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May 2011

SPECIAL ARMY ORDER


ADJUTANT GENERAUS BRANCH

/MP-- CONDUCT RULES-ACQUISITION AND


sAo 3/s/201I
-.,-r
DrsPcrsAL o F II4UqyABLE AllpllQYABL E
FoRcEs PElr,soNN EL
A p pe n d i ces

I-ROPERI#1*.D

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;ilff :'l; :::[


j'

Reporl or Application

en L

LiT;1.1]il'l:I.e;$
Prior intimation regardtnti
Acquisition of lmnrovable
Property.

cReportorApplication-.Acquisitionoflmmovable
ProPertY.

Report

orApplication

DisposaloflmmovableProperty

E Report orApplication --- AcqulsitionofMovablePropErfl'


FReportorApplication-DisposalofMovablePropern'
G Channel for submissiorr of properry Returns/Report - Army Personnel.

H Details of previous reports pertaining to Acquisitioni


Di sposal of Movable/lmmovable Property'

lntroduction

The aim of this Special Arrny Order is to rationalize the existing


instructions regarding immovable/movable property owned by members
of the Defenci Services. lnstructions contained in this SAO will be
applicable to all Service personnel of the Army'

).

All ranks are required to report the acquisition or disposal of'

propeny, movable or immovable, beyond the laid down monetary limrts'


rvflether iu their own names or in the names of their tamily members
except those transactions whiqh are conducted by the familV members
The report must
e xclusi.yely otjt of their own earnings
r from the date ot'
lle subi:riited iorthwith, but in no case
ccrn pl;.ttion o' f.he transacticln'
;n case 1n incJiviclual does not report the transaction within the laid
do\./lt iilrits, :easonr, f<lr late submission of report will be funlished dul'1'

and
later

- ;r:1,1\Rr-i y/trrj

nl

^*
lc-'
SAO

(ui) Individual (for duplicate record of

I Copy

service)

(b)

JCOs and OR

(D

Respective Record office tbr JCOs


and OR

Individual
Note

lCopl
I Copy

: whenever a report

on acquiring or disposing of any lmmovable or


ivlovable Property is made to the Superior Authority. a statemenr
of allprevious transactions will also be tbrwarded aiongwith such
reports as per Appendix 'H' to this Special Army ortler.

9. (a)

I\lovable property. The expression ,,Movable properry,.,


includes any movable items such Jewellery Motor cir,
Motor'cy.i*,
Scooter, Refrigerator, TV Sets, Radio, Radiogram; vcR,
Tape
Recorder, computers, Insu'ance policy, Shares, securities-

Debenture, Fixed l)eposits, Money received on account


of R;rces,
lotteries and loans advanced by the individual service personnel
whether secured or not, etc.

(b)

Immovable property. The e.xpression,,lrnmovable proper.fv,'


includes a plot, house, flat. farm_land, e tc.

(c)

Members of Family. In relation to a male means his rvif'e.


children or any other persoi rvhoily dependent on-him, rvhether
o'
not residing with him. In relation to a i-emale means her lrusbancl,
children or any other person wholly clependent on her whether
or
not residing with her.

(d)

Transaction. Any acquisition or disposal of irnrnovable trr


movable property will be treated as a transaction when full
and tjnat
payment has been made or received or the physical transfer
possession of property takes place,

(e)

offfi

Transactions Through Regular Reputed Dealcr.'fhis wiil


also include'a transaction where payment is made/receivecl
through
the agency of a bank or by cheque.

tlrP

SAO
reportslapplications duly countelsigned, are to be forwarded through
proper channel for approval of the respective Superior Authority. Where
prior pennission/intimation in terms of Paras 4 & 5 above' has been
obtained/sent$ subsequent report will be rendered on completion of the
Reports submined by alt Service Personnel are to be retained
-.qqnsrytion?longwith the service documents of the individual, after approval by the
Commanding Offrcer. Approved reports in respect of JCOs/OR posted
abroad are to be forwarded to the respective OIC Records for retention in
the documents. One copy of report or application in respect of officers to
be forwarded to IHQ of MoD(Anny) (MP 6),

Renting/Letting Out of House to Foreigners

15.

Written sanction of Ministry of Defence will be obtained through


IHQ of MoD (Army) prior to renting/letting out a house to foreigners,
foreign missions and foreign organization (including international
organizations). One copy thereof will be sentto the office maintaining the
Record of Service,
Guidetines for Submission of Property Return

16. (a)

Acquisition of Plot and construction of House.-The


acquisition of plot of land is to be reported imrnediately on
acquisition. [n case a house is constructed on that land, on
completion of construotion, another report will be submitted. [nterint
rports are not required,

(b)

Acquisition of Plot/Flat/House on Installment Payment.

When an individual acquires a flat or a house or a plot under AWFIO,


DDA, UDCO or such agencies, he willsubnrit a report of the initial
payment, subject its being above the prescribed monetary limits. ln
case the initial payment is less than the prescribed monetary limits'
the officer witl submit an application to the effect that he intends tcr
acquire property and will also indicate the approximate cost of the
ploVflat/house. lnstalments paid thereafter need not be reported'
ln all cases, a final report is to be submitted when actual possessiorr
of the flat or the house or the ptot of land has been obtained.

(c)

Froperty'UnderHindu Undivided Farnily.

(l)

All transactions both immovable or movable property


made out of the funds of the individual inespective of the
person in whose name the transaction is made witl be reported.

May

20ll

SAO

of his family, e.xceeding the prescribed ceiling monetary limit either


in cash or kind shall be reported.

(g)

Subscriptions to a chit fund where annual subscription


exceeds the prescribed ceiling monetar.y limit will be reported.
Previous sanction of Superior Service Authority will be obtained
if .
the member of the Defence Services has official dealings with
the.
company or if it is not a Registered chit Fund companv. Also. a
member of the Defence Services willobtain prior permission
of the
Superior service Authority for receiriing the amount from the
chir
Fund when the amount to be received is the sum total of the
contribution payable by all subscribers for any one installment less
the discount or commission payable to the chit Fund company
by
bid before the expiry of the period upto which the subscription
is tt
be made, However, if the amount is received at the time of maturity,
a report will be made to the Govt only if the amount exceecjs
the
prescribed ceiling monetary limit.
(h) on Life Insuranse policies, a reporr will be made to the
superior Service Authority if the annual premium exceeds the
prescribed ceiling monetary limit. lf the annual premium
firsr
determined is less than the prescribed ceiting monetary lim it
but. on
conversion, exceeds the prescribed ceiling monetary limit
a repon
is necessary at that stage and no repofi is necessary on receipt
of
the sum assured as survival benefit on maturity'of the policy.
where
the annual premium orr Life Insurance policies rjoes
not excee<i the
prescribed ceiling monetary lim it a report need not be subm
itted at
the time of takingthe policy but a report will be submitted
at the
time fbr receiving the sum assurecj as survival benefition maiurir,,of the policy, if it exceeds the prescribed ceiting monetary
limit.

0)

Gifts, Races and Lotteries etc. Gifts receiveti/given, wining


in races or lotteries will be reported if the value.*..Ld, the limits
laid down in Para 5 above.

G)

Appreciation or Depreciation of property. Appreciation or


depreciation of property is not the criteiia ftr reportins anv

transaction,

(l)

whenever a transaction has been conducted in cash,


wiI be attached with rhe report.

photocopy of the cash receipt

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May 20ll

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Mar'20t t

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tl. (a)

Nanrc and acldress ofithe parry with whom


tiltrsaction ts pl.\)pcjsed to be made

(b)

Is thc. party retated to il.,e


state rhe relationship

(c)

applicant? If

so

i)id the applicant have or is likely to havq

any dealings with the parlv in his officiat


capacity
at an,v tirne/in the near tuture?

(d)

How was thE hansaction arranged (whether

relatives) Full particulars to Lre given


12, Any other relevant tacr,-information
rvhich the
applicant ma5, like to rnerrtion
DECLARATTON
eclare that the

iculars given above


n permission to acquire property as
ose name is mentioned in item I I

OR
I, ..,....,....,., ... ,.,:..,..:,,,..herebyintimatetheproposedacquisitionof
property by rne as detairs above.
r decrare that the paricurars gil.;;;;;
are true.

Station

(Signature)

Date:

Designation

Renxirks of the Countersigning Authority


(The c.untersignirig officer must
indicate whether the information
is i:o*pic;s in alr respect
and sources of t'i'ance stated to be
used by the
iipp;icarit are r-easonable and correct.)

COI.JNTERSIGh{ED
(CCjOf._rSuperi or Military
Audr orit1,)
'Pl';RUSED,

(Neiri superior N'iiritar i ,\urhority

as raid

do* n in Appendix ,G,)

,ri

\?;iti.

l3

sA0

10. Source or sources from which


financed

(a) personal savings


(b) Other sources giving details

I1. (a) Name and address of the party


with whom
transaction is made
(b) ts the party related to the applieant?
state the relationship

lf

so,

(c) Did the applicanr have or is likely


to have
any dealings with rhe paffy in his official
capacity at any time/in the near
future?

How was the transaction ananged


(whether through any statutory
Body oi a
private agency through advertisement
or
through friends and relatives) Full
particulars
to be given
12. Any other relevant fact/information
which
(d)

the

applicant may like to mention

DECI"ARATI

l, ,....,

hereby declare that the


above are ffue to the best of my
knowledge.

particul

given

OR
I,

""",,.",,'

hereby intimate the proposed acquisition


ofproperty
by me as detairs above. I decrare
that the partlculais giu.n above are
true.

Station

(signature)

Date:

Designation
Remarks of the Countersigning

Authorig

(The counters ign ing officer


must indicate whether the inform,ation
is complete in all respect and sources
of finance stated to be used by the
applicant are reasonable and conect.

COUMERSIG

(CO/OC/Superi or M i I itary
Auth oriry)
.PERUSED'

[Next Superior MilitaryAuthority

as laid

down inAppendix ,G,)

May 201I
15.

If

l5

SAO

transaction completed direct and the

paymentmade in case without priorpermission,


rqason for not 6btaining prior
ission of
the Competent Authority

pe

Station

(Signature)

Date:

Designation

Remarks of the. Countersigning Authority


(The countersigning Officer must indicate whether
the information
subrnitted is complete in all respect.)

ED

(CO/OC/SuperiorMilit Authority)

.PE

SED'

rri

May
14.

SAO

l7

20ll

tf transaction conducted not through

regular/reputed dealer and the payment is


ission,
made in cash withoutprior
ission
reason$ for not obtaining prior
of the Competent AuthoritY.

pe

pe

Station:

(Signature)

Date:

Designation

Remarks of the Countersigning

Author :-

(Countersigning Officer must indicate whether the information submitted


is complete in all respects and sources of finance stated by the .officer are
reasonable and conect).

CD
.
(Next Superior

Milit

SED)

Authority

as taid down

inAppendix'G')

,.r..

4k

{
l9

May 2011
15.

SAO

tf

transaction conducted not through


regular/reputed dealer and payment
received in cash withoutprior pe ission
reason for not containing prior pe ission
of the Competent Authority.

:
Date:

(Signature)

Station

Designation

Reurarks of Countersign ing Authority'

(lndicatins rvhetherthe

info

(NextSuperiorMtlit

:-

ation is complete in all iespect).

Authority as laiddown inAppendix'G')

May 201I

2l

SAO

Direotor Ceneral of the rank

serving under

of Lt Cen

(v)

d by (i), (ii)

PSOs and E.in-C

Maj

Gen

him.and
(iii)

(vi)

VCOAS

and

PSOs,

and

bellw serving under


covered Uy (i), (ii),
above.

Lt Cens and Officer not


(i), (ii,,\ (iii), (iv) and

covercd by

(v) above.

(vii)
(viii)

coAS
Raksha Mantri for perusal
and AG IHe of MoD (Army),

for
(c)

VCOAS,
COAS.

record.

Training Estrblishments

(i)
(ii1

Commandants of
establishment .

Officers serving under

Area Commander

Commandants of establishments
upto the rank of Brig.

(iii) coc-in-c
(iv)

their

establishments.

Cornmandants of establishments
of the rank of Maj Gen or Lt Gen.

(aa) Wing/Faculty

JCOs/OR.

(Lt Col/Col
and Dy Comdt of rhe rank
of Col)
Commanders

(ab) Wing/Faculty

(ac) Dy Comdrs (Brig/

below servlng
d not covered by

Maj Gen)
(ad) Comdts (Maj GeniLt Gen)

(ae) Area Commander

(aD COC-in-C

_
Commandants of establishments
upto the rank of'Brig.
Cornmandants

of

establ ishments

of the rank of Maj Gen or


Lt

Cen.

i May20ll

23

{ii)

Director General
Assam Rifles

SAO

Officers seruing with Assam


Rifle and not covered by (i)
abov

(iii)

vcoAs

DG Assam Rifles.

National Security Guard

tl

i)

Deputy tnspecio,
Ceneral (Brig)

(ii)

lnspector General

(Maj Gen)

(iit)
(k)

vcoA.s

Ma-1or and Below

Brigs and below and not covered


bv (i) above.
Inspector Genrral NSC.

Officcrs Serving Abrond

(i)
(ii)

Director General
M ilirary Intelligence

All Oltlcers serving

rvith
Ernbassies and Missions abroad
upto the rank of Maj Cens.

of Training Teams
Depurations
l.lead

headed by him.

(iii)

Director Oene ral


Staff Duties

Head of Training Teams or


Deputations abroad upto thc
rank of Maj Cen.

(l) Officcrs Serving in NCC ttnit.s/Estnblishnrents

(i) Dy DG NCC (Srares)


(ii) DC NCC of rhe rank of
Lt

(iii)

Gen

vcoAs

(m) Rashtriya

Colonel and below.


Brigs and below and not.covered
under (i) above
DC NCC

Rifles

i) Secror Cdr
( ii) Fqrcc Cdr
(

Major and below.

Col and below not covered in (i)


above

(iii)

COC Corps

Brig antl belou, not covered in (i)


and

(rr

(iOCl-rn-C

(ii)

above.

Force Cdr.