SAMPLE BUDGET

The following is a recommended breakdown of categories and expense/revenue items to be

considered in budget preparation for a project or artistic business plan.
Part 1: EXPENSES
A: ARTISTIC FEES
Choreographer
Dancers: Rehearsal
Dancers: Performance
Composer
Musicians
Costume Designer
Set Designer
Lighting Designer
Guest Artist(s)
Other Artistic Fees

AMOUNT
Number of X Fee Amount
X # months/weeks or flat fee
Number of X Fee Amount
X # months/weeks/hours or flat fee
Number of X Fee Amount X # weeks/hours or flat fee
Usually flat fee
Number of X Fee Amount X # weeks/hours or flat fee
Usually flat fee
Usually flat fee
Usually flat fee
Number of X Fee Amount X # weeks/hours or flat fee
Actors, Rehearsal Directors, etc.
Number of X Fee Amount X # weeks/hours or flat fee
Training, Visual Designer, Dramaturg, etc.

TOTAL ARTISTIC FEES

SUM OF A=

B: TECHNICAL FEES
Technical Director
Lighting Director/Stage Manager
Wardrobe Supervisor
Other Technical Fees
Payroll Benefits Expense
Other

AMOUNT
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
Fee Amount X # weeks/hours or flat fee
List and explain.

TOTAL TECHNICAL FEES

SUM OF B=

C: ADMINISTRATION
Administrator
Agent Retainer
Office Supplies
Overhead
Bookkeeping & Audit
Board Expenses
Fundraising Expenses
Memberships & Subscriptions
Bank Charges
Other

AMOUNT
Fee Amount X # months/weeks/hours or flat fee
Fee Amount X # month or flat fee
Photocopying, letterhead, envelopes, etc.
Phone, courier, postage

List and explain.

TOTAL ADMINISTRATION

SUM OF C=

SAMPLE BUDGET

D. CREATION &
PRODUCTION
Studio Rental
Royalties or Licensing Fees
Music Costs
Video Costs
Costume Materials, Construction,
Maintenance
Set & Property Materials &
Construction
Equipment Rentals/Repairs
Truck Rental, Gas & Oil

AMOUNT
Amount X # months/weeks/hours or flat fee
Payment to artist(s) or licensing agent(s)
For rights to work(s) being used in your performance
For recording, dubbing, purchases, etc.
For use in rehearsal and/or production

To transport production materials to rehearsal and to

the theatre

Set & Equipment Storage

Other

List and explain.

TOTAL CREATION &

PRODUCTION

SUM OF D=

E. THEATRE COSTS
Theatre Rental
Technicians
Front of House Personnel & Box
Office Manager
Insurance
Box Office Costs

AMOUNT
Amount X # months/weeks/hours or flat fee
As applicable to the theatre rental contract
As applicable to the theatre rental contract
3rd Party Liability
For tickets, ticket sellers

TOTAL THEATRE COSTS

SUM OF E=

F. PROMOTION
Publicist
Print Materials
Graphic Design Fees
Photo Shoot & Reproductions
Advertising
Mailing/Distribution Costs
Programmes
Receptions/Entertainment
Video
Other

AMOUNT
Flat fee
Posters, flyers, postcards, etc.
To design above plus print advertisements
Includes cost of photographer
For the performance engagement(s)
Of posters, flyers, postcards, etc.

For archival shoots and dubbing

List and explain.

TOTAL PROMOTION

SUM OF F=

G. CONTINGENCY
H. TOTAL EXPENSES

Between 2% - 5%

SUM OF A+ B+ C+D+E+F+G=

SAMPLE BUDGET
Part 2: REVENUES
I. GOVERNMENT

APPLICATION
DEADLINE

APPLICATION
ANNOUNCEMENT
OR
AS CONFIRMED

AMOUNT

The Canada Council for the Arts

Other Federal
Ontario Arts Council
Other Provincial
Municipal/Regional
Other List .

SUM OF I=

TOTAL GOVERNMENT

PENDING OR
AS CONFIRMED

J. PRIVATE
Foundations
In-Kind
Fundraising: Special Events
Fundraising: Corporate
Fundraising: Private
Other

AMOUNT

Requires charitable receipting.

Donated services and goods. This
must be represented in the expenses.
Most giving requires charitable
receipting.
Most giving requires charitable
receipting.
Most giving requires charitable
receipting.
List

TOTAL PRIVATE

SUM OF J=

NOTE: Most private giving requires the recipient organization to be a charity. If you do not have charitable
status, you may be able to develop an agency agreement between you and a charitable organization. This requires
careful review of the charitable regulations and approval from the charity's board of directors.
PENDING OR
AS CONFIRMED

K. EARNED
Performance Fee(s)
In-Kind
Box Office
# of seats X # of performances X attendance
%
Other

Donated services and goods. This

must be represented in the expenses.
Net ticket sales based usually on 55 65% attendance.
Such as advertising in programmes,
etc.

TOTAL EARNED

SUM OF K=

L. GRAND TOTAL REVENUES

SUM OF I+ J+K =

AMOUNT

SAMPLE BUDGET
SURPLUS / (DEFICIT)

L minus H=