Foreword

I have prepared this assignment for the project management with the help of our
projectmanagement presentations and various knowledge resources from internet and ebooks.Even though I used my own knowledge & techniques to elaborate the significant termsto
better understanding.I took some assumptions to ensure the accuracy & to understandthe
assignment in very easy manner. M.Sudharson
Extra:
I have added graphical images/picture in
left hand side
which are related towritten topics in
right hand side
to give a ruff idea for the reader.

Contents

1. The definition of Project2. The difference between Line management & project
management3. The three phases of project management4. The role of project manager &
his importance5. The definition of stake holders & their significance in
project management6. The definition of Work Breakdown Structure {WBS}ExampleWBS7. The definition of PRINCE2Example-PRINCE28. The definition
& importance of Time Planning9. The definition & importance of Cost Planning10. The
definition & importance of Quality Planning
2. The definition of Project
3.
4. Definitions
5.
6. A project in business and science is a collaborative enterprise, frequently
involvingresearch or design that is carefully planned to achieve a particular aim.
7.
8. A project can be defined as a REPETATIVE or NON REPITATIVE, permanent or semipermanent functional work to produce products or services.
9.
10. A project is a temporary endeavor, having a defined beginning and end.
11.
12. The output is normally measurable.
13.
14. Undertaken to meet unique goals and objectives.
15.
16. It normally revolves around constrains such as time, cost and resources.
17.
18. Always some changes are going on.
19.
20. Usually to bring about beneficial change or added value.
21.
22. A project in business and science is a collaborative enterprise, frequently
involvingresearch or design that is carefully planned to achieve a particular aim.

2. The difference between Line management & project management

Line management

Line management is the work of a business manager to administrate the enterpriseactivities that
contribute directly to the output of products or services.

They are charged with meeting corporate objectives in a specific functional area or line of
business.

A hierarchical chain of command from executive to front-line level.


Responsible for manage a particular task.

Authority is limited and defined by management structure.

Consistent set of tasks.

Limited Responsibility.

Work in permanent locations / organizations.

Main task is optimization.

Success determined by achieving interim set of targets.

Limited set of variables.

No Challenges on a day to day basis.

Easy life.

Project management

Careful consideration must be given to the overall project.

Honoring the preconceived project constraints (scope, time, and budget).

Optimize the allocation and integration of inputs necessary to meet pre-defined.Objectives.

Responsible for everything.

Lines of authority are fuzzy.

Ever changing set of tasks.

Lot of challenges.

Main task is to resolve the conflicts.

Work in a uncertain environment.

Predominantly connected with innovation / problem solving.

Works in various places / projects / countries.

Success determined by overall performance of stage wise completion of projects.

Tough life.
3. The three phases of project management

Design it
conceptualization, analysis, proposal, justification, agreement.

Do it
start-up, execution, completion, handover.

Develop it
review, feedback.
4. The role of project manager & his importance
The role

Desire to satisfy the customers and stake holders.

Accepting challenges.

Focused on action and getting things done.

Desire to make use of the resources to the maximum extend.

Desire to reduce waste.

Personal integrity.

Flexible yet achieving the goals.

Personal goals aligned with Project goals.

Ability to determine the needs.

Analytical skills-Be proactive, not reactive.

Technical skills.

Team building skills-Unify teams.

Ability to delegate.

Ability to negotiate-Minimize conflict and confusion


Be Agile-you need to respond with agility to rising issues and changes.

Do Not Micromanage-overly analytical and invest too much time in perfectingdetails, when they
should really focus on achieving milestones and the completion of the project.

Keep Improving Your Project Management Practice.

Ongoing Planning.

Plans always change and reprioritize with situations. For this, plan, re-plan, and plan.

Work with a Sense of Urgency.

Visualize and Communicate all Project Deliverables and Activities

Complete Deliverables Step-by-Step.

Healthy Risk Management-Assign a risk officer who will be responsible for detecting potential
project issues.

Open Communication.
The impotence of project manager

Never Lose Sight of the 3-Factors: Time, Budget, and Quality.

Make decisions with confidence and achieve better visibility and control of a project.

Meet deadlines, stay within a budget, and achieve high quality by meeting or exceeding customer
expectations.

Lower the cost of a project by accomplishing more work in less time and with fewer resources
without any sacrifice in quality
5
.
The definition of stake holders & their significance in projectManagement
Stack holders

Stake holders are the end-users or clients, the people from whom requirements will bedrawn, the
people who will influence the design and, ultimately, the people who willreap the benefits of
your completed project.
Stack holders significance

It is extremely important to involve stakeholders in all phases of your project for tworeasons:


Firstly
, experience shows that their involvement in the project significantlyincreases your chances of
success by building in a self-correcting feedback loop.

Secondly
, involving them in your project builds confidence in your product and willgreatly ease its
acceptance in your target audience.E.g. Executive-Executive stakeholders are the people who
pay the bills. TypicallyThey are managers or directorsEnd-User-These are the people that are
going to use your productExpert-Sometimes you need input from experts in other fields. People
likeGraphic designers, support reps, sales or sometime lawyers andAccountants

6. The definition of Work Breakdown Structure

{WBS}
Definition

A complex project is made manageable by first breaking it down into individualcomponents in a

hierarchical structure, known as the work breakdown structure, or the WBS.

Such a structure defines tasks that can be completed independently of other tasks,facilitating
resource allocation, assignment of responsibilities, and measurement andcontrol of the project.

This facilitates easy handling by different Persons

Example-WBS

Below is a work breakdown structure for the recruitment of a new person to fill avacant post:
Assumption
: assume that the organization is posses a structured management or Systematic approach
Explanation:

The Need -the need for filling the vacant post was handled by a specific personHe/she will
decide how much they can pay, do they need other alternativeOptions to handle that specific
vacant post (i.e.-out sourcing) & giveApproval to precede the given task.E.g.-finance
manager/department, human resourceManager/department, CEO

Job specification -this was handles by the person/team where exactly the vacant post isAvailable.
They will define the candidate working time and personalAttitude.e.g. - supervisors, managers

Attracting -this may be handled by professional advertisement organizations/recruitment

agencies. But people who are related to Human resourceManagement will also add some
inputs.E.g. professional advertising firms, media (electronic, newspapers),Recruitment agencies,
Human resource management (some times...!)


Short listing -this will be done by Human resource management or recruitmentAgencies. They
will go thought the received C.Vs' and identifyThe suitable candidates to shortlist.e.g. recruitment agencies, Human resource management

The interview -the interview is handles by the higher management of the organization.They will
go through the certificates obtained from the candidate,Ask questions & examine the
candidates' personal attitude, etc...E.g. Human resource management, CEO, directors

Post selection -their is also by the higher management of the organization then theyConduct
interview.E.g. Human resource management, CEO, directors
IMPORTANT:
note human resource management (Hrm) continuously engaged on,Entire process, even though
Hrms work load was shared by differentPeople/work was breakdown in to pieces in order to
reduce theComplexity.

The definition of PRINCE2

Definitions

PRINCE 2 Means Projects in controlled environments.

PRINCE2 is a generic, tailor able, simple to follow project management method. Itcovers how to
organize, manage and control your projects.

It is a structured way of managing projects.

Founded in UK as a standard for Project Management.

Has 8 key processes1. Directing the project2. Planning a project3. Starting up a project4.
Initiating a project5. Controlling a stage6. Managing Project Delivery7. Managing the stage
boundaries8. Closing a Project
Example-PRINCE2Explanation:

PRINCE2 describes procedures to coordinate people and activities in a project, howto design and
supervise the project, and what to do if the project has to be adjusted if it does not develop as
planned.

In the method, each process is specified with its key inputs and outputs and withspecific goals
and activities to be carried out. This allows for automatic control of anydeviations from the plan.
Divided into manageable stages, the method enables anefficient control of resources. On the
basis of close monitoring, the project can becarried out in a controlled and organized way.

8.The definition & importance of Time Planning

Definition

Generally, time management refers to the development of processes and tools thatincrease
efficiency and productivity.

Time planning in project management context is preparing the time schedule for the project as
close as possible to the practical implementation.

This gives a clear picture of the project activities and their time plan.
Importance

Increased energy, productivity and motivation.

To communicate with others.

Greater sense of control.


To identify the constituent activities.

More decisive, proactive rather than reactive.

To determine the sequence of activities.

Not taking problems home.

To estimate the resources required.

Acting assertively.

To review from time to time to see the progress.

Tackling procrastination and perfectionism.

To evaluate / improve / bench mark.

Improved timekeeping.
9.The definition & importance of Cost Planning
Definitions

Cost Planning is simply calculating the cost of the project in its various stages as wellas a whole.

The function required to maintain effective financial control of a project through the processes
of evaluating, estimating, budgeting, monitoring, analyzing, forecasting, and reporting
the cost information.

The ability to maintain and calculate appropriate cost data relating to a product or
aservice.
Importance

Greater satisfaction with end results.

Better value for money.

Improved building quality and performance.

Budget and value accountability.

Improved relationships between all projectParticipants.

Design problems identified and solved earlier.


Early identification of high-cost elements.
10.The definition & importance of Quality Planning
Definitions

According to ISO 9000:2000 the definition of Quality Planning is art of qualitymanagement

focused on setting quality objectives and specifying necessaryoperational processes and related
resources to fulfill quality objectives.

Quality is meeting or exceeding customer expectations at a cost that represents avalue to them.

Quality is fitness for use.

Quality should be defined as surpassing customer needs and expectations throughoutthe life of
the product.
Importance

Safety and effectiveness.

Client satisfaction and, as a result, longer continuation.

Wider use of contraception.

Job satisfaction for providers

Better program reputation and competitiveness.

Expanded access to services.