Beruflich Dokumente
Kultur Dokumente
Unit II
How to make a presentation, the various presentation tools, along with guidelines
of effective presentation, boredom factors in presentation and how to overcome
them, interactive presentation & presentation as part of a job interview, art of
effective listening.
Unit III
Resume writing skills, guidelines for a good resume, how to face an interview
board, proper body posture, importance of gestures and steps to succeed in
interviews. Practice mock interview in classrooms with presentations on self. Self
introduction-highlighting positive and negative traits and dealing with people with
face to face.
Unit IV
Leadership quality of a leader, leadership quiz with case study, knowing your
skills and abilities. Introduction to group discussion techniques with debate and
extempore, increase your professionalism.
Audio Video recording and dialogue sessions on current topics, economy,
education system, environment, politics.
Unit I
1.1 Meaning of a Project
1.2 Scope of a Project
1.3 Purpose of a Report
1.4 Basics of Project Writing
1.5 Concept of a Proposal
1.5.1 Parts of a Proposal (Adapted from NEBIU 2002)
1.5.2 Advantages and Disadvantages of Proposal Writing
a planned piece of work that has a specific purpose (such as to find information or to
make something new) and that usually requires a lot of time.
a task or problem in school that requires careful work over a long period of time .
1.2 Scope of a ProjectTo define a project scope, you must first identify the following things:
Project objectives
Goals
Sub-phases
Tasks
Resources
Budget
Schedule
Once you've established these things, you'll then need to clarify the limitations or
parameters of the project and clearly identify any aspects that are not to be included. In
specifying what will and will not be included, the project scope must make clear to the
stakeholders, senior management and team members involved as to what product or
service will be delivered.
Alongside of this, the project scope should have a tangible objective for the organization
that is undertaking the project. The purpose may be to create a better product for a
company to sell, upgrade a company's internal software so that they can deliver better
service to their customers or to create a new service model for an organization. These
things are integral to defining the project scope, because they will play a part in how
project methodologies are applied to the project to bring it to completion.
As a project manager, understanding and being able to define project scope will give you
a focus and sense of purpose when executing the project. Understanding the scope
provides you with the foundations for managing project change and risk management. It
enables goal setting and a timeline to work towards, as well as key points for reporting on
the progress of the project to senior management and other stakeholders.
1.4 Basics of Project Report WritingThough not mandatory, there are good reasons for the usual format of a report.
Sections that you need to include are:
Title
Authors
Abstract
Table of contents
Introduction
Experimental techniques and methods
Results and discussion
Summary/conclusions
References
Appendices (if used)
Title Page
The title of the report should be presented on a separate cover page and contain:
* The title: this must be brief, but must also convey something of the subject of the report to the
reader
* The company's/organization's name
* The date of issue
* The circulation list
* The name of the author(s)
* The authority for circulation, for example, "produced at the request of..." or "commissioned
by."
Some people give their reports titles like Preliminary Report, Interim Report, Inspection Report,
and so on. However, this often forces the author to prejudge the aims of the report. It is better to
approach the writing of a report by thinking about the information to be conveyed.
Foreword
A foreword is only needed if a statement is to be made by some person other than the author.
This is sometimes done to give more authority to the report.
Acknowledgments(strong)
This section allows the people who were indispensable in writing the report to be thanked or
mentioned.
Summary/Abstract
This part of the report summarises the ground covered in the body of the report so that anyone
wanting a quick review of what the report is about can quickly get the gist of the findings. The
summary must state:
* The aims of the report
* The depth of study that went into the research
* Whether the objective was achieved.
The summary must be no more than 10% of the length of the report and mustn't introduce any
information that isn't contained in the report body. The summary should be created once the rest
of the report has been written.
Table of Contents
A table of contents is essential for any report that is longer than about ten pages.
The table of contents must be on a page of its own and the page references must match those in
the text.
List of Illustrations/figures/tables
All illustrations, that is, figures, photos, diagrams, graphs, charts and tables etc., will be listed in
separate pages after the Table of Contents. They will be listed according to their number and title,
and the page references must match those in the text.
Introduction
The introduction gives a broad, general overview of the subject. Its length depends upon the
target reader's existing knowledge. Try to condense the information to:
What is the problem?
What is the cause?
What will you be doing to address these two points?
However long the introduction, it must clearly state the purpose (Objective) of the report. This
will help the readers to judge the document's success. Use the introduction to provide the
necessary background information, like the sequence of events leading to the problem. Outline
the scope of the report. Finally, especially for longer reports, tell the readers how the discussion
in the body of the report will be developed.
References
Throughout the text, it will be necessary to refer to other documents. Readers can then turn to
them for confirmation and further study. Indicate a reference by placing an appropriate mark in
the text. (See the section on Literature Review.)
Endnotes/Footnotes
These are notes at the bottom of the page (footnotes) or at the end of the report (endnotes),
divided off from the main text, that serve as short appendices or glossary entries. They should be
used sparingly and be brief since they can detract from the main flow of the text. Make sure that
footnote marks can be distinguished from reference marks.
Appendices
Sometimes the author may want to include supporting information in the report. This kind of
information should be placed in an appendix.
If there is more than one appendix they should be designated A, B and so on.
Bibliography
This is the list of books, periodicals and other reference sources from which the author has
drawn. A bibliography helps to show the readers how widely the author has researched the
subject and gives authority to the findings of the report.
Glossary
If all the readers of the report might not understand some of the terms and abbreviations used,
you must include a glossary of terms. Sometimes it is best to explain any new terms and
abbreviations as they are encountered.
Illustrations
Small illustrations may be placed within the body of the report, adjacent to the text referring to
them. It may be found, however, that larger illustrations may break up the layout of the report:
these should be placed toward the rear of the document.
Acknowledgments(weak)
This section allows the people who have helped write the report to be thanked or mentioned.
1.5 Concept of ProposalA proposal is a request for financial assistance to implement a project. The proposal outlines the
plan of the implementing organization about the project, giving extensive information about the
intention, for implementing it, the ways to manage it and the results to be delivered from it
(FUNDS FOR NGOS 2010).How well you plan the action is critical to the success of the project.
A project proposal is a detailed description of a series of activities aimed at solving a certain
problem (NEBIU 2002). In order to be successful, the document should (REPOA 2007):
Designing a project is a process consisting of two elements, which are equally important and thus
essential to forming a solid project proposal:
The project proposal should be a detailed and directed manifestation of the project design. It is a
means of presenting the project to the outside world in a format that is immediately recognised
and accepted.
Title page: A title page should appear on proposals longer than three to four pages. The
title page should indicate the project title, the name of the lead organisation (and potential
partners, if any), the place and date of project preparation and the name of the donor
agency to whom the proposal is addressed.
Project title: The project title should be short, concise, and preferably refer to a certain
key project result or the leading project activity. Project titles that are too long or too
general fail to give the reader an effective snapshot of what is inside.
Abstract/Executive Summary: Many readers lack the time needed to read the whole
project proposal. It is therefore useful to insert a short project summary, an abstract or
executive summary. The abstract should include: the problem statement, the projects
objectives, implementing organisations; key project activities; and potentially the total
project budget. Theoretically, the abstract should be compiled after the relevant items
already exist in their long form. For a small project the abstract may not be longer than 10
lines. Bigger projects often provide abstracts as long as two pages.
Context: This part of the project describes the social, economic, political and cultural
background from which the project is initiated. It should contain relevant data from
research carried out in the project planning phase or collected from other sources.
Project justification: A rationale should be provided for the project. Due to its importance,
this section is sometimes divided into four or more sub-sections:
o
Priority needs: The needs of the target group that have arisen as a direct negative
impact of the problem should be prioritised. An explanation as to how this
decision was reached must also be included.
Project aims: This information should be obtained from the Logframe Matrix,
including the project goal (a general aim that should explain what the core
problem is and why the project is important, i.e. what the long-term benefits to the
target group are), project purpose (that should address the core problem in terms
of the benefits to be received by the project beneficiaries or target group as a
direct result of the project) and the outputs (i.e. results describe the services or
products to be delivered to the intended beneficiaries).
Target group: define the target group and show how it will benefit from the project. The
project should provide a detailed description of the size and characteristics of the target
groups, and especially of direct project beneficiaries.
Project implementation: The implementation plan should describe activities and resource
allocation in as much detail as possible. It is exceptionally important to provide a good
overview of who is going to implement the projects activities, as well as when and
where. The implementation plan may be divided into two key elements: the activity plan
and the resource plan. The activity plan should include specific information and
explanations of each of the planned project activities. The duration of the project should
be clearly stated, with considerable detail on the beginning and the end of the project. In
general, two main formats are used to express the activity plan: a simple table (a simple
table with columns for activities, sub-activities, tasks, timing and responsibility in a clear
and readily understandable format) and the Gantt chart (a universal format for presenting
activities in certain times frames, shows the dependence and sequence for each activity,
see project management for more info. The resource plan should provide information on
the means necessary to undertake the project. Cost categories are established at this stage
in order to aggregate and summarise the cost information for budgeting.
Monitoring and evaluation: The basis for monitoring is set when the indicators for results
are set. The project proposal should indicate: how and when the project management
team will conduct activities to monitor the projects progress; which methods will be used
to monitor and evaluate; and who will do the evaluation.
Reporting: The schedule of project progress and financial report could be set in the
project proposal. Often these obligations are determined by the standard requirements of
the donor agency. The project report may be compiled in different versions, with regard
to the audience they are targeting.
Management and personnel: A brief description should be given of the project personnel,
the individual roles each one has assumed, and the communication mechanisms that exist
between them. All the additional information (such as CVs) should be attached to the
annexes.
The proposal has a framework that establishes ideas formally for a clear understanding of
the project for the donor
Successful proposals mean financial aid for the organisation to grow for the replication of
project and ideas
Disadvantages
Planning problems: Although a good idea exists, yet when we try to plan it out
extensively, we face many unexpected challenges
1.6 Paragraph WritingParagraph writing is the foundation of all essay writing, whether the form is expository,
persuasive, narrative, or creative. In order to write a good paragraph, students need to understand
the four essential elements of paragraph writing and how each element contributes to the whole.
At Time4Writing, a certified teacher acts as an online writing tutor to help students build writing
skills by focusing on the fundamentals. And nothing in the writing process is more fundamental
than writing a solid paragraph.
The four elements essential to good paragraph writing are: unity, order, coherence, and
completeness. The following example illustrates the importance of these elements in paragraph
writing.
1.7 Paper Reading and Voice ModulationInflection or Voice Modulation, is change in the pitch or tone of the voice. Varying your tone
throughout the speech raising your voice slightly to indicate a question, lowering it to end a
declarative sentence, speaking louder to indicate excitement or softer to express sadness will
help keep your audience awake and alert!
There are several kinds of inflection: Upward Downward Level and Circumflex.
Lets look at each of them:
Upward Inflection
This is when there is a change in pitch going from a lower to a higher note within the
vowel
o
Examples: Raise the pitch at the end of these words, keeping in mind what
they convey with a downward inflection.
No!
Wow!
Really
Downward Inflection
This is when there is a change in pitch going from a higher to a lower note within the
vowel.
o
Most ofter, this change in pitch indicates confidence, finality, power and certainty.
Examples: Lower the pitch at the end of these words. keeping in mind
what they convey with a downward inflection.
Done
No
Go
Level Inflection
OK
Maybe
Fine
This is when there is a rising and falling, or a falling and rising of pitch within the vowel.
o
Most often, this change in pitch indicates confidence, finality, power, and
certainty.
Examples: Lower the pitch at the end of these words. keeping in mind
what they convey with a downward inflection.
Done
No
Amazing
Lowering your inflection at the end of a sentence makes it more powerful and gives the audience
the impression you believe your own message.
Use upward inflections in the middle of a sentence to make the sentence more interesting and
bring some attention to your point.
Its important to vary the pitch. It will help keep your audience in tune (no pun intended!) with
your message and understand its substance.
Try the following exercise to demonstrate the importance this can have in your delivery.
Say slowly, and out loud, this sentence: I did not say he lost the keys.
Each time you say it, put the Inflection on the underlined word.
Exercise:
Amazing, isnt it, how the entire meaning of a sentence can change by inflecting one of its
words? Use this tool in delivering your speech and youll see fewer yawning faces in the
audience!
One excellent way to get the attention of the audience is to lower your voice. Its a pattern
interrupt that sends out the message, Listen This is important!
1.8 Project PresentationThe presentation is for explaining your project - both the product and the process - to the evaluators. The
presentation complements the project documentation and the product demo (if any). It gives evaluators a
chance to clear up doubts by asking questions on the spot, for example.
While most evaluators are supposed to read your project documentation, there is no guarantee that they
will read it cover-to-cover. But they are guaranteed to be present at the project presentation and it is up to
you to make the best of it. Some evaluators prefer to attend the presentation first and read the report later.
In such a case, the presentation creates the first impression of your project in the mind of the evaluator. In
some cases, the whole evaluation is based solely on the presentation. Whichever the case in your course,
treat the presentation as a key determinant of your grade. Given below are some tips to make the best of
your project presentation.
1.8.1 How to Give Project Presentation1. Focus on your presentation: Having a long, rambling presentation that is hard to follow
is not going to win you any audience interest. You need to make sure that your
presentation is clear and focused and that any asides you throw into it are there to back up
the main point.
2. Less is more. You don't want to overwhelm your audience with information and
important points. Even if they're interested in your topic they'll starting spacing out and
then you've lost them. You need to stick to your 3 points and overall point and you need
to make sure that you only use the information that you need to support and clarify those
points.
a. Pick your very best supporting facts, information, or quotes for your presentation.
b. Don't bury your audience in information.
3. Decide whether to use media or not. It isn't always necessary to use a powerpoint, or visual
representation, especially if you're already an engaging speaker and have interesting subject
matter. In fact, a lot of times, using visual media simply distracts from the focal point, that is the
presentation.
4. Practice. This is one that for some reason, lack of time perhaps, people neglect to do and
it is absolutely key to giving a good presentation. Running through the presentation
before the actual event gives you time work out any kinks or problems with your notes
and with your technology and makes the presentation itself go more smoothly.
A good tip is to film yourself or audiotape of yourself giving your practice presentation
so you can see what distracting verbal and physical tics you have, so that you can work
on eliminating them before the presentation itself. (Verbs tics would be things like "um..."
and "uh..." and using "like" inappropriately; physical tics are things like shifting your
weight from foot to foot or messing with your hair.)
Just remember that rehearsals usually run about 20% shorter than your actual
presentation, so take that into account if you're running on a time limit.
5. Visualize success. It may seem like a silly thing to do, but visualizing a successful
presentation can actually help you achieve a successful presentation. You'll be more
inclined towards success if you've been prepping your brain for it. So beforehand, sit
somewhere quietly for a few minutes and picture the presentation going well
6. Dress appropriately. You want to dress for success. Wearing nicer clothes can help get
you into the mindset of giving a good presentation. You also want to be comfortable,
however, so you should try to find a reasonable medium between dressing super snazzy
Clean, nice slacks or a skirt and nice, button-down shirt in neutral colors are always good
choices for presentation wear. You also don't particularly want your clothing choice to
distract from the presentation, so perhaps avoid that brilliant hot pink shirt.
Unit II
1. How to make a presentation
1.1Concept of Presentation
1.2 Factors Affecting Presentation
1.3Steps for Preparing Presentation Effectively
2. Guidelines of effective presentation
2.1 How to make a presentation Effective
Organize and Write the draft: Once the data has been collected, write the draft and
complete outline or complete manuscript. It will Include:
Introduction: Your opening sentence should capture the listeners audience. It should include
the following:
Purpose Statement
Personal Story
Quotation
Question
Starting Statement
Reference to the Occasion
Humorous Story
Body(Text or Discussion):This part of the presentation develops on the major parts of the
material collected previously. One of the most common method is issue arrangement which is the
way you specified your purpose statement. Issue arrangement can take the following forms:
Spatial arrangement: A speaker sets a point of reference at some specific location and proceeds
from there onwards
Chronological or Time Arrangement: It orders information in the order they occurred in time
Topical Arrangement: Explains an idea in terms of its component parts, the arrangement are
topic and sub topic wise.
Casual Arrangement: This is the process of how one event made another event happen, i.e how
a cause led to an effect
Comparison-contrast arrangement: In this arrangement both the similarities and differences
are discussed.E.g Mobile Services by Two Companies
Problem-Solution arrangement: This method of the organization is particularly useful where
the objective is to comfort and solve the problems of life, business, industry and government.
Arrangement of major and subordinate points: This is also a method where there are major
and subordinate pointsLikewise,handle your subordinate points consistently. This is important as
sudden changes in the shift in arrangement would leave your audience confused.
Summary or Conclusion: Conclude effectively by restating the major points. Indicate that you
are ending the presentation.
Plan Visual Aids(If Necessary): Prepare handouts with your presentation. You can also
display your presentation by the use of LCD Screen. Other Visual Aids that can make the
presentation effective are:
Rehearse and Revise whenever necessary : To develop confidence you should know
better than everyone. Some key points are:
Dress smartly: don't let your appearance distract from what you are saying.
Smile. Don't hunch up and shuffle your feet. Have an upright posture. Try to appear
confident and enthusiastic.
Say hello and smile when you greet the audience: your audience will probably look at
you and smile back: an instinctive reaction.
Speak clearly, firmly and confidently as this makes you sound in control. Don't speak
too quickly: you are likely to speed up and raise the pitch of your voice when nervous.
Give the audience time to absorb each point. Don't talk in a monotone the whole time.
Lift your head up and address your words to someone near the back of audience. If you
think people at the back can't hear, ask them.
Use silence to emphasise points. Before you make a key point pause: this tells the
audience that something important is coming. It's also the hallmark of a confident speaker
as only these are happy with silences. Nervous speakers tend to gabble on trying to fill
every little gap.
Eye contact is crucial to holding the attention of your audience. Look at everyone in
the audience from time to time, not just at your notes or at the PowerPoint slides. Try to
involve everyone, not just those directly in front of you.
Walk around a little and gesture with your hands. Bad presenters keep their hands on
the podium or in their pockets! Don't stand in one place glued to the spot hiding behind
the podium! Good presenters will walk from side to side and look at different parts of the
audience.
Don't read out your talk, as this sounds boring and stilted, but refer to brief notes jotted
down on small (postcard sized) pieces of card. Don't look at your notes too much as
this suggests insecurity and will prevent you making eye contact with the audience.
Its OK to use humour, in moderation, but better to use anecdotes than to rattle off a
string of jokes.
Take along a wristwatch to help you keep track of time the assessor may cut you off as
soon as you have used the time allocated, whether or not you have finished.
It can be very helpful to practice at home in front of a mirror. You can also record your
presentation and play it back to yourself: don't judge yourself harshly when you replay
this - we always notice our bad points and not the good when hearing or seeing a
recording or ourselves! Time how long your talk takes. Run through the talk a few times
with a friend.
It's normal to be a little nervous. This is a good thing as it will make you more
energized. Many people have a fear of speaking in public. Practicing will make sure that
you are not too anxious. In your mind, visualize yourself giving a confident successful
performance. Take a few deep slow breaths before your talk starts and make a conscious
effort to speak slowly and clearly. Research by T Gilovich (Cornell University) found that
people who feel embarrassed are convinced their mistakes are much more
noticeable than they really are: we focus on our own behaviour more than other people
do and so overestimate it's impact. This is called the spotlight effect. If you make a
mistake, don't apologise too much, just briefly acknowledge the mistake and continue on.
For more details see "59 Seconds" by Prof. Richard Wiseman
Build variety into the talk and break it up into sections: apparently, the average person
has a three minute attention span!
What visual aids are available? Powerpoint projector? flip chart? Don't necessarily use
these. Sometimes the best presentations are the most informal.
Introduction
Say what your presentation will be about: the aims and objectives.
The first day of my vacation job went with a bang, but it wasn't my fault that the
microwave exploded.
In five minutes you will only have time for two or three main points and allow
everything else to support these. List your main headings and any key phrases you will
use.
Don't try to say pack too much content in or you will talk non- stop trying to get all
your content and the audience will switch off with information overload long before the
end.
Conclusion
Thank the audience for listening. Look at the audience again, smile and slow down.
The end should be on a strong or positive note not tailing away to ..well that's all
I've got to say so thank you very much for listening ladies and gentlemen. You could try
something along these lines:
The danger is increasing if we don't all act soon it could be too late!
The above has been neatly summarised as "Tell them what you will tell them (introduction),
tell them (development), tell them what you told them (conclusion)"
In preparing your talk, first jot down any interesting points you want to include in your talk, put
these in a logical sequence, then try to find an interesting title, and a good introduction and
ending.
For a 15 minute presentation on "Why you are the right person for the company's graduate
recruitment programme" the following might work:
2 minutes on the challenges facing the organisation in the current market: economic
downturn, competitors, potential areas for growth.
4 minutes on "What skills the organisation requires in their graduate recruits" - see
www.kent.ac.uk/careers/computersci.htm - skills tab
Rushing
Playing it safe
Avoiding vulnerability
5.
Listening:
Some people confuse listening and hearing. Hearing is simply a physiological process in which
the frequency of sound waves produced make our eardrums vibrate. Listening, on the other hand
by involves paying close attention to the sounds that come in combinations and contrasts and
thereby form the speech and then its nature and intent is interpreted and inferred internally by the
brain with the decoding system as it is tuned.
pretending
through facial
expressions
that
7. Fake Attention
8. Hearing only what they expect to hear, because of preconceived notions about the speaker
or the situation.
9. Accepting only those words that are consistent with the existing belifes.
10. Creating Distractions
actions
mind
is
somewhere
else.Distractions make the speaker feel you are bored and uninterested.
5.Be Patient: Avoid interrupting the speaker. Let the speaker complete speaking before you
respond.
6.Avoid Arguments: Avoid arguments about facts refrain from saying that just is not so.
7.Ask Questions:Analyse what you hear and ask questions.This assures and encourages the
speaker because it shows that you are listening.
Unit III
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
2.
3.
4. Use reverse date order-. The most relevant and sophisticated experiences will
likely be your most recent ones. List experiences in reverse date order in each
section.
5. Emphasize what you did-. A description of the duties, responsibilities and
experience is the most important part of each experience that you include. Where
and for whom is not nearly as important and the what. Do not include other
peoples names on your resume save those for your reference page.
6. Avoid vague language- Words like numerous, various, or etc. do not convey a
professional image. Make the language concise and specific.
7. Avoid extraneous information- Do not include hobbies on a professional
resume. However, an employer may want to tap into special talents and abilities of
its employees.
8. Focus on recent activities- Include the activities you have been involved in
over the past four or five years.. Include all field experiences, organizations, offices
held, committee work, honors and awards, scholarships, and volunteer activities.
9. Keep the lay-out simple- It's okay to use some formatting such as bold and
indenting to create white space and an appealing look.
10. Keep sections together- Avoid splitting major sections between pages. Keep
all of your work experience on the same page, keep all of your field experiences on
the same page, etc.
11. Use white space appropriately- Use the full page both horizontally and
vertically, allowing for approximately a one-inch margin all the way around. The
text should look balanced all the way around and the page should look fully
utilized. Sections should be easily discernible and logical.
12. Check the spellings carefully- the resume is a representation of the best work
so it is expected to be perfect. Computer spell checks will catch many mistakes,
but will not catch all of them. Ask someone else to review it for you so a "fresh set
of eyes" can see it.
13. Mention references properly- Names, addresses and phone numbers of the
references are important pieces of information to be distributed when needed or
when requested.
Interview preparation
Find out what type of interview one can expect. The recruiter setting up the job
interview can probably give an idea ahead of time. If a person gets the opportunity,
he may ask how long the interview will be and who will be on the panel? Then he
may tailor his answers depending upon the interview conditions.
How the interviewee deals with all the interviewers is very important. The best
way is to take them one at a time. The board or panel is not one entity, but several
individuals coming together with the common goal of hiring the best candidate for
the job. At the same time, each person has his own agenda or department's interest
at heart.
For example, the HR manager will be checking to make sure that a person is a
good fit with the culture and people working at the company. The hiring manager
will want to know about the technical skills or business know-how
.
3.5 Importance of gestures:
I.
A gesture
complements
verbal
communication.
In
face
to
face
Gestures can convey feelings and intentions. For example facial expressions
and gestures are reliable indicators of speakers liking for the listener and
vice versa.
III.
IV.
V.
VI.
your target company. Connecting the two successfully is the best way to get
himself hired.
Most organizations want honest, smart, friendly, motivated, and responsible
employees. Do you deal well with people? Are you flexible and open to learning?
Explain your personal "assets" in a minute or two. These are the questions which
may be asked by the interviewers.
Step 3 - Practice
You can make all the lists you want, but there's no substitute for rehearsing how
you'd handle an interview. Ask your parent, sibling, or best friend to be the
interviewer, and give her or him a list of questions to throw at you. Body language
is the other thing to be well aware of. Your posture should be relaxed, but alert.
Practice does make perfect; it works for interviewing too.
Step 4 - Dress up
With any organization, the way to dress is the way you would dress if you got the
job. If you don't know what that is, ask. If you can't get any information on the
company's style of attire, dress a little more formally than you think you might
need to.
Personal grooming is part of your "dress" too. A good haircut or trim will impress.
So will clean fingernails, a fresh-scrubbed look, pleasant breath, and a white smile.
Step 5 - Get There Early
Getting there early allows you to take a few deep breaths, organize your notes,
refresh your memory on a few points that you've found difficult in your practices,
and scan any company materials that may be available in the waiting room. You'll
feel better about yourself, and you'll be more relaxed in the interview. So leave
plenty of time, and get there early.
Step 6 - Make A Good Impression
The interviewer starts forming opinions from the moment the two of you shake
hands. And by the way, that handshake is critical. Here's how to do it correctly:
Smile at the same time, and say something enthusiastic like, "Hello Sir, it's
great to meet you!"
Look the interviewer in the eye when you're answering. If you don't, he or
she may think you're fabricating your answer right there on the spot.
Gather your thoughts. If you need a minute to collect your thoughts in order
to answer a specific question, feel free to say: "I need to think about that for
a moment. The interviewer will respect your honesty and your desire to
offer a thoughtful answer. If a question is a difficult one, try to remember
how to approach it. If you are blank out, be honest, but definitely put a
positive spin on your answer.
and the job itself. We recommend asking about the job first. Are you clear on the
responsibilities of the job? If not, ask for clarification.
Upon leaving, make sure to shake the person's hand again and make sincere eye
contact. And, of course, don't forget to thank him or her.
Step 9 - Be Yourself
This is the most important step. No matter what anyone says, you can't pretend to
be someone you're not. Be proud of that precious collection of talents,
motivations, and skills that make you the individual that you are. Believe in your
ability to learn, grow, and develop, and act accordingly
Step 10 - Follow Up
Your interview isn't over when you walk out the door. As soon as you get home,
write a short thank-you note to your interviewer. You appreciated the time they
spent with you and the chance to learn more about the job and the organization, so
tell them.
If you promised to send something additional --writing samples or another copy of
your resume, for example -- make sure to enclose it. Keep your note short, and
restate your understanding of the next step. If you'd like to add something you
forgot to say, this is the time and place.
You'd be surprised how many candidates never offer this simple bit of courtesy.
Send a thank-you note, and you'll stand out in the crowd.
Many college career centers and career counselors offer in-person mock
interviews. The more specific information you can provide for your mock
interviewer, the better. The mock interviewer will often record the interview with a
video camera.
Some career centers and career counselors also offer mock phone and online video
interviews, and will record your interview on a tape recorder or with a webcam.
After the mock interview (which usually lasts about 30 minutes), the interviewer
will then review the interview with you, and provide feedback.
Online practice interview programs provide job seekers with a pressure-free way to
prepare and practice for upcoming job interviews. Some of these programs are very
basic; users are given a series of random interview questions (either verbally or in
writing) and type in answers.
the counselor has, the better able he or she will be to tailor the questions to fit the
actual interviews you will have.
For example, if you are searching for a tech job, the interviewer can ask a series
of tech interview questions to familiarize you with the types of questions that will
be asking and to help you frame good responses.
If you're interviewing for a summer job, as another example, the interviewer can
ask you the same questions you will be asked by the people who hire for summer
positions.
Do take the time to prepare responses to the questions you will be asked during a
mock interview. This is an opportunity to practice interviewing and to make sure
that you have the interview skills to make the best impression on your interview.
How to Prepare for a Mock Interview
Be sure to take your mock interview as seriously as you would an actual interview.
Get ready for the interview just as you would for an interview with a hiring
manager:
Arrive 10-15 minutes early, and bring your resume and any other materials
you would bring to a real interview.
Bring a notebook to take notes on what your mock interviewer tells you.
Listen to the question asked. Make sure you know what the interviewer
wants to know. Ask for clarification if the question is not clear.
Keep your answers concise and to the point -- two to three minutes long.
You should also prepare answers to general interview questions before arriving.
Here's more information on mock interview questions including sample questions
and answers you can review to get ready for your interview.
Mock interviews are an ideal way to practice for real job interviews, because you
are in a situation that mirrors an actual interview with a company. When you
review your interview with the interviewer, you'll be able to modify your responses
and interview behavior, if necessary.
Set Up Your Own Mock Interview
If you're not in a situation where you can participate in a mock interview with a
professional counselor, recruit a family member or friend to help you practice
interviewing. The more you prepare, the more comfortable you will be with
interviewing.
3.8 Self introduction-highlighting positive and negative traits and dealing with
people with face to face
The act of introducing or the state of being introduced. In a simple language, self
introduction is where you tell people who you are, what you do, what your
interests are, where you are from, what you have done in your life.
Self introduction is concerned with telling the person in front of you about yourself
It seems quite easy to think about that yes its simple I can tell about myself but the
reality is different
Things to take care while giving self introduction::
1. Start with a smile on your face and give details about the name, Place
2.
3.
4.
5.
6.
7.
8.
after greeting
If necessary only add your family details
Tell about your educational details
Share about why you want to do job
About your projectr in brief
Then about your interest and hobbies
Tell about your skills
Then conclude by saying thanks to the person who is listening to you.
Positive and negative traits:
In both the cases, the hiring manager is trying to determine what
assets you have that will help you succees in the job, if you are hired
as well as what vould be problematic
In both the cases, its important to put a positive spin on your
Unit IV
4.1 Leadership quality of a leader, leadership quiz with case study,
knowing your skills and abilities.
Introduction to group discussion techniques with debate and extempore,
increase your professionalism.
Audio Video recording and dialogue sessions on current topics,
4.1 leadership
The word leadership has come from the word "lead" which means to guide,
to conduct, to direct etc. It can simply be defined as the ability to influence
others.
Leadershiop is an art. It is the catalyst that transforms potential into
reality.
toward
achieving
According
to
Harold
objectives.
Koontz
"Leadership is the art of influencing people so that they will strive willingly
and
enthusiastically
towards
Fred
the
achievement
luthans
of
group
goals."
said
of
his
to
subordinates"
Stogdill
technical;
transferable; and
personal.
a forklift
Informat
ng
ion
technolog
Bookkeepi
Machine
Nursing
Accountin
g
operating
Mechanic
y
Each one of these skills is made up of specific skills a person must
be able to do in order to complete technical tasks.
tasks. They are your greatest asset as they can be transferred from
one area of work to another.
Custom
Planning/organisat
er service
Problem
solving
ional
Driving
Staff
Time management
manageme
Reasoning and
nt
Teamwo
creativity
rk
Leadersh
ip
These skills can be useful when you are trying to make a career
change.
Working
under
pressure
and reliable
Trustwor
thy
Self-
Honest
Has initiative
Planning/organisati
Fast
learner
onal
Loyal
Profession
al
motivated
Personal skills will often be related to how you fit into the team or
the culture of the workplace.
Too often, we only think about our technical skills as they are easiest
to identify. These are important; but employers want a person who
can approach the task and interact with others too. If you have a
clear understanding of your skills, it helps you to become more
confident with employers.
It also helps you to consider other patterns and forms of
employment and should enable you to explore realistic work
options.
Some Tips
- Mental Preparation: Know what to speak before
delivering speech. Think over the topic for some time
and prepare the flow of delivery.Understanding the
audience, the direction they are most likely to accept ,
helps in framing the flow of speech.
- Start speaking in an even pace: Do not start really
fast, as you are likely to end up not having anything to
speak.
- Confidence: Confidence along with Knowledge always
help the candidate. Presence of mind, spontaneity and
analytical skills are required for the better delivery.
- Handle Mental blocks smartly:At times, when you
get blank about what to speak, try to maneuver
yourself out of the situation gracefully by avoiding
being nervous. Candid smiles also help and for such
situations it is better to have back up pla
-
Control
on
speech: Don't
get
emotional
about
the
Competence,
Enthusiasm
&
Adaptability
is
the
know) or examples.
If the topic provides scope for narrating personal
given you one minute, try and do one or more of what has
been mentioned in points a to d and complete the
extempore logically. It may not be a good idea to be stopped
in the middle of one your sentences.
Examples:-
All members of the group can hear others ideas and feelings
stated openly
Group members can safely test out ideas that are not yet
fully formed
The benefits of being professional at work include raises, promotions, and the
respect from your co-workers. Sometimes its difficult to remain professional every
hour of the day, but it gets easier when you make professionalism a habit. Focus on
your own performance and youll start to see the rewards of your hard work.
1. Be on time in the morning and all day.
If your starting time is 9:00 a.m., then be in your office no later than 8:45 a.m. If
your lunch hour starts at noon, then make it a point to be back in the office by 1:00
p.m. every single day. Make it a habit to always be on time.
2. Become a resource to the people you work with.
Pay attention in departmental meetings and be sure to read the company memos
that circulate through the website and in the company mailbox. If you stay on top
of company information, then people will recognize you as a resource and respect
your professional approach to your job.
3. Avoid office politics and gossip.
It's an unfortunate truth that office politics is a way of life as you climb the
corporate ladder. But if you avoid office drama and stay far away from co-worker
gossip, then youll establish the professional reputation you want.
4. Dress professionally.
When it comes to dressing professionally, you dont need to wear a business suit
every day. Your job came with a dress code and you need to follow that code. If
your job requires a business formal dress code, then follow it. Keep yourself
professionally groomed, and always pay attention to your personal hygiene.
4.6 Audio Video recording and dialogue sessions on current topics, economy,
education system, environment, politics