our
computer system, BASIS. If you do not know your UARK ID
number, you can find it on your ID card, or you can ask the
person in your department who enters new hire information in
the computer system.

Figure 1. UARK ID on Direct Deposit form. This screen capture

shows the line on the direct deposit form where the employee
should enter their 9-digit UARK ID number.
Direct Depsit form

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2. You must submit a voided check or a document from your

banking institution that has the account number and routing
number printed on it. You need to include this information for
each account that you are setting up as direct deposit. Its
best to not use a deposit slip for this purpose as it may have a
different routing number than the one that is listed on your
checks.

Figure 2. Documentation requirements. This screen capture explains what

documentation must be submitted with the direct deposit form to HR.

Direct Deposit form

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3. One of the most common errors on the direct deposit form is

that the employee neglects to either sign or date the form.
This is very important as we cannot set you up for direct
deposit without this. Your signature gives us, the university,
permission to transfer your pay to the institution(s) as you
direct. So dont forget to sign and date!

Figure 3. Signature and date lines on direct deposit form. This

screen capture reminds the employee to sign and date the direct
deposit form.
Direct Deposit form

4. And finally, enter your banking information for each institution

you want money deposited. Be sure to enter them in the order
you want money to come out. The last one should say
remainder. List the institution name, the account number,
(we will verify the routing number via the cancelled check or
document you attach), whether it is a checking or savings
account, and either the dollar amount or the percent of your
check you want deposited in that account each payday.

Once you have completed your form, you can send it interoffice
mail to HR at ADMN 222. Or, you can have the person in your
department who handles new hire paperwork send it to HR via
Dropbox. DO NOT SEND THIS INFORMATION VIA EMAIL!!
If you have any questions or concerns about your pay or how
your direct deposit is set up, contact HR at 479-575-5351.
Figure 4. Bank and account information. This screen capture
explains how to complete the banking and account information, as
well as how to transmit the completed form and documentation to
HR.
Direct Deposit form

W-4 Helpful Hints

If you need information on how many exemptions to list, or whether
you should enter exempt (which means you do not expect to make
enough money to be taxed and therefore no tax is withheld), we
advise you to consult a tax consultant. We are not tax consultants
and cannot advise you on these matters, however, we can give you
some helpful hints on completing the form W-4.
1. First, make sure you enter your social security number on the
form. It must be entered in order for the form to be
processed.

Figure 5. SSN required on W-4 form. This screen capture

reminds the employee to be sure to enter their social security
number on the W-4 form.
W-4 Form

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2. Enter your permanent address. NOTE: DO NOT USE A P.O.

BOX!

Figure 6. Home Address box on W-4. This screen capture

points to the home address box. A street address must be
used. PO Boxes are not acceptable.
W-4 Form
3. If you choose to enter exempt on line 7, no taxes will be
withheld. When you enter exempt, do not enter any
exemptions on line 5!

Figure 7. Exempt status cannot include exemptions. This

screen capture points to the box where an employee would enter
they are exempt from taxes.
W-4 Form

4. Finally, make sure that you sign and date the W-4 form before
you submit it to HR.

Figure 8. Signature and date. This screen capture reminds the

employee to sign and date the form. It is not valid without the
signature.
W-4 Form

If you follow these easy instructions, your new hire paperwork will
be set up and you will be paid without any delay!

If you have any questions regarding the direct deposit or W-4 forms,
contact HR at 479-575-5351.

THANK YOU!