Posting Goods Receipts

You can use the transaction (MIGO) to post the following goods movements:

Goods receipts from external procurement

Goods receipts for orders

'Other' goods receipts

Return deliveries and subsequent deliveries

Goods issues

Transfer postings and stock transfers

Subsequent adjustment for subcontracting

What this transaction can do

MIGO replaces all the conventional transactions for posting goods movements whose transaction codes
start with MB*.
You can continue working with the old transactions (MB*) without restrictions for the time being.
Note
Note that as a result of the completely new development of MIGO the system behavior may differ slightly
from the behavior of the old goods movement transactions (MB*).
Such variations are due to the different usability concept and do not constitute a functional limitation.

The advantages this transaction brings

This transaction provides many advantages over the old transaction for posting goods movements, for
example:

You can maintain and display all the data on one screen. You can find all the information you
need for an item without having to switch from screen to screen. You can just hide any detailed
information you do not require.

When you enter goods movements, the system does not issue any messages; before you post
the goods movements, you can display all the messages at once.

Instead of having to enter the same data every time you enter a new goods movement (for
example, plant, storage location, or movement type), you enter the data you use most often only

once via Settings -> Default values. The system then proposes this data every time you enter a
goods movement.

If you do not know the exact name of the material, plant, or storage location, you just enter part of
the number or a description. The system then searches for and proposes the complete term for
you .

The advantages this transaction brings

This transaction provides many advantages over the old transaction for posting goods movements, for
example:

You can maintain and display all the data on one screen. You can find all the information you
need for an item without having to switch from screen to screen. You can just hide any detailed
information you do not require.

When you enter goods movements, the system does not issue any messages; before you post
the goods movements, you can display all the messages at once.

Instead of having to enter the same data every time you enter a new goods movement (for
example, plant, storage location, or movement type), you enter the data you use most often only
once via Settings -> Default values. The system then proposes this data every time you enter a
goods movement.

If you do not know the exact name of the material, plant, or storage location, you just enter part of
the number or a description. The system then searches for and proposes the complete term for
you .

How the screen is structured

The screen is split into three areas:

Overview tree

You can show and hide this area via the Overview on/off pushbutton. The overview screen displays the
last ten documents for orders, reservations, material documents or held data. You thereby always have an
overview of the last activities you carried out.

Header data

You can show and hide this area via the Open/close header data pushbutton.

Detail data

You can show this area by clicking on the item for which you want to display detail data in the Line
column of the item overview. You can hide the detail data again by choosing Close detail data.
Each time you call up the transaction, the screen is displayed as it was configured the last time you used
it.

Choose functions and documents

In a list field, you can choose which transaction you want to process:

Goods receipt

Goods issue

Return delivery

Subsequent delivery

Reversal

Release GR blocked stock

Remove from storage

Place in storage (putaway)

Transfer posting

Subsequent adjustment

In a second list field, you define what you want to reference in each transaction. Depending on the
selected transaction, you can reference one of the following:

Purchase order

Order

Material document

Delivery note

Inbound delivery

Outbound delivery

Shipment

Transport identification code

Reservation

Other

You can also display material documents and go from them directly to the Financial Accounting
documents.
To the right of the list fields, you can enter the desired document number or search for a document. The
system displays the search results in a separate window at the bottom of the screen. Within the output of
the search results, the functions of the SAP List Viewer are available.

Define default values

You can define default values that the system proposes every time you enter a goods movement. For
example, you can define a plant, storage location, and movement type as default values. You define these
default values via Settings -> Default values.
It is also possible to change the default values for the movement type and for the special stock indicator
directly, without calling the dialog box for the default values. Enter the required movement type and
special stock indicator in the first line at the top right in MIGO, and choose Enter.

Search for documents

You can search for purchasing documents, material documents, reservation documents, and goods
receipts for orders. Searching for goods issues for orders is the same as searching for reservations; in
both cases, the output list for the reservations is identical. If you reference a reservation when you post a
goods movement, you should be careful to reference the correct reservation (receipt or issue). You can
carry out the posting regardless of whether it is a receipt reservation or an issue reservation.
If you have called up the search function, enter your search criteria in the dialog box. The system displays
the search result in a separate window at the bottom of the screen. You can use the functions of the
ABAP List Viewer for the output of the search result. In this way, you can sort the documents found
according to different criteria. To copy the documents to the item overview in order to process them,
double-click.
You can close the window containing the search results by choosing Close search result. You can show
it again by choosing Display last search result .
The search results disappear when you call up the transaction again.

Enter material, vendor, plant, and storage location

There are more options for entering data for the material, vendor, plant, and storage location. For
example, if you do not know the exact storage location number, you just enter part of the storage location
number or name and choose Continue. The system displays a dialog box containing all the storage
locations in which the entered data appears.

Select/deselect items and copy entries

To post an item, you have to select each item to be posted using the OK indicator.
In the item overview, you can also select or deselect several or all items at once. To do this, set the OK
indicator for the first item to be selected or deselected and choose Copy cell contents. The system

copies the set indicator from the current item to all items that are below it, even when these are outside
the visible area of the item overview.
Using this function for copying data that has been entered, you can copy your entries to all other fields
that are ready for input (for example, the storage location, the entry quantity, or the stock type).

Hold and manage data

If you have to stop processing a goods movement before you have posted it, you can hold the data you
have entered in the system without posting it. This means that the next time you use the transaction, you
only have to call up the held data instead of having to re-enter it all.
You can copy the data that you want to hold to the list of held data, by choosing Hold. You can view the
list of held data by choosing Goods receipt -> Held data. In this list, you can choose which data you
want to continue processing. The last ten pieces of data you held are displayed in the overview tree; you
can select them for further processing by double-clicking on them.
Held data is automatically deleted when you continue to process the goods movement.
For frequently recurring transactions/events, it is possible to use held data as a reference that will not be
deleted after the recall (see Notes for held data).
You can delete the held data you no longer require by choosing Goods receipt -> Held data. You can
delete held data that is no longer required for all users at once using the report Manage Held Data
(MMIM_PREDOC_MAINTAIN).

Check documents and evaluate error log

The system does not issue any warning messages or error messages while you are entering a goods
movement. If you want to know for which items the system issued a warning or error message before you
post the goods movements, choose Check. The system displays all the warning messages and error
messages in a dialog box. If you save the document immediately by choosing Post, you only obtain a
dialog box with an error log containing the warning and error messages if any were issued. After you have
checked a document for the first time, the item overview contains a new column Status, which displays
the check results for each item via a traffic light symbol. To go to the error log for this item, choose the
pushbutton.

Display material master record and vendor master record

If you require more data for a material or vendor, you can go to the respective master record by doubleclicking the corresponding field. You can also display the detail data for user names and account
assignments by double-clicking them.

Configure transaction for user

In Customizing for Inventory Management, you can adapt the transaction to meet your specific needs in
the section Settings for Goods Movements (MIGO).

For example, in the header data and detail data, you can hide certain fields or define that they are
required entry fields. You can also hide pushbuttons that you do not require. In the item overview, you can
hide columns that you do not require.
You can also limit the number of selectable transactions (goods receipt, goods issue, and so forth) and
reference documents (material documents, delivery notes, and so forth), as well as choose the movement
type that the system should propose for each reference document.