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ITTO Trick Sheet: Based on PMBOK 5th Edition

TRICK SHEET
on
Project Management
ITTOs
(Input, Tool & Techniques, Output)
Compiled by Abdulla Al Mamun, MBA, MCAS, PMP
Based on PMBOK 5th Edition

Abdulla [abdulla@abdullapmp.com]

ITTO Trick Sheet: Based on PMBOK 5th Edition

Integration Management
Process
Project Charter

Description
Formal authorization of the
project or phase

Group Input
Initiate Project Statement of Work (SOW)
Business case
Agreement/Contract
Enterprice Environment Factor (EEF)
Organizationl Pricess Assets(OPA)

Tools & Technique


Expert judgment
Facilitation techniques

Output
Project Charter

Develop
Management Plan

Document actions to define,


prepare, integrate, and
coordinate subsidiary plans into
the PMP

Plan

Expert judgment
Facilitation techniques

Project Management Plan

Direct & Manage


Project Work

Execute the work defined in the Execute Project management plan


Expert judgment
project mgmt plan to achieve
Approved changed requests
PMIS
requirements in scope statement.
Enterprice Entervironment Factors (EEF) Meetings
Organizational Process Assets (OPA)

Deliverables
Work performance information
Change requests
Project Management Plan Updates
Project Documents Updates

Monitor & Control


Project Work

Monitor and control the processes Control Project management plan


to meet the performance
Schedule Forecasts
objectives.
Cost Forecasts
Validated Changes
Work performance info
Enterprice Entervironment Factors (EEF)
Organizational Process Assets (OPA)

Expert judgment
Analytical techniques
PMIS
Meetings

Change requests
Work performance Reports
Project Management Plan Updates
Project Documents Updates

Perform Integrated Reviewing change requests,


Change Control
approving change requests and
controlling changes.

Control Project management plan


Expert judgment
Work performance reports
Meetings
Change requests
Change Control Tools
Enterprice Entervironment Factors (EEF)
Organizational Process Assets (OPA)

Approved Change Requests


Change Log
Project Management Plan Updates
Project Document Updates

Close Project or
Phase

Close

Final Product, Service or Result


Transition
Organizational Process Assets
Updates

Finalize all activities to formally


close the project or phase.

Project Charter
Outputs from Planning Process
Enterprice Environment Factor (EEF)
Organizationl Pricess Assets(OPA)

Project management plan


Accepted deliverables
Organizational Process Assets (OPA)

Abdulla [abdulla@abdullapmp.com]

Expert judgment

ITTO Trick Sheet: Based on PMBOK 5th Edition

Scope Management
Process
Plan Scope
Management

Description
Is the process of creating a
scope management plan that
documents how the project
scope will be defined,
validated, and controlled.

Group Input
Plan
Plan Project Management Plan
Project Charter
Enterprise Environmental Factor
Organizational Process Assests

Tools & Technique


Expert Judgement
Meetings

Output
Scope Management Plan
Requirement Management Plan

Collect
Requirements

Defining and documenting


Plan
stakeholders' needs to ensure
project objectives are met.

Scope Management Plan


Requirement Management Plan
Stakeholder Management Plan
Project Charter
Stakeholder Register

Interviews
Focus Group
Facilitated workshops
Group Creativity Techniques
Group Decision Making Techniques
Questionnaires and Surveys
Observations
Prototypes
Benchmarking
Context Diagrams
Document Analysis

Requirement Documents
Requirement Traceability Matrix (RTM)

Define Scope

Developing detailed
description of the project and
product as a basis for future
decisions.

Scope Management Plan


Project Charter
Requirement Documents
OPA

Expert Judgement
Product analysis
Alternative Identification
Facilitated Workship

Project Scope Statement


Project Documents Updates

Create WBS

Subdividing major deliverables Plan


into smaller components

Decomposition
Expert Judgement

Scope Baseline
Project Documents Updates

Validate Scope

Formal acceptance of the


completed project
deliverables.

Inspection
Group Decision Making Techniques

Accepted deliverables
Change requests
Work Performance Information

Plan

Scope Management Plan


Project Scope Statement
Requirement Documentation
EEF
OPA
Control Project Management Plan
Requirement Documents
Requirement Traceability Matrix
Verified Deliverables
Work Performance Data

Control Scope

Monitoring status of the


Control Project Management Plan
project and product scope and
Requirement Documentation
managing changes to scope
Requirement Traceability Matrix
baseline.
Work Performance Data
OPA

Abdulla [abdulla@abdullapmp.com]

Project Documents updates

Variance analysis

Work Performance Information


Change requests
Updates: Plan, Docs, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Time Management (ITTO)


Process
Plan Schedule
Management

Define Activities

Description
Group
Plan Schedule Management is Plan
the process of establishing the
policies, procedures, and
documentation for planning,
Activity list
Plan
Milestone list

Sequence Activities Identify and document the


logical relationships and
dependencies

Plan

Estimate Activity
Resources

Plan

Estimate Activity
Durations

Develop Schedule

Control Schedule

Estimating the type and


quantities of resources
required

Input
Project Management Plan
Project Charter
Enterprise Environmental Factor
Organizational Process Assets
Schedule Management Plan
Scope baseline
Enterprice Entervironmental Foactors
Organizational Process Assets
Schedule Management Plan
Activity lists
Activity Attributes
Milestone List
Project Scope Statement
Enterprice Entervironmental Foactors
(EEF)
Organizational Process Assets
Schedule Management Plan

Activity lists
Activity Attributes
Resource calendars
Risk Register
Activity Cost Estimates
Enterprice Entervironmental Foactors
(EEF)
Organizational Process Assets
Estimate # of work periods per Plan
Schedule Management Plan
activity
Activity lists
Activity Attributes
Activity resource requirements
Resource calendars
Project Scope Statement
Risk Register
Resource Breakdown Structure
Enterprice Entervironmental Foactors
(EEF)
Organizational Process Assets
Analyze sequences, durations, Plan
Schedule Management Plan
resources and constraints to
Activity lists
document project schedule
Activity Attributes
Project Schedule Network Diagrams
Activity resource requirements
Resource calendars
Project Scope Statement
Risk Register
Resource Breakdown Structure
Enterprice Entervironmental Foactors
(EEF)
Organizational Process Assets
Controlling changes
Control Project Management Plan
Project Schedule
Work performance data
Project Calendars
Schedule data
Organizational Process Assets

Abdulla [abdulla@abdullapmp.com]

Tools & Technique


Expert Judgement
Analytical Techniques
Meetings

Output
Schedule Management Plan

Decomposition
Rolling wave planning
Expert judgment

Activity list
Activity Attributes
Milestone Lists

Precedence Di a gra mi ng Method (PDM)

Project Network Schedule Diagram


Project Document Updates

Dependency Determination
Leads & Lags

Expert judgment

Activity Resource Requirements

Alternative Analysis
Published Estimating Data
Bottom Up Estimating
Project Management Software

Resource Breakdown Structure


Project Document Updates

Expert judgment
Analogous Estimating
Parametric Estimating
3 Point Estimating
Group Decision Making Technique
Reserve analysis

Activity duration estimates


Project Document Updates

Schedule Network Analysis


Critical Path Mehod
Critical chain method
Resource Optimization Technique
Leads and Lags
Schedule compression
Scheduling Tools

Schedule baseline
Project Schedule
Schedule Data
Project Calendars
Plan Updates
Project Document Updates

Performance Reviews
PM Software
Resource Optimization Technique
Modeling Techniques
Leads & Lags
Schedule compression
Scheduling Tools

Work Perform Information


Schedule Forecasts
Change Requests
Updates: Plan, Docs, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Cost Management (ITTO)


Process
Plan Cost
Management

Description
Group Input
Is the process that establishes the Plan
Project Management Plan
policies, procedures, and
Project Charter
documentation for planning,
Enterprise Environmental Factors
managing, expending, and
Organizational process Assets
controlling project costs.

Tools & Technique


Expert Judgement
Analytical Techniques
Meetings

Output
Cost Management Plan

Estimate Costs

Develop an approximation of the Plan


costs of the resources to complete
project activities

Cost Management Plan


HRM Plan
Scope baseline
Project schedule
Risk Register
Enterprise Environmental Factors
Organizational Process Assets

Expert judgment
Analogous Estimating
Parametric Estimating
Bottom-up estimating
3-point estimating
Reserve analysis
Cost of quality
Vendor Bid Analysis
Group Decision Making Tech
PM Estimating Software

Activity cost estimates


Basis of estimates
Project Documents Updates

Cost Management Plan


Scope baseline

Cost Aggregation
Reserve analysis

Activity Cost Estimates


Basis of Estimates
Project schedule
Resource Calendars
Risk Register
Agreements
Organizational Process Assets

Expert judgment
Historical relationships
Fund limit reconciliation

Cost Baseline
Project Funding
Requirements
Project Documents Updates

Determine Budget Aggregating estimated costs to


establish an authorized cost
baseline.

Control Costs

Plan

Monitoring status of the project to Control Project Management Plan


update the project budget and
Project Funding Requirements
managing changes to the cost
Work performance Data
baseline
OPA

Abdulla [abdulla@abdullapmp.com]

Earned Value Mgt (EMV)


Forecasting (ETC, VAC etc)
To Complete Perf Indx (TCPI)
Performance Reviews
Reserve analysis
PM Software

Work Performance
Cost Forecasts
Change requests
Project Management Plan
Project Documents Updates
Organizational Process Assets

ITTO Trick Sheet: Based on PMBOK 5th Edition

Quality Management (ITTO)


Process
Plan Quality

Description
Group
Identifying quality
Plan
Requirements and/or
standards for the project and
product and documenting how
the project will demonstrate
compliance.

Input
Project management plan
Stakeholder Register

Tools & Technique


Cost-Benefit Analysis
Cost of quality (COQ)

Output
Quality Management Plan
Process Improvement pLan

Risk register
Requirement Documentation

Seven Basic Quality Tools


Benchmarking

Quality Metrics
Quality Checklist

EEF
OPA

Design of experiments
Statistical sampling
Flowcharting
Additional Quality Planning
Tool
Meetings

Project Docs Updates

Quality Managementa and


Control Tools
Quality Audits
Process Analysis

Change requests

Cause & Effect diagrams


Control charts
Flowcharting
Histrogram
Pareto Chart
Run Charts
Scatter Diagram
Statistical sampling
Inspection
Approved Change Request
Review

Quality Contraol Measuret


Validated changes
Validated deliverables
Change requests
Work performance Info
Updates: docs, plan, OPA

Perform Quality Auditing the quality


Execute Quality Management Plan
Assurance
Requirements and the results
from quality control
Process Improvement Plan
measurements to ensure
Quality Metrics
appropriate quality standards
Quality Control Measurement
and operations definitions are
Project Documents
used.
Control Quality Monitoring and recording
Control Project management plan
results of executing the quality
Quality metrics
activities to assess
Quality checklists
performance and recommend
Work Performance Data
necessary changes.
Approved change requests
Deliverables
Project Documents
OPA

Abdulla [abdulla@abdullapmp.com]

Updates: docs, plan, OPA

ITTO Trick Sheet: Based on PMBOK 5th Edition

Human Resources Management (ITTO)


Process
Plan HRM

Description
Identify, document, assign R & R &
reporting structure.

Group
Plan

Input

Tools & Technique


Organization charts and
Project Management Plan
Position Description
Activity resource requirements Networking
EEF
Organization theory
OPA
Expert Judgement
Meetings

Output
Human Resource Plan:
Roles & Responsibility
Project Org Chart
Staffing Mgt Plan

Acquire Project Team Obtaining required project resources.

Execute HRM Plan


EEF
OPA

Pre -Assignment
Project Staff assignments
Negotiation
Resource calendars
Acquisition
Project Mgt Plan Updates
Virtual Team
Muli-criteria decision analysis

Develop Project Team Develop individual or group skills to


enhance project performance.

Execute HRM Plan


Project Staff Assignments
Resource calendars

Interpersonal skills
Training
Team building Activities
Ground Rules
Co-Location
Recognition & Rewards
Personal Assessment Tools

Manage Project Team Track team performance, providing


feedback, resolving issues, managing
changes to optimize project
performance.

Execute HRM Plan


Project Staff Assignments

Observation & conversation


Change Request
Project performance appraisal Updates: Plan, Docs, EEF,
OPA
Conflict Management
Interpersonal skills

Abdulla [abdulla@abdullapmp.com]

Team perform assessment


Issue Log
Work Performance Reports
OPA

Team Perfom Assessment


EEF Updates

ITTO Trick Sheet: Based on PMBOK 5th Edition

Communication Management (ITTO)


Process

Description

Plan Commutations
Management

Is the process of developing an Plan


appropriate approach and plan
for project communications
based on stakeholders
information needs and
requirements

Manage Communication

Control Communication

Group

Input

Tools & Technique

Output

Project Management Plan


Stakeholder register
EEF
OPA

Communication Requirement Analysis


Communication Technology
Communication Model
Communication methods
Meetings

Communications Mgt plan


Project Docs Updates

Is the process of creating,


Execute Communication Management Plan
collecting, distributing, storing,
Work Performance Reports
retrieving, and the ultimate
EEF
disposition of project
OPA
information

Communication Technology

Project Communication

Communication Model

Project Management Plan Updates

Communication Mothods
Informmation Management Methods
Performance Reporting

Project Document Updates


OPA Updates

Is the process of monitoring


Control Project Management Plan
and controlling
Project Communications
communications throughout
Issue Log
the entire project life cycle to
Work Performance Data
ensure the information needs
OPA
of the project stakeholders are
met.

Information Management Systems


Expert Judgement
Meetings

Work Performance Information


Change Requests
Project Management Plan Updates

Abdulla [abdulla@abdullapmp.com]

OPA Updates

ITTO Trick Sheet: Based on PMBOK 5th Edition

Risk Management (ITTO)


Process

Description

Plan Risk

Determine approach and Plan


plan risk mgmt activities

Identify Risk

Group

Determine and
Plan
document characteristics
of potential risks

Input

Tools & Technique

Output

Project Management Plan


Project Charter

Analytical Techniques
Expert Judgement

Stakeholder register
EEF
OPA

Meetings

Risk management plan


(Methodology, Roles &
Responsibility, Budgetting, Timing,
Risk Categories, Probablity and
Impact Matrix, Rivised
Stakeholder Tolerance, Reporting
Formats, Tracking)

Risk management plan


Cost management plan

Documentation Reviews
Information gathering Techniques

Schedule mgmt plan


Quality Management Plan
HRM Plan
Scope Baseline

Checklist analysis
Assumption analysis
Diagramming techniques:

Activity Cost Estimates


Activty Duration Estimates
Stakeholder register
Project Documents
Procurement Documents
EEF, OPA

Risk register
(List of Identified Risk, List of
Potential Responses)

(C & E Diagram, System or Process Flow


Diagram, Influence Diagram)

SWOT analysis
Expert judgment

Perform
Conduct qualitative
Qualitative Risk analysis of risks and
Analysis
conditions and prioritize
their effects

Plan

Risk management plan


Scope Baseline
Risk register
EEF
OPA

Risk Probablity and Impact Assesst


Probablity & Impact Matrix
Risk Data Quality Assessment
Risk Categorization
Risk Urgency Assessment
Expert judgement

Project Documents Updates

Perform
Quantitative
Risk Analysis

Plan

Risk management plan

Data gathering & representation


Technique
Quantitative Risk Analysis and
Modeling Techniques
Expert Judgement

Project Documents Updates

Strategies for Negative Risk or


Threats
Strategies for Position Risk or
Opportunities
Contingent response strategies
Expert Judgement

Project Management Plan


Updates
Project Documents Updates

Risk Reassessment
Risk Audits
Varinace & Trend Anlysis
Technical Perfom Measurement
Reserve Analysis
Meeting

Work Performance Info


Change Requests
Updates: Plan, Docs, OPA

Plan Risk
Response

Risk Control

Measure probability and


consequences of risks
and estimate
implications for project
objectives

Cost management plan


Schedule mgmt plan
Risk register
EEF, OPA

Develop options and


Plan
actions to enhance
opportunities and reduce
threats to the project's
objectives

Monitor residual risks,


identifying new risks,
executing risk response
plans and evaluating
their effectiveness.

Abdulla [abdulla@abdullapmp.com]

Risk management plan


Risk register

Control Project Management Plan


Risk register
Work Performance Data
Work Performance Reports

ITTO Trick Sheet: Based on PMBOK 5th Edition

Procurement Management (ITTO)


Process

Description

Group

Plan Procurements Determine what, how and Plan


when to procure. Prepare
procurement documents to
support vendor selection
and develop the
procurement SOW.

Input

Tools & Technique

Output

Project management plan


Requirements Documents
Risk register
Activity resource requirements
Project Schedule
Activity Cost Estimates
Stakeholder Register
EEF
OPA

Make-or-buy analysis
Expert judgment
Market Research
Meetings

Procurement Mgt Plan


Procurement SOW
Make/buy decisions
Procurement Documents
Source selection criteria
Change requests
Procurement Documents
Updates

Bidders Conference
Proposal evaluation technique
Independent Estimates
Expert judgment
Advertising
Analytical Techniques
Procurement Negotiations

Sellected Sellers
Agreements
Resource Calenders
Project Plan Updates
Project Doc Updates

Conduct
Procurements

Select from potential


sellers

Control
Procurement

Manage seller relationship, Control Project management plan


review seller performance
Procurement Documents
and manage contract
Agreement
related changes
Work Performance reports
Approved change Requests
Work Performance Data

Contract Change Control Sysm


Procurement Perfrom Review
Inspections and Audits
Performance Reporting
Payment Systems
Claims administration
Records mgmt system

Work Performance Information


Change requests
Updates: Plans, Docs, OPA

Close
Procurements

Select from potential


sellers

Procurement audits
Procurement Negotiations
Records mgmt system

Closed procurements
Updates: OPA

Abdulla [abdulla@abdullapmp.com]

Execute Project management plan


Procurement Documents
Source selection criteria
Seller proposals
Project Documents
Make / Buy decision
Procurement SOW
OPA

Close

Procurement documentation
Procurement documentation

ITTO Trick Sheet: Based on PMBOK 5th Edition

Stakeholder Management (ITTO)


Process

Description

Group

Identify
Stakeholders

Documenting
stakeholders, interest,
power and expectations

Initiate Project Charter


Procurement Documents
EEF
OPA

Plan Stakeholder Is the process of


Plan
Management
developing appropriate
management strategies to
effectively engage
stakeholders
Manage
Stakeholders
Engagement

Control
Stakeholder
Engagement

Input

Project Management Plan


Stakeholder register
EEF
OPA

Is the process of
Execute Stakeholder Management Plan
communicating and
Communication Management Plan
working with stakeholders
Change Log
to meet their
OPA
needs/expectations,
address
issuesof
etc
Is the process
Control Project Management Plan
monitoring overall project
stakeholder relationships
Issue Log
and adjusting strategies
Work Performance Data
and plans for engaging
Project Documents
stakeholders.

Abdulla [abdulla@abdullapmp.com]

Tools & Technique

Output

Stakeholder analysis
Expert judgment
Meetings

Stakeholder register

Expert judgment
Meetings
Analytical Techniques

Stakeholder Mgt Plan


Project Docs Updates

Communication methods
Interpersonal skills

Issue Log
Change requests

Management Skills

Updates: docs; plan; OPA

Information Management
System
Expert judgment
Meetings

Performance reports
Change requests
OPA Updates

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