XXXX SAP IMPLEMENTATION PROJECT

Exercise Book
FI108- Project System

TABLE OF CONTENTS
1.
1.1
1.2

OVERVIEW..................................................................................................................... 3
PREREQUISITE....................................................................................................................3
OBJECTIVE.........................................................................................................................3

2.
2.1
2.2
2.3

MASTER DATA MAINTENANCE EXERCISE..................................................................4

EXERCISE 1 : MAINTAINING PROJECT DEFINITION................................................................4
EXERCISE 2 : MAINTAINING WBS ELEMENT........................................................................6
EXERCISE 3 : RELEASE WBS ELEMENTS............................................................................9

3.
3.1
3.2
3.3
3.4
3.5
3.6

PLANNING AND BUDGETING EXERCISE...................................................................10

EXERCISE 1 : PLANNING...................................................................................................10
EXERCISE 2 : MAINTAINING ORIGINAL BUDGET.................................................................12
EXERCISE 3 : MAINTAINING TRANSFER BUDGET................................................................14
EXERCISE 4 : MAINTAINING RELEASE BUDGET..................................................................15
EXERCISE 5 : MAINTAINING SUPPLEMENT BUDGET............................................................16
EXERCISE 6 : MAINTAINING RETURN BUDGET....................................................................17

4.
4.1
4.2

MONTH END CLOSING EXERCISE.............................................................................19

EXERCISE 1 : PS WBS OPEX SETTLEMENT..................................................................19
EXERCISE 2 : PS WBS CAPEX SETTLEMENT...............................................................20

5.
5.1
5.2

YEAR END CLOSING EXERCISE...............................................................................21

EXERCISE 1 : PS COMMITMENT CARRY FORWARD.........................................................21
EXERCISE 2 : PS BUDGET CARRY FORWARD.................................................................22

6.
6.1
6.2
6.3
6.4

REPORTING EXERCISE...............................................................................................23
EXERCISE 1 : REPORT WBS LINE ITEM.............................................................................23
EXERCISE 2 : REPORT PLAN/ACTUAL/COMMITMENT/REM.PLAN/ASSIGNED........................24
EXERCISE 3 : REPORT PLAN/ACTUAL/VARIANCE ABSOLUTE/VARIANCE %.........................25
EXERCISE 4 : BUDGET/ACTUAL/COMMITMENT/REM.PLAN/ASSIGNED.................................26

XXXX SAP IMPLEMENTATION PROJECT

Page 2 of 25

1.

OVERVIEW
1.1 Prerequisite

Attended SAP Overview & FI Overview & CO Overview

Competent with windows on a personal computer

1.2 Objective

Understand SAP Project System concept and processes in XXXX which cover:

SAP FI-CO-PS functionality

SAP-FI-CO-PS Month End Closing Activities

SAP-FI-CO-PS Year End Closing Activities

SAP-FI-CO-PS Report

XXXX SAP IMPLEMENTATION PROJECT

Page 3 of 25

2.

MASTER DATA MAINTENANCE EXERCISE

2.1 Exercise 1 : Maintaining Project Definition
Scenario:
You are requested to add new project definition in Company Code
E010.

Menu Path

SAP Menu > Accounting>Project System>Project>Special Maintenance

Transaction Code

Functions>Work Breakdown Structure(WBS)>Create

CJ01

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Create Project : Initial screen. Then fill the blank input field with the following
data:

Project Def.

1E010XX (refer to excel file)

Project Profile

XXXX Oil&Gas (Gross)

Step 3:
Click Enter
Step 4:
You will see Create Project : Project Definition screen. Then fill the blank input field with
the following data

Text

Project Training XX (refer to excel file) in

E010

XXXX SAP IMPLEMENTATION PROJECT

Page 4 of 25

Fill the blank input field in Basic Data tab with the following data

System Status

CRTD

User Status

<blank>

Person Respons.

<blank>

Applicant no.

<blank>

Start Date

Current Date

Finish Date

Current Date with year + 1

Factory calend.

ID

Time Unit

DAY

CO area

EP00

Company code

E010

Plant

<blank>

Location

<blank>

Functional Area

<blank>

Proj. Currency

USD

Fill the blank input field in Control Data tab with the following data

Budget Profile

ZSTAR

Planning Profile

ZSTAR

Interest Profile

0000001

Result Analysis Key

000001

WBS sched. Prof

Standard profile

Sched. Scenario

Free scheduling

Plan.meth/basic

Open planning

Long Text tab with the

Plan.meth/fcst

Open planning

following data

Object Class
<blank>
Long Text
Project Training XX (refer to excel file) in
Integrated Planning
<checked>
E010
WBS Status Profile
ZPS00002
Valuated Stock

<checked>

XXXX SAP IMPLEMENTATION PROJECT

Page 5 of 25

Fill the blank input field in

Step 5:

Click

button

2.2 Exercise 2 : Maintaining WBS Element

Scenario:
You are requested to add new WBS element to Project Definition
1E010XX
Menu Path

SAP Menu > Accounting>Project System>Project>Special Maintenance

Transaction Code

Functions>Work Breakdown Structure(WBS)>Change

CJ02

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Change Project:Initial screen. Then fill the blank input field in Basic Data tab
with the following data:

Project

1E010XX (refer to excel file)

Step 3:
You will see Change Project:WBS Element Overview screen. Then fill the blank input field
in Basic Data tab with the following data:

XXXX SAP IMPLEMENTATION PROJECT

Page 6 of 25

Level

WBS Element

E010-1-1Z-XX0112 (refer to excel file)

Description

Training WBS Element Level 1

Short ID

<blank>

Typ

Priority

Su

<checked>

Level

WBS Element

E010-1-1Z-05-XX0112 (refer to excel file)

Description

Training WBS Element Level 2

Short ID

<blank>

You will get Change

Typ

WBS Element screen,

Priority

fill the blank input fields

Su

<checked>

in Basic Data field with

Level

WBS Element
Proj. Type
Description
Priority
Short ID
Short Id
Typ
Proj.Summarizatio
Priority
n
System
Status
Su

E010-1-1Z-0509-XX0112 (refer to excel file)

Oil
Training WBS Element Level 3
Normal
<blank>

User
LevelStatus

4CRTD

Person
Respons.
WBS Element

11030007
E010-1-1Z-05091-XX0112
(refer to excel file)

Applicant
no.
Description

11030007
Training
WBS Element Level 4

Resp.Cost
Short ID cntr

EP00 E010351000
<blank>

Typ

Priority

PE

<checked>

Acct
CO Area

<checked>
EP00

Company Code

E010

Functional Area

21000

Object Class

Overhead

Double Click WBS

Element in every Level.

the following data :

1
<checked>
3
CRTD
<checked>

XXXX SAP IMPLEMENTATION

PROJECT
Currency
USD
Page 7 of 25

Factor Calendar

Step 4:

ID

Fill the blank input

fields in Asignment tab
with the following data :

Fill the blank input fields in User Fields tab with the following data:

Lifecycle

Exploration

AFE no.

(refer to excel file)

Schedule no.

18E

Click

and do this step for all level.

Step 5:
Click

button

2.3 Exercise 3 : Release WBS Elements

Scenario:
You are requested to release a WBS Element
Menu Path

SAP Menu > Accounting>Project System>Project>Special Maintenance

Transaction Code

Functions>Work Breakdown Structure(WBS)>Change

CJ02

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Change Project:Initial screen. Then fill the blank input field in Basic Data tab
with the following data:
Project

1E010XX (refer to excel file)

Step 3:
You will see Change Project:WBS Element Overview screen. Double click the WBS
element in the lowest level.
XXXX SAP IMPLEMENTATION PROJECT
Page 8 of 25

Step 4:
Click

button.

Step 5:
Change User Status into Release.
Step 6:
Click

button.

Step 7:
Go to Edit > Status > Release
Step 8:
Click

3.

button

PLANNING AND BUDGETING EXERCISE

3.1 Exercise 1 : Planning
Scenario:
You are requested to plan WBS Element E010-05091-XX0112

Menu Path

SAP Menu > Accounting>Project System>Financials>Planning>Costs in

Transaction Code

WBS>Cost and Activity Inputs>Change

CJR2

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Planning Cost Elements/Activity Inputs Change: Initial screen. Then fill the
blank input field with the following data:

XXXX SAP IMPLEMENTATION PROJECT

Page 9 of 25

Version

Fiscal Year

2010

From Period

To Period

12

WBS Element

E010-1-1Z-05091-XX0112 (refer to excel file)

WBS Element

E010-1-1Z-05091-XX0112 (refer to excel file)

Cost Element

5140122000

Cost Element

5140122000

Entry

Free

Step 3:
Go to Menu ExtrasExcel PlanningUpload
Step 4:
You will see Flexible Upload screen Fill the blank input fields in Type/Description tab with
the following data:

Import single file

<checked>

Path/File

Enter the file location

*Use excel file as a template for upload.

Step 5:

Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 10 of 25

3.2 Exercise 2 : Maintaining Original Budget

Scenario:
You are requested to maintain original budget of WBS Element E010-11Z-05091-XX0112
Menu Path

SAP Menu > Accounting>Project System>Financials>Budgeting>Original

Transaction Code

Budget>Change
CJ30

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Change Original Budget screen. Then fill the blank input field with the
following data:

Project Definition

1E010XX (refer to excel file)

WBS Element

E010-1-1Z-05091-XX0112 (refer to excel file)

Step
3:

Click Enter
Step 4:
Input the following information
Period

2011
Step

5:
Go To EditSelectSelect All

XXXX SAP IMPLEMENTATION PROJECT

Page 11 of 25

Step 6:
Go To EditCopy View 05 Planned Total
Step 7:
Go To EditTotal Up
Step 8:
Input the following information
Period

Overall
Step 9:
Go To EditSelect All
Step 10:
Go To EditCopy View03 Cummulative
Step 11:

Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 12 of 25

3.3 Exercise 3 : Maintaining Transfer Budget

Scenario:
You are requested to maintain transfer budget of WBS Element E010-11Z-05091-XX0112 to another WBS Element
Menu Path
Transaction Code

SAP Menu>Accounting>Project System>Financials>Budgeting>Transfer

CJ34

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Transfer Budget: Initial screen. Then fill the blank input field with the following
data:

Sender Year

2010

Receiver Year

2010

Step 3:
Click Enter
Step 4:
You will see Transfer Budget:List screen, then fill the blank field with the following data :

Sender WBS Element

E010-1-1Z-05091-XX0112 (refer to excel file)

Receiver WBS

E010-1-1Z-05091-160112

Element
Step 5:
Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 13 of 25

3.4 Exercise 4 : Maintaining Release Budget

Scenario:
You are requested to release budget of WBS Element E010-1-1Z-05091XX0112
Menu Path

SAP Menu> Home>Accounting>Project System> Financials> Budgeting>

Transaction Code

Release>Change
CJ32

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Change Release: Initial screen. Then fill the blank input field with the
following data:

Project Def.

1E010XX (refer to excel file)

WBS Element

E010-1-1Z-05091-XX0112 (refer to excel file)

Step 3:
Click Enter
Step 4:
Choose period 2010
Step 5:
Go To EditSelectSelect All
Step 6:
Go To EditCopy View 11 Current Budget
Step 7:
Go To EditTotal Up

XXXX SAP IMPLEMENTATION PROJECT

Page 14 of 25

Step 8:
Choose period Overall
Step 9:
Go To EditSelect All
Step 10:
Go To EditCopy View03 Cummulative
Step 11:
Click

button

3.5 Exercise 5 : Maintaining Supplement Budget

Scenario:
You are requested to supplement budget of WBS Element E010-1-1Z05091-XX0112
Menu Path

SAP Menu> Home>Accounting>Project

Transaction Code

System>Financials>Budgeting>Supplement>Change
CJ37

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Change Supplement: Initial screen. Then fill the blank input field with the
following data:

Project Def.

1E010XX

WBS Element

E010-1-1Z-XX0112

Step 3:

XXXX SAP IMPLEMENTATION PROJECT

Page 15 of 25

Click Enter, and You will see Change Supplement :WBS Element Overview screen, fill the
blank field with following data :
Period

2010

WBS Element

E010-1-1Z-05091-XX0112

Supplement

100

Step 4:
Go To EditTotal Up
Step 5:
Choose period Overall
Step 6:
Go To EditSelect All
Step 7:
Go To EditCopy View03 Cummulative
Step 8:
Click

button

3.6 Exercise 6 : Maintaining Return Budget

Scenario:
You are requested to return budget of WBS Element E010-1-1Z-05091XX0112
Menu Path

SAP Menu> Home>Accounting>Project

Transaction Code

System>Financials>Budgeting>Return>Change
CJ38

Step 1:
Open SAP, run with menu path or transaction code

XXXX SAP IMPLEMENTATION PROJECT

Page 16 of 25

Step 2:
You will see Change Return: Initial screen. Then fill the blank input field with the following
data:

Project Def.

1E010XX

WBS Element

E010-1-1Z-05091-XX0112

Step 3:
Click Enter, and You will see Change Return :WBS Element Overview screen, fill the blank
field with following data :
Period

2010

WBS Element

E010-1-1Z-05091-XX0112

Return

50
Step 4:
Go To EditTotal Up
Step 5:
Choose period Overall
Step 6:
Go To EditSelect All
Step 7:
Go To EditCopy View03 Cummulative
Step 8:
Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 17 of 25

4.

MONTH END CLOSING EXERCISE

4.1 Exercise 1 : PS WBS OPEX Settlement
Scenario:
You are requested to do settlement for WBS OPEX.

Menu Path

SAP Menu > Accounting>Project System>Financials>Period-End

Transaction Code

Closing>Single Functions>Settlement>Individual Processing

CJ88

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Actual Settlement: Project/WBS Element/Network screen. Then fill the blank
input field with the following data:

Project

1E01010

WBS

Refer to excel file

Settlement Period

12

Fiscal Year

2010

Processing Type

Full Settlement

Posting Period

12

Test Run

Tick

Step 3:
Click

button. Check the report, If OK, back to the initial screen and untick the test run.

Step 4:
Click

button

4.2 Exercise 2 : PS WBS CAPEX Settlement

XXXX SAP IMPLEMENTATION PROJECT
Page 18 of 25

Scenario:
You are requested to do settlement for WBS Capex.
Menu Path

SAP Menu > Accounting>Project System>Financials>Period-End

Transaction Code

Closing>Single Functions>Settlement>Individual Processing

CJ88

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Actual Settlement: Project/WBS Element/Network screen. Then fill the blank
input field with the following data:

Project

1E01010

WBS

Refer to excel file

Settlement Period

12

Fiscal Year

2010

Processing Type

Automatic

Posting Period

12

Test Run

Tick

Step 3:
Click

button. Check the report, If OK, back to the initial screen and untick the test run.

Step 4:
Click

5.

button

YEAR END CLOSING EXERCISE

5.1 Exercise 1 : PS Commitment Carry Forward

XXXX SAP IMPLEMENTATION PROJECT

Page 19 of 25

Scenario:
You are requested to carry forward commitment from Project System.
Menu Path

SAP Menu > Accounting>Project System>Financials>Year-End

Transaction Code

Closing>Carry Forward Commitment

CJCF

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Fiscal year close: Carry forward commitment screen. Then fill the blank input
field with the following data:

Project

(refer to excel file)

Carry forward from fiscal year

2010

Test run

Tick

Step 3:
Click

button. Check the report, If OK, back to the initial screen and untick the test run.

Step 4:
Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 20 of 25

5.2 Exercise 2 : PS Budget Carry Forward

Scenario:
You are requested to carry forward budget from Project System.
Menu Path

SAP Menu > Accounting>Project System>Financials>Year-End

Transaction Code

Closing>Budget Carryforward
CJCO

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Carrying Forward Project Budget screen. Then fill the blank input field with
the following data:

Project

(refer to excel file)

Sender Fiscal

2010

Year
Document Date

Current Date

Test run

Tick
Step 3:
Click

button. Check the report, If OK, back to the initial screen and untick the test run.

Step 4:
Click

button

XXXX SAP IMPLEMENTATION PROJECT

Page 21 of 25

6.

REPORTING EXERCISE
6.1 Exercise 1 : Report WBS Line Item
Scenario:
You are requested to display Report WBS Line Item

Menu Path

SAP Menu > Accounting>Project System>Information

Transaction Code

System>Financials>Line Items>Actual Cost/Revenues

CJI3

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Display Project Actual Cost Line Items screen. Then fill the blank input field
with the following data:

Project

Enter Project

WBS Element

Enter WBS Element

Posting Date

01.01.2010 to
31.12.2010

Step 3:
Click

button.

XXXX SAP IMPLEMENTATION PROJECT

Page 22 of 25

6.2 Exercise 2 : Report Plan/Actual/Commitment/Rem.Plan/Assigned

Scenario:
You are requested to display Report
Plan/Actual/Commitment/Rem.Plan/Assigned
SAP Menu > Accounting>Project System>Information

Menu Path

System>Financials>Costs>PlanTransaction Code

Based>Hierachical>Plan/Actual/Commitment/Rem.Plan/Assigned
S_ALR_87013533

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Selection: Plan/Actual/Commitment/Rem.Plan/Assigned screen. Then fill the
blank input field with the following data:

Project

Enter Project

WBS Element

Enter WBS Element

Plan Version

Step 3:

Click

button.

XXXX SAP IMPLEMENTATION PROJECT

Page 23 of 25

6.3 Exercise 3 : Report Plan/Actual/Variance Absolute/Variance %

Scenario:
You are requested to display Report Plan/Actual/Variance
Absolute/Variance %
SAP Menu > Accounting>Project System>Information

Menu Path

System>Financials>Costs>Plan-Based>By Cost
Transaction Code

Element>Actual/Plan/Variance Absolute/Variance %
S_ALR_87013543

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Act/Plan/Variance/Abs./% Var.:Selection screen. Then fill the blank input field
with the following data:

Project

Enter Project

WBS Element

Enter WBS Element

Controlling Area

EP00

Version

From Fiscal Year

2010

To Fiscal Year

2010

From Period

To Period

12

Step 3:
Click

button.

XXXX SAP IMPLEMENTATION PROJECT

Page 24 of 25

6.4 Exercise 4 : Budget/Actual/Commitment/Rem.Plan/Assigned

Scenario:
You are requested to display Report
Budget/Actual/Commitment/Rem.Plan/Assigned
Menu Path

SAP Menu > Accounting>Project System>Information

System>Financials>Costs>Budget-

Transaction Code

Related>Budget/Actual/Commitment/Rem.Plan/Assigned
S_ALR_87013558

Step 1:
Open SAP, run with menu path or transaction code
Step 2:
You will see Selection: Budget/Actual/Commitment/Rem.Plan/Assigned screen. Then fill
the blank input field with the following data:

Project

Enter Project

WBS Element

Enter WBS Element

Plan Version

Step 3:
Click

button.

XXXX SAP IMPLEMENTATION PROJECT

Page 25 of 25