PROJECT PROPOSALS

AND
OFFICE DOCUMENTS IN LARGE FIRMS
Group 4
Janardhana Reddy ARC-018, K.V.Naidu ARC-026, Nakul Verma ARC-032, Manjiree Shendage ARC-046,
Durga prasad ARC-016, Sachin Nimwal ARC-047

EXPRESSION OF INTEREST

EOI

WHAT IS EXPRESSION
OF INTEREST?

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

EOI- INTENT TO BID

IT IS THE INITIATING STEP OF A COMPETITIVE TENDERING
PROCESS IN WHICH QUALIFIED SUPPLIERS OR CONTRACTORS
ARE INVITED TO SUBMIT SEALED BIDS FOR CONSTRUCTION
OR FOR SUPPLY OF SPECIFIC AND CLEARLY DEFINED GOODS
OR SERVICES DURING A SPECIFIED TIMEFRAME.

PURPOSE?

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

TO INVITE BIDS FOR A PROJECT, OR TO ACCEPT A FORMAL OFFER

SUCH AS A TAKEOVER BID. EOI USUALLY REFERS TO THE PROCESS
WHEREBY GOVERNMENTS AND FINANCIAL INSTITUTIONS INVITE
BIDS FOR LARGE PROJECTS THAT MUST BE SUBMITTED WITHIN A
FINITE DEADLINE. FOR PROJECTS OR PROCUREMENT, MOST
INSTITUTIONS HAVE A WELL-DEFINED TENDER PROCESS, AS
WELL AS PROCESSES TO GOVERN THE OPENING, EVALUATION AND
FINAL SELECTION OF THE VENDORS. THIS ENSURES THAT THE
SELECTION PROCESS IS FAIR AND TRANSPARENT.

EXPRESSION OF INTEREST

IIM NAGPUR

INDEX
S.No
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Description
INTRODUCTION/ BACKGROUND
OBJECTIVE
SCOPE OF WORK BY THE CONSULTANT
ELIGIBILITY
INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF APPLICATION FORM
APPLICATIONS FORM
ORGANISATIONAL DETAILS
LIST OF CONSULTANCY ASSIGNMENTS COMPLETED IN LAST 5 YEARS
LIST OF MAJOR CONSULTANCY PROJECTS IN PROGRESS
FINANCIAL STATUS
TO WHOM SO EVER IT MAY CONCERN
DETAILS TO BE SUBMITTED IN THE COVERING LETTER OF THE APPLICANT

Page no
1
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PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INTRODUCTION/BACKGROUND
Indian Institute of Management Nagpur (IIM Nagpur) is an autonomous
Institute established by the Government of India.
The Indian Institutes of Management (IIMs) were created by the Government
of India with the aim of identifying the brightest intellectual talent available in
the student community of India and training it in the best management
techniques available in the world, to ultimately create a pool of elite managers
to manage and lead the various sections of the Indian economy.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INTRODUCTION/BACKGROUND
The IIMs have played a leading role in the nation's development of
managerial manpower, application of modern management techniques and
carry out research in emerging areas. These Institutes are recognized as
premier management institutions, comparable to the best in the world for
teaching, research and interaction with industries. IIM Nagpur, which is among
the youngest of these institutions aims to set new benchmarks in
management education by delivering high quality education and building
and disseminating knowledge which will benefit directly the corporates while
blazing new paths in managerial methods and industrial governance.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INTRODUCTION/BACKGROUND
The selection of the design team will be a multi- stage process. The first stage
viz. the Expression of Interest (EOI) will be reviewed by a committee of
professionals and the IIM Nagpur management. The short-listing criteria shall
be both qualitative and quantitative in nature.
The short-listed applicants will be given additional information related to the
requirements and invited to make a design presentation, which will be
evaluated by a multi-disciplinary committee and will eventually lead to the
award. This document pertains to the first stage i.e. the invitation for
Expression of Interest. A brief outline of the subsequent stages are also
described in this document.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

OBJECTIVE
Expression of Interest (EOI) is invited from reputed Indian organizations or
consortia led by Indian organizations having proven professional capabilities
in the preparation of master plans of residential educational campus. The
work also includes the detailed design which includes architecture, structures,
infrastructure, roads, utilities, landscape, signage etc. and the preparation of
cost estimates, bills of quantities and tender documentation for execution of
the work.
All applications are to be submitted in the specified format with additional
information to be given as required. Such an organization is hereinafter
referred to as "Applicant". Once the applications are received, they will be
screened to prepare a short list of applicants who may be invited to
participate in the further stages of selection.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT

Indian Institute of Management Nagpur would like to establish its permanent
campus at Plot1, Sector 20, Notified area of MIHAN, Nagpur. This is to be
developed as a fully residential, eco-friendly educational campus. For this
purpose, IIM Nagpur intends to appoint an innovative and visionary
consulting organization to prepare the Campus Master Plan and provide
architectural and engineering design of various buildings including but not
limited to, the academic areas and administrative offices, the library, faculty
and staff housing, students hostels, ancillary buildings like stores, the campus
shopping center. The total design developed is expected to respond
positively to the environment, ecology, terrain, and available construction
material while designing built spaces which will provide excellent teaching
and instructional ambience and promote academic, social and analytical
interaction at all levels.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- THE DESIGN

The purpose of the design is to provide a stimulating environment for
academic pursuit and social interaction. Maintaining an eco-balance and
protecting the environment are a matter of grave concern for humankind
today. The design should reflect this concern and respond to it in a fitting
manner.
The design should keep in mind the climate, ecology, topography, soil and
vegetation of the site.
The campus layout and detail should promote pedestrian friendly movement
and provide for a lifestyle that is suitable to campus residents and promote
maximum interaction between the community members living on campus,
specially interaction between the students and the faculty.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- THE DESIGN

The infrastructure, facilities and buildings should be functional and also have a
built-in flexibility to accommodate the foreseeable future technical advances in
teaching methods and information dissemination and also cater to the fact that
all urban centers in India are growing and whatever is a part of the outskirts
and the suburbia of a center will soon be enveloped by urban growth.
The overall design the layout, planning of the campus and the individual
buildings should be done to draw a balance between the initial cost as well the
cost of maintenance and upkeep during its useful life span. The building
materials proposed as well the height and the orientation of the buildings
should reflect this. The local/regional and vernacular techniques, material, and
processes for sustainable design have to be a part of the design vocabulary.
All proposed designs have to be in accordance with the prevailing building
regulations and bye laws.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- THE SITE

The campus is located on the outskirts of Nagpur and measures about 56.8
hectares (142 acres). The terrain is undulating, with most of it at the level of
the road adjoining it and can be considered as a flat land. Adjacent to the site
there is a waterbody (Dehagaon Tank).
The area has been used for farming and agriculture and is without any existing
construction.
This document contains the land survey plan with contours at 1.00m height
intervals as Annexure 0.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- QUALITATIVE

It is desired that the campus planning, the roads, the zoning, and the physical
attributes of the buildings be conducive to intense academic activity as well as
encourage social interaction among the residents at all levels.
It is desired to have a campus which will progressively use less conventional
energy and use more and more of renewable energy as well as recycle more
and more until an optimum level is reached.
The design of the individual buildings should take into account the local
climatic conditions and materials and should be in harmony with them. While
the classrooms, the library and other academic buildings should be designed
to be equipped with state- of-the art systems, they should be bright, well
ventilated and well lit and usable with a minimum of artificial lighting and
forced cooling and ventilation.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- DESIGN REQUIREMENTS

The present design requirements include planning for self-contained habitation
for a population consisting of:
1200 students of the 2 year Post Graduate Programme (PGP)
100 students of the Fellowship Programme
200 participants of the executive development programme and short term
courses
120 full time faculty members
20 visiting faculty members
120 non academic staff 50 research assistants

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- DESIGN REQUIREMENTS

All students are to have single seater hostel accommodation. A full-fledged mess
facility is required to cater to the student population.
The academic building requirements include:
12 classrooms, each with a seating capacity of 100 students
8 classrooms, each with a seating capacity of 50 students
10 seminar rooms, each with a seating capacity of 40 students
1000 seater auditorium
Library, Faculty offices, Space for research assistants
Directors office, suites with conference rooms

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- DESIGN REQUIREMENTS

The design is to include not only the layout of the buildings and their facilities
but also the associated infrastructure like the road network, utilities, water
supply, drainage system, landscape signage, rain water harvesting and solid
waste management system.
These requirements also need suitable support facilities like the computer
center, stores, utility buildings, maintenance stores etc. In addition, the
campus will also require a market place for shops, bank, ATM kiosks,
restaurant, a post office, pharmacy, and other such amenities required for a
generally self-contained campus life.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

SCOPE OF WORK BY THE CONSULTANT- DESIGN REQUIREMENTS

It is desired to utilize the land required for above purposes judiciously and allocate
sensibly the remaining for future development and growth. At present, IIM Nagpur
believes the requirements can be met by using about 2.5 hectares (17.5 acres)
(70,000sqm) of the total available area.
The rest is to be kept vacant, open for:
Intense greening
Generating and developing rain water channels which will initiate the ground water
recharge efforts in this area
Construction of check dams
Kept reserved for future growth and development of the campus as the needs
change.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

ELIGIBILITY
The applicant may be a firm, a joint venture or a consortium. In case of joint
venture or a consortium, the applicant must submit a document signed by all
the members of the participating organizations stating the name of the lead
member.
The applicant must be a profit making organization with a gross annual
turnover of atleast Rs.1 crore per year for the last three years at least. In case
of a joint venture or a consortium, the lead member alone will have to meet
this condition. For the purpose of this EOI, turnover shall mean consultancy
fee received during the year.
The applicant must be registered in India as required by law with minimum
five years of continuous operation up to the date of publication of this EOI.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

ELIGIBILITY
The applicant must have, in the past 5 years designed preferably one
academic/ research and development campus or a multipurpose campus with
a total built up area of 30000 sq.m. or more, or two such campuses of built up
area of 20000 sq. m. each or more. If such a project is yet under execution, the
applicant will have to provide all the relevant details of the current status of the
project.
The applicant shall be ineligible to submit a proposal, if the organization or in
case of a consortium or joint venture, any of its constituents has been barred or
blacklisted by any Central and/or State Government in India.
The applicant, should not have, during the last five years, either failed to
perform on any agreement, or been expelled from any project or agreement or
have any agreement terminated for breach by the applicant.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

ELIGIBILITY
In case the application is made by/on behalf of a consortium/ joint venture,
details of the work carried out by the consortium/JV, works carried out by the
lead member and works carried out by other members shall be clearly
mentioned in the application.
Persons who are individually or institutionally in any manner involved with the
selection/ screening process of the EOI, and employees of IIM Nagpur are
ineligible for applying.
This is essentially an architectural design. The lead architect of the applicant
organization must be registered with the Council of Architecture. In case of
foreign applicants, the lead architect of the parent organization must be
registered with the statutory organization of the country and have an Indian
partner who is registered with the Council of Architecture.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF APPLICATION FORM

The applicant shall bear all costs related to the preparation and submission of
this EOI. IIM Nagpur shall in no case be liable or responsible for these costs
regardless of the conduct and outcome of the selection process.
In the case of the short listed applicants who are asked to make further
presentations of design, each applicant shall be paid an honorarium to defray
the cost of the presentation to be made. This amount shall be deducted from
the total fee payable to the selected applicant who is awarded the job. The
amount will be communicated in due course.
The document formally asking for a Request for Proposal (RFP) shall be issued
laterby IIM Nagpur to the short listed applicants. The contents of the RFP shall
take precedence over the brief requirements stated elsewhere in this
document.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF APPLICATION FORM

Applications received will not be acknowledged. However, the applicants shall be
informed of the status of their application once the short list is prepared. No
separate correspondence shall be entertained in this respect.
Incorrect, incomplete, inadequate information may lead to rejection of the
application. Canvassing in any form may lead to summary rejection of application.
Applicants shall submit self-attested copies of certificates, work orders,
appointment letters, agreements, references etc. as proof of eligibility.
All documents, drawings, maps and other information provided by IIM Nagpur
for the EOI shall continue to remain a property of IIM Nagpur. All information and
documents submitted as part of the EOI application shall become a property of
IIM Nagpur.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF APPLICATION FORM

IIM Nagpur reserves the right to reject any application without assigning any
reason. IIM Nagpur also will not provide any explanation to the applicants
related to the short listing and selection process. The decision of IIM Nagpur
in this respect shall be final and binding on all applicants.
All applicants are requested to note that in the event of the project being
awarded to them, they will be obliged to use the services of the associates
and design offices (structures, utilities, landscape designers etc.) mentioned in
the application only. Failure to do so may invite disqualification.

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

INSTRUCTIONS AND GUIDELINES FOR SUBMISSION OF APPLICATION FORM

Applicants may submit their applications with all relevant enclosures in the
prescribed format in sealed cover clearly marked "Expression of Interest for
IIM Nagpur Campus Design", so as to reach the Director IIM Nagpur, on or
before 1200 hours on February 17, 2016 at the following address:

The Director
Indian Institute of Management Nagpur
South Ambazari Road
Nagpur
Maharashtra 440010
India

APPLICATION FORM

APPLICATION FORM

ORGANISATIONAL DETAILS

ORGANISATIONAL DETAILS

LIST OF CONSULTANCY ASSIGNMENTS

COMPLETED IN LAST 5 YEARS

LIST OF CONSULTANCY ASSIGNMENTS

COMPLETED IN LAST 5 YEARS

LIST OF MAJOR CONSULTANCY PROJECTS IN PROGRESS

FINANCIAL STATUS

TO WHOM SO EVER
IT MAY CONCERN

DETAILS TO BE SUBMITTED IN THE

COVERING LETTER OF THE APPLICANT

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

ANNEXURE 0

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

REFERENCES
Expression of Interest (EOI) for empanelment of Project
Management consultants for Airport works - Airport Authority
of India (AAI)
Expression of Interest for Campus Design for Indian Institute
of Management Kashipur.(IIM Kashipur).
Expression of Interest for Appointment of Master Plan
Designer for Indian Institute of Management Rohtak. (IIM
Rohtak).

PROJECT PROPOSALS & OFFICE DOCUMENTS IN LARGE FIRMS

THANK YOU
Group 4
Janardhana Reddy ARC-018, K.V.Naidu ARC-026, Nakul Verma ARC-032, Manjiree Shendage ARC-046,
Durga prasad ARC-016, Sachin Nimwal ARC-047