PROGRAMME COORDINATOR

RECRUITMENT PACK

Platform is the thriving arts centre at the heart of the award-winning Bridge complex in
Easterhouse. We are recruiting for a Programme Coordinator to join our team to support the
delivery of our innovative and expanding programme of community engagement. For this entry
level position we seek an enthusiastic and well-organised individual to support the performance,
music and visual art programmers to deliver our multi-art form programme.
Platform is run by Glasgow East Arts Company (GEAC). We are a strategic partner at The
Bridge which launched in 2006 as an aspirational new facility for arts, leisure and learning
comprising Glasgow Kelvin College, Glasgow Lifes swimming pool and library. GEAC Trading
operates the Caf Bar at The Bridge.
Platform celebrated its 10 year anniversary in 2016 with a dynamic range of performance, gigs,
exhibitions and events as well as a specially curated programme in October that reflected on
previous work and potential future collaborations. We work with a range of partners, funders,
local organisations and communities groups to deliver our cross arts programme within our
building and across the north east of Glasgow and beyond.
Platform is financially supported by Creative Scotland and Glasgow City Councils Integrated
Grant Fund alongside many other partners from housing associations and community health
partnerships to The Roberston Trust and Big Lottery.
For further details and to download an application pack please go to our website, www.platformonline.co.uk. Please e-mail Jenny Crowe at jenny@platform-online.co.uk if you would like to
discuss the role further.
Deadline for applications is noon on Monday 16 January 2017 with interviews planned for
Thursday 26 January 2017.

PROGRAMME COORDINATOR - JOB DESCRIPTION

POST

Programme Coordinator fixed term 6 months, Mar Aug 2017

(potential for role to be continued)

HOURS

21 hours per week (equivalent to 3 days per week)

SALARY

19,000 per annum pro rata

REPORTS TO:

Arts Manager

DATE:

December 2016

This post is subject to disclosure.

JOB PURPOSE:
To support Platforms programme team working across Performance, Music, Visual Art in the
day-to-day delivery of our programme through liaising with artists, partners and colleagues in
relation to community engagement, marketing, technical, operations and finance.
KEY TASKS:
Planning and Organisation

Support the smooth delivery of a wide range of events across the programme including
performances, gigs and exhibitions through effective planning with artists, partners and
colleagues in the run up to activity

Support the delivery of our community engagement ethos by bringing together artists,
partners and audiences to exchange and share ideas through to delivery via meetings
and events

Liaise with artists and colleagues to assess and source materials, equipment and
resources as required for activity and confirm availability

Support the organising of team meetings and circulation of subsequent actions

Support the management of budgets by processing invoices and liaising with box office
and front of house as required

Use our booking system to reserve spaces for activity as required

Promotion & Evaluation:

Support the promotion of activity by liaising with colleagues including the Press and
Marketing Officer and providing information including images and text as required.

Act as a Platform host and point of contact for artists, partners and audiences as
required.

Liaise with front of house and partners to coordinate the circulation of evaluation
materials to participants and audiences.

Support the monitoring and evaluation of events by drafting and updating materials

Admin

Liaise with programme team to support the drafting of artist contracts and
communication with suppliers

Liaise with Finance Officer to draft and process invoices from artists, partners and
suppliers

Support with the completion of reporting for funders and partners

Programme Coordinator
PERSON SPECIFICATION

Criteria

Essential

Desirable

Education,
Qualifications &
Training

HND / Degree or equivalent in

related sector

Vocational
training

Skills, Knowledge
& Competencies

An understanding of a range of
art forms with a clear
commitment to the arts and
community engagement

Experience of
Photoshop or
other desktop
publishing

Enthusiastic and committed

team member

Familiar with
booking systems

Evidence
Application
Certificates

Excellent organisational skills

Excellent interpersonal skills
Some experience of event
coordination
Some experience of working
with a range of partners to
deliver projects
Effective communication skills
both verbal and written
Ability to see tasks through to
completion
Good time management and
ability to meet deadlines
Creative problem solver and a
flexible approach
Competent IT skills including
Microsoft Outlook, Word, Excel
and PowerPoint

Application
Interview