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Microsoft
Access 2010
Advanced
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Copyright 2010 by EZ-REF Courseware, Ladera Ranch, CA http://www.ezref.com/ All rights reserved. This
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Product Code: MS ACCESS 2010-3 14.9
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TABLE OF CONTENTS
ADVANCED MICROSOFT ACCESS 2010.................................................................................................
V INDEXING A TABLE
....................................................................................................................................2
CREATING AN INDEX ........................................................................................................................................ 3
MODIFYING AN INDEX....................................................................................................................................... 5
MULTIPLE-FIELD INDEXES............................................................................................................................... 6
PARAMETER QUERIES..............................................................................................................................9
SPECIFYING DATA TYPE ................................................................................................................................ 10
CREATING MULTIPLE PARAMETER PROMPTS .......................................................................................... 11
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103
103
103
104
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USAGE
This section lists the keystrokes or function keys the user may press as a
shortcut for performing the current command.
NOTE:
This box alerts you of things to watch out for. The post-it note in
the left column always indicates an important note to remember.
TIP:
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Indexing a Table
Parameter Queries
Crosstab Queries
INDEXING A TABLE
USAGE:
One of the major tasks of working with your database is to get it to run
faster and more efficiently. A large part of that speed and efficiency will
come from the way you design your table structures.
However, you have probably noticed that a lot of your database work
involves querying, searching and generating reports. These functions
can take a long time if you are working with a large database or are
searching several different fields.
One feature that can increase the performance of a table and, yet, is
often overlooked in setting up a table, is the index.
Indexes are based on fields. Any field that is often used for searching or
sorting should be indexed. Indexes work similar to a book index - if
you need to find something quickly, Access looks it up in the index and
can then go directly to the specified location.
Basically, an index is a pre-sorted list of the field, which means that
Access doesn't have to sort each time you use that field.
Although indexes usually do speed up queries and searches, they can
slow you down a little while adding or changing records, especially if
you have a lot of indexes.
The reason is that Access must update all your indexes each time you
add a new record or if you change the data in a field that has been
indexed.
Primary keys are automatically indexed.
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The current table structure will be displayed in the same window that
was used to create the table, as shown below:
Notice the Indexed property (within the General tab) shown at the
bottom of the window. Whenever you select a field in the top portion,
this property will reflect the current setting.
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No
Use the first column to change the name of the index. The
second column is used to select the field to be indexed (you can
also use this window to create indexes).
The last column is where you define the order in which the field is
to be indexed. When you select this column, you can click on the
down arrow
to choose Ascending (A-Z, 0-9) or Descending (ZA, 9-0). In the bottom section there are three Index Properties
that can be applied to the current index, as described below:
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Primary
Unique
Ignore Nulls
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If you want to make sure that no two records contain the same last
and first name, use the index properties to make the index Unique.
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PRACTICE EXERCISE
Instructions:
Open the SALES database and then view the CLIENTS table
in design mode.
Create indexes for the City and Zipcode fields allowing duplicates.
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PARAMETER QUERIES
USAGE:
If you use a particular query often, but tend to change the criteria
each time, you might find using that query becomes tedious since
you have to constantly enter the design view and make changes.
For example, you may create a sales list each day summarizing the
sales of the previous day. Normally, you would have to edit the
query and change the sales date every time the query is run.
Access provides a feature referred to as a Parameter query which
allows you to run the query without having to manually change it
each time. Instead, a box will pop up asking you to fill in the criteria
to be searched for. If you have more than one criterion, you will get
more than one dialog box (displayed in sequence).
You can also use these parameter queries for forms and reports.
To create a parameter query, first create/edit the query you want
to use and make sure you are in the design view.
To create the prompt for the dialog box, access your query and
switch to Design View. Simply enter your prompt, enclosed in
square brackets [ ], in the Criteria cell. The prompt can contain the
field name, but cannot be just the field name.
When you run the query, you will see the prompt in a dialog box:
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Choose the data type by clicking in the right column and selecting it
from the pull-down list.
Once you have made all your changes, click on
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PRACTICE EXERCISE
Instructions:
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Using the CLIENTS table, create a query with prompts that will ask
for the last and first name of a client.
Using the ORDERS table, create a query that will ask for a
beginning and ending sales date. Be sure that only date formats
are accepted.
CROSSTAB QUERIES
USAGE:
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Column heading
Value
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You are now ready to select the field to be used for the row
headings. Select the field to be included from the list in the
left box and click on
. The field name will be moved to
the list in the right section.
If you change your mind, select the field to be removed from the
right box and click on
. Click on
to remove all fields from
the right column.
If you select more than one field, the query will be broken down
into groups starting from the leftmost column. For example, if you
chose the fields region and salesperson (in that order), the
query would be summarized by region first. Each region would
then be summarized by salesperson. Select up to three fields to
be used for row headings.
Notice how Access displays a sample in the lower portion of the
box so that you can better visualize the final report.
When you are done, click on
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The next step is to select the field for the column headings.
Each unique entry in the field you select will display as a
new column so be selective about which field you choose.
For example, choosing Product for your column heading will
result in a new column for each product within the table.
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Select the field to have calculated from the list in the left box:
You can also choose to view the data when you are done
defining the query, or you can return to the query design
view if you feel you need to customize the query further.
For additional help after setting up the crosstab query, click
on the help checkbox in the bottom of the dialog box.
Use the
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Column Heading
Value
(not shown)
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PRACTICE EXERCISE
Instructions:
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Module Two
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Designing Forms
Adding Bound/Unbound Objects
Changing Object Properties
Adding Combo/List Boxes
Adding Group Options
Designing Command Buttons
Saving the Form
Using the Form
DESIGNING FORMS
USAGE:
Access forms are similar to the daily "paper" forms that you have
to fill out. You are constantly filling out insurance forms, job
application forms, renewal forms and many other "data-gathering"
forms. These "paper" forms are used to collect specific type of
data that are used in reports and other functions. Access provides
an easy-to-use form system that allows you to use the computer
as the data gathering "form" instead of the paper form.
A form is made up of controls, which are text boxes, buttons,
graphics, lines and anything else you place on a form. These
controls can be bound to a table or query. A bound control
represents a specific field that is connected (bound) to a
table/query. The data for the field is usually represented by a text
box, radio buttons, or drop-lists. Other unbound controls include
lines, labels, and other objects that are there for the design of the
form. A title is an example of an unbound control since it isn't
connected to a table/query. There are also calculated controls
that are based on formulas or expressions. These expressions can
be a combination of math operators (i.e., + and -), field names,
other controls, constants or built-in functions.
There are a number of forms that you can use within Access, as
discussed below.
To quickly create a form, use one of these tools:
Click this tool to create a Form which allows you to enter
information for one record at a time.
Click this tool to create a Blank Form which you will then
need to manually design.
Click on this tool to choose from a list of More Forms.
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The first step within the wizard is to select which fields are to
be included on the form. Not all fields have to be stored on
one form.
If you want to remove a field from the list, highlight the field name in
the right column and click on
.
To remove all the fields you have added, click on the
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to
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to continue to
The final step allows you to add a title to the form and view
the data or return to the design mode where you can move
things around on the form.
Once you have chosen whether you want to Open the form or to go
to the design mode to Modify it, click on
.
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Once you have created a basic form, you will more than likely
want to change the layout by moving the fields around, changing
colors, fonts or adding graphics.
Switch to Design View.
The form will change to a screen similar to the one shown below:
NOTE:
You can use the Rulers to help line up the Controls within the
different Sections of the form.
Whatever controls you place in the Form Header or Form Footer
are displayed only once per screen.
Objects placed in the Details section are displayed for each record
and may be repeated several times per screen. In other words,
there may be room to display more than one record on a screen.
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To place a field from the list onto the form, click on the field name
in the list and drag the field to the location on the form.
Access will add a bound text box at that location for that field.
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Once you select the pointer, click on the control. Small rectangular
handles appear around the control, as illustrated below:
Once you have the hand pointer, click and drag both items to their
new location on the form. To select more than one control, hold the
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COPYING A CONTROL
To copy a control, follow the three steps outlined below:
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This tool is used to copy a format from one area within the
report to another. Begin by selecting the text you want to
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You can also adjust the width of the columns by moving the
mouse pointer just to the right of the column margin you wish to
adjust.
The pointer changes to a cross-hair
indicating you are on the
margin line. Once you see the double-arrow, double-click and the
column will be widened to accommodate the largest entry.
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SAVING/OPENING A FORM
USAGE:
CLOSING A FORM
If you are finished with a form, you can close it by clicking on
the close button (which is located in the upper right corner
of the form).
If the latest changes have not been saved, Access will warn
you and give you a chance to save them.
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The properties are divided into four major groups (tabs) that allow
you to control/customize the objects format, data, event
information and other miscellaneous settings.
You can choose a tab to work on just that group or you can click
on the tab labeled All to see a list of all available settings in one
list.
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IME Mode
IME Sentence
Mode
Visible
Display When
Enabled
Locked
Scroll Bars
Can Grow
Can Shrink
Left
Top
Width
Height
Special Effect
Back Color
Back Style
Border Color
Border Width
Border Style
Fore Color
Font Name
Font Size
Font Weight
Font Italic
Font Underline
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DESCRIPTION
Name given to a control
Data to be assigned (field or expression)
Sets custom message for display on status bar
Selects whether the Kanji Conversion Mode is
restored when the user moves to another field
and then returns to this field.
Converts your keystrokes into Asian characters.
Specifies the writing style to use when
converting to Kanji. Choose Normal for literary
documents, Plural for entering names or
addresses, Speaking for conversational or No
Conversion to leave the field as it was entered.
Makes the object visible or hidden
Determines when the object is displayed
Activates/deactivates the control
Prevents changes in form view
Makes scroll bars appear in control
Expands control when printed to fit text
Shrinks control when printed to eliminate blanks
Determines horizontal position
Determines vertical position
Determines width of control
Determines height of control
Sets 3-D effects (normal, raised or sunken)
Selects interior color
Selects style for background (clear or normal)
Select a color for the border
Select the width of the border
Sets line style (solid, dashes, dots)
Selects foreground color
Selects font to be applied to a text control
Selects point size to be applied to a text control
Selects weight of font (various weights for bold)
Determines whether text will be italicized
Determines whether text will be underlined
DESCRIPTION
Sets the alignment of text within the control
(choose left, center, right)
Defines format of numbers, dates, times, text
Sets the number of decimal places for
numbers
Specifies how data is entered/displayed
Sets the default value for each new record
Sets expression to be evaluated when data is
added/changed.
Sets the message that appears if the
validation rule has not been satisfied.
Determines whether Access automatically
moves to the next control when the last
character of a field or input mask is entered.
Tab Stop
Determines if
Tab Index
Help Context ID
Tag
Before Update
After Update
in the upper
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This step is used to select the table or query that will contain
the data to be charted.
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button.
The next step of the wizard is now displayed. You will need
to specify the fields to be plotted, as shown below:
At least one field must be numeric. You will choose at least two
fields (one for the actual values being plotted and another for the
labels which identify the values).
To select a field you may either double-click on its name or
highlight it and then click on
. Click on
to add all fields.
To move to the next step, click on the
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button.
Click on
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This next step allows you to specify if you want to chart the
change from record to record in the form.
This final step is used to enter a title for the chart. You may
also specify whether a legend should be displayed. Only if
you have more than one series of values being plotted will
you need to display a legend.
If you need additional help once you are done with this
wizard, check the option located at the bottom of the dialog
box.
Use the
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PRACTICE EXERCISE
Instructions:
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Create a form called SALES using the new query that displays the
client and information as well as a chart that displays the total sales
for only the client that is currently being displayed.
There are a number of ways in which you can customize the form.
For example, you can add bound and unbound objects, add
combo boxes, include Control Tips, and background pictures.
BOUND & UNBOUND OBJECTS
When you embed or link an object in an Access form, it is
displayed in a control referred to as a Frame. Access offers two
types of frames for its objects: Bound and Unbound.
An unbound object frame is used to add an OLE (Object Linking
and Embedding) object to a form without actually storing the object
in a table. Therefore, the object frame is not bound to a field
within the table. For example, if you wanted your company's logo
on the form, this would be considered an unbound object - it is not
linked to a field and does not change when the record changes.
A bound object frame is used to display OLE objects that are stored
within a field of a table. For example, you could add pictures of
items that your company sells by linking the object to a Product
Code field. Whenever the product code changes (from record-torecord), the picture would also change.
ADDING A BOUND OBJECT
Although you could use the Bound Object tool, Access offers a
much quicker method for adding a bound object to your form.
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Drag the desired field from the list to the form. Access will
automatically create a bound object based on the field you
have selected from the list.
You may now customize the size and properties of the
bound object - as you would any object on the form.
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In the provided box, enter the name and path of the file
containing the object to embed.
If you are unsure of the correct path, select
to have
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PRACTICE EXERCISE
Instructions:
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tool
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You may want more than one field to help identify the
selections. For example, you might have the user select
social-security-numbers but without the names to display
alongside the ssns, the user wont know which number to
choose. To select a field, double-click on its name or
highlight it and click on
. To select all fields, click
.
Choose
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NOTE:
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If you selected more than one field for the combo list
display, the next step will ask you to choose which one
of the fields should actually be stored in the database.
Click on
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The final step asks for a name for the Combo or List Box.
Notice you can also specify whether you want help displayed
with the Combo Box.
Use the
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PRACTICE EXERCISE
Instructions:
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Using the form called SALES, replace the CLIENT ID control with
a three-column combo box for the client's ID field. The combo box
should display the ID and the client's last and first name, but should
only store the ID in the table.
outline box for the group. You can always resize it later.
When you release the mouse button, the following dialog
box will be displayed:
Enter the list of items that will make up the group of options
from which the user will choose.
Click on
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Click on the
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You can choose to store it temporarily until you can check the
value at a later time or you can store the value immediately into a
field.
Click on
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Use this step to select the 3-D display style and the type of
buttons to use for the group. The sample on the left
changes to display the currently selected style.
Click on the
The last step asks for a name for the option group. Mark the
Display Help on customizing the option group checkbox
to obtain help once you return to the form.
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button.
PRACTICE EXERCISE
Instructions:
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Rearrange the option group so that the items fit side by side in two
columns (six per column).
Using the default assigned values, store the value in the Item#
field.
is turned on.
size the button on the form. When done, release the mouse
button. If you simply click the mouse button, a default button
will be created. The following dialog box will be displayed:
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to continue.
You will now be returned to the design view where you should see
your new command button. To make any changes to the button,
access its Properties - as you would any other object on the form.
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PRACTICE EXERCISE
Instructions:
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Using the Order Details form you created earlier, add command
buttons to the bottom of the form that will add and delete records.
Also add a button to print the current record and one to undo the
last record change.
TIP:
Select the Other tab from across the top of the box.
Click in the ControlTip Text box and enter the tip you want
to add to the currently selected control.
To create multi-line tips, press S+E for each new line
you want to add.
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Click on
Picture Tiling
Click on
Click on
Click on
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Click on
Module Three
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CREATING REPORTS
USAGE:
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This tool is used to copy a format from one area within the
report to another. Begin by selecting the text you want to
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You can also adjust the width of the columns by moving the
mouse pointer just to the right of the column margin you wish to
adjust.
The pointer changes to a cross-hair
indicating you are on the
margin line. Once you see the double-arrow, double-click and the
column will be widened to accommodate the largest entry.
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If the table or query name that you want to create the report from is
not already displayed in the text box, click on the down arrow
located to the right of this box and select the table/query to use.
Access displays the available fields in the left column and the
fields currently selected for your report in the right column.
To add all the fields to your new report, click on
If you only want some of the fields, highlight each field and click on
to add one field at a time.
If you accidentally added a wrong field, or decide to remove fields
from your new report, use
to remove all the fields, or use
to
remove one field at a time.
When you are ready to continue, click on
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You can select up to four fields on which to sort your data. Use the
pull-down arrows
to define which fields to sort the records on
and in what order to sort them.
Click on this button next to each field to define
whether that field should be sorted in ascending or
descending sequence.
If you selected a field to group in the previous step, Access will
automatically sort by that field first.
When you are ready to continue, click on
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As you make a selection from the Layout column, you will see an
example of the layout in the left window. This will help you
decide which layout best fits your report.
You can also change the page Orientation to match the type of
report you want. Landscape is good if you are trying to fit a lot of
columns across one page. Portrait is useful if you don't have
many columns, but want to fit as many records as you can on a
page.
Use the checkbox at the bottom to automatically adjust the field
lengths so that all your fields fit on the page. However, if you select
this option, some of the fields may be truncated in order to make
room for the others.
When you have made a choice, click on
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Use the text box at the top to enter a title for your report.
Once the report is done, choose whether you want to Preview
the final report or to switch to the design mode and Modify it.
When you are done, click on
Access will now create the report and display the results.
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CHANGING MARGINS
Be sure that the first tab labeled Print Options has been selected
at the top of the screen. As mentioned, you can adjust the top,
bottom, left or right margins.
A preview box is provided on the right side of this dialog box to see
how your new margin settings will change the document. This box
also allows you to display/hide headings as well as specify whether
only the form or only the datasheet should be printed.
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Grid Settings
Column Size
Column Layout
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Select the printer, enter the number of copies desired, and select
which pages of the report you want printed.
When done, select
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Once you have created a basic report, you will more than likely
want to change the layout by moving the fields around,
changing fonts or adding graphics. All of this is accomplished in
report design mode.
Switch to Design View.
NOTE:
You can use the Rulers to help line up the Controls within the
different Sections of the report.
Whatever controls you place in the Report Header or Report
Footer are displayed only once per report.
Objects placed in the Details section are displayed for each record
and may be repeated several times per page. In other words, there
may be room to display more than one record on a page
depending on how you design the page layout.
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To place a field from the list onto the report, click on the field
name in the list and drag the field to the location on the report.
Access will add a bound text box at that location for that field.
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Once you select the pointer, click on the control. Small rectangular
handles appear around the control, as illustrated below:
Once you have the hand pointer, click and drag both items to their
new location on the report. To select more than one control, hold
the S key down while you select additional controls.
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COPYING A CONTROL
To copy a control, follow the three steps outlined below:
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Select the desired alignment from the pulldown menu (located within the Sizing &
Ordering section of the Arrange Ribbon).
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To Grid
Left
Right
Top
Bottom
Addition
Subtraction
Multiplication
Division
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Select the text box and then click inside the box to actually
enter the formula. If you dont need the label placed to the
left of the control, click on it and delete it.
Start the calculation by typing an equal (=) sign, followed by
the function or formula you want to create.
To include a field within your calculation, the field name must
be enclosed within square brackets [ ] so that Access knows
where to get the data from, as illustrated in the example
below:
=[Salary]*1.05
To combine text with your calculation, enclose the text within
quotation marks, as illustrated in the example below:
=Projected Salary Increase for & [Employee] & : & [Salary]*1.05
You should see the formula displayed within the text box. Switch
to the Preview mode to actually view the result of the calculation.
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MOVING CONTROLS
You can use these tools (located within the
Move section on the Design Ribbon) to move a
control up or down a section on your report.
POSITIONING CONTROLS
These two tools (located within the Position
section on the Arrange Ribbon) are used to
define specific margins for the selected control
and any padding (extra space) between
controls.
Use these tools to send the selected control
back or forward (if it overlaps with another
control).
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Access displays a window along the right side of the screen with
various properties. These properties can be customized for the
currently selected control object.
The properties are broken down into four major groups (tabs) that
allow you to control/customize the objects format, data, event
information and other miscellaneous settings.
You can choose any tab to work on just that group or you can
click on All to see a list of all available settings in one list.
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Can Grow
Can Shrink
Running Sum
Left
Top
Width
Height
Special Effect
Back Color
Back Style
Border Color
Border Width
Border Style
Fore Color
Font Name
Font Size
Font Weight
Font Italic
Font Underline
Text Align
Tag
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DESCRIPTION
Name given to a control
Data to be assigned (field or expression)
Defines format of numbers, dates, times, text
Sets the number of decimal places for
numbers
Specifies how data is entered/displayed
Makes the object visible
Specifies whether the data should be
displayed if it is the same as the previous
record
Expands control when printed to fit text
Shrinks control when printed to eliminate
blanks
Determines whether a running sum is
calculated by group or the entire report
Determines horizontal position
Determines vertical position
Determines width of control
Determines height of control
Sets 3-D effects (normal, raised or sunken)
Selects interior color
Selects style for border (clear or normal)
Select a color for the border
Select the width of the border
Sets line style (solid, dashes, dots)
Selects foreground color
Selects font to be applied to text control
Selects point size to be applied to text control
Selects weight of font (various weights of
bold)
Determines whether text will be italicized
Determines whether text will be underlined
Sets the alignment of text (left, center, right)
Specifies additional control information
Top Margin
Right Margin
Bottom Margin
Line Spacing
DESCRIPTION
Defines the left margin of the information
displayed within a label or text box control.
Keep in mind, this is the space between the
inside border of the control and the text/data
that is displayed within the control.
Sets the top margin for the information
displayed within a label or text box control.
Specifies the right margin for information
displayed within a label or text box control.
Sets the bottom margin for information
displayed within a label or text box control.
Defines the line spacing for the information
within a label or text box control.
Since the Property Sheet window does not take up the full screen,
you can see the properties for each control you select as you are
working on the report.
To close the Property Sheet window, either click the close button
(located in the upper right corner) or select the Property Sheet
tool a second time.
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Click and drag the outline box for the group. If needed, you
can always resize the group later. When you release the
mouse button, the following dialog box is displayed:
Enter the list of items that will make up the group of options.
When the report is generated, the option that matches the
value in the current record will be selected. You can use the
Click on
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Click on
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Use the next step to define what is to be done with the value
(option) retrieved from the current record. You can choose
to store it temporarily for possible use at a later time (such
as in a calculation) or store the value immediately in a field.
Since this is a report, storing the value in a field is not really
a viable option, but you will need to select this item in order
for the option group to know where to read the data from.
Click on the
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Use this step to select the style of the controls and the type
of button to use for the group.
Click on
The last step asks for a name for the option group.
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button.
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Picture Type
Click on
Click on
Click on
Click on
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Click on
SAVING/CLOSING A REPORT
USAGE:
OPENING A REPORT
To open an existing report, simply
select it from the left side of the
screen (where the database objects
are all listed).
CLOSING A REPORT
If you are finished with a report, you can close it by clicking
on the close button.
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PRACTICE EXERCISE
Instructions:
Use the Client Sales query or create a query that links the
CLIENTS, ITEMS and ORDERS tables. Add all of the fields.
Using the query, create a report called Sales.
Add the logo from the file LOGO.BMP to the upper left corner of
the header section.
Place the Picture for the item to the right side of the detail section
and re-size it as needed.
Add an option group in place of the current Item# control. Use the
following items for the option group. Make sure you keep the order
of the items the same.
Chia Pet
Pet Rock
Ginsu Knife Set
PEZ Dispenser
Lava Lamp
Mood Ring
Berlin Wall Chunks
Football Phone
Elvis Plates
3-D Glasses Dancing
Flowers California
Raisin Figures
Rearrange the option group so that the items fit side by side in two
columns (six per column).
Preview the report.
Module Five
Click on the
Click on the down arrow beside the box labeled Save as type.
From the list provided, choose the original format.
When done, click on
COMPACTING A DATABASE
As you work with your database and make changes (such as
deleting and adding items) the database gets scattered across your
disk drive. This fragmentation can cause the system to run slower
and less efficient than it should. To correct this problem, you
should periodically compact your database to reorganize it and
make it more efficient (and possibly smaller in size).
To compact the currently opened database:
From within the dialog box, select the linked tables to be updated.
If a link has been broken (the external table cannot be found),
you will be asked for the new location.
When done, click on
USAGE:
Once you have created your database, you will probably want to
protect the database objects from being viewed, edited or removed.
Access provides various levels of security, ranging from simple
password protection to an extensive user-level security method.
SETTING A PASSWORD
If you simply want to prevent other users from opening your
database, you can set a password that will be requested each time
a user attempts to open the database. However, once a database
is opened, all of its associated objects are accessible to the user
(unless you have defined additional security methods).
To set a password for a database, follow the steps outlined below:
REMOVING A PASSWORD
To remove a password from a database, you will need to open it
again in Exclusive Mode and then follow the steps outlined below:
If You
Have
Time
GENERAL OPTIONS
This first category contains the most popular options within Access.
You can specify whether LivePreview and ClearType will always
be
used. ClearType makes the text on your screen easier to read.
This category also allows you to specify the color scheme and what
ScreenTip style to use.
The middle section is used to define the file format, storage
location, and sort order for all databases.
The bottom section of this box allows you to personalize Access by
entering your user name and initials. This information is then
stored with databases you create.
Application Options
Navigation
DATASHEET OPTIONS
This third category specifies how datasheets look in Access.
Default font
The box is divided into table, query, and form design so that you
can modify each type of design as needed.
There is also a section at the bottom of this box which allows you
to customize how error checking will be handled.
PROOFING OPTIONS
This next category is used to specify how Access corrects and
formats your text.
Click on
LANGUAGE OPTIONS
This tab allows you to set language preferences:
CLIENT SETTINGS
This tab is quite lengthy and contains a host of client options:
key is pressed while editing or the arrow key behavior. You can
also specify whether you want record changes, deletions, and
action queries to be confirmed as well as set the general alignment
and cursor movement default.
beside
the box at the top labeled Choose commands from. A pulldown list of locations to find commands will be displayed. If you
are unsure where a command is located, choose All Commands
from the list.
Next, scroll through the command list (from the left side) until you
see the one you want to add. Highlight the command and click
. You should see it copied to the right side of the box.
Notice you can also remove an unwanted command from the
toolbar.
Use
to rearrange the commands.
beside
the box at the top labeled Choose commands from. A pulldown list of locations to find commands will be displayed. If you
are unsure where a command is located, choose All Commands
from the list.
Next, scroll through the command list (from the left side) until you
see the one you want to add. Highlight the command and click
. You should see it copied to the right side of the box.
Notice you can remove an unwanted command from the toolbar.
Use
ADD-INS
This category contains options for Add-In programs:
to save
the settings, close the dialog box and return to your database.
As you work with Access, you will find that certain tools are used
more often than others. These often-used tools can be placed
on your Quick Access toolbar for easy access while the lesserused tools can be set aside.
VIEWING/HIDING TOOLS
Click on the
The items displaying a check along the left side are the ones
currently shown on the Quick Access toolbar. If you decide youd
like another one displayed, simply click on it and it will be added to
the toolbar. For example, you will probably want to add both New
and Open to the Quick Access toolbar for easy access.
If an item is checked but you no longer want it placed on the
Quick Access toolbar, simply click on it to deselect it. The check
will be removed and the item will no longer be shown.
Notice you can also move the Quick Access toolbar below the
Ribbon if you prefer it displayed there.
Click on the
USING ADD-INS
USAGE:
From within this dialog box, you can choose to install new addins or to uninstall an existing item (take it off your computer).
When done, click on