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Inventory Transactions

Below are the different types of transactions that can be created in Inventory
1. Miscellaneous
2. Move Order
3. Inter-Org transfers
4. Account alias issue and receipt
1. Miscellaneous Transactions are used to create adjustments for the missing or any inaccurate transactions.
Responsibility: Inventory Vision Operations or MM INV
Change the organization to M4 as we would be creating the miscellaneous transaction in MIP
organization.
Navigate to TRANSACTIONS-> MISCELLANEOUS TRANSACTIONS
Now when we try to create the transaction we would be getting an error NO OPEN PERIOD
as the period should be open to do any transaction in that period.
OPEN the period in Inventory:
Navigate to ACCOUNTING CLOSE CYCLE-> INVENTORY ACCOUNTING PERIODS
Select period
Click on Change Status
The period is now open.
Now we would be able to create a transaction.
Navigate to TRANSACTIONS-> MISCELLANEOUS TRANSACTIONS (Adding the Item
qty into the inventory)
Type: MISCELLANEOUS Receipts
Click on TRANSACTION LINES
Item
Sub-Inventory
Qty
UOM
lak test item
staging
1000
EA
Lak test item
FGI
Finally SAVE
Now to check the stock of the item lak test item

1000

EA

Navigate to ONHAND AVAILABILITY->ONHAND QTY


Item/Revision: lak test item
Click on FIND
This would be showing on-hand qty availability as 1000
Now we create Miscellaneous Issues (Moving the Item Qty out of the inventory by creating
Transaction issue)
Navigate to TRANSACTIONS-> MISCELLANEOUS TRANSACTIONS

Type: Miscellaneous Issue


Click on TRANSACTION LINES

Item
lak test item

Sub-Inventory
staging

Qty
UOM
300
EA

Now to check the stock of the item MIHITEM


Navigate to ONHAND AVAILABILITY->ONHAND QTY
Item/Revision: lak test item
Click on FIND
This would be showing on-hand qty availability as 700.
Note: For miscellaneous transaction there would not be any reference like source as purchase
order for receiving items, sales order for issuing items or inter-org transfer.
Now to Create Statistics for the number of transactions created on Item.
Navigation: TRANSACTION->TRANSACTION SUMMARIES.
Item: lak test item Click on SUMMARIZE
Volume (Transactions)
Total In: 1000
1
Total Out: 300
1
Net: 700
Now if we click on the TRANSACTION it would display the transaction type (Source of the
Transaction)
2. Move order transactions are created to move the goods physically from store to another
store or staging area within the same inventory organization.
Move orders are going to be processed in 4 steps:
> Creating a move order
> Approving a move order
> Allocating a move order
> Transacting a move order
Note: No approval is created if the move order is coming from other sources. But approval is
required for manual creating a move order.
Note: Move order is to move the items from one sub inventory (store) to another sub inventory
(store) in the same inventory organization.
Let us consider a case where we have 700 qty in store 1 and we need to move qty from store 1 to
store 2 or staging area.
Navigate to MOVE ORDER->MOVE ORDERS
Tab out to get the Number generated by the system
Transaction Type: Move Order Transfer
Source Sub Inv: FGI
Destination Sub Inv: STAGING

Items:
Item: MIHITEM
Transaction type: Move order
Qty: 350
Now SAVE.
Now we next need to APPROVE the Move order
Click on APPROVE to approve
(To restrict the Un-authorized approval of move order in real time this is restricted using NON
FORM features)
The status of the move order is now APPROVED
Next we need to Allocate Qty
Navigate: MOVE ORDER->TRANSACT MOVE ORDER
Find the move order by clicking FIND.
Select () the Line.
Click on ALLOCATE.
The allocation is now updated with SINGLE
Note: We can observe that the Line status has the value as SINGLE in allocation column; this is
because the quantity is moved from a single store and the source is single store. But if the item
are moved from multiple stores then the column will have value MULTIPLE.
Next would be to generate MOVE ORDER SLIP Report.
Navigation: View->Request
Submit a new request
Program: MOVE ORDER PICK SLIP REPORT
Click on SUBMIT
View Output (Details of the move order)
This report is handed over to the Store In change.
Now once the report is generated go back to the form Transact Move Order
Click on TRANSACT (This will physically move the stock from FGI to staging )
Once we click on TRANSACT there would not be any lines visible in future if the item qty is
fully available in the store, but in case there is no sufficient stock available then they would be a
line with pending stock details.
Note: In move order at warehouse the qty would be as is , but the item qty is changed only at the
store level to check on that navigate to ONHAND AVAILABILITY->ONHAND QTY
Now again we Create a Move order
Navigate to MOVE ORDER->MOVE ORDERS
Tab out to get the Number generated by the system
Here leave the Source Sub Inv blank but the destination sub inv is Store 3(ST3)
Item: MIHITEM
Transaction type: Move order
Qty: 450
Now SAVE
Now we next need to APPROVE the Move order

Click on APPROVE to approve


Next we need to Allocate Qty
Navigate: MOVE ORDER->TRANSACT MOVE ORDER
Find the move order by clicking FIND.
Here if we observe the system will automatically allocate the qty from the store from the store
which is having the said qty. the system used the rules PICKING RULES defined for allocation
of the qty for the item.
We can also click on View/Update allocation and change the allocation qty.
Select () the Lines.
Click on ALLOCATE.
The allocation is now updated with MULTIPLE
Next would be to generate MOVE ORDER SLIP Report.
Navigation: View->Request
Submit a new request
Program: MOVE ORDER PICK SLIP REPORT
Click on SUBMIT
View Output (Details of the move order)
Now once the report is generated go back to the form Transact Move Order
Click on TRANSACT (This will physically move the stock)