MINUTES

Sun Cities RV Compound Inc.

Board of Directors Meeting, November 18, 2016
The Meeting was called to order at 9 AM by President Bob
Donner.
In attendance were: Barney Barnhart, Bob Donner, David
Fauver, John Francis, Bill Hallock, Dudley Loomis, Diane Thoene, and
Dick Zabriskie. Gen. Manager Tom OGara was also present. Al
Earling, a member of the Compound, asked to sit in the meeting,
and he was welcomed. Mike Betcher was absent.
The Minutes of the October 21st Meeting had been distributed
to all. The Secretary called attention to a minor correction that had
been added to the second page regarding the Credit Card to be
arranged for, for the Compound. This correction gave authority for
signing the credit card in and out of the safe as needed to Tom
OGara and Treasurer Diane Thoene. With this correction, the
October 21st minutes were approved as submitted.
Diane Thoene then gave the Treasurers Report. She pointed
out that the purchase of the Conference Room Table and Chairs had
been an extra expense last year, but the income for the last year
had been greater than expected, and the expenses less. A CD of
$50,000, which just came due, was placed temporarily in the Money
Market account, earning about 1.3 %, but will soon be invested with
another CD coming due, when the Presidential Inauguration is over
and the interest rates are expected to go up. A MOTION was made
by David Fauver and seconded by Bill Hallock that the Treasurers
Report as presented be approved, and the motion carried.
Barney Barnhart reported for the Security and Safety
Committee on the changes being made at the Guard Shack , and
several suggestions were made regarding keeping hot and cold
weather conditions out of the building and the possibility of plastic
panels at the door or a fan at the door. Tom OGara agreed to look
into alternatives for this problem, and report back.
Bill Hallock reported for the Building and Maintenance
Committee. The new wash rack is now totally completed. We will

delay the plan for a cover over the Guard Shack temporarily,
because so many other issues of the Tear Drop development, and
the Countys drainage project are more pressing at the moment.
Expenses are completely in for the maintenance projects to be done
this year. The fire extinguishers have just been checked, and the
restriping and renumbering work has been done.
The Election Committee reported through its chairman, Dick
Zabriskie, indicating that several resumes of those interested in
running for the Board of Directors have already come in, and are
looking quite good in strengths available. The deadline for resumes
is Dec. 10. Were still hoping for some female resumes. We plan to
have our interviews before the committee right after the deadline,
and report to the Board of Directors at its December Meeting. The
Board reminded the Committee of the particular strengths we are
looking for in our candidates.
Barney Barnhart reported for the Appreciation Dinner
Committee, highlighting the good program planned, and the repeat
of those retired from the Board and spouses being invited again to
attend. The date is February 18th, 2017, at Briarwood CC in SCW.
Diane Thoene highlighted the Annual Membership Meeting, to
be held at Palm Ridge Recreation Center in SCW on February 15,
2017, at 1 PM. The question of the adequacy of the mikes will
again be looked into. It was suggested that we seek to hold the
meeting in 2018 in Sun City Grand, since the restrictions in Sun City
by the Rec Centers are difficult to deal with.
The Expansion Teardrop project was reported on by Bill
Hallock. He is expecting the 2 necessary permits to be approved
very soon, at the cost of $310. each. A special use permit will still
be required. The Engineer for the Flood Control Wash Project has
offered his help in whatever way he can, and it is expected that the
Contract will be complete no later than January, and the project
begun in February, 2017. The fence will be retained until the time
when units are being moved in. Tom and Bill will be going down to
the permit office soon to speed things along.
David Fauver reported for the Computer Committee: The old
programming is fast falling apart, and the new is desperately
needed, so Charles is being asked to concentrate his time and

efforts now on the new system, which should be ready soon after
the beginning of the new year. The 2 systems have an entirely
separate data base, and only one system can run at a time.
The General Managers Report was given by Tom OGara. In
addition to his regular monthly report, he indicated that the
painting projects were completed, but a few problems had
developed, and these are being taken care of. The Annual Billing
mailing is complete, and about 100 checks are coming in daily,
totaling about $18,000 each day of income. A full audit has been
just completed, and the accounting review is planned next year.
The security cameras on the campus need continuous attention.
The Budget for next year (2017) was submitted to the Board by
Diane Thoene. The $300, 000 needed for the Tear Drop project has
already been budgeted in the Reserve Fund. The reserve fund
budget will be proposed next year after the 2017 collection for
annual billing. A MOTION was made by David Fauver and seconded
by Dudley Loomis to approve the budget as submitted. The Motion
passed.
NEW BUSINESS:
Space markers for the covered parking area are being
replaced and relocated, and covered parking lane markers
readjusted.
There is still pending a claim against our insurance for a
members injury, but no word from the Insurance Company yet.
The Wait List for spaces in the Compound still has about
130 names.
John Francis made a MOTION that the meeting be adjourned,
Dudley Loomis seconded the motion and it passed at 10 AM.

Respectfully
Submitted,

__________________________

Richard Zabriskie,
Secretary