Beruflich Dokumente
Kultur Dokumente
Published by
The Department of English
Language and Applied
Linguistics
The University of
Birmingham
ISBN 1 901523 13 6
TABLE OF CONTENTS
Cover
Title page
Introduction
Unit 1:
Unit 2:
20
Unit 3:
Approaching Writing..
47
Unit 4:
Structuring Discourse.
81
Unit 5:
Assignment Writing
104
Unit 6:
Writing a Dissertation
137
Appendix.. .
174
References .
181
Index..
184
INTRODUCTION
Who is the Guide for?
This Guide to Independent Study is written for students about to start an MA
(Open Distance Learning) with the Department of English Language and
Applied Linguistics (ELAL) at the University of Birmingham. It is for
students who would like help or guidance with some aspects of studying,
whether language-specific or related to broader issues such as organisation or
presentation. Consequently, this Guide is not aimed purely at non-native
speakers of English but at any students who feel they could develop their
study skills further.
Why We Wrote this Guide
Studying an MA through an open learning rather than residential programme
has the advantage of greater flexibility of study but it does also mean that you
are working more or less alone and do not have direct and constant access to a
tutor. Consequently, there is a risk of feeling an element of isolation or lack of
guidance, either concerning the actual writing process or with broader issues
relating to studying at MA level. While this Guide is not aimed at replacing
the important interactions you will have with your Birmingham tutors, it is
seen as further support, particularly at the initial stages of study, by providing
information and activities which should help you develop efficient study
strategies and skills.
How the Guide is Organised
The Guide is organised into six units which are followed by Appendix 1,
Guidelines for Referencing and a References section. The Units are
sequenced to follow the general progression of a student through the Open
Learning course. Unit 1 aims to help you get started with your studies, by
looking at ways of organising your time and resources. Unit 2 considers some
specific study strategies to help you become an efficient academic reader and
writer. Unit 3 encourages you to think about some of the broader issues
involved in academic writing projects, particularly questions of readership and
style of presentation. Unit 4 gets down to some of the more micro level
writing
and
the
steps involved
questions to drafting and proof-reading your work. The final unit, Unit 6, takes
you through the often difficult process of writing a dissertation, aiming to help
you through the various stages of planning, researching and structuring your
project.
Units
Each Unit is self-contained and can be read independently of the rest of the
Guide. One way of finding out if a particular Unit is relevant to your needs is
to skim quickly the aims, objectives and summary sections first.
Activities
Within each Unit there are numerous Activities which encourage you to put
theory into practice. These Activities can either be done individually or in a
group, if you belong to a small study group. The answers to the Activities
are in the Commentary on Activities section at the end of the unit. In some
cases, a model answer is given if no single answer is correct.
Discussion/Reflection Tasks
There are also some Discussion/Reflection Tasks in each unit. These aim to
make you think about a particular issue or concept and to help you try to apply
that issue or concept to your own situation. If you belong to a study group
these Tasks are suitable for group discussion. There are no keys or
Commentaries for these Tasks.
Readings
There is only one set reading for this course: Clause Relations as Information
Structure: two basic text structures in English by Eugene Winter, reproduced
in Coulthard, M. (ed.) 1994 Advances in Written Text Analysis London:
Routledge, which you need in order to complete Activity 1 in Unit 2. A copy
of this should have been provided with this course (and the whole book is
available online through the elibrary). You will find a list of recommended
titles at the beginning of each unit which you may want to refer to if you want
to find out more about the topics covered by the unit in question.
UNIT 1
1.1
Aims
This unit will discuss the issues involved in undertaking a distance course at
Masters level, in particular the Open Distance Learning MAs at ELAL at the
University of Birmingham.
1.2
Objectives
By the end of the unit you should:
1.3
Introduction
The purpose of this Study Guide is to provide you with as much background
and support as possible for successful progression through the two years of the
Open Learning MAs run from Birmingham. Units 26 will deal with major
and minor issues of academic writing in a British postgraduate situation. This
Unit is intended to make you consider all the other factors that will lead to a
more comfortable, satisfying and ultimately successful experience on this
course.
You will already have weighed the advantages and disadvantages of doing a
distance learning course before applying to Birmingham, and since you are
now starting the course it is assumed that the advantages outweigh the
disadvantages.
Discussion/Reflection Task 1
Think about the arguments for and against doing this course for you in your
personal situation.
If you are working in a group (see Section 1.7.2) make individual notes and
then share your ideas with the others. Are your reasons similar to the others in
the group or do they vary considerably?
Disadvantages
To what extent are the advantages the long-term and fairly abstract goals of
higher qualifications and subsequent promotion/status/higher pay? To what
extent are the disadvantages the short-term practical effects of increased
workload/difficulty in obtaining materials or advice/isolation? In the months
to come it will be these immediate problems and worries which seem more
real to you. At times you may wonder why you ever started the course. At
these moments try to remember your long-term goals and be assured that
many others have gone before you and been through the same problems
nearly all of them were eventually successful. You can be too!
This unit will focus on the main areas which require forethought and care in
order for the course to progress smoothly: space, time, support and resources.
1.4
Space
When the course materials start to arrive you will need to have somewhere
quiet, comfortable and conducive to concentration in which to study.
Discussion/Reflection Task 2
Look around you now. Is this the place you expect to do most of your
studying? If it is not, picture that place in your mind now. What makes it a
good place to study? Is there anything that could be improved? Do the other
people in your life know that you intend to use this place to study?
1.4.1
cold in winter, not too hot or stuffy in summer. Keep fresh air circulating to
give your brain the chance to be at its best.
1.4.2
Other places
There may be more than one place that you can use for study. If your home or
work situation is not always suitable look for other quiet places in your area.
Some of these may have the advantages of a more study-oriented
environment, not to mention heating or air-conditioning! Is there a local
library you can go to? Is there a college or university which would allow you
to use their facilities? Could a friend or relative let you have space in their
house to study? Could you take an occasional study retreat for a weekend or
longer at the house of friends, family or even at a hotel, where you will be
completely removed from the distractions of your home environment?
Past students have reported that if they kept their current study materials
always close at hand, opportunities to do 1015 minutes of reading or
reviewing could arise at any odd moment in the day: on trains and buses, in
the doctors waiting room, between classes. You can do this via the Canvas
app or of course you can print out sections of course material. These small
chunks of dead time all add up and are particularly useful for those with a
heavy schedule and a busy lifestyle. However the main bulk of study should
be somewhere fixed and familiar.
1.5
Time
Reading takes time, even if you are a fast reader. Writing also takes time,
usually a lot more than anticipated. Thinking over new ideas and reflecting on
the Tasks set in your course materials will also take time.
1.5.1
Reading time
Activity 1
Look at the course contents in Canvas. Fill in the missing details in the grid
and make the necessary calculations. Remember that in each cycle you should
leave one month for the writing of the assessed assignment.
Module
Year 1
Dates
1
Course names
1. .................................................
Number of Units
(b)........
....................................
Number of reading weeks (a) ........
Units per week for this cycle
(b + d) / a = ............
Articles/Chapters per week for this
module
(c + e) / a = ............
Articles/Chapters (e).........
Dates
2
Course names
1. .................................................
Number of Units
(b)........
number
....................................
Number of reading weeks (a) ........
Units per week for this cycle
(b + d) / a = ............
Articles/Chapters per week for this
module
(c + e) / a = ............
of Articles/Chapters (e).........
Dates
3
Course names
1. .................................................
Number of Units
(b)........
....................................
Number of reading weeks (a) ........
Units per week for this cycle
(b + d) / a = ............
Articles/Chapters per week for this
module
(c + e) / a = ............
Articles/Chapters (e).........
Compare your results with those in the Commentary. There may be some
slight differences according to recent updates of course materials, and also
depending on when you start the course, but the overall result should be
similar. Is this the amount of work you expected for this course? Did you
expect more? If you expected less and feel daunted by the prospect of all this
reading, remember that you are not alone; all distance students are in the same
boat. This Study Guide is to help you find strategies to cope. Additionally
there is always sympathy and advice at hand from your local tutor and
Birmingham staff.
Now that you have an idea of how much reading will be involved, the next
questions are:
The answers to these questions are unique to you only you know your own
timetable and daily commitments (the answer to the first question), and only
you know your own ability when it comes to reading (the second question).
Discussion/Reflection Task 3
To help you answer the second question, work through these questions.
1. Basic
Decide how much time in hours you think you will need to read a unit (these
are about 14 pages, similar to the length of this unit for example). ...........
hours (a)
Each unit has Tasks and Activities for you to carry out so multiply (a) by 1.5
(a) x 1.5 = ..........hours (b)
2. Required reading
Each unit comes with suggestions for reading, sometimes as parts of the set
books for the module, sometimes as separate articles. If an average unit
requires you to read 2 journal articles of 15 pages each how long will you
need? .......... hours (c)
Add (b) and (c) together for an approximate time per unit ...........hours (d)
3. General
You should also aim at keeping up with the reading of the set books for each
module. How much time will it take you to read 3 chapters of 20 pages
each?...........hours(e)
Add (d) and (e) together for an estimated time requirement per week ...........
hours
Is your total around 1012 hours? This is how much past students say they
spend per week on the course materials. It is also the recommended time
allocation for the course. If your total is significantly less or more you may
need to look at your estimates again and decide where you could speed up, or
slow down. Parkinsons Law states that Work expands to fit the time
available for it and this is especially true of reading. If you know you only
have a limited time you will be forced to become a more efficient reader. See
Unit 2 for tips on how to improve your reading.
1.5.2
Time Allocation
Think about your normal weekly schedule. When can you set aside time for
study?
early morning
during the working day (free periods)
evenings
weekends
at night
specially set-aside days
It is important to remember that studying for a long time without a break is not
necessarily the most productive method.
maintained for longer periods if each session is broken down into smaller
stretches of time. Short breaks to relax, have a coffee, go to the toilet etc., will
help you to stay on the task more effectively and longer overall.
Here are some comments by past students on how they managed time for the
course:
I worked on Saturdays and Sundays I just closed the door and no one
was allowed to disturb me. My wife knew how important it was and kept
people away for me.
Which of these sounds closest to your situation? The message from these
students is that planning and commitment are necessary in order to meet the
deadlines for reading and writing.
It is important to remember to keep a certain balance of work and leisure two
and a half years is a long time if you decide to cut out all fun from your life! As
long as you plan well in advance and keep on top of your schedule and
deadlines there is no reason not to enjoy yourself with your friends and family
whenever you can.
Discussion/Reflection Task 4
Think about an average week. Fill in times (in hours) in which you can study.
Does it add up to equal to or more than the time you decided that you needed
for reading? If not, think of ways in which you can rearrange your life. Do you
have any non-essential activities (leisure classes, social commitments) that
you could cut out?
Morning
Mon
Tues
Wed
Thur
Fri
Sat
Sun
Totals
Grand Total
Afternoon
Evening/Night
Activity 2
If you have received the materials for the first module, look at the Course
Reading in the Introduction to the course. (If not, do this Activity when they
arrive.)
1.
Make a general timetable from now to the first assessment deadline for
the reading and then writing that you plan to do. Start with major goals
and deadlines and then break down the work in between into manageable
steps.
2.
periods.
1.5.3
Writing time
It is recommended that you allow at least a month to write each cycles
assignment. Although there may still be odd pieces of reading and revision
you can do, you should plan to have already covered all the necessary readings
for both modules, and all the course materials too.
Writing is possibly the hardest activity on any academic course and you will
find yourself making a million and one excuses for not getting down to work.
Discussion/Reflection Task 5
Any activity which is thought up as reason for not doing a more important job
is known as a displacement activity. Here is a list of popular displacement
activities for students faced with the task of writing can you add to the list?
Telephoning friends
Shopping
Email/the internet
Cleaning
cupboards/floors
Watching television
Coffee/tea making
DIY/house repairs
..
..
..
..
Skills you must exercise in order to preserve your precious study time are:
1.
Delegation of jobs
Avoid tasks that someone else could be asked to do for example, if you
are married negotiate with your partner how you will re-arrange
household chores for the duration of your course.
2.
3.
Ability to prioritise
Decide which tasks are important and make sure there is time allocated to
them.
4.
Commitment
You have spent a lot of money to gain a prestigious qualification you
owe it to yourself not to let others sidetrack you or hijack your time.
5.
Time-consciousness
Be aware of time passing by having a clock visible where you work, do
not waste others time and do not let your time slip away in social chitchat
or trivia. A tip for those who are prone to daydream and also those who
drive themselves too hard and need to limit the hours they work is to get
a stopwatch. Start it when you start reading or writing and stop it each
time you pause to make coffee/go to the toilet/gaze out of the window.
This will be a useful reminder of how much time can be wasted while we
are pretending to work, and it is also very satisfying when we reach our
goal of, say, 3 hours per day. We can then stop with a clear conscience
and watch television or go out for a drink.
6.
Advance planning
Make a list of objectives and deadlines each week or for each study period
and try to stick to them. Once you have chosen an assignment topic you
will need to plan your writing. Try to break the whole task down into
smaller ones and give yourself mini-deadlines so that you can feel that
you are making some progress towards your goal. See Units 3 and 4 for
more advice on how to tackle writing in general, and see Unit 5 for more
on assignment writing.
Start reading and writing as soon as possible. When you have a first plan
and/or draft of an assignment send it to your local tutor for comments.
Theyre there to help so use them for advice.
I was about to give up but I emailed other students on the course and
asked how they studied. The advice I got helped me a lot they said
Choose an assessment topic and then read. That helped both my reading
(I was faster and more focussed) and writing (I knew in advance what I
would write on so I had a long time to prepare).
As soon as you have been assigned a tutor they will contact you. It is a good
idea to get to know him or her as soon as possible, especially if you know you
will need help initially with assignment writing.
1.6
People Support
Past students on this course agreed that the most important factors which make
this course possible as well as enjoyable are a sense of support and access to
resources.
1.6.1
Other students
As a distance learning student you do not have the benefit of regular contact
with students on the same course with the same problems as you in the way
that students on a full-time course at Birmingham do. This does not mean,
however, that you have to study for two years in total isolation. You will get
the chance to meet other students on this course if you attend the summer
seminar. This is a good time to network and exchange opinions and addresses.
However many would prefer to meet and discuss problems earlier in the
course. It is always useful to discuss your difficulties and problems with others
as a way of relieving frustration. If you feel that contacting other students will
be beneficial, then the onus is on you to initiate something. A good way to do
this is via the Canvas discussions or through the elalma mailing list. There is
no harm in contacting those in your area to introduce yourself and share
problems or solutions to common difficulties such as access to good book
shops or libraries, using the internet, computer problems, etc. If the
relationship seems to gel then it may be possible to suggest meeting up, either
as a one-off to see your fellow students face-to-face, or on a regular basis, as a
study group.
Unfortunately there are no guarantees that the students in your area will feel
willing to work co-operatively as one student commented:
Perhaps this student gave up too quickly? If you are not planning actual
meetings, then try your luck further afield. This way you can send a query or
problem out to all those on the programme and everyone can benefit from the
discussion and learn from the different solutions that are proposed.
1.6.2
Study groups
If you find it possible to meet (or correspond with) one or more students
regularly to form a study group you will find that the course materials are
easier to follow. If you find something hard to understand you will either have
someone there to explain it, or you will know that you are not the only one
who feels that way. Most units have tasks that can form a basis for discussion
since they are written with the possibility of group work in mind. All the
'Discussion/Reflection Tasks' are much more useful if done with others as you
then have the benefit of hearing views other than your own. (This is very
much how the in-campus MA courses at Birmingham are conducted. It is
likely in any lecture that students will listen as much to their fellow students as
to the tutor for the course.) Since all students on this course have a wealth of
experience and expertise, sharing it in this way is beneficial all round. If you
cant meet up with other students, but have internet access (see 1.8.5), you can
discuss the tasks online through Canvas.
1.6.3
Tutors
You have two sets of tutors on this course, personal tutors and the course
tutors based in Birmingham. You may contact either if you have any worries
or queries.
Although the relationship with tutors is semi-formal, the usual British
convention in academic circles is to address a tutor or supervisor that you have
met personally by their first name (Sarah, Terry etc.). You in turn will be
addressed by your first name. However, if you are in doubt you can either
check with your tutor the first time you contact them how they would like to
be addressed, or use the form in which they sign messages to you (if the
closing phrase is Best wishes, Caroline then you may address the tutor Dear
Caroline). You can find out more about who the Birmingham tutors are, how
to contact them and how to work with them from the Student Handbook.
1.6.4
Assignment markers
After your first assignment you will also receive support in the form of
feedback. The comments made by your markers are designed to help you
improve your approach and are often in the form of advice or questions. These
are for you to reflect on and answer for yourself (you will not usually send
answers back to markers). Read the comments and notes very carefully as they
will explain what you did well and where you could have done better. If there
is anything that you do not understand or disagree with, contact your personal
tutor and discuss it with him or her.
It is sometimes a surprise to students that marks are generally in the 60%70%
range and not higher. This is the convention of marking for Masters degrees at
the University of Birmingham a pass at this level is over 60%, 65% and
above is a good mark and over 70% (which is rare) counts as a distinction
level mark. A mark below 50% requires resubmission of the assignment,
generally with clearly defined guidelines. Your Student Handbook has more
detailed information on the marking system. See also 5.9 in this Study Guide.
1.6.5
Others
Probably the greatest debt you will feel when you have finished the course is
to those nearest and dearest to you who have smoothed the way for you to
complete every task. Partners who have put up with your absence (or
presence!) for long periods, cooked and cleaned for you, shielded you from
distractions, listened to your frustrations, and friends who have helped with an
encouraging word, computer expertise, loan of books, error correction, timely
advice or encouragement when you needed it. It is just as well then, to be
absolutely clear from the start, with those whom it will affect directly, about
what your course entails. You may need to tell them that for the next two
years you will not be able to give people or activities the time and attention
that you usually do. As long as it is seen as a temporary measure most people
will be supportive and understanding. One past student felt so grateful to such
a large number of people when he finally graduated that he held a big party as
a thank you, and then took his family on holiday as a thank you to them.
1.7
Resources
Of all the problems and worries that students experience during the course, the
ones which seem to be felt most acutely are difficulties with material
resources: lack of books, computer crashes, library access and so on.
1.7.1
Books
The Birmingham administration centre can give you advice on how to order
books, or you can order them online. However it is wise to allow plenty of
time for books to arrive after you order them in other words order early. The
introductory reading list in the ELAL Distance MA Induction Canvas pages is
a good place to start. Check the Course Materials to see what readings are
required for each module. Wherever possible we set readings which are
available through the elibrary. It is not a good idea to order Year Two books in
the first year as the courses are updated every year and the set books may be
changed as old ones go out of print and new ones are published.
1.7.2
Libraries
If there is a good library or a university with a library near you it is a good
idea to investigate the possibility of enrolling. A past student commented:
If possible use the local college library and learn how to access the
university network for inter-library loans. It should be possible from every
college so keep trying until you find someone who knows what to do.
1.7.4
1.7.5
1.8
Summary
We hope that this unit has raised your awareness of the need for planning and
dedication for the course that lies ahead of you. We hope it has also reassured
you that help is available and given you the confidence to ask for that help
whenever you need it.
1.9
Commentary on Activities
Commentary on Activity 1
Module
1 Course names
1. Language Teaching Methodology
Year 1
Dates
Number of units
2
Course names
1. Second Language Acquisition
Number of units
9
Dates
Feb 1May 31
Number of reading weeks 12.6
Units per week for this cycle 1.5
Course names
Dates
1)
June1Sept 30
Lexis
Number of units
9
Additional reading number of Articles/Chapters
4
Of course this is just a rough guide reading and studying are not exact
sciences. However it is important to notice that in order to cover enough
ground you should aim at reading more than one unit and several chapters of a
prescribed book per week. This will entail a substantial allocation of time. If
you know you are a slow reader then you will need to adjust your timetable
accordingly. (See 2.3 and 2.4 for suggestions of ways to speed up your
reading.)
Commentary on Activity 2
This is an example of a students schedule for the first cycle, starting in
October based on a weekly study regime of two sessions, one afternoon and
evening (5 hours) and one whole day (7 hours).
Oct 3 Language Teaching Methodology and Classroom Research and
Research Methods arrive skim through to get an idea of lengths of unit,
additional reading etc. Provisionally choose an assignment. Make a plan of
action for the next session.
Read Nunan1 Chapter 12 and R&R2 Chapter 1. Contact other students in my
area.
Oct 6 and 10
Oct 13 and 17
Oct 20 and 24
Unit 4 (ditto)
Oct 27 and 31
Units 5 and 6
Nov 3 and 7
Units 7 and 8
Nov 10 and 14
Units 9 and 10
Nov 17 and 21
Nov 24 and 28
CRRM Unit 1
Dec 1 and 5
Unit 2
Dec 8 and 12
Unit 3
Dec 15 and 19
Unit 4
Dec 22 and 29
Units 5 and 6
Jan 5 and 9 Decide on assignment, plan, reread selected notes etc., start draft
Jan 12 and 16 Continue writing, send draft off to tutor
Jan 19 and 23 Revise and rewrite according to tutors advice
Jan 26 Print up final version, photocopy and post (Deadline is 31st Jan at local
centre)
1
2
UNIT 2
2.1
Aims
This unit will cover the key strategies needed to study successfully for a
Masters degree at the Centre for English Language Studies at the University of
Birmingham. It will introduce methods designed to help you to be more
effective and efficient readers, note-takers and record-keepers and to be more
aware of the significance of the writing process to your learning.
2.2
Objectives
By the end of this unit you will be familiar with:
2.3
Suggested Reading
Optional readings on the general area of study skills are:
2.4
Reading Strategies
To read most effectively and efficiently it helps to specify why you are
reading. What do you hope to learn from the text in front of you? Do you need
to read it in detail, or just to get the gist of it? Is now the best time to read it or
would you be better reading it after a simpler text on the same topic? These
questions help you to assess which reading strategies are best applied in each
situation.
Before starting to read anything connected with your MA course, stop, think
and decide on the most effective and efficient use of your time. When you buy
a new textbook or receive course material or articles from Birmingham do not
be tempted to read them as you would a novel. You are likely to be under
pressure of time to read, understand and complete assignments as well as carry
on with your normal life. Therefore, take a few minutes to assess the
appropriate reading strategy for the task in front of you.
2.4.1
2.4.2
intellectual engagement. The text exists, but until you start to seek meaning
and understanding no communication can take place.
If we accept that reading is an interactive process, that is, that the writer wants
to communicate something and the reader to find out something, then an
overview can be found in the devices which the writer uses to help the reader.
The most obvious clues to content are given in titles, sub-titles, contents list,
chapter headings and sub-headings. Make use of these by skim reading them
and asking questions such as:
Title: What does it mean? What sort of things do I expect to find in this
book/chapter/article?
List of contents: How much do I know about any of the things listed?
Chapter/Unit: What do the headings and sub-headings tell me? Are any
words in italics or bold and do I know what they mean?
Discussion/Reflection Task 1
Let us apply this questioning approach to a textbook frequently referred to in
your course on Written Discourse, Coulthards 1994 Advances in Written Text
Analysis.
Spend
minute
skimming
the
contents
page
(reproduced
below),
concentrating on the chapter titles. Can you guess what they are about?
Underline the key words in each title that indicate what is going to be
discussed.
Contents
About the authors
Preface
xi
Acknowledgments
xiii
On analysing and evaluating written text
1
Malcolm Coulthard
Trust the text
12
John McH. Sinclair
Signalling in discourse: a functional analysis of a common discourse
vii
10
11
12
13
14
15
16
17
18
19
discourse
References
309
You may have found that in underlining key words in each chapter title you
had to underline almost everything. This is not unexpected. Article and
chapter titles of this kind are usually concise with almost every word referring
to the topic to be discussed.
Activity 1
Look at Chapter 4 of Coulthards 1994 Advances in Written Text Analysis, a
copy of which which is supplied as set reading with this Self-Study Guide.
1.
a)
between
b)
English.
c)
Write a list of the headings and sub-headings used in this chapter. This
should help show the points being made by Winter.
Look also at the words printed in italics or bold. These should give
further
information about the topic of a sub-section.
3.
clause
Which sections of the chapter should you look at to find out what
relations or text structures are?
journals are generally trying to persuade you that a particular point of view or
methodology is good or useful. So, one of the most important things to find
out from a text is What is the main argument? To find the answer to this, you
can scan the text quickly to find the parts of the text which are most relevant
to this question. Let us go back to Chapter 4, Winters chapter on clause
relations, to exemplify how you might approach this stage.
You have already skimmed the text, looking at the headings, sub-headings and
words in bold or italic print. On the basis of this information, you should be
able to summarise what Winter is looking at and make predictions about his
conclusions. To see if your predictions are accurate and to confirm what the
main argument of the text is, you may need to do some more detailed reading.
First you need to decide where to look. Your list of headings will show you
that in this chapter there is a Summary and Conclusions section at the end.
This could be a good place to start. In other texts, you may find the argument
most clearly explained in the Introduction.
Activity 2
Scan Winters chapter on clause relations, paying particular attention to the
introduction and the summary and conclusions. Write a brief summary of his
main arguments.
You may find it is not easy to read and understand, but Winter has included
signalling words and devices to help. He uses italics to highlight his central
message; letters and numbers (e.g. (a)... (1)...) and paragraphs to divide the
text into information units. Without necessarily understanding all of Winters
ideas, you should be able to say what the point of the chapter is. What is
Winter trying to persuade you about? To put it another way, What is he
arguing?
In most cases your answer should be no. At Masters level you need to read a
lot and get an understanding of many different things. It is more efficient to do
this by concentrating most attention on a few texts and reading other texts less
intensively. If you wish, for example, to apply Winters theories about clause
relations to your own data as part of your dissertation, you will probably need
to continue reading. If you decided that you do need to read in more depth,
then apply the same questioning techniques. Scan or search for the parts of the
text that are most relevant to what you want to know and read those first. You
may never need to start at the beginning and read to the end. Keep asking
yourself why you are reading a particular section. Is it relevant to what you
need to know at this stage? If it is not, and you find reading it hard work, leave
it for now and return to it later when you have learned more about the subject.
2.4.3
Do they both have sub-headings, or words in bold or italics? Do they ask you
to do supplementary reading first or later?
2.4.4
He gives an explanation and relates it to a similar term with which the reader
may already be familiar.
Using a dictionary
If you feel it is important for you to know exactly what a particular word
means, then use a dictionary. Sometimes bi-lingual dictionaries can be helpful.
However, it is often the case that the word or phrase needed may have a
number of meanings. To decide on the correct meaning for your context, it is
often more useful to use a good mono-lingual dictionary. If the word has a
special linguistic meaning or is a linguistic term, you may not find it in a nonspecialist dictionary. You could look it up in a dictionary of linguistics (e.g.
Crystal, 1985; Richards & Schmidt, 2010) or, it might be defined in one of
your textbooks or course books. Use the index to help you find where it has
first been used. This is the place where you are most likely to find an
explanation of what it means.
Vocabulary records
Having gone to such a lot of trouble to find out what a word or phrase means,
keep a record of it. It may be useful to create your own mini-dictionary of
important linguistic and other vocabulary. This can be done in a notebook or
on index cards. Cards have the advantage of being easily ordered
alphabetically.
Activity 3
Using Friess definition above,
Summary
In this section we have looked at ways of approaching academic reading. You
have been advised to break the reading process up into stages:
give your reading a purpose. Ask the question What do I want to learn
from this text?
read the title, headings, sub-headings and highlighted words
guess what the text is about
read important sections such as introduction, conclusion or summary
2.5
Taking Notes
Taking notes is like reading in that, depending on your purpose, you take
different types and amounts of notes. You may have developed your own
ways of note-taking and if they work for you that is fine. However, in this
section, we will look at a variety of note-taking techniques and relate them to
different purposes.
2.5.1
This last point is arguably the most important. Making notes forces us to order
our thinking about a text, to relate it to our other knowledge and produce new
ways of considering a topic. These reasons are not distinct. For example, rereading a summary you have written helps you to recall the whole text.
Similarly, writing the summary helps us to remember more of a text than if we
just read it and put it away. Writing notes means that we have to read actively
and make decisions about what is important in a text.
2.5.2
clause relations
assumptions
cannot say
everything at
once
every clause is
important to the
message
every clause is
related to the
clauses around it
Logical Sequence
relations
Multiple Clause
relations
index card summary of the main points made by the Fries text referred to
earlier.
Fries, P. H. (1994) On theme, rheme and discourse goals. In Coulthard, M.
(ed.) Advances in Written Text Analysis London: Routledge. 22949.
-
invents term N-Rheme for new information found in last part of clause
Discussion/Reflection Task 4
Below are points to consider in writing about note-taking. Using what you
have just read in this unit, expand on the notes below and make connections
between points where appropriate. If possible, compare your notes with those
of other students.
Types:
highlighting
margin notes
index cards
extensive
Note-taking
WHY TAKE
NOTES?
Author's viewpoint
2.5.5
concise
Summary
In this section we have looked at reasons for note-taking and different ways of
doing it. Three main reasons were highlighted:
1. as an aid to memory
2. to provide a summary for later use
3. to promote active reading and encourage synthesis
Types of note-taking techniques discussed were:
7. highlighting
8. margin notes
9. summaries
10. making use of original headings and sub-headings
11. creating tables
Record keeping
In discussing note-taking we have already touched on the importance of
differentiating between quotations and summaries. In this section, we shall
look briefly at record-keeping and particularly at good bibliographic practices.
2.6.1
Note that acknowledgement of sources should be made not only for direct
quotes, but also for summaries or paraphrases of the ideas of someone else
(see also unit 5). Anything which is not acknowledged is assumed to be the
writers own ideas. To avoid this, make sure that you have all the information
you need to provide on all your notes. Many people find it useful to start a
card index system for bibliographical information or to use bibliographic
software packages. Both allow you to keep an alphabetical listing of sources
which can easily be consulted when compiling a reference list at the end of an
assignment. In the example of an index card below, no further information is
included. However, you could write details of where you found this book, if it
is not yours. For example, if you borrowed it from someone, make a note of
their name. If you found it in a library, write down the name of the library and
the reference numbers and or letters. It is surprisingly easy to lose track of
where you got a particular book or article from.
Eggins, S. (1994)
An Introduction to Systemic Functional Linguistics. London: Pinter.
(borrowed from A. Friend)
2.7
Writing
In this section we will look first at reasons for writing in an academic context
and then at the important part that writing plays in learning itself. We will then
look at the process of producing a piece of writing, usually an assignment, and
ways of improving what is produced. (Improving your written assignments
will be discussed in more detail in Unit 5.)
2.7.1
Why write?
Discussion/Reflection Task 5
Before you read any further, write a list of reasons why you think writing is
considered important in universities. Why are you asked to write assignments
and dissertations?
Typical answers to questions such as this include:
- to increase understanding of a topic
- to practice writing in English
- to explore topics in depth
- to test whether the course work has been done
- to provide motivation to study
- to enable lecturers to give feedback on progress
- to allow research to be reported
We will look at some of these under the headings Assessment, Feedback and
Intellectual Development below.
Assessment
In order for the University of Birmingham to be able to award you a Masters
degree, lecturers need to be sure that you have learned subject content and that
you have demonstrated the necessary level of intellectual ability. This is done
by assessment of your work against a standard set by the University and the
English Department. To make sure that this standard is high enough an
external examiner from another university also evaluates students work and
the marks awarded. Thus, one of the primary purposes of writing is to allow
this assessment to be made.
Feedback
In a programme such as this one, where face-to-face contact with lecturers is
limited, regular assignment writing is an important way in which both the staff
and the individual students get feedback on the course. The comments you
receive from staff should indicate whether you have understood the work and
even more importantly, how you can improve (see 1.7.4). If written work was
only set to enable lecturers to give you a mark, you would not receive the
detailed feedback that is essential if you are to progress in your studies.
Studying at Masters level is not just learning new facts about something, it
consists of both increasing your knowledge of the subject and your ability to
think and argue analytically. Commenting on your written work allows staff to
advise you on whether you have used an appropriate structure for your topic,
whether your work is coherent and well argued, and whether the level of
evaluative and analytical comment is sufficient. This is in addition to
commenting on aspects of style, presentation and language (see Unit 3). In
most cases, you are not going to re-write your assignment in the light of these
comments. Their purpose is to help you improve as a student in terms of
knowledge and ability to think and write analytically.
We have found in the past that most people put a great deal of time and effort
into assignment writing, and can therefore feel disappointed or even angry if
they do not get the mark they were hoping for, or if they markers has criticised
an aspect of their work in a way that they do not like. Please remember that all
marking is anonymous, and that markers have no perverse desire to fail you or
mark you down; in fact it is in our interest that everyone on the course should
do well! Nor do markers deliberately say things in a way intended to offend.
We hope that you wont have such problems, but if when you read your
feedback you feel upset in any way about the content or tone, we suggest you
wait for a couple of days at least before firing off an angry email to your tutor.
Then, if you still feel you have been treated unjustly, discuss the matter with
your tutor.
Intellectual development
Intellectual development is the goal of academic study, and learning to think
critically and analytically is fostered by the discipline of writing. Reading
alone is often insufficient as a means of promoting understanding in depth.
Writing encourages you to compare, contrast, analyse and evaluate the
different theories or perspectives you have read about. In this way, you
develop your own thoughts on a subject. As you try to make sense of what you
have read in order to write about it, your thinking processes are stimulated.
This is reflected in the product of your thinking processes, your writing.
The processes involved in generating ideas and beginning to write as well as
the finished product of your writing your assignment or dissertation are
considered in detail below. Before moving on, however, let us review the
reasons for writing. Writing is important as an assessment tool, to make sure
that learning has taken place. Writing is also pedagogically important, in that
it allows lecturers to indicate ways in which you can improve your intellectual
and communication skills. Finally, the processes that lead up to writing are a
vital component in intellectual development.
2.7.2
Writing as a process
Activity 6
What do you think 'Writing as a process' means? Write down the processes
involved in writing an assignment.
In the following two sections, we will look at how you present your work
appropriately and how you try to achieve positive answers to all of these
questions. (Further advice on presentation and style is given in Unit 3.)
2.7.3
Writing as a product
In 2.7.2 we dealt with what happens intellectually as you write. The product of
this intellectual journey is the finished assignment. To be a successful
assignment it must show that you have successfully completed the journey and
Tidy, smart-looking work which follows the layout requested is also desirable.
Attention to all these features creates the impression of someone who cares
about the standard of their work.
2.7.4
Assignment writing
The discussion of assignment writing below is arranged as if each process
follows sequentially one after the other. This is for ease of presentation.
Remember that every writer has his or her own individual way of learning and
writing. In addition, every task is different and requires you to respond and
organise your writing in different but appropriate ways (see also Unit 5).
Choice of assignments
You are always given a choice of assignments. This is in order to allow you to
do more detailed reading and thinking in an area that you are interested in. So
your first task is to look at the assignments and choose the one that interests
you the most.
Assignment title
Next, look at exactly what the assignment is asking you to do.
Discussion/Reflection Task 6
Consider the assignment option given below taken from the TEFL Module
course on Classroom and Spoken Discourse by David Brazil. Underline the
words that you think are most important in telling you what to do.
information or data given in the course units. In this case, these should be
studied carefully.
Reading
Then, for both types of assignment, reading around the topic area is vital. At
this stage, your reading should be extensive, that is, read a lot but not in great
detail. After reading and/or analysis, you are in a position to decide what
approach to take to the assignment title. Having decided on the approach, it
will probably be necessary to read on some areas of the topic in more detail.
Planning
The planning stage follows, in which you need first to outline the structure of
your assignment and then gradually add more detail so that the logic behind
your arguments can be clearly seen. Some people write very detailed plans,
others find it easier to just start writing. If you are one of the people who likes
to just start writing, then it is especially important that after writing you go
back and check that your arguments are clear, logical and expressed
coherently.
Drafting
The drafting stage is when you develop your plan or ideas into paragraphs and
eventually a complete text. At this stage, do not worry about grammar,
spelling and punctuation. It is more important to get down your ideas on
paper. Continue to work on this until you are happy that everything you want
to say is included. You have now produced a first draft and the main
intellectual activity has been completed.
Activity 7
Using the information given above, write a list of the stages of writing a first
draft of an assignment.
Redrafting
A first draft is not a suitable product to send in to be marked (although we
advise you to send it to your tutor at this stage for their feedback). It may
contain the relevant information, analysis and discussion, but not necessarily
in a form that will impress your audience. Before you start redrafting think
again about the assignment title have you answered it? Think also about
your reader. Are your paragraphs logically connected? Are any paragraphs too
long or too short? Have you used an appropriate academic style including
appropriate citations and a reference list? Is the level of detail appropriate?
You can assume that your reader is familiar with the subject and does not need
a summary of the material from your course units. Use citations for this.
For example,
Much of the recent work on metaphor has been influenced by Lakoff and Johnsons
(1980) theory of metaphorical systems. In the discussion below, a number of the
metaphorical systems used in contemporary journalis m will be analysed
In this fragment of an assignment it has been assumed that the marker will be
familiar with Lakoff and Johnsons work and that it does not therefore need to
be summarised. An exception to this would be if you were extending or
criticising someone elses work or theories. In such a case you would need to
highlight in greater detail the areas of their work that you were concerned
with. (Readership is discussed further in Unit 3 and Commenting on the
work of others in Unit 5.)
After redrafting, careful proof-reading is necessary to deal with grammar,
spelling, punctuation and presentation.
2.7.5
Proof-reading
Below is a brief guide to proof-reading. It is dealt with more fully in 5.8.3.
Spelling
Use the spellchecker on your computer, but remember that this is only an aid
to correcting your text. It is not a substitute for careful reading. If there are
alternative spellings for a word (e.g. familiarize/familiarise), choose one and
use it consistently. If there are two words with similar spellings (e.g.
affect/effect) or pronunciations (there/their) and you are unsure which one is
correct, use a dictionary.
Grammar
Grammar checkers on word processing programs are of limited value. Most of
the changes suggested by my grammar checker on this unit were wrong, so
beware! Look out for things such as: agreement between verbs and nouns;
irregular verbs; using prepositions correctly; choosing the right conjunction to
suit the connection you are signalling; and whether a noun is only used
uncountably (e.g. luck) or in the plural (e.g. scissors). The larger learners
dictionaries (e.g. Collins Cobuild English Language Dictionary or Cambridge
International Dictionary of English) give grammar information and examples
to help with these sorts of problems. The larger dictionaries also give advice
on whether a word or expression has a restricted use, for example that it is
used mostly in speech or conversation or only in formal contexts. There are
also numerous books dealing with correct usage or typical errors (e.g. Turton
(1995) or Collins Cobuild English Usage (1992)). Try to become aware of
your own common errors. Remember, when you are unsure, look it up and
make a note of the correct form. Perhaps write yourself out a list of common
spelling and grammatical errors and pin it up where you do your writing.
Paragraphing
Check that all your paragraphs are of a generally consistent length, that is,
roughly a third to half a page long. This usually means three to seven
sentences each. There should be no paragraphs of a single sentence or
paragraphs of more than a page.
If you find a very short paragraph try to join it to the previous or following
paragraph. You may find that you need to change the wording of one or two of
the sentences when you do this to ensure that the argument flows logically.
The same applies if you find that you have written a very long paragraph.
Break it down into smaller units and check that there are links between the
new paragraphs so that the reader can follow the logic of your argument
easily.
Presentation
Make sure that your references are listed in a consistent style (see the Student
Handbook for information on this) and that you have included everything cited
in the assignment or dissertation. Finally, make sure that your headings, subheadings and numbering system are all consistent. This is particularly
important as these are used in referring to specific parts of your work on
feedback reports.
2.7.6
Summary
In this section on writing we have looked at why writing is necessary for
assessment and feedback, and its role in intellectual development. We have
discussed the processes involved in writing and how these develop into the
final product. Finally, we looked at the stages of writing an assignment:
2.8
Unit Summary
In this unit, we have looked at:
2.9
Commentary on Activities
Commentary on Activity 1
1.
the answer is (c). We can predict or guess that it will tell us about the
relationship between clauses in English, that these relationships have
an influence on how information is structured and that there are two
basic structures.
2.
3.
Commentary on Activity 2
Below is one possible summary of the main arguments made by Winter.
Winter argues for the centrality of the clause in studies of grammar and in discours e
analysis. Clauses are interpreted in the context of adjoining clauses and the discourse
as a whole. Within a text, a clause acts as a device of co -relevance (p. 66), that is,
the second clause in a sequence must be relevant to the preceding one. Only in this
way can texts make sense.
Commentary on Activity 3
Independent conjoinable clause complexes
An independent conjoinable clause complex is an independent clause together with
all related dependent clauses, similar to the T-unit. Defined by Fries (1994: 227) in a
discussion of Theme.
Note that the definition given above is not identical with the wording in Fries,
so it is not enclosed in inverted commas. However, it is based on Fries, so a
reference to him is included. The reference is not written out in full, because it
is assumed that you would have a full referencing system elsewhere, which
would provide all the details about Fries (1994).
Commentary on Activity 4
These are the full notes. The missing words appear in italic.
Winter, E. (1994) Clause relations as information structure: two basic text structures in
English. In M. Coulthard (ed.) Advances in Written Text Analysis. London: Routledge. pp.
4668.
INTRODUCTION TO CLAUSE RELATIONS
3 assumptions about the clause
1st not possible to say everything about something all at once. select what is
most
important and encode it within the clause to convey a unique message (p. 47)
2nd every clause matters to the message
3rd clauses influence and are influenced by adjoining clauses, i.e. there is a
relationship
Clause relations
1. The matching relation
2. The logical sequence relation
3. The multiple clause relation
Commentary on Activity 5
Reasons for including bibliographic details include:
shows how the present work fits in to the wider research context
allows the writer to give credit to those people who have thought and
written about the subject and whose ideas have been influential
Commentary on Activity 6
In order to write an assignment you may have listed some or all of these
processes:
reading around the topic
reading in depth
taking notes
collecting and analysing data
evaluating information collected
deciding on a point of view
designing a writing plan
writing a first draft
reading and revising
producing a final document
Commentary on Activity 7
Stages in preparing a first draft of an assignment
1.
2.
analyse the title so that you know exactly what you are being asked to
do
3.
4.
5.
6.
7.
8.
9.
UNIT 3
3.1
APPROACHING WRITING
Aims
This is the first of two units which look at general issues in approaching
academic writing. This unit looks at the macro-level of organisation, relating
to readership and style of writing. The following unit will look at micro-level
organisation of discourse.
3.2
Objectives
By the end of this unit you will be able to:
3.3
Introduction
Any writing is done in a particular context and the writer needs to ask specific
questions about that context in order to produce an effective document. He or
she needs to consider who will read it and why it will be read and the answers
to these two questions will lead to two further questions: what does the reader
need to know and how should the information be presented? Finding
appropriate answers to these questions can provide a useful framework for
approaching any writing task.
WHO
WHY
WHAT
HOW
should
the
information
be
presented?
3.4
3.4.1
Specialist or non-specialist
One important consideration concerning your relationship with your reader is
whether you or your reader has specialist knowledge about the subject. For
instance, a linguist writing for a linguistics journal or textbook, in other words
a specialist writing to other specialists, could write as follows:
Anger. The frequency domain seems to be particularly important for the encoding of
anger, although intensity also has been found to play a vital role. Other anger effects
include increases in high frequency energy and downward directed FO contours. The
rate of articulation usually goes up. (Pittam, (1994) Voice in Social Interaction )
Discussion/Reflection Task 1
As a graduate student writing academic texts, how do you consider your
relationship with your reader(s)? Draw an arrow to show the direction of
communication between yourself and your reader(s):
specialist
non-specialist
YOURSELF
YOUR READER(S)
non-specialist specialist
2.
Culture is understood as a learned system of shared beliefs and practices which guides the
perceptions and behaviour of a group and which gives the members of the group a sense
of identity and cohesion.
3.4.2
Status
As well as considering how specialised your reader is, it is important to think
about another aspect of your relationship with that reader, i.e. are you
communicating with someone you consider to be of equal or different status to
you? The tone of a message largely depends on this inter-relationship between
the writer and the reader. Communication flow can generally be categorised in
one of two directions: horizontal or vertical depending on the status of the
participants.
If, for example, a lecturer writes an article in a refereed journal whose
readership includes other professionals of similar expertise and standing, the
communication would normally be seen as horizontal; the writer sees his or
her audience as professional equals and his or her relationship with them as
symmetrical:
professional/
specialist
professional/
specialist
Horizontal communication
junior/non-specialist
Basically, the greater the perceived difference in status between the writer and
the
reader,
the
more
asymmetrical the
relationship.
This
will have
consequences for how you write and present your work, particularly in terms
of style.
3.5
One of the unusual things about writing academic assignments is that the
reader already knows a lot about the content. Consequently, the main purpose
of writing is not simply to convey information (2), or to teach or tell someone
how to do something, in an instructional sense (3). However, there may well
be points in an assignment where the writer wants to make recommendations
(1), perhaps based on the findings of a study, or to persuade the reader to
accept his or her arguments or criticisms (4), for instance of some research
literature.
Perhaps the main reasons, however, for writing such documents, although one
which is often implicit rather than explicit, is (5), to display familiarity,
expertise and intelligence (Swales, 1994: 8). As has already been stressed in
Unit 2,
Summary
If you answer the questions who am I writing for? and why am I writing?
you should be able to position or establish yourself as a junior member of your
academic field. From this point you can then go on to make further
considerations about what and how you write to your intended audience.
3.6
3.6.1
Selecting information
It is important when writing to consider carefully what to include and what to
exclude from your work: too little information will not convince your reader
and too much may obscure your main points.
For example, this extract from the contents section of an MA students draft
dissertation is extremely long and over-detailed.
5.0
5.1
First objective
5.2
Second objective
5.3
Third objective
5.4
Fourth objective
5.5
Methods section
5.6
All the reader needs is a general outline showing how the contents are
structured:
5.0
Activity 2
Read through the next part of this dissertation contents list. Cross out anything
you would omit and decide why you would omit it. Rewrite the chapter
subheadings.
6.0
6.1
6.2
6.3
The effect (if any) that the introduction of the journal had on this system
6.4
Did the journal enable the trainers to gain a better picture of the trainees?
6.5
Could the first part of the journal have been integrated more into the course?
6.6
6.7
(ii) Did the trainers ascertain whether the trainees had understood the weaker
and
stronger points of their lessons after reading the daily teaching
practice sheets?
(iii) Were the trainers surprised at anything they read?
(iv) Trainers comments
(v)
6.8
3.6.2
Organising information
Logical structure
If your work is carefully organised, the overall structure should be transparent,
i.e. the organisation of contents should be clear and logical to someone who
skims it for a few seconds. This is achieved by planning your ideas in advance
to make a coherent argument. Each paragraph should focus on one central idea
and the connection of this idea to previous points you have made, and your
following text should be made as clear as possible. Often the central idea or
topic is contained in a phrase in the first sentence of each paragraph. This also
helps readers to understand the progression of the argument at a glance.
However, a clear piece of writing that flows from start to finish (see 4.6) is a
very skilful product that may take many drafts to achieve, especially if there
are many differing arguments and complex details to include in your writing.
Activity 3
Read the following, badly-organised, text. The four sections are in the wrong
order.
1.
Put the identifying letters in the correct order in the boxes at the
What other faults are there in this text? Write out an improved version.
(a)
All definitions focus on the learner as an individual, with individual learning needs,
styles and strategies. However, how such individualised learning is organised can
vary considerably and is not necessarily synonymous with autonomy and selfdirection of learning. For instance, individualisation could take place in a highly
authoritarian framework where the teacher considers a students individual problems
and decides how to treat that student and what work he or she should do. At the other
extreme, a learner may have complete autonomy concerning what, how and when he
or she chooses to learn. Obviously, most cases of individualised learning come
somewhere between these two extremes and involve learners in assuming some level
of responsibility for their own learning. Indeed, this belief that learning cannot be
done to or for learners but must be done by them is a basic assumption behind most
definitions of individualisation.
(b)
(Individualisation does not necessarily mean that students have to work on their own
either, in some cases individualisation can take place in small groups or pairs with
students working on a similar task. In this sense, individualisation may best be seen
not as a method but a way of re-organising the resources and management of the
classroom environment (McDonough and Shaw, 1995: 245). Obviously, such a view
of learning can have considerable consequences on how the roles of teacher and
learner are viewed.
(c)
Individualisation in language teaching itself has many permutations but all of them in
some way break the traditional lock-step or whole class approach to teaching and
learning.
(d)
Semi-Traditional
and
Non-Traditional
Team
Teaching
in
Many AETs also work outside of the classroom assisting with sister city schemes, and
other
similar activities.
(b) The broad scale introduction of team teaching must b e one of the largest international
education projects attempted by any government. However, at the time of writing no
official methodology has been formulated by the Education ministry to guide AETs who
are assigned to schools and told to team teach with JTEs (Nozawa, 1992). The purpose of
this paper is first to suggest that since the establishment of the programme in 1987 team
teaching methodology has emerged in Japan at the local level; and second, to provide a
terminology and framework for the understanding of this methodology, differentiating
between methods which will be classified as traditional, semi-traditional, and nontraditional.
(c) Team teaching methods which produce lessons that deviate little from the traditional
teacher-centred grammar-translation lesson shall be classified as traditional team teaching
methods. The Assistant English Teacher assumes the role of the tape recorder. This
Human Tape Recorder Effect (Yokose, 1989) is not uncommon. Students in the classes
observed had difficulty answering the simplest questions and usually responded with only
memorised patterns.
(i)
Emergence of methodology
(ii)
method
Japanese context
Numbering system
It is also easy to follow the structure of a text if the information is well
classified using a clear and consistent numbering or outlining system. Limit
your subsections to no more than two levels as in the following example
(taken from the Contents section of a dissertation).
Chapter 3
3.1
3.2
3.3
3.4
11
13
14
3.3.2
The Applied Science Model
3.3.3
The Reflective Model
The Process of Teacher Training
15
16
18
3.4.1
3.4.2
3.4.3
18
19
22
Content
Procedures
Practice
Activity 5
The following text is taken from an annual report of the International English
Club (IEC) and is the sixth section, reporting on Club Activities. Read through
it and then reorganise it, by adding a numbering system and headings, so that
it is easier to read.
A number of sports events were held at the club during this period, as well as regu lar team
practices. In football, IEC reached the final of the Universities Cup, and defeated the Overseas
Students team. In swimming, IEC also reached the final of the Cup but lost the match against
the Asian Students team. A similar standard was not, however, reached in volleyball and the
team was knocked out in the first round of the Cup. It is planned to bring in a coach for the
team during 1998, in order to improve their play. During this period, the club invited 5
lecturers to give lectures on different subjects. There was a high attendance rate. The club
showed weekly films. These were extremely popular and frequent requests were received for a
second showing. In 1997 the club organised a number of excursions to towns and regions in
the UK as well as a trip to Paris and a ski trip to the Italian Alps. During the summer the club
opened the sports facilities from 9.00 a.m. to 2.00 p.m. for members children. In addition, the
facilities were opened for members from 2.00 p.m. to 9.00 p.m. Moreover, the club opened a
good self-service restaurant providing meals for members at a nominal price.
3.6.3
Summary
In the last section we looked at what you write in terms of the selection and
organisation of content. You need to select information carefully to suit the
needs of your reader(s) and structure it in a way that makes the content easily
accessible. The third and final section of this unit deals with the visual and
written presentation of your writing.
3.7
3.7.1
Apart from (1) (if excessive) and (6) all of these factors are helpful in creating
a good visual impression, although (9) is still a luxury extra for many people
and (8) may not always be welcome (although your dissertation must be
presented in a hard cover, your assignments should not be (see Student
Handbook for more details)).
It is important to make sure there is enough white space and to avoid
overcrowded, text-filled pages which are difficult to read. Similarly, the use of
short and simple headings and sub-headings, together with a consistent
numbering system and page numbers, can act as a visual guide for your
Summary
Albert (UK)
Roland (UK)
Ken (HKC)
Speaker
Meeting A
1 (chair)
Meeting B
1 (chair)
Meeting C
1 (chair)
Meeting D
Paul HKC)
Ken (AUS)
11
(
c
h
a
i
r
)
_
1
(chair)
1
(chair
)_
6
Ken (HKC)
11
John (AUS)
2
Albert
Barry (UK)
John (Aus)
Ken (AUS)
Roland(UK)
Barry (UK)
Paul (HKC)
3.7.2
Written presentation
It is not only important to present your documents in a form which creates a
good visual impression, it is also important to create a good impression by
choosing an appropriate style of writing. The style of writing you choose
reflects your stance or the degree of formality vis--vis your reader (see also
Section 3.4.2)
There are some fairly widely accepted conventions within the British
academic writing community which it is advisable to follow if you wish to be
accepted as a member of that discourse community. It is also wise to
remember that even if in personal correspondence with you, your supervisor
adopts a fairly informal approach to your relationship, when it comes to
writing assignments, a more distant or formal stance is expected. There may
well be other readers of your work (for example, external examiners or
markers) who do not know you and therefore you should adopt the
conventional style of academic writing.
Some of these conventions are based on underlying cultural or social ideals
which are not universally valued, such as individualism, empiricism and
rationalism. We will see how such general social values relate to some of the
central characteristics of academic writing style.
3. 8
3.8.1
Formality
Returning to what was said earlier about considering the stance or position
you need to take when writing in an academic context, generally, the greater
the distance in terms of social relationship and status between the writer and
the reader, the more formal the style of writing. There are many ways to make
a message more or less formal.
The more directly you address your reader the more personal and informal the
style becomes. There are several ways of achieving the required level of
formality
in
academic
writing.
Generally,
this
involves
maintaining
indirectness, by, for instance, avoiding the use of personal pronouns you and
Another way of avoiding the use of personal subjects like you is by using
empty it or there constructions.
You might like to know at this point why I decided to use this particular
methodology
It might be helpful to explain here why this particular methodology was chosen.
Nominalisation
Another way of avoiding a focus on a personal subject or agent is by changing
verb phrases into noun phrases.
A study of parents who correct children when they make grammatical errors
A study of parental correction of childrens grammatical errors
Activity 7
Change the following sentences by adding noun phrases to make them more
formal.
1.
with y.
2.
3.
enough.
4.
There are several other ways of avoiding informality which involve choosing
the formal alternative when selecting a verb, noun or other part of speech.
Contracted forms
Although contracted forms are quite acceptable in speech and informal writing
they are not used in formal academic writing.
The results werent what we expected
The results were not what we expected.
It isnt possible to draw generalisations
It is not possible to draw generalisations.
Negatives
There are also alternative negative forms which will maintain a formal writing
style:
not ... any
not ... much little
not ... many few
no
Activity 8
Change the negatives in the following sentences to make the style more
formal.
1. It hasnt received much attention in recent years.
2. The problem doesnt have many obvious solutions.
Phrasal verbs
Another way of making a style shift from informal to formal is through the
choice of verb. A very common stylistic device is the choice of latinate verbs
rather than an equivalent phrasal or prepositional verb:
A programme was set up to look into the problem
A programme was established to investigate the problem
Activity 9
Replace the verbs in italics in these sentences with more formal equivalents:
1. Many researchers have been looking into this question.
2. The results need to be firmed up.
3. It is difficult to get rid of all sources of error.
4. The issue was brought up at the last BAAL conference.
5. The study has been helped out by funds from the SSRC.
6. What seems to crop up quite often are one or two themes that might be worth looking at.
3.8.2
Precision
You need to be precise and concise about information you give by avoiding
vague or redundant words or phrases. There are several ways of doing this.
Idiomatic language
Everyday, spoken English contains many idiomatic expressions which are
rather vague or imprecise, for example, What sort of thing did you have in
mind? whereas most professional writing, including business or academic
writing, tends to be more explicit. In order to make your writing more precise
you need to make sure that every word means exactly what you intend it to
mean. This is particularly important if you want to avoid negative criticisms
regarding your claims or comments at what may seem a rather trivial level.
For instance, approximations of quantity (e.g. quite a large part, practically all,
very few) may be interpreted differently by different readers: they weaken
statements, especially those describing empirical observations.
Activity 10
Reformulate these sentences to make them more precise:
1.
In a word, for Chomsky, the main idea of linguistic theory was to find out how
speakers can produce all sorts of sentences correctly.
2.
Manufacturers are planning to get together on the research front to try and come up
with designs which are a bit safer.
3.
4.
The training course hasnt actually had much of an impact on teaching styles.
5.
Run-on expressions
Another way of reducing imprecision is by avoiding the use of run-on
expressions or phrases, such as etc., and so on:
Many other socio-cultural factors need to be taken into account, such as age, religion
and so on
Many other socio-cultural factors need to be taken into account, including factors
such as age and religion.
Other important criteria are exposure to the target language, attitude etc. Various
other criteria such as exposure to the target language and attitude are also important.
Many cultures place a high value on symbolic behaviour such as religious
ceremonies, rituals and that sort of thing.
Religious ceremonies and rituals are examples of the type of symbolic behaviour
which is highly-valued in many cultures.
Referring
The way you refer to different parts of your text can confuse readers. For
instance, the use of common pronouns such as this, that, those on their
own can leave the reader searching for the noun which is being referred to. It
can be clearer to write, for example, this test, that trial, those reports.
Similarly, inappropriately attributing action in the name of objectivity can be
misleading. For instance, if the researcher is you, the writer, it can be
ambiguous or misleading to say the researcher instructed the subjects
when you mean I instructed the subjects . In this case using I is
preferable.
Redundancy
Another way to make sure that your writing does not become vague and
unfocused is to avoid redundant words or phrases that add nothing to the
meaning you want to convey.
From the above mentioned results it can obviously be seen clearly that there is a
tendency towards a preference for a task-based methodology.
These results show a slight preference for a task-based methodology.
Activity 11
Rewrite the following, avoiding unnecessary repetition and redundancy:
1.
2.
The proposal that is recommended for adoption would accomplish the removal of
errors with the desired degree of efficiency.
3.
In our view, the suggested course of action would be to maintain continued use of the
language laboratory.
4.
5.
in order to = to
with a view to = for
3.8.3
Objectivity
Another deeply-rooted value in British academic writing is objectivity, that is,
the avoidance of presenting ideas as personal subjective views in favour of
objective, empirical argument.
Activity 12
Match the following extracts with the characteristics listed on the right:
impersonal,
opinion,
personal,
opinion,
unsure
If we dont, well be missing a golden opportunity
2. Investment in this project is imperative.
unsure
Failure to invest would lead to a 30% reduction in output
3. We should consider investing in this project;
personal,
opinion,
sure
as it may prevent a reduction in output
The use of I is also rather complicated in terms of how it reflects your stance.
Brookes and Grundy (1990) point out that not all non-native users of English
have the same view of the use of the first person pronoun in formal writing as
native writers seem to have (1990: 99). They claim that non-native writers
tend to use I to signal that something is important:
First, I feel it is important to define what the phrase action zone means.
Here, I think that the Ministry showed that it was aiming at incremental change.
whereas in the formal writing of native speakers there is a close link between
the use of I and tentative expressions such as I tend to think or I am inclined
to doubt.
There are however, other contexts where it is perfectly possible to use I,
particularly for directional purposes, for instance when outlining the structure
of your writing:
I will begin by outlining the rationale behind the questionnaire before detailing the
questions themselves.
Read the following passage and complete the table below it:
The present suggestion scheme in the school has been a failure. This is evidenced by both
the low number of suggestions made in Term 1 and the low number of suggestions taken up
by management (5). Above all, it would seem that this failure is due to the low state of staff
morale at present. There are also a number of other reasons. Firstly, there are no guidelines for
making suggestions. Secondly, the reward for successful suggestions has not increased for
five years. Finally, the suggestions scheme committee is not suitable and does not have the
confidence of the staff.
Information
Fact
Opinion
Direct (100%)
Similarly, the careful use of adverbs, such as those shown in the table below,
can qualify the strength of a claim.
Direct (100%)
Clearly
Undoubtedly
Apparently
Probably
Tentative (50%)
Possibly
One further way of reducing the strength of a claim is by choosing a verb with
weak rather than strong meaning:
Heavy fog caused the accident (strong meaning)
Heavy fog contributed to the accident (weaker meaning)
Often, of course, several of these strategies for qualification are used together
to produce a defensible or objective argument:
Extroverts are less concerned about accuracy than fluency. It appears that
extroverts may be less concerned about accuracy than fluency.
or
Research shows that girls learn to read faster than boys. Research suggests that,
in general, girls tend to learn to read faster than boys.
The two sentences above are examples of the writer being confidently
uncertain, however, you also have to be aware of the danger of using
excessive qualification and ending up saying nothing (as many politicians are
so good at doing!).
Activity 14
Interference from the L1 ______________ the mistakes made by L2 learners.
Put the following phrases which could fill the gap in the above sentence, in
order, from 1 (strongest claim) to 6 (weakest claim).
a) contributes to
b) might be a small factor in
c) may contribute to
d) is probably one of the causes of
e) causes
f) is one of the causes of
Activity 15
Now, using some of the qualifying strategies illustrated above, try to
reformulate the following sentences to make them more objective and
defensible.
1. People with high IQs are good language learners.
2. Aptitude is an important factor in language learning.
3. Teach yourself language learning packs are ineffective.
4. Increasing anxiety lowers language uptake.
3.8.4
Originality
Originality is another highly esteemed value in (British) academic writing,
resting on the underlying socio-cultural belief in individualism and the
centrality of original, critical thought. There are two areas of academic writing
which are directly influenced by this value.
Plagiarism
Because of the importance given to individual creativity and originality in
many western societies, plagiarism the direct, unacknowledged use of
another writers words is generally disapproved of and often discredited or
formally condemned. Part of the reason why plagiarism is taken so seriously is
that the written word is often seen as belonging to the writer, particularly with
published material and that re-using it without acknowledgement is seen as a
sort of intellectual theft. This view can seem very strange and surprising to
students from countries which do not share such cultural values and where, for
instance, copying the words of an authority on a subject is perfectly
acceptable or even desirable.
Discussion/Reflection Task 5
List what you think are the main ways of avoiding plagiarism.
The most obvious way of avoiding plagiarism is by acknowledging clearly the
source of any information or ideas which are not your own by citing the
source correctly. There are various ways of doing this, together with
techniques such as summarising and paraphrasing, which are described in
detail in Unit 5.
Activity 16
The following excerpts of students writing (1. and 2.) are unacceptable
because of plagiarism. How can they be made acceptable?
1.
Conclusion
The assessment of language teaching materials, even when supplemented, as it should be, by
empirical studies, remains, like the evaluation of hi-fi equipment, something of a black art.
Designing appropriate materials is not a science; it is a strange mixture of imagination, insight
and analytic reasoning, and this fact must be recognised when the materials are assessed. The
purpose
2.
DEFINE CRITERIA
On what bases will you judge
materials?
Which criteria will be more
important?
OBJECTIVE ANALYSIS
SUBJECTIVE ANALYSIS
What
realisations of
the criteria do
you want in
your course?
MATCHING
How far does the material match
your needs?
Critical thought
We have already seen that a graduate writer needs to employ a degree of
tentativeness when making claims, partly to show some modesty when
communicating upwardly to a specialist in the field and partly to maintain
objectivity.
Nevertheless, a high value is placed on originality of thought and an ability to
review others work critically. Credit is usually given to those who can
successfully challenge
an accepted
deferential a way. Indeed, the fact that challenges are valued and expected is
one characteristic of British academic writing which differentiates it from
some other academic communities. A common way of doing this in British
academic writing is to make an indirect challenge by quoting contrasting
opinions from different writers:
The use of such (reading) tests has been criticised as inadequate as a measure of
overall comprehension (see Aslanian, 1985, Nunan, 1992: 47)
3.8.5
Non-biased language
The importance of showing consideration for your reader, in terms of who
they are and what they need to know, has been stressed throughout this unit.
Another factor relating to awareness of your reader is avoiding sources of
irritation such as linguistic terms which imply gender, ethnic or other bias.
Alternative1
of his needs.
3.9
Summary
In this unit we have looked at how to organise academic writing at the macro
level, that is, how you relate to your reader(s) and how that relationship is
reflected in the visual and written presentation of your work. Presentation is
therefore an important consideration in writing and is one of the criteria which
can affect how your assignments and dissertation are evaluated, either
positively or negatively.
3.10
Commentary on Activities
Commentary on Activity 1
Examples:
1. For non-specialist graduate students:
Grammar describes the systematic conventions of language use.
2. For a specialist tutor:
Grammar is an organising device which describes how a written or spoken
language is conventionally realised in terms of the syntactic, lexical,
semantic and pragmatic choices available.
RESULTS Objective 3
6.1
6.2
6.3
6.4
Assessment
Commentary on Activity 3
1) The order of the sections is:
d,
b,
c,
a.
2) The text is very uneven in terms of the lengths of each section. Paragraphs
should be at least three sentences long and no more than a page in length
(see Section 2.7.5). In general we should aim for paragraphs of roughly
equal length. This text would be greatly improved if the single sentences
were joined to make coherent paragraphs, each one focusing on a central
point, as in the following example.
Another improvement would be the avoidance of the word obviously which
begins two sentences.
Reorganising Paragraphs: Version 1
The concept of individualised learning or individualisation has developed over the last twenty
years with the increasing focus on learner-centred education, not just in language teaching but
also in industry, for instance, where there are open learning facilities and continuous or
permanent education programmes. Individualisation does not necessarily mean that students
have to work on their own either, in some cases individualisation can take place in small
groups or pairs with students working on a similar task. In this sense, individualisation may
best be seen not as a method but as a way of re-organising the resources and management of
the classroom environment (McDonough and Shaw 1995: 245).
Obviously, such a view of learning can have considerable consequences on how the roles of
teacher and learner are viewed. Individualisation in language teaching itself has many
permutations but all of them in some way break the traditional lock-step or whole class
approach to teaching and learning. All definitions focus on the learner as an individual, with
individual learning needs, styles and strategies. However, how such individualised learning
is organised can vary considerably and is not necessarily synonymous with autonomy and
self-direction of learning.
For instance, individualisation could take place in a highly authoritarian framework where the
teacher considers a students individual problems and decides how to treat that student and
what work he or she should do. At the other extreme, a learner may have complete autonomy
concerning what, how and when he or she chooses to learn. It is clear that most cases of
individualised learning come somewhere between these two extremes and involve learners in
assuming some level of responsibility for their own learning. Indeed, this belief that learning
cannot be done to or for learners but must be done by them is a basic assumption behind most
definitions of individualisation.
the classroom environment (McDonough and Shaw 1995: 245). Such a view of learning can
have considerable consequences on how the roles of teacher and learner are viewed.
Individualisation in language teaching itself has many permutations but all of them in some
way break the traditional lock-step or whole class approach to teaching and learning. All
definitions focus on the learner as an individual, with individual learning needs, styles and
strategies. However, the way that such individualised learning is organised varies
considerably and is not necessarily synonymous with autonomy and self-direction of
learning. For instance, individualisation could take place in a highly authoritarian framework
where the teacher considers a students individual problems and decides how to treat that
student and what work he or she should do. At the other extreme, a learner may have complete
autonomy concerning what, how and when he or she chooses to learn. It is clear that most
cases of individualised learning come somewhere between these two extremes and involve
learners in assuming some level of responsibility for their own learning.
Indeed, this belief that learning cannot be done to or for learners but must be done by them is
a basic assumption behind most definitions of individualisation. This is very much the stance
of ..................... who asserts that .......................
Commentary on Activity 4
1.
Yes, the paragraphs are in a logical order since they start with a
general background (the country context), and follow with a discussion
of team teaching methodology in general, previewing the methods
which
will be
discussed
(traditional,
semi-traditional,
and
non-
In swimming, IEC also reached the final of the Cup but lost the match against the Asian
Students team.
6.1.3 Volleyball
A similar standard was not, however, reached in volleyball and the team was knocked out in
the first round of the Cup. It is planned to bring in a coach for the team during 1998, in order
to improve their play.
6.2 Cultural
6.2.1 Invited speakers
During this period, the club invited 5 lecturers to give lectures on different subjects. There
was a high attendance rate.
6.2.2 Films
The club showed weekly films. These were extremely popular and frequent requests were
received for a second showing.
6.3 Travel
6.3.1 In the UK
In 1997 the club organised a number of excursions to towns and regions in the UK
6.3.2 In Europe
The club provided one trip to Paris and one ski trip to the Italian Alps.
6.4 General Services
6.4.1 Opening hours
During the summer the club opened the sports facilities from 9.00 a.m. to 2.00 p.m. for the
members children. In addition, the facilities were opened for members from 2.00 p.m. to 9.00
p.m.
6.4.2 Catering
The club opened a good self-service restaurant providing meals for members at a nominal
price.
Commentary on Activity 6
The page layout on the left creates a better visual impact than the one on the
right for several reasons:
1.
2.
3.
4.
5.
Commentary on Activity 7
Examples:
1.An analysis of the results shows a significant correlation between x
and y.
2.Language planning policy is a government responsibility.
3.There is an over-reliance on dictionaries and an under-use of
contextual cues.
4.Government rejection of the proposal may delay the introduction of a
single European language policy.
Commentary on Activity 8
1. It has received little attention in recent years.
2. The problem has few obvious solutions.
3. The analysis gave no new results.
4. Little research has been done as yet in this area.
Commentary on Activity 9
Examples:
1. Many researchers have been investigating this question.
2. The results need to be consolidated.
3. It is difficult to remove/eradicate all sources of error.
4. The issue was raised at the last BAAL conference.
5. The study has been aided by funds from the SSRC.
6. What seems to appear quite often are one or two themes that
might be worth considering.
Commentary on Activity 10
Examples:
1. In summary, Chomsky saw the main aim of linguistic theory as the
investigation of how speakers can produce an infinite range of
correctly formed sentences.
2. Manufacturers are planning some collaborative research in order to
produce safer designs.
3. The results are not very positive.
4. The training course has had little impact on teaching styles.
5. The number of returned questionnaires was unexpectedly low.
Commentary on Activity 11
1. I will now try to summarise the results.
2. The recommended proposal would remove errors efficiently.
3. We would suggest maintaining the language laboratory.
4. We are currently re-evaluating the data.
5. To make computer assisted language learning (CALL) of practical use
in language teaching in Britain, it is important for the Government to
encourage research and development into CALL and also to encourage
companies to produce CALL programmes.
Commentary on Activity 12
1. personal, opinion, sure
2. impersonal, fact, sure
3. personal, opinion, unsure
4. impersonal, opinion, unsure
Commentary on Activity 13
Information
Fact
Opinion
Commentary on Activity 14
1. e
2. f
3. a
4. d
5. c
6. b
Commentary on Activity 15
1. People with high IQs tend to be good language learners.
2. Aptitude may be a significant factor in language learning.
3. It appears that Teach yourself language learning packs are not
very effective.
4. Increasing anxiety may contribute to lower language uptake.
Commentary on Activity 16
Excerpt 1 is lifted directly from another source and so is unacceptable. It
should either be paraphrased or summarised and have an accurate reference to
the original source
Excerpt 2 is already a paraphrase of the original text and so would be
acceptable if there was a reference to the original idea.
See Unit 5 for more advice on referencing and paraphrasing.
UNIT 4
4.1
STRUCTURING DISCOURSE
Aims
This is the second of two units looking at general issues in approaching
academic writing, concentrating on the organisation of discourse at the
structural or micro level.
The main aim of this unit is to help you develop clarity of argumentation and
structure in discourse.
4.2
Objectives
By the end of this unit you should be able to:
4.3
identify and use some of the most common patterns of text development
manipulate sentence structure for clarity and emphasis
link ideas clearly in sentences and paragraphs
Suggested Reading
There is no required reading for this unit. However, you may want to
consolidate your knowledge of grammatical structures in English at this point
by using a good grammar reference book, such as Collins Cobuild English
Grammar (2011) London: Collins
4.4
Introduction
In Unit 3 we looked at some of the most important characteristics of academic
writing at the macro level, that is, style and presentation. In this unit we will
look at some of the micro level issues that are important considerations for
successful communication, particularly regarding the flow and organisation
of text. Not only do you have to make sure that your information links
together linguistically, by making effective use, for instance, of connecting
and referring words and phrases, but in addition your information should be
logically and clearly organised.
4.5
Organisation
A clear, predictable pattern of organisation in a text helps your reader follow
the structure and reasoning of your arguments. Even short pieces of writing
have a predictable, structured format.
Patterns of development
In academic writing there are several frequently-used patterns of development.
In this section we will look at three of them: generalspecific, problem
response and claimcounter-claim.
4.5.1
GeneralSpecific
This is one of the most common patterns in academic writing and is often used
in introductions to longer pieces of writing. A generalspecific text usually
begins with either a general statement or a definition, then narrows down to
give more specific detail. The text then often broadens out again in the final
sentence, giving an overall shape as in Figure 1 below:
General statement
More specific detail
Specific detail
Broader statement
(from Swales and Feak, 1994: 33)
Figure1 Shape of GeneralSpecific Texts
General statement
More details
Broader statement
Not all generalspecific texts follow this pattern precisely and in longer
passages there may well be several sentences for each phase of the
development.
Activity 2
Look back to the sample text given in Section 4.5.1 about linguistic rules and
decide where you would put these three additional sentences:
1.
goals.
2.
3.
It has been suggested (Harris, 1980: 13) that anyone who asks What
is a language?
must expect to be treated with the same suspicion
as the traveller who inquires of the
other passengers waiting on platform 1 whether
they can tell him the way to the railway
station. The language user already has the only
concept of language worth having.
(Graddol, Cheshire and
Swann, 1995: 1)
So, for instance, the puff of air in RP gives us an additional clue that the
preceding
sound was voiceless.
the clues
in adjacent sounds.
Vowels
Consonants
No points of articulation
Voiced
Voiced or voiceless
So far, we have looked at the use of the generalspecific pattern at the level of
the paragraph (especially the introductory paragraph) but it is also worth
taking a broader view of the application of generalspecific texts to a
dissertation or research project report as a whole.
According to Swales and Feak (1994: 157), the overall shape of a dissertation
or research paper follows a generalspecificgeneral or outinout pattern,
as shown in Figure 2. In terms of organisational structure, the introduction
section can be seen as moving from a general discussion of the topic to the
specific thesis being investigated. Similarly, the literature review starts from
a broad description of the field to more specific focus on related studies. Then
the Methods section describes the methodology and procedure in detail this
is the narrowest part of the paper, focusing entirely on your own work. This is
followed by a description and, possibly, commentary on findings and this
section is then followed by the discussion, which gives an increasingly
generalised account of the implications of the study (see Unit 6 for more
information on writing about research).
General
Introduction
Specific
Literature
Review
General
Specific
Methods
Results
Specific
Discussion
General
Figure 2
4.5.2
ProblemSolution
The generalspecific pattern tends to be descriptive and expository and
therefore is useful when writing a variety of descriptive texts which give
background, contextual or introductory information, such as introductions to
dissertation chapters, data commentaries or methods sections. However, a
second pattern of development, that is, the problemsolution text is
commonly used in sections of assignments or dissertations which require a
more argumentative and evaluative stance, such as discussions or literature
reviews.
A problemsolution text usually has the following pattern:
Situation
Problem
Response
Evaluation
Figure 3Pattern of a problemsolution text
This pattern is very common in texts and while the sequence may be varied,
we normally expect to find all of the four elements. Consider the following
example:
Situation
Recognition of the need to make research academically rigorous and at
the same time practically useful to the business community is apparent
Activity 5
Now reorder and then segment the following text into the four elements:
situation, problem, response, evaluation.
1. Indeed, until relatively recently, the majority of linguistic studies of professional discourse
have looked at the public domain, including legal, academic and medical settings (Drew
and Heritage, 1992; Hinkley, Craig and Anderson, 1992; Todd, 1989; Sinclair and
Coulthard, 1975).
2. Currently, some thicker descriptions of professional interaction reflect a more general
move towards broader linguistic analyses and, particularly, a greater focus on business and
organisational communication.
3. It appears then that this sort of linguistic research is beginning to take account of broader
issues relating to how organisations and the people in them work and consequently is
likely to be of greater benefit, not only to linguistics but also to the business organisations
themselves.
4. However, in the last few years there seems to be a growing interest in business and
corporate communication and an increasing number of studies from a range of language related backgrounds (Bargiela and Harris, 1997; Firth, 1995; Boden, 1994; Couture, 1992;
Marriott, 1991).
4.5.3
ClaimCounte r-Claim
(See also 3.8.3 (3).)
Another pattern of development which is particularly common in evaluative or
critical sections of academic writing, such as a literature review, is claim
counter claim.
For instance, in the following text:
Claim
At the level of discourse coherence, Rader (1982) claims that in
written literature, especially in poetry, crucial information is omitted
that must be supplied by the reader to make sense of the text, that is,
contextualisation is a basic characteristic of the literary process.
Counter-Claim
It appears, however, that contextualisation features, such as ellipsis,
figures of speech, imagery and detail are not restricted to literary texts
but are also central to conversation. For instance, figures of speech,
such as metaphor, although less artfully developed than in literature,
are often commonplace in everyday talk (Lakoff and Johnson, 1980;
Friedrich, 1979; Sacks, 1971).
Activity 6
Identify the claim and counter-claim in the following text:
Since the 1960s there has been an increasingly popular perception that there are generational
differences between Americans born before and after the end of the Second World War and
that these generational envelopes constitute significant subcultures. While there is certainly
reason to take this generational analysis of Americans seriously, such a generation gap
analysis should not be allowed to obscure the common thread of ontological, polemical
individualism which runs through American self-definition from the nineteenth century to the
youngest contemporary Americans. (Scollon and Scollon, 1992: 18)
Activity 7
Now use the notes below to write a passage using the claimcounter-claim
pattern:
Claim
Traditional view speech is an inferior version of writing i.e. less correct, full of errors
and hesitations in speech, grammar is very much simpler than in writing with looselyorganised syntax.
Counter-claim
More recently linguists challenge view primacy of speech i.e. speech preceded writing
two different systems with different functions. e.g. Halliday (1989) grammatical intricacy
of spoken language and lexical density of written language i.e. speech is not
ungrammatical but uses a different grammatical system.
4.5.4
Sentence organisation
As well as ensuring that information is clearly organised at the level of
individual or groups of paragraphs, it is also important to make sure that
individual sentences are well-organised not only for the sake of clarity but also
to give your writing impact.
The basic word order of simple sentences in English is that the subject (S)
usually appears before the verb (V) which in turn is followed by the object
(O), This is occasionally altered, however, in longer, more complex sentences,
Action
The necessity of consultation and negotiation between teachers and
learners is not something that all teachers agree on.
If we want to focus the readers attention on the goal rather than the actor or
action, we can use passive constructions:
Active
We can modify objectives in the light of feedback from learners.
Passive
Objectives can be modified in the light of feedback from learners.
Another way to shift the focus of a sentence away from the actor, is by adding
it or there constructions. For example:
I must stress that in a learner-centred system, needs analysis is not
something that only happens once at the beginning of a programme.
It is important to stress that in a learner-centred system, needs analysis
is not something that only happens once at the beginning of a
programme.
People are taking a renewed interest in cognitive and affective
variables in adult language learning.
There has been a renewed interest in cognitive and affective variables
in adult language learning.
Activity 8
Change the structure of the following sentences to put the focus on the action
rather than the actor.
1. Teachers can use methods such as surveys, group discussions and learner contracts to
assess needs as they arise.
2. At the time, people thought subjective needs were unpredictable and therefore, indefinable.
3. As more evaluative data becomes available, we should be able to gauge better the impact
of administrative and curriculum changes.
4. In some cases, clients feel that external agents will maintain a greater level of detachment
from a project than internal agents.
4.6
Flow
As well as making sure paragraphs and sentences are well-organised, another
important characteristic of effective writing is that the text flows well, that
is, it is easy for the reader to move from one point to the next and to see clear
connections between ideas. Some of the commonest ways of showing
connections are 1. referring to connected ideas in another part of the text, 2.
using linking words and phrases to signal connections between sentences or
parts of sentences and 3. using parallel structures to show ideas that are
equally important.
Activity 9
In first sentence in the previous paragraph (starting As well as ...), underline
any words or phrases that show that references are being made to ideas
mentioned earlier.
4.6.1
Referring
One way to maintain flow is to use referring words e.g.: such, this, these
to refer to related ideas. For instance, in this extract:
The puff of air in RP gives us an additional clue that the preceding
sound was voiceless. We know from experimental evidence that such
clues are of great importance to listeners.
such clues refers to the previous example of a clue, that is, a puff of air.
Similarly, in the following text:
Recent innovations in tertiary education policy mean that, in future,
many students will have to pay tuition fees for higher education. This
change may seriously affect the number of applicants for university
places in the coming years.
This change refers to the change in government policy.
Activity 10
Use the referring signals in these sentences to rearrange them into an
appropriate order to make a coherent paragraph on genre analysis.
1. Within this framework, a text is categorised in terms of genres and, although each genre has
its own generic structure, this structure has some flexibility, depen ding on the
communicative purpose of the event.
2. There will be some compulsory, predictable components which identify it as a genre, but
there may also be optional and recursive elements.
3. However, there are still some difficulties in defining and delimiting genres.
4. The genre analysis framework has a functional, situational rather than structural emphasis,
claiming the centrality of the outcome or motive of an interaction rather than its discourse
structure (Miller, 1984).
5. Such recursive elements may be optional or compulsory and may or may not recur in an
event.
6. This pragmatic, functional analysis with its focus on rhetorical conventions rather than rules
seems intuitively attractive to the analysis of goal-oriented professional interactions.
Referring words or phrases often contain a summary noun or word that refers
back to the idea in the previous sentence. These phrases are a useful way of
summarising what has already been said.
Activity 11
Complete the following with a suitable referring word from the list below.
improvements
trend
increase
proposal
decline
changes
limitation
advantage
1. Recent years have seen a steady growth in the demand for distance learning
programmes. This ............... must be at least partly due to technological
developments in information transfer.
2. Nowadays, word-processing programmes are faster, more powerful and
more
user-friendly.
These
..............
have
led
to
the
increasingly
entirely
on
surface-level features,
(So/Also/Nevertheless),
case of Crystal and Davys research (1969), their analysis provides a multilevel description of the linguistic features that make each speech type
stylistically distinctive and goes some way to explaining the function such
features perform in those contexts. (However/In addition/While) the study is
valuable and also unusual in that it provides a detailed comparative analysis of
spoken and written professional text types and, (indeed/nevertheless/in
conclusion), at the phonological level, provides a range and depth of linguistic
information that has rarely been repeated.
Many of these connectors are generally followed by a comma, for example,
Finally, ...... These connectors are used with main clauses while those not
written with a comma, for example, although are used to introduce
supporting ideas in subordinate clauses.
Although a sentence may have the same grammatical form and
semantic function, there is not necessarily a one-to-one correlation.
A sentence may have the same grammatical form and semantic
function. However, there is not necessarily a one-to-one correlation.
As seen above, some connectors which express the same relationship, such as
although and however signalling contrast, require different clause or
sentence structures. If you exchange one such connector for another it may be
necessary to adjust the structure of the sentence too.
4.6.3
Parallelism
Another important aspect of linking ideas clearly is remembering that ideas
that are equally important should be expressed in parallel form. In practical
terms within a sentence, this often means that if, for instance, you express one
idea with a noun, then a second idea should also be expressed with a noun or,
if the first is an adjectival phrase, the second should also be adjectival.
1. Linking co-ordinated ideas
Co-ordinated ideas are often expressed with connectors such as and, or or
but, using parallel grammatical items, for instance:
Reading magazines and watching TV can be a useful supplement to
reward.
In example (a) above, parallelism is achieved by repeating the infinitive verb
pattern while in (b) this is done by using a pattern of noun phrases.
It is quite common for more than one parallel structure to occur in one
sentence. For example:
Computers have become sufficiently powerful and data storage
sufficiently cheap to allow huge collections of utterances and texts
from a wide variety of sources to be collected and scrutinised
carefully.
In the above example, sufficiently powerful and sufficiently cheap are
parallel adjectival phrases (with a parallel verb form have become which is
understood in the second structure). Also, huge collections of utterances and
texts from a wide variety of sources are parallel noun phrases and collected
and scrutinised are parallel verb forms.
4.7
Summary
This unit has looked at some of the main factors involved in organising and
linking discourse, both in and between sentences and paragraphs, particularly
regarding patterns of development and flow. Being able to structure
information and argumentation clearly is a skill which makes your writing
appear both more competent and easier to read.
4.8
Commentary on Activities
Commentary on Activity 1
General statement
Communication in America is not only a subject of academic study, it is a common
topic of conversation.
More details
Guests on television talk shows talk about communication, American political figures
make public comments about their diplomatic communication and academic
researchers continue to put forward definitions of communication in both
interpersonal and intercultural domains.
Broader statement
At the centre of both academic and common discourses on communication stands the
idea of individualism.
Commentary on Activity 2
The way we speak is governed by linguistic rules. This, however, is not
directly evident given the spontaneous and apparently unstructured nature of
conversational speech. These rules govern the syntactic, semantic and
phonological choices which are necessarily made in speech. For instance,
syntactic rules are concerned with the selection of verb tense and subjectverb
agreement. Similarly, phonological rules govern the choice, for example, of
word stress and emphasis placement. However, other non-linguistic factors
also influence speech, particularly regarding the socio-cultural context in
which we speak. Three of the most important factors are environment,
speakers and goals.
Commentary on Activity 3
5, 2, 4, 1, 3
Commentary on Activity 4
Suggested text:
While both vowels and consonants are produced by the speech organs in the vocal
tract, there are many differences in their articulation. For instance, consonants are
produced by obstructing the flow of air through the oral or nasal cavity at various
points of articulation, such as the tongue and the teeth or the lips, whereas, for
vowels, the air flow is unobstructed. Furthermore, all vowels are produced by
vibration of the vocal chords, that is, they are voiced. Voicing, however, is a feature
which distinguishes some consonants from others, just as lip rounding is a
distinguishing feature of vowels. Such differences in articulation justify the
classification of vowels and consonants as two distinctive types of speech sound.
Commentary on Activity 5
Situation = 2
Problem = 1
Response = 4
Evaluation = 3
Commentary on Activity 6
Claim
Since the 1960s there has been an increasingly popular perception that there are generational
differences between Americans born before and after the end of the Second World War and
that these generational envelopes constitute significant subcultures.
Counter-claim
While there is certainly reas on to take this generational analysis of Americans seriously, such
a generation gap analysis should not be allowed to obscure the common thread of ontological,
polemical individualism which runs through American self-definition from the nineteenth
century to the youngest contemporary Americans (Scollon and Scollon, 1992: 18).
Commentary on Activity 7
Model text:
Traditionally, speech has been viewed as an inferior version of writing, that is, as
somehow less correct grammatically and containing many errors and hesitations.
Furthermore, it has been claimed that the syntax in speech is much simpler and more
loosely organised than in writing. However, more recently, linguists have challenged
this view and re-asserted the primacy of speech arguing that speech clearly preceded
writing, and that the two channels of communication fulfil different functions using
different systems. Halliday (1989) for instance, claims that while written language is
more lexically dense than speech, speech is more grammatically intricate, and that
rather than being ungrammatical it uses a different grammatical system.
Commentary on Activity 8
In each case, two possible examples have been given.
1.
(a)
(b)
as
2.
(a)
(b)
unpredictable
3.
(a)
to
administrative and
(b)
the
impact
of
administrative and
(a)
better
curriculum changes.
possible
4.
gauge
to
gauge
better
the
impact
of
curriculum changes.
In some cases, it is felt that external agents will
maintain a
project than
internal agents.
Commentary on Activity 9
The referring phrases are:
As well as and another
Commentary on Activity 10
4, 1, 2, 5, 6, 3
Commentary on Activity 11
1. increase/trend
limitation
2. improvements/changes
3. Trend
4.
Commentary on Activity 12
However, and, Nevertheless, For instance, In addition, indeed.
UNIT 5
5.1
ASSIGNMENT WRITING
Aims
This unit will describe some strategies for successful assignment writing. The
genre of the essay/assignment will provide the background to an analysis of
some of the planning and language strategies necessary in academic writing.
The activities are taken from the area of Language Teaching but are applicable
to any writer.
5.2
Objectives
By the end of this unit you should:
understand the grading system used on the MA and the expectations that
markers will have of your work
5.3
Suggested Reading
For further information on referring to the literature, a useful book is
Thompson, G. (1994) Collins Cobuild English Guides 5: Reporting. London:
HarperCollins, especially pp. 17887.
5.4
Genre
Assignments for the Masters degree at the Centre for English Language
Studies, Birmingham are broadly of three types. The first type tests your
ability to analyse language or teaching methods using particular analytical
tools. We shall refer to these as analysis assignments. The second type
requires you to read, evaluate and reflect on aspects of your course. We will
refer to these as essay assignments. Lastly, the third type involves collection,
analysis and commentary on materials produced or data collected. We shall
refer to these as mini research projects.
Activity 1
Read the assignment titles below and decide which of the types of assignment
it is:
- analysis
- essay
- mini research project
1.
Describe any educational change that you have been involved in and try to assess the
relative importance of the factors leading to successful change that we have covered
in the unit.
2.
Find five examples each of tone units having p tone, r tone, r+ tone and o tone in the
classroom recording. Transcribe them and use them to provide a simple explanation
of the meaning of tone in English.
3.
Certain strategies are commonly used in English for taking, holding onto, and
relinquishing the floor in conversation. Try to find example exchanges which
illustrate these strategies. How many of these are used in the L1 of your students? If
none, what forms are used to produce an equivalent effect? Using the sample
exchanges which you have identified, find out if your students use, or would feel
comfortable using, such strategies in exchanges with a) each other in English, and b)
native speakers of English. Write a short report on your findings.
4.
What arguments are there for using authentic texts in the classroom? What problems
does the use of such texts create for learners?
5.
What do you think should be the role of translation in the classroom? How would
you justify the use of translation in terms of language learning theory?
6.
Choose an EFL textbook and examine how women and men are rep resented both in
visual terms as well as representatives of professions.
7.
Produce an activity and/or materials for developing some area of written discourse in
your own teaching/learning situation (you may adapt an existing activity/set of
materials if you wish). Trial the activity/materials with a group of your learners.
Submit the materials and/or a description of the activity, plus a commentary on how
useful you found it and why.
8.
9.
Take a sample of written work from your students. Identify and analyse two error
patterns one of which you believe originates in the L1, and the other which you
believe derives from general misuse or overgeneralisation of learning strategies.
Devise teaching procedures to help your students deal with these patterns.
purposes of discussion it is useful to deal with them as though they are always
different and discrete entities. To do this, we will take an assignment title for
each type as an example.
5.4.1
Analysis assignments
If we take question 2 in Activity 1 as typical of the type of analysis assignment
that you might be expected to write, we can try to isolate some of its features.
Activity 2
List the activities that you must undertake to complete assignment 2 in
Activity 1.
The Commentary on Activity 2 shows that the assignment is very specific and
very limited in what it is asking you to do. This is characteristic. The purpose
of the assignment is to give you practice in identifying tone types, and then to
establish that you understand the significance of the choices made. You are
not being asked to compare Brazils model of discourse intonation with other
models. You are being trained in how to use it and asked to explain this aspect
of the model using your transcriptions; you will be marked on these two areas
separately. The identification of the tone choices and their transcription is half
the assignment. It is necessary that you should do this accurately. Being able
to use the examples to explain Brazils ideas on tone choice is the second half.
If your analysis is faulty, the second half of your essay is likely to be weaker.
In assignments which ask you to gather and/or analyse data, the amount of
time that this involves is taken into account. That is why it would be unfair to
expect you to then write extensively. Learning is taking place during the
analysis of the tape and is demonstrated to have taken place through the
transcription.
5.4.2
Essay assignments
If we take question 4 as typical of the type of essay assignment that you might
be expected to write, we can try to isolate some of its features.
Activity 3
List the activities that you must undertake in order to complete assignment
number 4 in Activity 1. Note that it is one of the choices given at the end of
the course on Second Language Acquisition. It does not refer to a specific part
of the course. Rather, it is a broad question which allows the student to use
ideas and material from throughout the module, and also the module 1
courses.
The list in the Commentary is much longer than for Activity 2. Essay
assignments require more background reading and assembling of relevant
material as opposed to data analysis. The material then has to be assembled
into a coherent framework which answers the question asked. Last comes the
complex process of putting your ideas down on paper and eventually of
preparing your work for submission. Each of these stages requires many tasks
and you may have included more detail in your list than we have in ours.
Looking more carefully at what is required in researching, writing and
submitting an essay-type assignment will form the basis of much of the rest of
this unit.
5.4.3
Describe any educational change that you have been involved in and
try to assess the relative importance of the factors leading to successful
change that we have covered in the unit.
2.
The words you should have underlined are those words which give directions
about how to do the assignments, or what the assignment is asking you to do.
These are sometimes called process words. Make sure you know what
different process words are asking you to do. Many are very similar, but the
subtle differences are important when it comes to analysing titles and deciding
what is expected. The next Activity gives definitions of many of the process
words you will find in your assignment titles.
Activity 6
In the following table, link the definitions on the right with the correct process
words on the left. One has been done for you as an example.
1. Analyse
a.
2. Assess/Evaluate
b.
3. Compare
c.
4. Contrast
d.
5. Criticise/Critique
6. Define
e.
f.
7. Describe
g.
8. Discuss
h.
9. Explain
i.
10. Illustrate
11. Trace
12. Outline
j.
k.
l.
13. Suggest
m.
Some assignments do not make use of process words. Some ask questions, as
in the example used in Activity 3. Below, the words important to
understanding the assignment have been underlined.
What arguments are there for using authentic texts in the classroom?
What problems does the use of such texts create for learners?
1 Based on Allen, A. (1991) Handout 1, Open Teaching Toolkit: Writing Skills. Open University Press.
Finding a Focus
When you have selected an assignment title, you should consider very
carefully what you need to do and to find out in order to answer it. It is likely
that books and articles have already been written on the subject. You are only
asked to write 4,000 words, so it is necessary to carefully define the focus of
your assignment in order to make the reading and writing workload
manageable. First look back at the course material dealing with your
assignment. Then write a preliminary list of the main points and arguments
you want to make. Do your main points support the arguments you are
making? Next, reading and note-taking will help you further narrow down the
focus and find evidence to support your position.
Discussion/Reflection Task 1
Below is a list of questions you should be considering when beginning an
assignment. Read the list. If there are any other things that you think are
important and are not covered by the list, add them at the end.
What do the process and content words in the title tell me?
What is the purpose of this type of assignment? What type of knowledge do I need to
show?
What is my position/opinion?
Which aspects of the topic interest me most? Would it be appropriate to focus on them?
As you are reading and making notes, you may decide that some of the content
words in your assignment title need to be defined or narrowed down in order
to help you focus your writing.
Activity 7
Read the title of assignment number 4 in Activity 1. Write down as many
different types of authentic texts as you can think of. Are there any problems
in making this list?
The Commentary shows that the definition of authentic text is by no means a
clear cut one.
Content words which have a very wide scope, such as learners, may also
sometimes need to be focused. For example, instead of talking about the
problems of learners in general you might want to concentrate on one
particular group. To narrow the focus of a word or title you can use
expressions like the ones below.
For the purposes of this study/assignment, only children under the age
of 16 will be discussed.
The focus of this discussion will be on child language learners under
the age of 16.
In order to narrow the focus of this study, only child learners under the
age of 16 will be investigated.
Examples will be taken from school children learning their first foreign
language. Bilingual children and those studying at more advanced
levels will not be included.
5.7
2 T he approach and Activities in this section are based on ideas presented by Susan Hunston, the University of Birmingham.
5.7.1
quoting
reporting
Quoting
You use quotations to show the exact words someone has used, especially if
what they say is very important or very well phrased.
Activity 9
Here are the first two paragraphs of a chapter of a book by Ronald White on
language syllabuses and curricula. In these paragraphs, White explains what
he is going to talk about in the rest of the chapter. Read the paragraphs and
underline two sentences which summarise what he is saying.
Since one of the purposes of this book is to place language syllabus design within the wider
context of curriculum, it is important to review some of the major value systems o r ideologies
which underlie approaches to curriculum, as well as the curriculum models associated with
these ideologies. Such a review will serve to show where some ideas such as behavioural
objectives and proposals for process syllabuses have come from, while also providing some
perspective on the place of such ideas within the field of curriculum studies and, thus, on their
status within ELT.
It is also important to be aware that different models of curriculum represent the expression of
different value systems and, consequently, of quite divergent views on education. Indeed, it is
hardly surprising that views on these issues will be value-laden, given the fact that curriculum
studies attempt to answer quite fundamental questions about the nature and p urpose of
education. Even though the concerns of the language teacher and syllabus designer might
seem remote from such considerations, I hope it will become clear that any decisions about
developing a language teaching programme must reflect the assumptio ns and beliefs of those
engaged in such an enterprise, and that it is important to illuminate such planning by working
out where one stands in relation to the numerous options available. I shall begin this review of
curriculum options by considering the important issue of the major value systems which
underlie them. (White, 1988: 24)
Lets suppose that we want to explain Whites ideas by quoting him. First, we
have to pick parts of the sentences to quote. In the first of the summary
sentences we identified above, we would not want to include the word also,
because this links back to Whites previous paragraph, which we are not
quoting. We could, therefore write it like this:
White (1988: 24) says:
It is ... important to be aware that different models of curriculum represent the
expression of different value systems and, consequently, of quite divergent
views on education.
Notice that we use Whites surname (not first name or initials) and we put the
date of the book and the page number of the quotation in brackets after his
name. This tells the reader from where we have taken the quotation. The
words says is followed by a colon, or we could also use says that. Then we put
the quoted sentence on a new line, because it is quite a long quote. The
quotation is indented, that is moved away from the left-hand margin and single
spacing is used, and a smaller font size is selected. The dots tell the reader that
we have missed something out (in this case, the word also).
In our quotation we have included more than Whites idea we have also
included It is important to be aware that, which is a way of telling us the idea
is important. We could miss this out, and our quotation would read like this:
White (1988: 24) says that
different models of curriculum represent the expression of different value
systems and, consequently, of quite divergent views on education.
Activity 10
Using the quotation below, select those parts of the sentence which tell you
Whites idea. What are the other part(s) of the sentence doing? Write out
Whites idea as a quotation which might appear in an assignment.
Even though the concerns of the language teacher and syllabus designer might seem remote
from such considerations, I hope it will become clear that any decisions about developing a
language teaching programme must reflect the assumptions and beliefs of those engaged in
such an enterprise, and that it is important to illuminate such planning by working out where
one stands in relation to the numerous options available.
(White, 1984: 24)
Reporting
A good essay contains some quotations, but not too many. Some people
suggest a maximum of 10% and this is probably a good guideline. We can
make an essay more interesting by reporting what someone has said instead of
quoting them. When we report, we use our own words to describe an idea that
we have read. Lets go back to Whites first idea that we quoted above:
different models of curriculum represent the expression of different
value systems.
This could be reported like this:
White argues that each curriculum model expresses a particular value
system (White, 1988: 24).
Notice that in this example the reference information, that is, the date of
publication and the page number, appears in brackets at the end of the
sentence, but before the full stop.
Activity 11
In the sentence below taken from the second paragraph, White recommends
that somebody does something.
it is important to illuminate such planning by working out where one stands
in relation to the numerous options available.
Decide who should do something and what they should do. Then add your
report about what should be done and by whom onto the example report given
above.
The Commentary on this Activity shows that Whites ideas can be expressed
much more briefly through reporting rather than direct quotation. Another
advantage of reporting is that it shows that you have understood the ideas you
have read and can rephrase them and make them your own.
It is possible and often very useful to use a combination of reporting and
quoting. We may decide, for example, that Whites phrase working out where
one stands in relation to the numerous options available is so good that we do
not want to change it. In that case, we can report as before, but include a short
piece of quotation:
White argues that each curriculum model expresses a particular value
system. He recommends that anyone involved in developing language
courses should be aware of these models and values, and that one
should [work] out where one stands in relation to the numerous
options available (White, 1988: 24).
There are three things to notice about this report:
the square brackets show that White does not use the exact word work (he
uses working)
everything that is exactly the same as what White said is in the quotation
marks
Often, you want to report on or refer to the ideas which form a whole article or
book. In such cases, it is not possible to give a page reference, but it is still
important to give the authors name and the date of publication (and a full
reference in your reference section). This can be done by referring to the
author in your main text as in the example:
Halliday (1994) maintains that language fulfils a number of
metafunctions.
Alternatively, the name of the author of the ideas can occur in brackets like
this:
The argument that language fulfils a number of metafunctions
(Halliday, 1994) is the basis of the analysis presented here.
It is generally better if you use the latter approach as it foregrounds the idea
rather than the name of the person who had the idea, and gives your essay a
better flow. For all sources, whether quoted directly, reported or paraphrased
(see below) it is essential to acknowledge them in the text and then to give
complete information about the authors and texts in the Reference List at the
end of your assignment (see Students Handbook or Appendix 1 in this
Guide).
5.7.3
The teacher plays an active and direct role in Total Physical Response. The instructor is the
director of a stage play in which the students are the actors (Asher, 1977: 43). It is the teacher
who decides what to teach, who models and presents the new materials, and who selects
supporting materials for classroom use. The teacher is encouraged to be well prepared and
well organised so that the lesson flows smoothly and predictably. A sher recommends detailed
lesson plans: It is wise to write out the exact utterances you will be using and especially the
novel commands because the action is so fast-moving there is usually not time for you to
create spontaneously (1977: 47). Classroom interaction and turn taking is teacher rather than
learner directed. Even when learners interact with other learners it is usually the teacher who
initiates the interaction:
Teacher: Maria, pick up the box of rice and hand it to Miguel and ask Miguel to rea d the
price.
Asher stresses, however, that the teachers role is not so much to teach as to provide
opportunities for learning. The teacher has the responsibility of providing the best kind of
exposure to language so that the learner can internalise the basic rules of the target language.
Thus the teacher controls the language input the learners receive, providing the raw material
for the cognitive map that the learners will construct in their own minds. The teacher should
also allow speaking abilities to develop in learners at the learners own natural pace.
In giving feedback to learners, the teacher should follow the example of parents giving
feedback to their children. At first, parents correct very little, but as the child grows older,
parents are said to tolerate fewer mistakes in speech. Similarly teachers should refrain from
too much correction in the early stages and should not interrupt to correct errors, since this
will inhibit learners. As time goes on, however, more teacher intervention is expe cted, as the
learners speech becomes fine tuned. (Richards and Rodgers, 1986: 934)
In the Commentary we noted that we were summarising facts, not opinions. If,
however, we wish to summarise opinions, we can begin with X say that .
Activity 13
Here are the same writers, Richards and Rodgers, giving their opinion of the
good and bad things connected with the Grammar Translation method. Try to
summarise their opinions in 50 words or less. Before you begin, remember to
underline or highlight the main points and to group them using your own
words.
Grammar Translation dominated European and foreign language teaching from the 1840s to
the 1940s, and in modified form it continues to be widely used in some parts of the world
today. At its best, as Howatt (1984) points out, it was not necessarily the horror that its critics
depicted it as. Its worst excesses were introduced by those who wanted to demonstrate that the
study of French or German was no less rigorous than the study of classical languages. This
resulted in the type of GrammarTranslation courses remembered with distaste by thousands
of school learners, for whom foreign language learning meant a tedious experience of
memorising endless lists of unusable grammar rules and vocabulary and attempting to produce
perfect translations of stilted or literary prose. Although the GrammarTranslation Method
often creates frustration for students, it makes few demands on teachers. It is still used in
situations where understanding literary texts is the primary fo cus of foreign language study
and there is little need for a speaking knowledge of the language.
Contemporary texts for the teaching of foreign languages at college level often reflect
GrammarTranslation principles. These texts are frequently the product s of people trained in
literature rather than in language teaching or applied linguistics. Consequently, though it may
be true to say that the GrammarTranslation method is still widely practised, it has no
advocates. It is a method for which there is no theory. There is no literature that offers a
rationale or justification for it or that attempts to relate it to issues in linguistics, psychology,
or educational theory. (Richards and Rogers, 1986: 45)
2. Re-phrasing
If you are quoting something that is important but complex or difficult to
understand, it is a good idea to say the same thing in your own words as well.
This may sound strange. Why should you say the same thing twice? By using
your own words, you show that you have not just copied the quotation, but
you have understood it well too. You can either summarise what is being said
before using the quotation, or you can use the quotation and then summarise
its meaning afterwards.
3. Giving your own example
Writers will often give examples of their own ideas, but if you can, think of
your own examples you show that you really understand what the writer is
saying. Here is one writer, Carter, talking about the meaning of words in
idioms.
We shall begin with idioms. These present particular difficulties because they are
restricted collocations which cannot normally be understood from the literal meaning
of the words which make them up. Thus, to have/get/give cold feet (= to be/to make
afraid) cannot be modified to frozen feet or chilly feet without chan ging the
meaning. And in its idiomatic meaning cold feet is semantically opaque in so far as
the meaning of the whole is not obvious from the individual meaning of the
constituent parts. Similarly, to let the cat out of the bag (= to reveal a secret) cannot
be decoded if only the meaning of let, cat, bag and out are known as separate items.
(Carter, 1987: 58)
Carter gives two examples of idioms that mean something different from the
combination of each of the words in them: cold feet and let the cat out of the
bag. If you want to use Carters ideas in an essay, it would be a good idea to
give one or more different examples of your own, either from English or from
another language (with a translation). This shows that you understand and can
apply other peoples ideas to different material. By using your own examples
you are also demonstrating originality, a quality highly valued by those
marking you assignments (see 5.9 later in this unit).
4. Taking it one step further
If you really understand something that someone has said, you may be able to
take their argument one step further, that is, to say something that may be
inferred or concluded from what they say. This shows that you are thinking as
well as reading and that you can produce not only parallel examples but
original ideas as well. It is this type of reporting the literature that earns the
highest marks.
Here is another example from Carter; in this extract he is talking about the
difficulties involved in trying to define what a word is. He has just talked
about words in written language and goes on to say:
we should note that spoken discourse does not generally allow of such a clear
perception of a word (Carter, 1987: 4)
Activity 14
Try to rephrase what Carter says in your own words.
Give some examples of words that are often difficult to perceive separately in
speech (e.g. gonna going to, wudja would you).
What would be the consequences of this if, for example, you wanted to count
the number of words spoken by a speaker?
Lets take another example, this time from an article by Willis and Willis
(1996) about teaching grammar. At this point in the article, they are talking
about word order in English:
The order of elements within the English clause is very fixed. This may be
comforting for learners. Less comforting is the fact that in order to maintain this order
and at the same time allow for flexibility in the way information is presented and
highlighted English has some complex devices like clefting, involving the use of a
dummy subject it:
I thought it was someone playing a joke.
Its always the money that gets reported, isnt it?
These services present a learning problem. They need to be drawn to the attention of
learners and treated systematically. This can only be done by looking at cla uses
within texts. Since the structure of a given clause is determined by its place in
discourse we need to look at clauses and sentences in context, not in abstract.
Discussion/Reflection Task 2
Here are some questions you might ask yourself as you read this passage.
Think about them, and if possible, discuss them before reading the next
paragraph.
What kind of English structure are Willis and Willis talking about here? Do
you agree that things like this present a learning problem? What do you
understand by the word systematically here? What are the consequences for
the teacher of the last sentence of the extract?
Lets assume that we agree that Willis and Willis are talking about structures
where the clause begins with it so that a particular element is emphasised, and
that this is difficult for learners because the normal word order is altered. The
word systematically is open to several interpretations. Here is our best guess:
Teachers should have a plan for teaching these structures and they should try
to teach several kinds of it clauses in an order they have decided on. In other
words, the teaching should be complete, it should be ordered and it should be
planned. The last sentence of the extract tells us that we can only teach these
structures when they occur in texts, that is, in things that our students are
reading or listening to. We should not make up sentences that show the
structure and try to teach it out of context. So, in order to teach the structure,
the teacher has to choose things for the students to read or listen to that have
these it clauses in them.
Thinking about this further, it means that Willis and Willis are talking about
something that English does the cleft sentences but they are also talking
about the way that we teach grammar, and they are linking the two together.
Activity 15
Summarise what Willis and Willis are saying in the extract above.
5.7.4
(b) Willis and Willis (1996: 65) demonstrate that since the structure of
a given clause is determined by its place in discourse we need to look
at clauses and sentences in context, not in abstract.
(c) As Willis and Willis (1996: 65) point out, since the structure of a
given clause is determined by its place in discourse we need to look at
clauses and sentences in context, not in abstract.
Notice that if you use as... you do not also use that. Notice also that if you use
a report like this you have committed yourself you must continue to agree
with Willis and Willis in the rest of your essay!
2. Withholding your viewpoint
If you do not want to give your own viewpoint, use a verb such as argue,
suggest or state, or the phrase According to as in these examples:
(a) Willis and Willis (1996: 65) argue that since the structure of a
given clause is determined by its place in discourse we need to look
at clauses and sentences in context, not in abstract.
(b) Willis and Willis (1996: 65) suggest that since the structure of a
given clause is determined by its place in discourse we need to look
at clauses and sentences in context, not in abstract.
(c) According to Willis and Willis (1996: 65), since the structure of a
given clause is determined by its place in discourse we need to look
at clauses and sentences in context, not in abstract.
None of these mean that you disagree with Willis and Willis, simply that you
do not want to agree with them strongly at this stage. You may, of course,
state that you agree with them later in the essay.
3. Disagreeing
If you strongly disagree with Willis and Willis, you can use the verb claim,
which implies that you disagree.
Willis and Willis (1996: 65) claim that since the structure of a given
clause is determined by its place in discourse we need to look at
clauses and sentences in context, not in abstract.
If you use claim it is difficult for you to change your mind in the essay and
agree with them. For further examples of types of reporting structures see
Thompson (1994).
Activity 16
Using the examples in (1), (2) and (3) above as a guide, include the quotation
below in three sentences to show 1. that you agree with the writer; 2. that you
neither agree nor disagree; 3. that you disagree with the writer:
It is ... important to be aware that different models of curriculum represent the expression of
different value systems and, consequently, of quite divergent views on education.
(White, 1988: 24)
5.7.5
quotation marks and/or referencing, where the material has come from
using
very
close
paraphrasing
of
sentences
or
sections
without
quoting directly from a source without using quotation marks and giving
reference information
Students most commonly plagiarise work when they are unsure of their own
writing ability, or when they do not understand something clearly enough to
express it in their own words. It is usually apparent to someone marking a
students work that some of it has been plagiarised. Even if the marker does
3 Based on Hay, I. (1996) Communicating in Geography and the Environmental Sciences. Melbour ne: Oxford University Press.
not recognise the source text, he/she will notice things such as a change of
style in the writing.
The most common form of plagiarism, and one which not all students realise
is actually plagiarism, is paraphrasing without acknowledging the source. This
type of plagiarism is theft of intellectual property, the ideas rather than the
words that someone has thought about and worked on, perhaps for many
years. To return to a quotation we used earlier from Willis and Willis (1996:
65):
Since the structure of a given clause is determined by its place in discourse we need
to look at clauses and sentences in context, not in abstract.
Activity 17
Re-write the sentence above to avoid plagiarising the ideas of Willis and
Willis.
It is important to be aware of the seriousness of plagiarism and how to avoid
it. We have discussed here how to acknowledge your sources either through
the use of quotation marks or by paraphrasing and using a reference. For both
of these methods to be successful, and to avoid accidental plagiarism, it is
vitally important when making notes that you write down page numbers next
to the ideas you are summarising and that you enclose all copied material in
quotation marks.
5.7.6
5.8
5.8.1
overall structure
style
accuracy
tables, etc. If you have presented any data in the form of tables or
figures, are they labelled clearly and referred to in the text?
Is the style appropriate for an academic assignment? Have you got the
balance right between:
2.
3.
5.8.3
Check:
changes
(b) agreement (single subject = single verb)
(c) prepositions + ing e.g. before being tested
3. Connecting words
Are they correct? e.g. NOT besides of BUT besides
Are there enough? e.g. some people use too few connecting words
which can make it difficult to follow their argument.
4. Prepositions
Are they correct? e.g. corresponds to; the possibility of
5. Collocation
Make sure you put the right words together in the right order.
e.g.
6. Word formation
Make sure you get the right form of the word.
e.g.
7. Vocabulary
Is the meaning of the word precisely what you want to say? If you
are unsure, use a dictionary.
Is the word appropriate to the audience?
e.g.
8. Spelling
Use spelling check software if you have it.
9. Punctuation
Capital letters for names of people, places and organisations at
the beginning of sentences
Separate sentences with full stops. If the ideas are very closely
linked a semi colon (;) may be appropriate e.g. Analysing spoken
data is time consuming; select only those sections which are
essential.
5.8.4
5.9
Markers Expectations
Work for a higher degree, such as a Masters degree, has to show significant
differences from that suitable for a first degree. The most obvious differences
is that you are studying something in detail which might have been just one
component of an undergraduate course. For example, at Birmingham,
undergraduates study English literature and language at the same time. For
your MA you are looking in much greater depth at language. This depth has to
be evident in your writing. Below is a summary of the types of things markers
will be looking for.
clear argument e.g. the main thesis is stated clearly and evidence is
presented logically to support it.
These points are also made in your Student Handbook in the discussion of
Grading of Assignments. You should look carefully at this before writing
and also when your assignments are returned to you. Compare your grade and
comments with those listed in the Student Handbook and try to decide how
you could have improved your assignment.
Discussion/Reflection Task 3
Below is the beginning of the grading guidelines from the Student Handbook.
Compare the criteria for assignments receiving 75% and above with those
receiving between 66% and 74%. Underline what you consider to be the key
differences and discuss them with other students if possible. Rephrase them in
your own words.
Grades A to A+ (75% 100% )
Organisation:
References:
Analysis:
Relevance:
Presentation:
Overall:
Analysis:
Relevance:
Presentation:
Overall: work of good quality at higher degree level showing perceptive and critical insight.
Organisation:
References:
sources.
Analysis:
Relevance:
future.
Presentation:
Overall:
meticulous analysis.
Organisation: The top grades differ from all the rest in terms of originality.
References: Both emphasise the importance of referring to sources. The top
grades, however, show a wider range of reading and an ability to synthesise,
that is to recombine the ideas of others in an original way.
Analysis: The best analyses are well-argued and evaluative. They may well
compare and contrast different theories, adapt them to suit new situations, or
propose entirely new ones. Those which receive between 66% and 74% are
good but show less innovation or critical insight.
Relevance: Implications implies a wider understanding of the possible future
changes in practice, than does careful relating.
Presentation: Language which is precise, allows the writer to say more things
in a limited space. If an assignment is persuasive, it makes its points well and
supports them with logical argument and evidence.
Overall: Scholarship is a term which refers to academic merit and
encompasses
thorough
understanding,
careful analysis
and
presentation
You should make use of the complete marking guidelines set out in your
Student Handbook each time you receive your work back. Within the grade
band you have been awarded, look at the different criteria for Organisation,
References and so on. Think about what you could do for your next
assignment to receive a higher mark.
5.10
Summary of Unit
This unit has discussed assignment writing from the initial stages of selecting
and analysing the title through to understanding the grading system. In
particular the importance of planning on the basis of an understanding of the
title; using and referring to the literature; and thorough re-drafting and proofreading have been emphasised. All these areas are of equal importance to
dissertation writing (Unit 6).
5.11
Commentary on Activities
Commentary on Activity 1
You may have found Activity 1 difficult. This is because what we refer to as
analysis assignments are not always purely analysis. Some assessment or
reflection is often also required. In 9, both analysis and material production is
required.
1. Essay
2. Analysis
3. Mini- actionresearch
4. Essay
5. Essay
6. Analysis/mini-actionresearch
7. Mini- actionresearch
8. Analysis
9. Analysis +
Commentary on Activity 2
1.
2.
3.
4.
Make sure you understand and can identify different tone unit types.
Find the relevant tone units on the tape.
Transcribe the tone units using the correct conventions.
Write a brief explanation of tone in English using the transcriptions as
examples. Include a bibliography if necessary.
Commentary on Activity 3
1.
Refresh your memory of the course by skimming through the course
book.
2.
Note down the arguments that you want to use to support or refute the
use of authentic texts in the classroom.
3.
Find, read and make notes on articles relevant to your arguments.
4.
Summarise your arguments and the problems for learners.
5.
6.
7.
8
Commentary on Activity 4
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Commentary on Activity 5
The words underlined tell you what to do.
1.
Describe any educational change that you have been involved in and
try to assess the relative importance of the factors leading to successful
change that we have covered in the unit.
2.
Refer to the table provided in Unit 1 Commentary on Activity 3
comparing
Crystal and Roach on the functions of intonation. Draw up a
column for
Discourse Intonation and discuss the similarities in the DI
account of
intonation function.
Commentary on Activity 6
1 = h;
8 = i;
2 = d;
9 = k;
3 = a;
10 = b;
4 = e;
11 = g;
5 = c;
12 = m;
6 = f;
13 = l.
7 = j;
Commentary on Activity 7
Your list may have included some of the following: books, magazines,
newspapers, advertisements, letters.
You may also have considered whether things which were written to be read
aloud for example, news broadcasts should be included. Also, is a letter
written in English by someone whose first language is, say, Spanish, an
authentic text? What about, simplified readers? Are they authentic texts?
Commentary on Activity 8
Possible reasons are:
To make you read widely.
To show that you have read widely.
To show that there are different points of view.
To give the opportunity to evaluate different points of view.
To allow your point of view to be seen in a wider context.
To show what the wider context is before narrowing the focus of your
assignment.
Commentary on Activity 9
The two sentences which we think best summarise what the writer is saying
are :
It is also important to be aware that different models of curriculum represent
the expression of different value systems and, consequently, of quite divergent
views on education.
Even though the concerns of the language teacher and syllabus designer
might seem remote from such considerations, I hope it will become clear that
any decisions about developing a language teaching programme must reflect
the assumptions and beliefs of those engaged in such an enterprise, and that it
is important to illuminate such planning by working out where one stands in
relation to the numerous options available.
Commentary on Activity 10
The words Even though the concerns of the language teacher and syllabus
designer might seem remote from such considerations, I hope it will become
clear that are not part of Whites idea. They just remind us who the ideas are
relevant to and tell us that we will find an explanation of the idea which
follows later in the chapter. So, we only need to start quoting from any
decisions.
Notice that we have also missed out the second that, because it is part of I
hope it will become clear that ... and that ... We have used dots to show that
something is missed out. We have also indented the quotation from the left
margin and used single spacing and a smaller font.
Commentary on Activity 11
Who should do something? People involved in developing language courses.
What should they do? They should first be aware of the different curricula
available, and the value systems that these represent, and second they should
be aware of what their own value system is. Our combined previous and new
report should look similar to this:
White says that each curriculum model expresses a particular value
system. He recommends that people involved in developing language
courses should be aware of these models and values, and that they
should be aware of what their own value system is (White, 1988: 24).
Commentary on Activity 12
Here is one possible summary.
The role of the teacher in TPR is firstly, to decide the content of each
lesson, secondly, to provide exposure to the language for the learner,
and thirdly, to correct errors, though only as the learner improves
(Richards and Rodgers, 1986: 934).
Notice that we still put in the reference to the book, to show that this is not our
own idea. The reference goes in brackets at the end, before the full stop. In
this example, we are summarising facts about TPR, rather that the writers
opinions, so we do not need to begin the sentence with Richard and Rodgers
say that ....
Commentary on Activity 13
Here is one possible summary.
Richards and Rodgers say that the Grammar Translation method is
easy for teachers and is useful when learners are interested in literature
rather than language, but it is often boring and does not lead to the
ability to speak the language. It has no theoretical justification
(Richards and Rodgers, 1986: 45).
Notice that we have still put the reference at the end of the sentence. It would
also be possible to have included the reference information after mentioning
Richards and Rodgers names.
Richards and Rodgers (1986: 45) say that ...
Commentary on Activity 14
Here is a possible answer:
Carter (1987: 4) says that spoken discourse does not generally allow
such a clear perception of a word. In other words, it is more difficult
to perceive boundaries between words in speech than in writing. For
example, in speech, people often say wudja instead of would you and
gonna instead of going to. In each case, two words in writing sound
like one word in speech. This would cause problems if we wanted to
write down what someone said and count the words. We would have to
decide whether to count wudja and gonna as two words each or as one.
Commentary on Activity 15
Here is a possible answer:
Willis and Willis (1996: 65) say that some points of grammar can only
be taught when students read them or listen to them in context. One
example is so-called cleft sentences, such as Its always the money that
gets reported, isnt it? It is impossible to teach this without having a
text in which it occurs. Willis and Willis also say that structures like
this need to be . treated systematically. In other words, the teacher
has to plan to teach them. This means that the teacher has to choose
articles for the students to read which have sentences like this in them.
Commentary on Activity 16
Three possible answers are given below. Notice that it has been changed to
(I)t. This is because the quotation has been embedded within another
sentence. It would be inappropriate to have a capital letter in the middle of a
sentence. To show that something has been changed, square brackets are used.
1. White (1988: 24) points out that (I)t is ... important to be aware that
different models of curriculum represent the expression of different
value systems and, consequently, of quite divergent views on
education.
2. According to White (1988: 24) (I)t is ... important to be aware that
different models of curriculum represent the expression of different
value systems and, consequently, of quite divergent views on
education.
3. White (1988: 24) claims that (I)t is ... important to be aware that
different models of curriculum represent the expression of different
value systems and, consequently, of quite divergent views on
education.
Commentary on Activity 17
Possible ways of avoiding plagiarism are:
1. According to Willis and Willis (1996: 65) since the structure of a given
clause is determined by its place in discourse we need to look at clauses and
sentences in context, not in abstract.
2. Because the structure of a particular clause is determined by its position in
discourse we must look at clauses and sentences in context, not in abstract
(Willis and Willis, 1986: 65).
UNIT 6
WRITING A DISSERTATION
Note: This unit is intended to be read after completing the modules of the first
year of the course, that is, just before undertaking decisions about the
dissertation. At this time you will be provided with more detailed Guidelines
for Writing a Dissertation. As the latter document will be more up to date than
this unit and you should use that as your primary source of guidance,
especially if you find conflicting advice given.
6.1
Aims
This unit will describe the elements that make up a typical dissertation for a
Masters degree at Birmingham University, and raise issues to be considered
by those undertaking such a piece of work.
6.2
Objectives
By the end of the unit you should:
Suggested Reading
6.4
Introduction
Every Masters degree at ELAL requires students to write a dissertation of
15,000 words. It is the final task of an exacting course and is often the longest
piece of continuous writing or research that students at this level have ever
undertaken.
Since a dissertation is a considerable undertaking which requires the use of
different skills at different stages, it is important to plan carefully for each
stage well in advance in order to succeed. Fifteen thousand words can be
written in a week but no Masters dissertation (that passed!) was ever written
so hastily. The background reading, research design and implementation,
analysis of results and writing up of each part, require several weeks, and the
time needed for final tidying up, checking of references, collation of
appendices and printing should not be underestimated.
Faced with this final hurdle of the course students feelings can range from
overwhelmed and discouraged to excited and enthusiastic.
The following may have been among the reasons for writing a dissertation
which you have identified:
more time and thought to choosing your topic and assessing yourself. Is it
important to you to get a high mark? What usually motivates you to do your
best work? Are there any topics that you know you should avoid?
Some people like study for studys sake and are excited by questions of
theory. For many others though, it is the practical rather than the theoretical
which stimulates them, and so the motivation to set about an arduous
academic task is more likely to be extrinsic (coming from external reasons).
The next sections will look at these different types of motivation.
6.5.1
Intrinsic motivation
As you studied the modules on this course, some questions concerning the
ideas and information presented will probably have arisen. Hopefully you will
have found the answers you sought as you read further. This is how
knowledge in the world is increased questions are raised and answers are
sought. Good dissertations are those that raise an original question, check that
no one else has already found an answer, look for a way to answer it and offer
the results of this attempt either as an answer, or as raising new questions to be
answered by more research.
Discussion/Reflection Task 1
Think of the area of the course that has interested you most so far. Why did it
interest you? What would you like to know more about in that area? Try to
write two or three specific questions. Could any of those questions be
developed into a dissertation topic? If not, think of another area of the course
that interests you and try to develop some research questions about that area.
With some specific questions that excite you, ideas of how to set about
answering them usually start to flow. This is not to say that all your ideas at
this stage will be realistic or feasible in your own situation, but once you have
initiated a few ideas, something possible will probably occur to you. If not,
discuss your questions with other students or staff often a different
perspective can help you to clarify your ideas, and can suggest new
approaches or new questions to ask. A mental block can be removed by just
High
Intrinsic
Low
Extrinsic
6.6
Types of Research
A major consideration for your dissertation is how you are going to approach
the research. All dissertations require both background reading and a research
project of some kind. Some kinds of project are more quantitative, almost like
scientific experiments, while others are much more library- and literaturebased or qualitative. The following list of types of research gives a range of
possibilities, but depending on the question being researched, your project
may draw elements from more than one of these categories. However, within
the limits of time and length, it is generally better not to attempt too varied a
project.
6.6.1
6.6.2
Surveys
If your aim is to gather a number of facts or opinions from a group of people
in order to compare and contrast them, then a survey using questionnaires
and/or interviews is probably the best way to go about this. If you decide to
make a questionnaire it is worth remembering that it is very common for only
a half to two thirds of questionnaires to be returned. Your dissertation
supervisor will usually want to check a questionnaire before it is administered
since a badly constructed questionnaire can give results which are virtually
useless for research purposes. As a general rule, try to pilot your questions in a
practice situation (if all else fails use fellow students of this course/colleagues)
to check that you have pitched them at the right level, and that they are clear
and unambiguous.
Try to avoid the experience of the following student:
The whole process took about ten hours in total ... To write and administer
such a questionnaire seemed straightforward but was not; most of the
information gained was either largely irrelevant or, given the subjective or
ambiguous and contextless nature of the answers, relatively useless. Most of
the other answers were predictable and only served to confirm what was
expected.
6.6.3
Case studies
An alternative to gathering specific information from many different people or
situations (usually at least 30 for statistical validity) is the detailed but less
specific study of a smaller number of situations. However, as part of a
dissertation, the reasons for the case study must be clear and the methodology
systematic. Case studies are sometimes used in conjunction with other
research methods where a multi-faceted approach to a particularly complex
issue is desirable.
The problem with case studies as academic exercises is that there is a danger
that the information gathered will be subjective, descriptive and anecdotal
rather than generalisable to other contexts. To avoid this you must be careful
to give as much background detail as necessary to show how the context could
be related to other similar situations.
A successful study will provide the reader with a three-dimensional picture and will
illustrate relationships, micropolitical issues and patterns of influences in a particular
context. (Bell, 2010: 9)
6.6.4
Action research
Action research, or a study of the effect of changing an element in the
professional situation after identifying a problem and devising a possible
solution to it. Action research is generally on-going, ideally becoming part of
a professional's whole approach to their profession, that is, alert to problems,
flexible enough to change and reactive enough to evaluate the results of the
changes made. An example of action research in progress can be very valuable
as a dissertation topic, but it must also be extremely well-planned and
methodical over a reasonably long period an ad hoc, last minute rush does
not constitute true action research. To do it properly it should be remembered
that evaluating the existing system, devising new methods, collecting data, reevaluating, modifying and so on all take considerable time and effort which
should not be underestimated.
6.6.5
Experiments
Obviously we are not talking about laboratories and test tubes here, but rather
some controlled test which could be used to compare, say an aspect of a
practice
using
one
methodology
with
control
group
where this
6.7
Activity 1
What follows are 3 examples of dissertation proposals from the area of
Teaching English as a Foreign Language. None of them is complete according
to the list above. What is missing in each one?
Dissertation Proposal 1
An Evaluation of school-based INSET for ELT in *******
Problems
1. According to The ******* Education Commission Report No.6 (1995), 52.1% of English
language teachers are not subject-trained.
2. Under the new Language-streaming Policy, secondary schools are streamed according to
their medium of instruction: English, Mixed-mode and Chinese.
3.
Greater autonomy is given to schools with the introduction of School-based
Curriculum and School Management Initiative.
There is a growing concern that training courses alone are not enough and school-based staff
development is gaining importance.
Area of study
1. To study the integration of external professional education and training with professional
support inside schools
2. To study the role of head of department in managing changes in education policy and staff
development
3. To make recommendation for School-based INSET programmes
Approach and method
1. Evaluate the current school-based INSET programmes. This will be conducted with the
help of questionnaires or interviews.
2. Evaluate the effectiveness of the various kinds of teacher training courses in develop ing the
professional knowledge, skills, attitudes and performance of professional staff in schools.
Interviews or case study will be conducted.
3. Make recommendations on programme design.
Work schedule
Phase I May
Decide on the method and content of res earch (in Birmingham).
Phase II June
Conduct research (in *******).
Dissertation Proposal 2
Initial Assessment of a new Pre-service Teacher Education Program in *******
Chapter One General Problems in pre-service teacher education in *******
1. Training or Education?
2. A Micro vs. a Macro Approach
3. The Socio-political Context
4. Language Policy
5. Selection Procedure
Chapter Two The nature of the beginning students
1. Adequate Concepts of Education
2. The Needs of a Beginning Teacher
3. Successful Teaching and Self-image
Chapter Three Induction support for student teachers The supported teaching scheme
1. Approaches adopted by the scheme
2. Key Phrases of the School Experience
First year a) Early field experience b) Support teaching practice
Second year a) Block teaching b) Additional school visits
3. Teacher Development through support teaching scheme
Chapter Four Study of the Effectiveness of the Support Teaching Scheme
1. Method a) Sending questionnaire b) Conducting interview
2. Analysis of Data Collected
Chapter Five
1. Evaluate the scheme in the effectiveness of teacher development
2. Implications of the scheme to teacher education program in *******
Literature to be consulted
Calderhead, J. (1988) Teachers Profess ional Learning. The Falmer Press.
Calderhead, J. and Gates, D. (1993) Conceptualising Reflection in Teacher Development. The
Falmer Press.
Day, C., Calderhead, J. and Denicolo, P. (eds.) Research on Teacher Thinking: Understanding
Professional Development. The Falmer Press.
Edge, J. (1988) Training, Education, Development: Worlds Apart? Revised version of a
plenary paper presented at the United Kingdom Association of Teachers in Overseas
Education, Morray House, Edinburgh.
Fullan, M. (1992) Focus for Change. London: The Falmer Press.
Jennings, S. (ed.) (1994) An Introduction to Mentoring in Teacher Education. Exeter:
University of Exeter, School of Education.
Kennedy, C. J. (1993) Teacher Attitudes and Change Implementation.
Richard, J. and Nunan, D. (eds.) (1990) Second Language Teacher Education. CUP.
Smyth, J. (ed.) (1987) Educating Teachers: Changing the Nature of Pedagogical Knowledge
___________________________________________________________________________
____
Dissertation Proposal 3
Dissertation Title A Study of ***** English Teachers Perceptions on the One -year Full-time
In-service TOEFL Course (B. Phil. course) in the University of X
Since teaching is a life-long profession that requires teachers to have continuous learning of
both pedagogical knowledge and subject knowledge, in-service education and training
(INSET) plays an important role in improving the quality of teacher as well as to update their
skills and knowledge. Indeed, quite a lot of in-service courses are held by different institutions
and colleges of Education in *** to upgrade and equip teachers coping with the changing
society. However, every year there are still a number of practising teachers who would like to
study the in-service courses in England rather than in ***. In fact, what are the motivation of
these teachers to choose studying abroad? What are their intentions, attitudes and expectations
on the courses? What are their changes (in any aspects) after studying the courses? Due to all
these questions, the writer has a strong interest to focus and narrow down the study on a group
of *** English teachers perceptions on a particular in -service TOEFL course (it is held in the
Department of Education) in the University of X. The general purpose of this study is
concerned with perceptions and views, so self-constructed questionnaires and structured
interviews will be used for data collection. Being an ex-student of this in-service course
(though the writers main field of study is not TOEFL), the writer hopes to find 20 25
teachers to do the questionnaires. If possible, 5 teachers will be interviewed in June in ***.
The subjects for the study are the graduate English teachers who attended the in -service
TOEFL course in the University of X in the past. Concerning the literature, teacher training
as well as teachers attitudes and change are the main areas which need to be consulted.
Indeed, the writer has got some basic concepts, about the teaching theories, process of teacher
training, theories of attitudes, personality and behaviour as well as teachers attitudes towards
innovation, from some books and journals. In short, the writer will organise the study into 6
sections and plan to finish it by the end of July in 199x.
Bibliography
Avalos, B. (1991) Approaches to Teacher Education London, Commonwealth Secretariat.
Hofstede, G. (1991) Cultures and Organisations: Ch. 12 The Cultural Relativity of
Organisational Practices and Theories. London: McGraw Hill.
Kennedy, C. (1988) Evaluation of the Management of Change in ELT Projects Applied
Linguistics 9(4) pp. 32942.
Kennedy, J. (1991) Perspectives on Cultural and Individual Determinants of Teaching Style
RELC Journal, 22(2) pp. 6178. Richards, J. C. and Nunan, D. (eds.). (1990) Second
Language Teacher Education. Cambridge University Press.
Rudduck, J. (1991) Innovation and Change. Milton Keynes: OUP.
Wallace, M. J. (1991) Training Foreign Language Teachers: a Reflective Approach CUP.
Woodward, T. (1992) Ways of Training: Recipes for Teacher Training. Longman.
Outline
(est. length)
Chapter 1 Introduction
(500)
(2,000)
(4,000)
(2,000)
objectives
research design
Chapter 5 Analysis of Findings
(4,500)
6.8
(1,500)
Your Supervisor
Once you have decided the topic of your dissertation you will be assigned a
supervisor who will be someone with expertise in the general area youre
investigating. Contact with your supervisor is usually by email, but Skype
meetings can be very useful if you are in similar time zones.
Discussion/Reflection Task 3
What do you think the role of your supervisor is? What should they do? What
should they not do? What is your role in the relationship? Think about this
before you read on.
The role of a dissertation supervisor at the University of Birmingham is to
help you through the task of writing your dissertation, suggesting books to
read, giving advice on research methods, reading drafts of your work for
content and style (but not for proof-reading) and generally giving you
feedback and guidance. They are also the first markers of your final version. It
is therefore an important relationship. After receiving your proposal your
supervisor will generally agree a timetable with you for submission of a more
detailed outline and your chapters as they are written; the following is an
example. Exact dates will depend on when you start your dissertation, and on
the precise nature of your project.
It is important to keep to the deadlines that you have agreed as supervisors
have extremely busy schedules of their own and may not be able to mark your
work easily if it comes late and conflicts with other work.
The style of language used by lecturers in the UK varies but it is usually fairly
informal. You will be expected to use first names to your supervisor who will
also call you by your first name (see Unit 1. Section 7.3). Personalities differ
of course, but usually you can treat your supervisor as a respected friend.
Remember that their role is to help and guide you, so listen to their advice and
try not to take negative comments personally. Limit yourself to a reasonable
level of contact dont constantly trouble your supervisor with trivialities. On
the other hand, dont disappear for months without any contact; stay in
touch, even if it is just to say youve been too busy finishing coursework or
have been ill and therefore havent made any progress with your dissertation
for a while. If you are facing serious problems, let your supervisor know
immediately, especially if these will affect your keeping to agreed deadlines.
We recommend you copy all correspondence with your supervisor to celssupervision@bham.ac.uk so it can be monitored by a member of academic
staff at Birmingham.
6.9
introduction
literature review
data section
discussion of findings
conclusion
Activity 2
Give a one-sentence summary of what you think each of the sections named
above should contain and their role in the dissertation as a whole. Then check
the Commentary to see how far you agree with it.
There is no such thing as an obligatory structure: dissertations may flout any
or all of the guidelines that will be offered in the next sections of this chapter.
What is presented here are the components of a typical dissertation. If in
doubt, keep in close contact with your supervisor and respond to their
feedback (if you ignore advice you only have yourself to blame if you do not
get the mark you feel you deserve).
If this is your first extensive piece of academic writing then you may find it
helpful to plan your first draft according to the following sections. Many
students find the ordered and disciplined nature of the structure suggested
reassuring. It will also help you to focus on what needs to be done so that you
can begin to get your personal timetable for the next few months formed in
your mind.
6.10
online journals
library databases
abstracting journals
bibliographies of books on a similar topic
lists of references from other published materials
internet sites
From these sources you can create a shortlist of books and articles that seem
relevant. Remember, however, that it is not always easy to get hold of the
books and articles you may want (see Section 1.8), which is another reason for
starting to gather your reading materials as early as possible. Some libraries
have photocopying services (at a price) and if all else fails it is sometimes
possible to ask the author of an article for a reprint.
The next step is to read as widely and yet selectively as possible. Do not forget
the points made in Unit 2 about reading strategies learn an approach to book
contents and journal abstracts which helps you to focus on what is important
to you without getting needlessly side-tracked. Your target may seem a long
way off, but be encouraged; everyone who has faced writing a dissertation has
been where you are now at one stage or another, even your supervisor.
author
date
title
place and name of publisher
and for journal articles and sections from books which are edited collections
author
title of article
page numbers
date
name of journal or book (plus book details, as per the previous list).
Mastering the details of the order and punctuation of the reference system (see
Appendix 1 and the Student Handbook) at this stage will save you a lot of
tedious editing later on. Separate records for each reading are best since when
the time comes to write your references you can easily sort them in
alphabetical order (see the example in 2.5.3). Along with a summary of the
main points in the text, it is also wise to make a note of why you read the book
(it was referred to elsewhere/someone suggested it/it looked interesting on the
library shelf) since later when you have dozens of texts to search through you
will probably not remember.
You will not necessarily refer to all the readings for which you made notes,
but it is better to be on the safe side. It is extremely frustrating, especially as
the deadline approaches, to find yourself half-remembering the perfect quote
or piece of research to back up a point, and realising that to find that book
again you will probably need to waste half a day searching the elibrary.
6.10.3 Note-taking
Another good habit to get into is to put notes in files according to subject area.
When it comes to reviewing the ideas, theories, or research of others you will
need to lead your reader through a well-ordered, well-pruned garden, not a
jungle of anything and everything you found. It will help greatly if, as you
read, you categorise or position each text in your mind as it fits into your own
argument
(for/against
your
hypotheses/supporting
your
research
story situation/problem/solution/evaluation
Another point to remember is that you are showing how well you understand
the field of knowledge in which your dissertation belongs. Simply listing the
great names and explaining their contributions one after the other (Naiman
et al. state ... Brown gives us ... Dickenson comments ... Jones warns) is not
enough. You must show the ability to evaluate, compare and contrast each
authors contribution. (see 5.7)
Finally, some words of warning: dissertation writers find it impossible to read
thoroughly all the texts that are relevant to their topic unless it is an extremely
obscure or totally original subject which has not been researched before (and
therefore not much has been written about it). For this reason it is important to
know when to stop reading and get on with planning and executing the data
collection. Whether or not you are good at time management, make a rough
timetable of the weeks between the deadlines for supervision set by your
supervisor. Decide how much reading you hope to get through, then halve it
for a more realistic amount. Plan your days in the library, office or at home
and do not let other engagements or distractions divert you from your work.
(See also 1.6 for advice on time management).
6.11
6.12.1 Results
Although results are written in prose (especially qualitative results) it is often
easier to show statistics using figures and tables. Tables display numbers or
percentages relating to certain categories and are usually shown either with a
line separating the categories from the numbers (Table 1.1) or in a box (Table
1.2).
Table 1.1 Years of Teaching Experience
Years of Teaching
Course
0.5 1
23
45
6+
23
45
6+
Figures are used to display statistical information in other ways (pie charts, bar
charts etc. see Figure 1.1) or any other graphics you use in your dissertation
(diagrams, illustrations etc.)
Figure 1.1
All tables and figures must be labelled. For tables the title usually goes above
the table and for figures it is put underneath.
Although with a computer it is easy to make information look well-presented
and impressive, do not make extensive use of charts and tables just because
you can. Keep your research objectives in mind and try to make every part of
your results chapter count towards answering the original questions of your
dissertation without overtly drawing the connection at this stage. Figures and
tables support but do not replace the need to state your results in the main text.
The text of the plain results section may:
The following is a table of the types of language used to refer to figures and
tables:
Figure 1
identifies a relationship
displays ...
contains a sample
depicts the measurements
shows that...
offers a framework
organises these cases
presents the...
summarises ...
are shown in
Figure 1.
is further illustrated in
are represented in
as in
are depicted in
is summarised in
as specified in
is presented in
listed in
As seen in
Figure 1,
Referring to
is clearly...
Such a framework
(see Figure 1)
elements as a model. Most of the citations are from a concordance of the word
finding(s) and show how the element might be expressed in English.
Statement of Results (more generalised than the Results section but should
be present to give the discussion a solid foundation)
The findings have shown that when involvement is low, ...
The results indeed showed different patterns although it was found
that...
There is plenty of scope for future research, and the findings of this
research should stimulate interest in several ...
This finding may offer an opportunity for the Americans to ...
Activity 3
Look at the verbs in the citations given above. What tenses are used in
different elements of the discussion section? Do you notice anything about
modality? Fill in this grid showing what tenses and modalities are possible for
each element and try to explain why. The first one is done for you as an
example.
ELEMENT
background information
statement of result
unexpected/expected
outcomes
reference to previous
research (implications)
explanation of
(un)expected result
exemplification
deduction
hypothesis
VERB TENSE
often simple past
EXPLANATION
referring to your research
as a fact in the past.
reference to previous
research (support)
recommendations
justification
6.13
6.13.1 Introduction
Discussion/Reflection Task 4
Many people choose to write their introduction last. What would be the
advantages/disadvantages of this approach? Which parts of the introduction
could be written first? What is your personal preference?
Activity 4
What are the main elements which you would expect to find in the
introduction to the dissertation? Think about this now and make a list. Check
with the commentary to see if you agree with it.
When you choose to write your introduction will depend on your own
preferences; there is no fixed rule. However, writing it after the rest of the
dissertation is finished gives you the advantage of knowing exactly what is to
come so you can prepare your reader carefully. For some, on the other hand,
getting started at the beginning and writing a tentative introduction first helps
to focus the mind on the topic. It is possible that many ideas for the structure
and organisation of the dissertation may occur to you simply in the act of
writing the introduction.
6.13.2 The first sentence
Since the introduction begins your dissertation it is important that it makes a
good impression on your reader. The first sentence, which is often a general
observation or broad introduction to the research field, should be written with
care (definitely no grammar or spelling mistakes!). Here are some examples of
first sentences of dissertations.
1. For the past seventeen years, the Royal Society of Arts (RSA)
latterly with the University of Cambridge Local Examinations
Syndicate (UCLES) has been validating a certificate in the
teaching of English as a foreign language to adults.
2. Most British people who work, study and travel abroad feel that the
education they received in the UK did not prepare them adequately
for life in or visits to a foreign country.
3. Teacher development outside any formal teacher education context
and encouraging teachers to take responsibility for evaluation and
research in their own classroom have increasingly become
professed goals, in language teaching, of teacher trainers, applied
linguists and language planners.
4. It is widely accepted that teacher education is a continuous or
recurrent process and pre-service education is only its initial phase.
Notice the different ways that are used to introduce a general topic. The first
uses a fact that cannot be disputed and sets the scene in terms of time. The
second makes a sweeping claim on behalf of the Japanese. The third sentence
makes a claim about the aims of professionals in ELT. The fourth makes a
statement which it claims is widely accepted. In general, sweeping
statements should be supported by evidence from the literature, or else
avoided altogether. However there is a certain amount of tolerance for one or
two unsupported generalisations in the first few sentences of an introduction,
since it is recognised that their function is to set the scene and that they are
not claims that should be taken too seriously academically. The first example,
word-for-word
repetition
and
aim
instead
at
simplifying
and
paraphrasing what has gone before. The conclusion should not include
completely new ideas or analyses there should be no surprises here. You
should also avoid sweeping generalisations since there is no need for scene
setting at this stage. The conclusion may contain some or all of the following
objectives:
Be sure to link the claims and implications to your own findings rather than
evidence in general. Your recommendations should be seen as consequences
of the findings and not as personal opinions. Finally, use a judicious amount of
tentativeness and modesty in your recommendations avoid being too
emphatic.
Activity 5
The following sentences are taken from dissertation conclusions. Decide
which of the above list of objectives 18 each one is concerned with (not all
are used and some are used twice).
a) As for my research, a number of problems developed and were discovered as the study
progressed.
b) In future research, I feel it would be beneficial to use free talking between students meeting
for the
first time to compare it with the discourse that the student-native speaker conversations
generated.
c) What strategies can be used, how to use them, and where and when to employ the strategy
should be
presented to students as options.
d) This conclusion was reached after all my students revealed that the verbal reports and my
feedback
from the video were extremely useful and personalised the learning process in ways they
had never
experienced before.
e) According to the results of the questionnaires and interviews, the ten teachers have both
positive and
negative perceptions of the course.
f) As this study is small scale, the generalisability of the findings may not be high.
g) This study set out to compare native speakers writing processes with those of learners of
English
through an investigation of the pauses used during composing.
h) In general, teachers share Wood (1988) and Erauts (1994) positive perceptions on the
impact of the
course in relation to teachers professional status, personal growth, career development and
teaching
methodology.
i) Furthermore, as the teachers feel that the support received from lecturers is insufficient in
the course,
some assistant lecturers/tutors should help share the workload of the lecturers.
j) Although, as it replaces other writing homework to some degree, using diaries is not
exceptionally
time-consuming, with a class of thirty it may not be possible to use learner diaries without
the
cooperation of another teacher.
6.14
6.14.1 Title
Although your title may not change from your first inspiration for the
dissertation and your proposal through to your final draft, it may equally
change several times. Your title should be a concise indication of the content
of your dissertation. Titles often have two parts divided by a colon, for
example, The Politics of Language Planning: An Investigation into the SocioPolitical Factors Affecting Language Planning. The first part states the major
keywords of the dissertation and the second part expands slightly on these,
indicating the special focus of the dissertation either in terms of its field of
study, its method or its area of research. The two-part model however is not
obligatory and in general, the shorter and more succinct your title is the better;
twenty words is an absolute maximum. All content words in a title are
capitalised as in the examples below.
Discussion/Reflection Task 5
Here are some examples of dissertation titles. Notice the words which recur
most frequently. Are any titles too short? Are any too long? Can you guess the
type of research (see 6.6) that was used?
1) Working with a Corpus: The Analysis of Sentence Adverbs in Grammar and Discourse
2) Sociolinguistic Competence and Language Instruction: An Investigation into Learner
Needs and EFL
Textbooks
3) The Translation of Metaphors in Newspaper Articles: English <=> Greek
4) A Study of the Narrative Structure in Spoken English: An Application of Labovs Mo del
and
Sinclairs Model to Complex Narratives
5) A Corpus-based Study of South African English
6) An Evaluation of School-based INSET in Hong Kong
7) Female Representation in EFL Textbooks: An Investigation into Gender Equality in
Education
8) An Analysis of the Language used to Represent the Aged and the Elderly in the Press
9) Language Policy and Planning in Greece 1976 1996
10) Evaluating Published Textbooks of Business English: An Analysis of Published
Textbooks of
Business English for Pre-Experience Learners in Taiwan
11) Gender and Power in the British Political Interview
12) Modality in Charlotte Perkins Gilmans The Yellow Wallpaper
Title
by
Students full name
A dissertation submitted to
The School of Humanities of the University of Birmingham
in part fulfilment of the requirements for the degree of
Master of Arts in (the full title of the degree)
Supervisors name
(all of the above centred)
This dissertation consists of 14,827 words
Department of English
Language and Applied
Linguistics
University of Birmingham
Edgbaston
Birmingham B15 2TT
UK
(use tabs to place on right of
page)
Month and year of submission
6.14.3 Abstract
The abstract (sometimes known as a synopsis or summary) is a condensed
version of your dissertation all the main points in 200 words. It comes after
your title page and before the acknowledgements. You may have found that
the 15,000 word limit for the dissertation was almost too constraining for all
that you wanted to say. To reduce it to a maximum of 200 may seem
impossible and will very likely take several attempts. Try to aim for one or
two sentences for each major section of your dissertation:
Activity 6
The following abstract is 222 words long. Try to reduce it to less than 200
words without losing any of the essential components.
Prejudice is synonymous with discrimination and is, therefore unacceptable. In this research it
has been attempted to show that prejudice against age and the elderly is still present in the
press. Under consideration here is the role of national and local newspapers in Britain today.
The literature search was focused on a core subject area: Critical Dis course Analysis. This
was followed by additional searches in associated subject areas. Extensive searching of the
World Wide Web took place using relevant search terms. Data was gathered by selecting
articles from the local and national press.
In addition, the computer-readable text held in the Bank of English at the University of
Birmingham was accessed to see how certain words were used by the press, and if any sort of
pattern of usage could be established. An analysis using the Fairclough model for Critical
Discourse Analysis was undertaken together with analyses of concordance data obtained from
the Bank of English. It was found that the Fairclough model is a useful tool for linguistic
analysis, but is cumbersome because it requires so much detail for a full analysis. Further to
this, patterns of usage were discernible from the concordance data gathered; but it must be
recognised that the sources of data are not extensive. It was found that there is still prejudice
concerning age in the press.
6.15
Title page
Abstract
Acknowledgements
Table of Contents
Chapter One Introduction
Varying numbers of Chapters for the main text
Concluding Chapter
Appendices
References
Your Table of Contents should start from the Introduction and give the section
number, heading and page number for the chapters of your dissertation and the
page numbers for the References and each Appendix. Subheadings should be
indented from the main heading above them (see the example in Activity 4). It
is not advised that your sections be divided further than 3 numbers. After your
Table of Contents you may also include a list of Tables (their titles and page
numbers) and a list of Figures (their titles and page numbers). This is optional
but recommended if you have a large number of Tables or Figures that a
reader may want to refer to quickly. If your appendices are titled they may
also be listed here.
6.15.4 Acknowledgements
It is very likely that towards the end you will feel indebted to a number of
people
who
have
helped
you
complete
your
dissertation,
and
the
your supervisor
Discussion/Reflection Task 6
The wording for acknowledgements is fairly formal. Here are examples of
typical sentence beginnings. Some of them are unsuitable however which
are they?:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
It would not be appropriate to use structures 4), 10) and 12) from the list
above the tone is rather too informal.
6.16
Summary
This unit has discussed all the stages that constitute the final piece of work
required for the Open Learning MA programmes at the University of
Birmingham the dissertation. Issues of motivation, choosing a topic and
writing a proposal are discussed as the first steps towards writing a
dissertation. Then each section of a typical dissertation is examined starting
with how to go about reading and writing for the Literature Review. The
model given here is the traditional or standard model for Masters
dissertations for those who have never written a research paper before. It is
hoped that most questions on how to go about tackling this task have been
answered, and that this chapter, and this entire Self-Study Guide will be
something that you can return to again and again for advice and support while
writing up your research.
6.17
Commentary on Activities
Commentary on Activity 1
1.
This has no hypothesis (4) and there are no chapter titles with
provisional content and length (6)
2.
3.
hypothesis) and 8.
Commentary on Activity 2
The data section explains what you wanted to look at and tells how you
went about researching it.
Commentary on Activity 3
ELEMENT
background information
VERB TENSE
often simple past
statement of result
simple past
present perfect
unexpected/expected
outcomes
simple present
modal auxiliaries
simple past (for past
expectations)
EXPLANATION
Referring to your research as a
fact in the past.
The discovery of the result is a
fact of the past or it is a past fact
which has present relevance.
The results are treated as general
truths which may or may not be
surprising. The doubt gives rise to
modal auxiliaries (might be
expected). The past will be used to
reference to previous
research (implications)
explanation of
(un)expected result
exemplification
simple present
deduction
hypothesis
reference to previous
research (support)
recommendations
simple present
justification
simple present
modal auxiliaries
present or simple past
Commentary on Activity 4
The Introduction has five main objectives:
to introduce the general field of the research and the particular topic of
the dissertation
to summarise previous research in that area
to explain where your research fits into this field
to state the aims of the research, the research questions and hypothesis
to outline the format and content of the rest of the dissertation
Commentary on Activity 5
1, 8, 7, 6, 3, 5, 1, 4, 7, 6
Commentary on Activity 6
This is one possible solution:
This research has attempted to show that prejudice against age and the
elderly is still present in the national and local newspapers in Britain
today. The literature search focused on Critical Discourse Analysis and
was followed by additional searches in associated subject areas.
Extensive searching of the world wide web took place and data was
also gathered by selecting articles from the press. In addition, the
computer-readable text held in the Bank of English at the University of
Birmingham was accessed to see how certain words were used by the
press, and if any sort of pattern of usage could be established.
An analysis of the target texts using the Fairclough model for Critical
Discourse Analysis was undertaken and it was found to be a useful tool
for linguistic analysis, but cumbersome because it requires so much
detail for a full analysis. Further to this analyses of the concordance
data were made and patterns of usage discerned, but it must be
recognised that the sources of data are not extensive. It was found that
there is still prejudice concerning age in the press.
(183 words)
APPENDIX 1
Reference Conventions
The following guidelines are based on the Harvard or Author/Date
referencing system which is the system generally used in academic writing in
the Arts in Britain. The basic principles are:
any idea used in an essay which came from another source should be
acknowledged
the reader should be given enough information to locate the exact text or
paragraph if desired.
In-text referencing
1. Long quotations
Quotations of over 30 words are formatted to show clearly that these words
are not those of the student writing the essay. This is shown by:
16. indentation
17. single spacing
18. smaller font (optional)
Quotation marks (...) are not needed. The source (that is, the authors
surname, a comma, the date of publication, a colon and the page number, all in
brackets) is given at the end of the quotation, for example:
The communication continuum has been described thus:
The six characteristics for communicative activities can be seen as forming one end
of a continuum of classroom activity in language teaching, and they can be matched
by opposite points at the other end of the continuum.
(Harmer, 1991: 49).
2. Short quotations
Shorter quotations may be written as part of the essay text. Quotation marks
are used at the beginning and end of the words which come from another
source, for example:
Jones argues that all previous research was flawed (1997:34).
The source (as above) is given immediately after the quotation. In cases where
the authors name has been mentioned clearly as part of your text, simply the
year of publication and page number are needed.
3. Allowable modifications to the original
The original text must be quoted exactly without any change to the verb tense
or subjectverb agreement. All the formatting of the original (punctuation,
underlining, italics or other form of emphasis) must be retained. If the original
contains a spelling, grammar or factual mistake you must copy it exactly but
you may write sic (meaning as in the original) in brackets after the
awkward word or phrase to show that this mistake is not your own, for
example:
According to Jones, Doctors all need the support of their wives (sic)
(1997: 55)
If you find that some part of the original is superfluous to the point you wish
to make you may omit it, showing the gap with three dots (...):
Original text
Unlike other syllabuses, for example those based on lists of structures or functions,
the Bangalore Projects syllabuses comprised a list of tasks which consisted of things
like finding your way on maps, interpreting timetables or answering questions about
dialogues in which the students have to solve problems.
(Harmer, 1991: 35)
Abbreviated Citation
The procedural syllabus was different from others in that Unlike other
syllabuses ... the Bangalore Projects ... comprised a list of tasks ... in
which the students have to solve problems.
Citation
Harmer asserts that, It may be important to learn them [fixed phrases]
but that is all you learn! (1991: 26)
It is important to retain the meaning of the original when adding or omitting
words.
4. Reporting, paraphrasing and summarising
All ideas that have an identifiable source must acknowledge that source
otherwise it is considered plagiarism.
5. Quotes within quotes
If the quotation you have used was not from the original text but from a
quotation in another text, you must show this by quoting both the author of the
citation and the author and date of the book it came from:
If the language teachers management techniques are directed
exclusively at involving the learners in solving communication
problems in the target language, then language learning will take care
of itself.. (Allwright in Harmer, 1991: 34)
6. Latin abbreviations
There are certain abbreviations from Latin which are sometimes found in
academic texts. Although the use of these is decreasing and it is not
recommended that you use them extensively, it may be useful to know what
they mean and how they are used in case you find them while reading.
op.cit. short for opere citato meaning in the same book, article, etc. as
was mentioned before. It is preceded by the authors name and followed
by the page number, for example:
(Jones, op.cit. p. 34).
Although this convention may make referencing simpler for the writer, it is
harder for the reader to recover which text is meant if the last citation was
several pages before.
recommended.
Ibid. short for ibidem meaning from the same book, article etc. as was
mentioned previously. In this case it always refers to the citation
immediately before. For this reason it is not necessary to repeat the
authors name or the date although sometimes the page number is given,
for example:
(ibid., p. 34). or (ibid.: 34)
Again, if the previous citation is not on the same page, it is harder for the
reader to find the reference so the use of this abbreviation is dwindling.
et al. short for et alii meaning and other people. When a work has more
than two authors it is usual in in-text referencing to name only the first and
state et al. to show there are other authors. This is a Latin abbreviation
which is still widely recommended and used.
Halliday et al. (1964) discuss sequencing language items in a syllabus
and assert that this is best done by intuition and experience.
List of references
At the end of every academic work there should be a list of references which
allows readers to locate the citations and references in the text if they wish.
This list is usually called References or List of references. It is not strictly a
bibliography since a bibliography can include books which influenced the
writing or are useful for follow-up reading, but which were not specifically
mentioned in the text. It is not appropriate to put such references at the end of
MA assignments or dissertations.
The list of references will include in alphabetical order of authors names all
works which are referred to in the text.
1. Books
The authors surname is written first followed by a comma and the initials
with full stops after them:
Halliday, M. A. K.
If there is more than one author they are listed thus:
Halliday, M. A. K. and Hasan, R.
or
Halliday, M. A. K., McIntosh, A. and Strevens, P.
Edited books have the abbreviation ed. or eds. after the editors name.
Sinclair, J. M. (ed.) (1987)
The (ed.) is followed by the year of publication in brackets and the full title of
the book in Italic script (or, more unusually, underlined which ever you use
be consistent). If the book has a number of editions, state the edition of the
book you consulted.
Halliday, M. A. K. (1994) An Introduction to Functional Grammar
(2nd edition)
If there are two or more works published by an author in the same year, they
are lettered (a), (b) and so on:
Halliday, M. A. K. (1967a) Intonation and Grammar in British English
Halliday, M. A. K. (1967b) Grammar, Society and the Noun
After the title comes the place of publication and the name of the publisher.
Sinclair, J. M. (ed.) (1987) Looking Up: An Account of the COBUILD
Project in Lexical Computing. London and Glasgow: Collins
2. Papers or Chapters
If you want to refer to something written as part of an edited collection, start
with the authors name, the date of publication and the title of the paper in
single inverted commas. This is followed by the reference to the collection:
Halliday, M. A. K. (1980) On being teaching, in Sidney Greenbaum
6. title of the document, either the title of the web page or the subject line or
the email
7. medium, whether CD-ROM, email, FTP, gopher, online, telnet, usenet or
www
8. location, url or ftp address
9. date accessed (many electronic publications change frequently so this
helps trace the document)
Examples of references to electronic sources are:
Smith, J. (1996) Information on Forth Bridge history (email) Personal
email to Jones, T. (12 January 1996)
Yeates, R. (1996) Newsagent for Libraries: Overview (www)
http://www.sbu.ac.uk/litc/newsagent/overview.html (20 January 1997)
Notes and Footnotes
Notes
In some genres of academic writing, particularly in the sciences, it is usual
when referring to the literature to write a number instead of the authors
surname and the date of publication. The numbers and full bibliographic
information for each reference are listed at the end of each chapter,
occasionally with extra explanatory notes. It is not recommended that students
on Masters courses in the Centre for English Language Studies use notes in
this way.
Footnotes
Footnotes are extra pieces of information given at the bottom of the page
signalled by a small superscript number. (See the previous page for an
example.) In British academic writing in the arts it is generally thought best to
avoid footnotes which can be superfluous and distracting. If the information is
not important enough to be part of the main text then it is generally better to
omit it altogether.
adapted.
REFERENCES
NOTE: Where there are references within a text that have been used solely for
illustrative purposes, the full reference is not given here.
Allen, A.
(1991)
Buckinghamshire:
Open
University Press.
Bell, J. (2010) Doing your Research Project: a guide for first-time researchers
in education and social science. Buckinghamshire: Open University
Press.
Bhatia, V. K. (1993) Analysing Genre: language use in professional settings.
London: Longman.
Brookes, A. and Grundy, P. (1990) Writing for Study Purposes. Cambridge:
Cambridge University Press.
Carter, R. (1987) Vocabulary: applied linguistic perspectives. London: Unwin
Heinemann.
Cambridge International Dictionary
Cambridge University Press.
of
English.
(1995)
Cambridge:
Collins Cobuild English Grammar. (2011) London: William Collins Sons &
Co. Ltd.
Collins Cobuild English Usage. (1992) London: HarperCollins.
Collins Cobuild English Language Dictionary. (1995) London: HarperCollins.
Coulthard, M. (ed.) (1994) Advances in Written Text Analysis. London:
Routledge.
Crystal, D. (1985) Dictionary of Linguistics and Phonetics. (2nd edn.) Oxford:
Basil Blackwell in association with Andr Deutsch.
Fries, P. H. (1994) On theme, rheme and discourse goals. In Coulthard, M.
(ed.) (1994) Advances in Written Text Analysis. London: Routledge.
Garant, M. (1992) Traditional, semi-traditional and non-traditional team
teaching in Japanese junior high schools The Language Teacher 16/11.
Graddol, D., Cheshire, J. and Swann, J. (1994) Describing Language (2nd
edn.) Buckingham: Open University Press.
Sperling, D. (1998) The Internet Guide for English Language Teachers. (2nd
edn.) New Jersey: Prentice Hall Regents.
Swales, J. and Feak, C. (1994) Academic Writing for Graduate Students. Ann
Arbor: University of Michigan Press.
Thompson, G. (1994) Collins Cobuild English Guides 5: Reporting. London:
HarperCollins.
Turton, N. (1995) ABC of Common Grammatical Errors. London: Macmillan.
Waters, M. and Waters, A. (1995) Study Tasks in English. Cambridge:
Cambridge University Press.
Weissberg, R. and Buker, S. (1990) Writing Up Research: experimental report
writing for students of English. New Jersey: Prentice Hall Regents.
White. R. (1988) The ELT Curriculum: design, innovation and management.
Oxford: Blackwell.
Willis, J. and Willis, J. D. (1996) Challenge and Change in Language
Teaching. Oxford: Heinemann.
Winter, E. (1994) Clause relations as information structure: two basic text
structures in English. In Coulthard, M. (ed.) (1994) Advances in Written
Text Analysis. London: Routledge.