Beruflich Dokumente
Kultur Dokumente
The54Excelshortcutsyoureallyshouldknow|Exceljet
Cart Login
Training
Videos
Functions
Formulas
Shortcuts
Blog
Search...
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
1/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
remove the lters (which clears all lters), and once again to add a new auto lter. This is far faster than ddling with each lter
manually.
Select all
Many people know the shortcut for "select all": Control + A. However, in Excel, this shortcut behaves differently in different contexts. If
the cursor is in an empty cell, Control + A selects the entire worksheet. But if the cursor is in a group of contiguous cells, Control + A will
select the entire group of cells instead.
The behavior changes again when the cursor is in an Excel Table. The rst time you use Control + A, the table data is selected. The
second time, both the table data + table header are selected. Finally, the third time you use Control + A, the entire worksheet is selected.
2/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Control + Home (Mac: Fn + Control + left arrow). This will bring you straight back to cell A1, no matter how far you've wandered.
3/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Chandoo has a good article that explains Go To Special in detail here: http://chandoo.org/wp/2012/03/12/go-to-special/
This video shows how to use Go To Special to select and delete blank rows: https://exceljet.net/tips/how-to-quickly-remove-blankrows-mac
This video demonstrates using Go To Special to weed out rows that are missing values in a speci c column:
https://exceljet.net/tips/how-to-quickly-remove-rows-with-empty-values-win
ENTERING DATA
Start a new line in the same cell
This is not so much a shortcut as something you simply must know to enter multiple lines in a single cell. This is often a puzzle to Excel
users (for obvious reasons) and I have no doubt that this puzzle has resulted in hundreds of thousands, if not millions, of Google
searches. Here is the answer revealed: Alt + Enter (Mac: Control + Option + Return) will add a new line inside a cell.
FORMATTING
Format (almost) anything
Now that the ribbon has taken over, this shortcut may seem unnecessary. After all, you can just click on all that bling-bling in the ribbon
right? But pay attention grasshopper, this shortcut is the gateway to a lot of formatting options that don't appear in the ribbon. Better
yet, you can use this shortcut to instantly access a full set of formatting options, even when the ribbon is collapsed.
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
4/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
When regular cells are selected, Control + 1 (Mac: Command + 1) opens the Format Cells dialog. From there, you have quick access to
number formats, alignment settings, fonts, borders, lls, and cell protection, with no need to hunt these things down in the ribbon.
When you're working with a chart, the same shortcut will open various formatting dialogs, depending on what you have selected. For
example, if you have the chart area selected, Control + 1 (Mac: Command + 1) opens the Format Chart Area dialog. If you have data bars
selected, the shortcut will open the Format Data Series dialog. And so on.
You can also use this shortcut when working with shapes and smart art.
The bottom line: give this shortcut before you head out to hunt down a formatting option in the ribbon.
Note: thanks to Excel guru Jon Peltier for pointing out to me that Control + 1 is not just for formatting cells!
Number formats
These shortcuts are not critical, but it's worth knowing that you can apply seven number formats with keyboard shortcuts. Each shortcut
follows the same pattern: Control + Shift + [symbol]. If you spend a few minutes trying them out, you'll get the idea quickly:
General = Control + Shift + ~
Currency = Control + Shift + $
Percentage = Control + Shift + %
Scienti c = Control + Shift + ^
Date = Control + Shift + #
Time = Control + Shift + @
Number = Control + Shift +!
Conspicuously absent: the Accounting format.
FORMULAS
Edit the active cell
You can either double click a cell or use F2 (Mac: control + U) to enter "edit mode" for the active cell.
5/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Autosum works on both rows and columns. Simply select an empty cell to the right or below the cells you want to sum, and type Alt + =
(Mac: Command + Shift + T). Excel will guess the range you are trying to sum and insert the SUM function in one step. For more control,
rst select the range you intend to sum, including the cell where you'd like the SUM function to be. This prevents Excel from guessing
wrong about the range in cases where there are blanks or text values in the sum range.
For even more satisfaction, you can have Excel insert multiple SUM functions at the same time. To sum multiple columns, select a range
of empty cells below the columns. To sum multiple rows, select a range of empty cells in a column to the right of the rows.
For the ultimate in shortcut satisfaction, you can have Excel add sum formulas for an entire table in one step. Select a full table of
numbers, including empty cells below the table and to the right of the table. Then use this shortcut. Excel will add a SUM function at the
bottom of each column, at the right of each row, and, at the lower right corner of the range, giving you column totals, row totals, and a
grand total all in one step. In the world of Excel shortcuts, it doesn't get much better than that.
6/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
With this same shortcut, you can also delete multiple rows and columns. Just select the number of rows or columns you want to delete,
then use Control + -.
Note: use the shortcuts we already mentioned to select rows and columns: Shift + space to select row(s), Control + space to select
column(s).
Note 2: if you don't have an entire row or column selected when you use Control + -, Excel will present the Delete dialog box, which
contains options for deleting rows and columns, and for shifting cells.
CHARTS
Create an embedded chart
To create a embedded chart, rst select the data that makes up the chart, including any labels. Then use use the keyboard shortcut Alt +
F1 (Mac: Fn + Alt + F1*). Excel will create a new chart on the same worksheet, using your current chart default settings.
* I'm not able to get the Mac shortcut to work on my Mac (Lion, Excel 2011) at the moment. Is anyone?
7/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
worksheet.
Related courses
Core Excel
ExcelLaminated
ShortcutCard
20verypopular
Excelshortcuts
VLOOKUPwithtwo
ormorecriteria
Howtousethe
ExcelDATEDIF...
23thingsyou
shouldknow...
Sumvisiblerowsin
afilteredlist
COUNTIFSwith
multiplecriteria...
Splittextstringat
specificcharacter
email address
95Comments
Recommend 10
exceljet
Share
GetthePDF
Login
SortbyNewest
Jointhediscussion
Mike25daysago
Whyisitthatnooneknowshowtoselectarangeofdatawithintwononadjacentcolumns?IfIwantedtoselectdatainColumnAOinrow46downto
row5089,andalsoselectdataincolumnGFinrow46downtorow5089,howwouldIgoaboutdoingso?NoIdonotwantthedatainbetween,Ijust
wanttherangeswithinthegivencolumns.
Reply Share
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
8/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
DaveBruns
Youcanselectonerange,holddownthecontrolkey,thenselecttheother.Youcanalsotypedirectlyintothenamebox.Entering"A1:A10,D1:D10"
willselectbothrangesinonestep.
Reply Share
SonnyMercury2monthsago
Howcanyouusetheword"modern"inthesameparagraphasfeet,milesandinches.Howembarrassing.There'sonlyonecountryremainingintheworld
thatusesthisarchaicmeasurementsystem.Dragyourselvesintothe21stcentury.
Reply Share
DaveBruns
"ModernExcel"="CurrentExcel".Thoughtthatwouldbeobvious.
YourpointabouttheUSnotusingmetricisvalid.
Reply Share
M.C.Hammer2monthsago
SometimesI'lldoubleclickacelltoedittheinformation,andifI'mnotcarefulI'llsuddenlyfindmyselfatthebottomofthe3000+cellspreadsheet.It's
irritating.Whydoesthathappen?
Reply Share
DaveBruns
Thisisafillhandlefeaturethatcanbedisabled.Moreinfohere.
Reply Share
JayQ2monthsago
Isthereamethodtojumpfromonecelltoanotherwithoutusingmouse?
Reply Share
DaveBruns
Dependingonwhatyouwant,lotsofways.Control+G,thentypeaddress,selectnamedrangeinnamebox,usegotospecial,etc.
SeeshortcutsunderNavigation,Selection,Selectspecialhere:https://exceljet.net/keyboard...
Reply Share
JayQ>DaveBruns2monthsago
Thanks
Reply Share
paulastay3monthsago
hi
Isthereakeyboardfunctionforexcel2007toformatacellastextplease,
Reply Share
DaveBruns
No,notthatIknowof.Thereareshortcutsformostnumberformats,andtheGeneralformat,butnotText.YoucanusetheTEXTfunctionto
formatcellsastextwithsomethinglike:=TEXT(A1,"@")
Reply Share
paulastay>DaveBruns3monthsago
Ta
Reply Share
JoelPambakian4monthsago
HiDave.I'vejustgotanewlaptopfromworkandnow,wheneverItrytodeleterowswhenIhaveafilteron,itdeletesalltherowsinbetweenthefilterthat
arenotvisible.ExcelneverusedtodothisformeisthereawayofchangingitbacksoitonlydeletestherowsIhaveselectedinthefilter?
Thanks!
Reply Share
DaveBruns
WhatversionofExcelareyouusing?Justtestedquicklyon2010,2011(mac)and2013anddidn'thaveanytroubledeletingfilteredrowsonly(i.e.
rowsnothidden).IselectedcellsinrowsIwantedtodelete(onecolonly)thenusedCtrltodelete.
Thatsaid,Ihaveseenthisproblembefore,justnotsurewhatversionofExcel....
Reply Share
JoelPambakian>DaveBruns4monthsago
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
9/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
I'monexcel2007(becauseworkisancientandlotsoftemplates/programmeswon'tworkwithnewerversions!!).
Theannoyingthingisthatsometimesitworksasyouwouldexpect(onlydeleterowsnothidden)andsometimesitdeletesitall!MeansIcan
neverreallytrustit!
Reply Share
KevinSmith>JoelPambakian4monthsago
Afteryoufilteryouneedtohighlighttherowsyouwishtodelete.Thengoto"FindandSelect"andchoose"GoToSpecial"andselect"Visiblecells
only".Afterthatjustpressthedeletekey.
Alsodeletinghighlightedrowscanbedonewith"Ctrl"+""
Practicethiswithasmallspreadsheetandyougetthehangofit.
Reply Share
JoelPambakian>KevinSmith4monthsago
ThanksKevinbutI'mtryingtodeleteentirerows,notjustdata(whichwillthenleaveblankrowsinmydataset).
Obviouslyyoucandeletethatentirerowbutthisdeletesthehidden/filteredoutrowsaswellwhichismyproblem!
Reply Share
ArianaSu4monthsago
HiDave
Iremembertherewasashortcutthatwouldtakeyoufromthecellyouareon(withformulatypedinlinkedtoanothersheetandcell)directlytothatother
sheetandcell.IthinkitwasClt+E+something??I'verecentlychangedtomacandIcannotrememberthatshortcut..canyoupleaseremindme??Thanks!!
Reply Share
DaveBruns
HiAdrianahmm...maybeyoumeantheshortcutsforprecedents/dependents?YoucanseethemlistedforbothWinandMachereunderthe
SelectSpecialsection.Letmeknowifthathelps.
CtrlEisanewshortcutforFlashFill.
Reply Share
ArianaSu>DaveBruns4monthsago
HiDave
whatimeanisthatforinstanceinworkbook1ihaveaformulaasbelow:=VLOOKUP($A$3,'MacintoshHD:Users:August:[AugustYATALA
MailplusRunSheet.xlsx]MonthlySummary'!$A$3:$M$44,L3,0)
andwiththeshortcutijusthoveronthecellanditwillopenthesheetformeinexactlythatcellortab
Iusedtouseitforworkallthetimebuti'vebeenoffafewyearsandnowforthelifeofmeijustcan'tremember..
Reply Share
Don>ArianaSu4monthsago
DoyoumeanCtrl[andCtrl]?
Reply Share
DaveBruns
Well,youcaneditaformula,usethefunctiontipwindowtoselectareference,thenuseCtrl+Gtogotothatreference,butIdon't
thinkitwillworkwithexternalreferences.Ifyoufindorremembertheshortcutyouhaveinmind,letmeknow.
Reply Share
Paula4monthsago
isthereashortcuttoturnthecontentsofacellintotext,sothatzerosatthebeginningofacodedonotdropoff
Reply Share
DaveBruns
There'snoshortcutforthis,butifyouformatthecellsasTextbeforeyouenterthenumbers,zerosshouldbemaintained.Also,youcanaddasingle
quote(')atthestarttokeepextrazeros.
Ifyouhavealotofnumbersalreadyentered,youcanusetheTEXTfunctiontopadnumberswithzeros.
Reply Share
SubodhRaviRedkar5monthsago
isthereashortcutkeytoenteriffunctioninexcel?
Reply Share
DaveBruns
No,noshortcutforIF.
Thereasomegoodformulashortcutsinthisvideo:https://exceljet.net/plc/excel...//video
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
10/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
MoreinfoonIFhere:https://exceljet.net/nestedif...
Reply Share
Jessica8monthsago
Whatistheshortcuttoaddaboxaroundacell?Ithoughtitwascontrol+shift+F4or4butperhapsImadethatacustomfunctiononmykeyboard.If
thatisthecase,doesanyoneknowhowtomodify?ItookalongmaternityleaveandnowI'veforgotteneverything(andIalsohaveanewkeyboard).
Reply Share
DaveBruns
ControlShift&willaddaborderaroundthecurrentselection.Isthatwhatyoumean?
https://exceljet.net/keyboard...
Reply Share
Jake10monthsago
IuseExcelasanestimatorformyconstructionbusiness.Ihaveaneedtoenter,forinstance,thetotalexteriorlinearfootageofahouseandthendetermine
severaldifferentmaterialsfromthisamount.However,Idon'twantittoactivateeveryformulathatcellisapartof.Isthereafunction/settingtoassignthe
formulasinordertoactivatewhichformulasyouwanttobeactive?Ihopethismakessense.
Reply Share
User0991>Jake9monthsago
Inthefinanceindustry,wehaveantabthatisan"Assumptionstab."Thisisatabwherewecansayforexample,"UpdateRealtimePrice:"and
thenentera1toactivateor0todisableinthecellnexttoit.Thenyoucanreferinyouformula,=IF(AsspumptionCell=1,Formula,CurrentCell).
TheCurrentCellwillmaketheformulakeepthelatestvaluebeforeupdatingthenumbers.It'sbasicallylikeaswitchtoturnonandoffyourvalues.
Reply Share
DaveBruns
I'mnotsureIfollow,butyoucanbuildformulaslikethis:=IF(A1>0,calculation,"")whichmeans:
IfA1containsavaluegreaterthanzero,performacalculation.Ifnot,displaynothing("").
Reply Share
Bonnieayearago
WhenIenterinfoinacellandpressthereturnkeyIwantittoreturnmetothecellbelowtheoneIjusttypedin.Forsomereasonuponpressingreturnit
nowgoestothecelltotherightinsteadofbelow.ThisjuststarteduptodayandIhaveusedExcelforalongtimewithoutencounteringthisandcannotfix
it.
Reply Share
DaveBruns
InWindows,underAdvancedoptions,checkEditsettingsthatcontrolselectionsafterentering.OnaMac,it'sunderPreferences>Edit.Iwould
alsocreateanewblankdocumenttoseeiftheproblemissomehowrelatedtooneworksheet/workbookonly.
Reply Share
Larryayearago
ForsomereasonwhenIhitCommand+TitcreatesatableformeinExcel2016.OddlyenoughControlTalsocreatesatable.Iwanttobeabletouse
Command+Ttotogglemycellreference.WhatcanIdotofixthis?
Reply Share
DaveBruns
Control+TandCommand+Tin2016dobothcreateatable.Howeverintheformulaeditor(i.e.celleditmode)Command+Twillstillrotate
throughabsoluteandrelativereferenceoptionsasbefore.
Alsonewin2016fn+F4will(also)togglereferences.TherearemanychangesinExcel2016tobringinmoreinlinewiththeWinversionand
thisisoneofthem.
Reply Share
suyogayearago
likeCt+dwecancopytheinformationpresentinuppercellinbelowcell.istheranyshorcutwehavecopybelowinformtioninuppercell.
Reply Share
DaveBruns
No,notthatIknowof.Letmeknowifyoufindone!
Reply Share
Stanleyayearago
Hi,whatwasthatshortcuttomovetothecellappearinaformula?ThereisonebutIforgottenaboutit.
Reply Share
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
11/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
DaveBruns
Youcanselectaformulaandusetheshortcutcontrol+[toselect"directprecedents":https://exceljet.net/keyboard...
Reply Share
Renjith2yearsago
HelloAll,Ifwehavesetmultiplefiltersinanexcelhowtopastethedata?.Ihave100filteredblankrows(Filteredusingmanycriteria's)from1000rows
.NowIgotthedatafor100blankrowsandIhavetopastethedataovertherehoweverwhilepastingdataonly80blankrowsgettingupdateandrest20
rowsremainblank.ItriedAlt+butitdidn'tworkedout.IknowthereismacrobutIhopetheremightbesomeshortcutkeytoensureall100blank
filteredrowsgetsfilledwhilepastingthedata.Kindlygiveyourinputs.
Reply Share
Rohit2yearsago
Hi,isthereanyfunctionwhereinifmycursorisplacedatsayb10thenbothbcolumnand10throwgetshighlightedautomatically.Itshouldalsomove
alongwithmycursor.
Reply Share
OCiE2yearsago
Hopeyoucanhelp.Iuseanexcelspreadsheetsharedonanetworkdrive.Itusedtoopeninthesamestateasitwaslastsaved,nomatterwhohadsavedit
orwhoopensit.Nowhoweverwheneachoftheusersopenthefile,theyseethechangesmadebutthecellhighlightisalwaysthesameplaceonthesame
worksheet,whichisnotwhereitwaswhenitwaslastsaved.Additionallywhileitisthesamecellforeachoftheusers,theyeachopenonadifferentcell
fromeachother.Hopefullythisissomethingobvious!!
Reply Share
LookingForExcelHelp2yearsago
InExcel2011,isthereawaytomakeitsothatCommand+Arrowsactas"Home"and"End"(inWindowsdefinitions)wheneditingacellandjumptothe
beginningandendofaline.Currently,exceldefaultstoFn+Arrowshavingthisbehaviour.
AlmosteveryotherMacprogramIhaveusedusesCommand+ArrowstodothisexceptExcel.EvenWordandPowerpointdothis!(Although,theyjust
haveFn+Arrowsdoit,too.)IjustcannotgetinthehabitofusingFninsteadofCommandtojumpwithinaline(nordoIwantto).
Reply Share
disqus_iPFeoZ71dv2yearsago
helloI'maverysimpleuserIwouldliketoknowwhenyouopenuptheworkbookandyoulookingattheworksheetinallthecolumnsarecollapsedand
youcan'treadeverythinginsteadofwideningeachcolumnonebyonewhatistheshortcuttoimmediatelywideallthecolumnsin1shortcutcommand.
Reply Share
YO>disqus_iPFeoZ71dv2yearsago
SELECTALLCOLUMNS(CTRL+A)THENALT>H>O>I
Reply Share
disqus_iPFeoZ71dv>YO2yearsago
Thankyou.Itworked.
Reply Share
DaveBruns
There'snoonestepkeyboardshortcut.Butyoucandraginthecolumnheadingareatoselectthecolumnsyouwanttowiden,theneither(1)
doubleclickthelinebetweenacolumnto"autofit"allselectedcolumnsor(2)rightclickinthecolumnheaderareaandselectColumnwidthfrom
themenu.
Reply Share
disqus_iPFeoZ71dv>DaveBruns2yearsago
Thankyou.Iwilltry.
Reply Share
Carol2yearsago
InmyoldversionofExcel(nowusingExcelformac2011),Icouldjusthighlightacolumnofnumbersandthesumwoulddisplayinthebottomribbonof
theworksheet.Thisonedoesn'tdoit,andIreallymissit.Canyoutellmehowtoenablethatfunction?I'mnotanadvanceduserhere,Idosimple
spreadsheets.Thanks!
Carol
Reply Share
DaveBruns
HiCarolinMacExcel2011,there'sasmalldropdownmenuatthebottomofyourworksheetwindow.JustclickthatmenuandsetExceltodisplay
Sum.
Reply Share
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
Loadmorecomments
12/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Loadmorecomments
Subscribe d AddDisqustoyoursiteAddDisqusAdd
Privacy
Functions | Formulas
Pivot Tables
Conditional formatting
VLOOKUP | IF function
Keyboard shortcuts
Excel pros | Books
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
13/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Thank you very much!! I have been wondering for years how to do this and never been able
to nd a resource, until now!! - Dennis
14/15
12/20/2016
The54Excelshortcutsyoureallyshouldknow|Exceljet
Learn more
2012-2016 Exceljet.
Home
About
Blog
Contact
Search
Feedback
TwitterFacebook
Google+
RSS
https://exceljet.net/the54excelshortcutsyoureallyshouldknow
15/15