Exchange

Participant Details

Exchange Participant Details:
Full name:

Mobile Number:

Email:

Home Number:

Emergency Contact Person Details:

Emergency contact person name:

Emergency contact person relationship:

Emergency contact person mobile number:

Emergency contact person work/home number:

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AIESEC Egypt | 4C road 231, Maadi, Cairo, Egypt | Telephone: 002 25203149 | Website: www.aiesec-eg.org


AIESEC Roles and Responsibilities

1. Responsibilities of the Exchange Participant

Complete and enter their Exchange Participant (EP) forms on Myaiesec.net. The student should be flexible to
increase his/her chances in finding a suitable internship.
Have written proof of the academic background and working experience specified on the EP form.
Participate in and pass a Review Board (interview) organized by the Local Committee.
Attend preparation events and complete the preparation requirements of the country/territory.
Acquire the necessary legal documents to participate in a traineeship in the foreign country (visa, insurance,
working permit and other required documents).
Incur all expenses related to transportation to the host country and territory.
Maintain communication with the Local Committees throughout the traineeship.
Complete and submit an evaluation form and a report at the end of the traineeship.
Integrate himself/herself in the Local Committee activities in the home and host country and territory.
Inform the Local Committee if he/she becomes unavailable for a traineeship, or if he/she is looking into other
opportunities.
Leave contact information with the Local Committees so that an AIESEC representative can contact him/her
when a match occurs.
Re-evaluate the options specified on his/her forms if he/she has not been matched after several attempts.

Ensure that he/she is acquiring adequate insurance, medical certifications, working & residence permits, and
flight arrangements for the traineeship.

Have enough money to cover his/her living expenses for the first few weeks of the traineeship.
Officially register with the home embassy in the host country.
Ensure that he/she has a return ticket to his/her home country.
Prepare to give presentations about his/her country and culture to company/organization employees, AIESEC
members, and other audiences.
Take a proactive and independent role in getting involved in the community and in other activities outside the
traineeship.

Give input to the host local and Member Committees about future traineeship opportunities with the
company/organization he/she is working for to provide similar opportunities to other students in the future.
Give AIESEC feedback about the traineeship experience and how such exchanges could be improved in the
future.

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AIESEC Egypt | 4C road 231, Maadi, Cairo, Egypt | Telephone: 002 25203149 | Website: www.aiesec-eg.org

2. Responsibilities of the sending Local Committee

Organize a Review Board and ensure that every student participating in a traineeship passes through it.

Assist EP in filling in his/her EP form and adding it on myaiesec.net.

Assist EP in finding a match on myaiesec.net.
Inform and advise the EP about other available traineeships and support EP in determining other options.
Train and assist the EP with the matching procedures and use of matching tools on myaiesec.net (Exchange
Module, Wikis and Classifieds).
Provide necessary support to the EP to send official Acceptance Notes when needed.
Prepare the EP for the traineeship experience; through cultural and logistical preparation.
Advise and assist EP in acquiring the required documentation and legal papers (i.e. work permit, visa, residence
permit, insurance and other requirements).
Maintain communication with the EP throughout the duration of the traineeship
Prepare opportunities for re-integration of the EP upon return from his/her traineeship.
The Local Committee will provide at least one opportunity to present the culture of the country they had their
traineeship after the EP comes back.

2. Refund Policies

The EP is charged an affiliation fee to AIESEC Egypt and AIESEC International of EGP 1,000 on signing the
contract, before the EP form is put on the system.

If the EP provides valid reasons which are documented for withdrawal from the Exchange Program, to be
reviewed by Vice President of Outgoing Exchange and Vice President Finance and the Financial Taskforce. Only
EGP 500 will be refunded, only after 2 months of the raise and if the EP was not offered any TNs to match with.

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AIESEC Egypt | 4C road 231, Maadi, Cairo, Egypt | Telephone: 002 25203149 | Website: www.aiesec-eg.org

Exchange Participant Contract

I,

understand and agree with the Statement of Understanding, Roles

& Responsibilities and Exchange Policies above and confirm that all information relating to work experience, academic
backgrounds, language proficiency levels or any other information stated on my Student Resume and Exchange
Participant Contract is valid and correct.

I have also paid 1,000 L.E., One Thousand Egyptian Pounds as participation fees to join AIESEC International Internship
program. Participation fees are mainly used to cover expenses that occur to facilitate the Exchange process. These
expenses may include; affiliation fees paid to AIESEC International, affiliation fees paid to AIESEC Egypt and expenses
occurred for organising preparation activities.
This contract is valid for a total period of 12 months starting from the date of putting the EP form on available on
MyAIESEC.net. This guarantees the EP right to put his EP form for a maximum period of 6 months during his/her
matching period.
AIESEC AUC reserves the right to cancel this contract if at any given time it is proven that any information provided to
AIESEC AUC by the Exchange Participant is different from the truth or the Exchange Participant violated any of the terms
stated above.

Kindly note that:
Participation fees do not cover flights, insurance, visas, accommodation or any other travel or work related
expenses incurred by the student to go on and participate in an AIESEC exchange.
Participation fees do not cover participation fees of the Preparation Seminar, which is a must before travelling.


Exchange Participants Name: __________________________

Exchange Participants Signature: _______________________

Exchange Participants Passport Number: _______________________

Date: ________________________
(DD/MM/YYYY)

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AIESEC Egypt | 4C road 231, Maadi, Cairo, Egypt | Telephone: 002 25203149 | Website: www.aiesec-eg.org

Parent/Guardian Contract
(Filled only if Exchange Participant is less than 21 years old)

I,

allow my son/daughter

to

participate in the AIESEC Exchange Program after reading the Statement of Understanding, Roles & Responsibilities,
Exchange Policies and Refund Policy.

I understand the following
1.

The participation fees of L.E. 1000 L.E., One Thousand Egyptian Pounds is to AIESEC Egypt which is the only
legal entity responsible for the AIESEC Exchange Program.

2.

Participation fees do not cover flights, insurance, visas, accommodation or any other travel or work related
expenses incurred by the student to go on and participate in an AIESEC exchange.

3.

The Exchange participant is responsible to issue the required visa, ticket and international insurance for
him/herself before travelling.

Please note that the proof of payment will be putting your son/daughter EP from on Available on MyAIESEC.net.




Parent/Guardian Name: _________________________

Parent/Guardian Signature: ______________________

Date: ________________________
(DD/MM/YYYY)

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AIESEC Egypt | 4C road 231, Maadi, Cairo, Egypt | Telephone: 002 25203149 | Website: www.aiesec-eg.org