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A Ltd will upload the GL codes, cost elements in the production system on 1st December 2095.
A Ltd will complete upload of all the material masters with all the views in the production
system by 2nd December 2095.
All Bill of Material, Routings will be uploaded in the production system by 4th December 2095.
The material masters for raw and packing material will be uploaded with the moving average
prices on 4th December 2095.
The cost center Plan will be uploaded, allocation cycles and activity price calculation will be
done by 6th December 2095.
Product cost calculation will be conducted from 7th Dec 2095 to 20th December 2095 to get the
correct cost calculation from system.
All other masters will be uploaded into the production system from 5th December 2095 and
completed by 18th December 2095.
2) Cut off activities
The company closes it sales on 26th December 2095.
The company stops all its stock movement on 26th December 2095 up to 1st January 2096.
All open purchase orders will be uploaded on 28th December 2095.
The provision for stock received and invoice not received will be accounted in a separate GL
code (different than the GR/IR).
The stocks will be finalized by 29th December 2095.
The company closes it old (legacy) system on 30th December 2095.
The stocks will be uploaded on 31st December 2095 and 1st Jan 2096.
The standard cost estimate will be marked and released on 2nd January 2096.
The system is available for data entry and operation to the users from 2nd January 2096.
Accounts Receivable open items will be uploaded from 1st January 2096 to 3rd January 2096.
Thus Accounts Receivable is available from 4th January 2096 to account for customer incoming
payment.
Accounts Payable open items will be uploaded from 3rd January 2096 to 4th January 2096.
Accounts Payable is available for payment from 5th January 2096.
Fixed assets are uploaded on 5th January 2096.
The Remaining GL Balances are uploaded on 7th January 2096.
Thus entire data take over activities are to be completed by 7th January 2096.
We will divide the activities as follows:A) Pre-Go Live activities
B) Pre-Go Live checks
C) Upload transaction data into the system
The accounting entry for Accounts Receivable open item upload is:Customer a/c (not GL) Debit
Data takeover a/c Credit
The accounting entry for Accounts Payable open item upload is:Data takeover a/c Debit
Vendor a/c (not GL) Credit
5. Asset Master and value upload
Asset Master is a special case of upload where in you upload not only the master data but also
the values. The total cost and accumulated depreciation are also uploaded at the same time.
This is done through transaction code AS91.
We will explain how it is done.
5.1 The upload of asset master and values through AS91
This upload of asset masters along with the values will not update the FI General Ledger. The FI
- GL entry balance update will be passed through another transaction.
5.2 Transfer Asset balance into profit center
Once the asset master along with the values is uploaded, the opening balance for the asset needs
to be transferred to profit center.
The asset balances opening balances are transferred into profit center accounting through
transaction code 1KEI.
5.3 Remove the GL codes for asset from 3KEH table
Remove the Asset reconciliation codes from the transaction code 3KEH. This is required
because a manual FI entry will be passed in the next step, which will duplicate posting into PCA
for the assets.
5.4 Update the FI entry for asset through transaction OASV.
We give an example of how a GL entry passed for Fixed asset upload:-