I

Requirements
Schoolwide Program (SWP) Planning Team
1.
Documentation that listed
stakeholders are involved in the
development of the SIP:

Leadership Team,

Families,
Teachers,
Other school staff

2.
Communicating the plan
with school and community

1. Comprehensive Needs Assessment

1.
Student Achievment:
NWEA math and reading data by
building and by grade level
2.
PD of Core instruction:
DIBELS data by building and grade
level

Sample Evidence

To Do List

Current SWP available on school

website
Agenda/memos of how distributed
Planning Meeting Documentation o
Agendas-including SWP as an
item
Sign-in sheet
Minutes indicating discussion of
SWP
Copy of signature page of SWP
Share information about the plan at
staff meetings
Information in school newsletters
Periodic opportunities to provide
feedback at PTO meetings
Jeffersons Website and/or
Jefferson World
Verbally shared at staff meetings,
leadership team meetings and PTO
meetings

Parent Involvement Nights

Jefferson Newsletter

Interpreters available at school events

in order to ensure effective
understanding of the plan

Get on PTO agenda for SWP introduction and feedback

JLT Agendas in which SWP was discussed
JLT Retreat May 2016
Staff meeting agendas in which SWP was discussed
Bring sign-in sheets to every meeting

Sign in sheets at parent involvement activities

Jefferson newsletter
Agendas for meetings in which SIP is discussed
Staff Meeting Agendas
Organize Interpreters and the school liaison to attend
school events

Use leadership institute data,

viewpoint

Link 2015-2016 NWEA growth data

Jefferson Master Data 15-16

Use leadership institute data,

viewpoint

Link % Benchmarked on Dibels per grade level

See Link Above
Page 1 of 2

3.
School Context and
Organization:
a. Utilize RTI framework
b. Decrease discipline referrals
4. Curriculum and Instruction: Gain
deeper understanding of ELA
standards
5. Family and community Involvement
c. Title I Family Night
d. Monthly Newsletters
e. Online resources on website
Reform Strategy Background Information
RTI

Focus to improve Tier I Instruction

Use data to recommend for
interventions and progress monitoring
Provide time for teachers to collaborate
PBIS
Proactively teaching expectations
Decreasing majors & minors
PLC
Focus on 4 Corollary questions
Continue to embed formative
assessments based on standards
Math Goal
Improved Tier 1 math block by
continuing 60-75 minutes of math
differentiated daily.

Use of MN Math Standards and formative

assessments

Excel with math focus

Involve Families: Title I Family Night,

Parent Circle, Entrance Conferences,

Decrease % strategic and %

intensive
Decrease # of referrals

Link DIBELS strategic and intensive data

SWIS Data

Standards Map
Agendas
Sign-in Sheets
MCA Data % meets/exceeds
MN student survey
District Title 1 survey
Make resources/materials available to parents online

Awareness of rigor of standards and

alignment instruction to standards

Parent awareness of Title I

(2A-2E)
Grade Level Action plans
Vision Card
Benchmark Literacy Training
RTI
PLCs
Strategic Roadmap
major & minor referrals
Begin SWISS implementation
MMM videos

Action plans at the end of the year

Calendar showing 2 hour late starts for PLCs
RTI Progress Monitoring
PLC notes Collaborative Team Agenda
SWIS Data
Sign in sheets for Benchmark Trainings
Sign in sheets for MN Math standards training
DIBELS progress monitoring data with phase lines and notes

Grade level PLC documentation

Math intervention Teacher

Common math intervention block

Professional development sessions
with CIC around MN Math Standards
Attendance at Burkhart training

Open house attendance

Preconference/fall/spring

attendance

NWEA assessments

Unit assessments
Formative assessments
District Title 1 Survey

Sign in sheets for MN Math standards training

Math Intervention Schedule
Get Conference Attendance from Jeri
Results from District Title I Survey
Excel attendance
MCA II Math Results
NWEA Math Results
Documentation of progress toward standards
Include Title SWP math info in Jefferson newsletter

Page 2 of 2

Fall and Spring Conferences, Jefferson

newsletter

Reading Goal
90 minute whole and small group
reading block with additional 30 minute
intervention block
Improved use of Universal Screener and
Progress monitoring with regards to
implementation of RTI
Effective reading instruction PD for
Teachers
Ongoing training for effective
Implementation of RTI framework
Involve families in this goal: Title I
Family Night, Parent Circle, Open
House, Conferences, Jefferson
Newsletter

Common intervention block

Grade level PLC notes
Problem solving
NWEA & DIBELS
PLC action plan
Master Schedule

Collaborative Team Agenda

Dibels Progress Monitoring with intervention notes and
phase lines
Benchmark Training agendas
Benchmark Literacy PD attendance
NWEA Reading Data
Formative assessments
Action Plans
Intervention block schedule 15-16
Classroom schedules 15-16
PLC Agendas
Feedback from parents at PTO
Get Conference Attendance from Jeri
Results from District Title I Survey
Title I Math/Reading Night sign-in sheet
Open House Documents for parents

Family Literacy Night Agenda - Somali Storyteller

Literacy Night Sign Up

Behavior Goal
Major/Minor Referral Data
Implement Universal Expectations
JAGS Expectations
Make PBIS a standing item on staff meeting agendas
Teach rules for common areas
JAGS expectations in all settings JAGS video: JAGS Respect All Adults
Teach appropriate behavior
Workshop week agenda
PBIS Refresher for staff
PBIS discussion at staff meetings
3. Instruction by Highly Qualified Teachers
1. Documentation that all
Completed at least 2 years of Check with central office to make sure they have the
teachers/paraprofessionals meet the
study at an institution of higher
record on file for all paraprofessionals at Jefferson.
HQ requirements.
education
Obtained an associates (or
higher) degree
Met a rigorous standard of
quality and can demonstrate
Page 3 of 2

through Para Pro assessment

4. Professional Development
1. Ongoing Professional Development at
monthly staff meetings, PLCs,

Benchmark Literacy effective

instruction PD and Standards based Math

PD
2. Staff will receive ongoing coaching from
principal & CIC.

3. Opportunity to attend teacher academy.

4.

1.
2.

1.

PLC agenda
Staff Meeting agenda
Benchmark Training agendas
Standards Math PD agenda

Agendas & sign in sheets

Breakthrough Coach scheduled time

to be in classrooms for coaching days
Benchmark Protocols
List of topics offered this
year
List of teachers who attended
if possible
Para professionals attend trainings at
Dates of training during the
the beginning of the year and ongoing
year
training after school on an as needed
Topics of training
basis.
SpEd para trainings
5. Highly Qualified Teacher to high needs schools
Mentoring program for new teachers
Agenda topics from current mentors
List number of teachers

participating

Principal will evaluate all new teachers

Copy of Danielson Framework

and tenured teachers on the scheduled

List names of teachers receiving this
rotation using Danielson Framework
support this year
6. Parent Involvement
Writing of plan
Provide feedback to administrator

Attach Benchmark protocols

2. Evaluation of the SW plan and Parent

Involvement Plan

Survey needs to include questions

about PBIS, RTI, PLC if we feel we
need additional information to
answer this sections questions.

Create a survey
Give survey to parents
Post results on website

3. Sharing SWP

Make informational newsletter

Create an informational letter explaining the reform
about reform strategies outlined in
strategies in the SWP

Attach agenda/schedule
Get list of Jefferson attendees
Agenda for Para meetings

Get new teacher meeting agendas from mentors

New Teacher Orientation Fall 2015
List of participants
Attach copy of Danielson Framework
List of teachers receiving this support

Date of meeting with parent representative

Page 4 of 2

4. Services provided to parents as part

of SWP
open house
conferences
report cards
Title One Nights
emails/phone calls regarding progress

5. Evaluation
7. Preschool Transitioning
1. Ready for K

2.

1.
2.
a.

SWP (RTI, PBIS, PLCs, etc.) to share

with parents
Post on website as well as sending
home
Check into translating materials
share at next Circle of Parents
meeting (ask who needs translated
materials and get that to him)
Invitations to events
Phone/email log on Jefferson world
Numbers who attended
Create ongoing Title I section on newsletter
% attended for each session of
conferences
Letter sent home for conference
times
Title I section on newsletter to
provide information about how to
help your child with reading or
math
Phone logs from teachers to parents
about progress and expectations
Intervention pamphlets
Title I Parent Survey
Share results by posting on website

Linda Kilander provide flyer

Schedule for dates and times

Kilander
Newsletters with dates and times o flier
listed
o dates
Kindergarten Round Up
Flyers

Newsletter

Phone call information

Sign in sheets
8. Measures to Include Teachers in Decision-Making Regarding the Use of Assessments
Leadership Institute
Vision Card

Agenda

List of teachers who attended

Collaborative Teams (PLC)
Action plans

use assessments to provide information Collaborative Team documentation

on students and improve the

supporting using formative
achievement of students
assessments to form flexible groups

Get Ready of K information from Linda

Date and notification of K Roundup

Sign-in

Vision Card
Leadership Institute Agenda
Collaborative Team Documentation
2015-2016 parent calendar

Page 5 of 2

3. Formative and summative measures to

change instruction for re-teaching and
enrichment
9. Effective and Timely Assistance
1. School plan from leadership institute
with building SMART goal
2. Formative Assessments aligned to
standards
3. Universal Screening

Schedule of Late Start days

DIBELS progress monitoring data

Unit assessments
Formative assessments

Tier and Steer Sheets

Collaborative Team documentation

Leadership Institute information and

SMART goal
Benchmark Literacy

Vision Card with SMART Goals

4. Collaborative Teams (PLC)

5. Site-based problem solving team

Action plans
Schedule of Late Start days
Weekly meetings to develop
interventions for individual students

10. Coordination of Programs

1. ExCEL

2. Summer School (Reading Academy, Math

Academy, Learning in Deed, ELL, Special

Education)

3. ACES
4. Ready for K!

Schedule of fall, winter and spring

DIBELS team
Spring NWEA, optional fall/winter

Accountability and Continuous

Improvement
1. How does school provide assessment
results to parents

Sign up sheet
Documentation of growth?
Number of students attending
Sample lesson plan???
Blank Registration Forms
Documentation of growth?
Attendance numbers
Flier for parents to sign up
number of students attending
Ready for K Flier

DIBELS (Fall '15)

Collaborative Team agendas and

documentation

PST Form

PST Sign-in sheets

Excel Attendance

School Board Report

Teacher Training for Summer School
Letter to teachers
Application
ACES Information

Conferences
Interpreter schedule
NEWA Report mailed home at end of phone log
year
Copy of Parent letter mailed with MCA/NWEA results
DIBELS Reopt mailed home
Phone calls/emails
Liaison/Interpreters available
Page 6 of 2

2. Measures other than MCA

3. How is Jefferson committed to

improve based on assessment
measures?

NWEA
DIBELS
DIBELS PM
Common Formative Assessments
Viewpoint to disaggregate data
Use PM to drive RTI
Use formative assessments to drive
instruction
SMART Goals
SIP (VIsioncard)

Examples of data
NWEA Website
DIBELS Website
Viewpoint

Vision Card
DIBELS Website
Electronic Data Wall

Page 7 of 2