Txeis Txsuite Training Guide 1 4 0002

Training Guide
tx
Suite
TxEIS Administrative Access

Update 1.4.0002
Copyright 2013 by Texas Computer Cooperative

All rights reserved
Education Service Center, Region 20
1314 Hines Avenue
San Antonio, TX 78208-1899
This manual was prepared and published by Education Service Center, Region 20, San Antonio, TX in concert with participating
Texas Computer Cooperative members.
Made in the United States of America
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Contents
Introduction ............................................................................................................................... 5
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Gradebook ............................................................................................................................. 5
tx
Connect ................................................................................................................................. 5
tx
MyZone ................................................................................................................................. 6
Prior Steps............................................................................................................................... 6
Known Issues .......................................................................................................................... 7
System Requirements and Browser Settings ........................................................................... 7
tx
Gradebook ............................................................................................................................... 9
District Options ........................................................................................................................ 9
Grade Reporting .................................................................................................................. 9
Options ............................................................................................................................. 9
Hint Questions ................................................................................................................ 10
Administrative Users ...................................................................................................... 11
Stds-Based Conv Tbl...................................................................................................... 14
Stds-Based Grd Standards ............................................................................................. 16
Stds-Based Crs Setup .................................................................................................... 18
Reading Levels............................................................................................................... 21
Campus Options .................................................................................................................... 23
Grade Reporting ................................................................................................................ 23
Options ........................................................................................................................... 23
Teacher Profiles ............................................................................................................. 26
Categories ...................................................................................................................... 28
Administrative Users ...................................................................................................... 31
Attendance ........................................................................................................................ 33
Campus Options............................................................................................................. 33
Discipline ........................................................................................................................... 34
Offense Codes ............................................................................................................... 34
Preparing to Post Grades ...................................................................................................... 35
Grade Reporting ................................................................................................................ 35
Course ........................................................................................................................... 35
Computation (Secondary Grade Reporting).................................................................... 36
Elem Grade (Elementary Grade Reporting) .................................................................... 37
Posting ........................................................................................................................... 38
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Scheduling ......................................................................................................................... 39
Courses .......................................................................................................................... 39
Posting Grades ...................................................................................................................... 40
Grade Posting from TxEIS txGradebook ......................................................................... 40
Final Grades and Credits ....................................................................................................... 43
Discipline Referrals................................................................................................................ 44
Principal/Counselor ........................................................................................................ 44
Referrals......................................................................................................................... 45
Reports.................................................................................................................................. 48
Attendance ........................................................................................................................ 48
Unposted Absences ....................................................................................................... 48
Grade Reporting ................................................................................................................ 50
Teacher Posting Status .................................................................................................. 50
SGR1155 - Current Cycle Averages From Grade Book .................................................. 52
SGR1160 - Interim Progress Report from Grade Book ................................................... 53
SGR4500 - txGradebook Assignment Audit Report ......................................................... 54
SGR4600 - txGradebook Teachers Disallowed Weighting Type ...................................... 55
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Connect ................................................................................................................................. 57
District Options ...................................................................................................................... 57
Registration ....................................................................................................................... 57
District Options ............................................................................................................... 57
Campus Options .................................................................................................................... 58
Registration ....................................................................................................................... 58
Campus Options............................................................................................................. 58
Parent Portal IDs ............................................................................................................ 59
Online Student Registration ................................................................................................... 63
New Student Enrollment ................................................................................................. 63
Register Student............................................................................................................. 63
Online Registration - Pending Updates ........................................................................... 68
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Connect Letters ................................................................................................................... 69

Update ............................................................................................................................... 69
Directory ......................................................................................................................... 69
Letter .............................................................................................................................. 70
Print ................................................................................................................................... 73
Letter Criteria ................................................................................................................. 73
Print Letters .................................................................................................................... 76
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MyZone .................................................................................................................................. 79
Campus Options .................................................................................................................... 79
Scheduling ......................................................................................................................... 79
Campus Control ............................................................................................................. 79
Courses .......................................................................................................................... 80
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MyZone Message ......................................................................................................... 81
Graduation Plan ................................................................................................................. 82
Campus .......................................................................................................................... 82
Alternate Courses .................................................................................................................. 82
Course Requests............................................................................................................ 82
Reports.................................................................................................................................. 85
Scheduling ......................................................................................................................... 85
SCH0133 - txMyZone - Course List ................................................................................. 85
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Introduction
tx
Suite provides Web-based applications for teachers, parents, and students which provide easy
access to attendance, grade, discipline, and course information and are fully integrated with the
TxEIS Student system. txSuite consists of the following applications:
tx
Gradebook
This integrated classroom management system allows teachers to maintain and post student
data, including attendance, grades, and discipline. Teachers can also view student demographic
data, contact information, attendance records, schedules, photos, and test scores.
Features
Real-time schedule changes
Categories and assignments
Seating charts with student photos
Posting and viewing of attendance
Entering and posting of grades
Customized student order
Generation of IPRs
Acceptance of transfer students
Viewing of student information
Contact information including e-mail to parents
Administrative access
Numerous reports
Teachers can access txGradebook from anywhere with an Internet connection (school or home).
Districts control access to the application through district and campus options. There are
multiple levels of users with differing levels of access.
tx
Connect
This parent portal application provides parents and guardians access to current school-related
information about their children, including attendance, grades, assignments, and discipline.
Features
Student summary view
Class schedule including e-mail to teachers
Detailed attendance views, including totals
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Detailed grade views for cycles and semesters
Detailed discipline data by semester and cycle
Easy toggling between English and Spanish
Searchable assignments page
Alert notifications for grades and attendance via parent e-mail message
Link to Web site in parent e-mail message
Online student registration with customizable forms
Self-administered parent logon
Administrative access with statistical charts
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Parents and guardians can access txConnect from anywhere with an Internet connection (work
or home). Attendance data in txConnect is updated throughout the day; grades and assignments
are updated daily.
tx
MyZone
tx
MyZone provides students Web access to organize and plan their schedule of classes by
requesting courses for the next school year and by creating a customized graduation plan.
Students may access txMyZone from anywhere with an Internet connection (school or home).
tx
MyZone provides real-time data that is updated any time courses are requested or a
graduation plan is changed.
Features
Improved scheduling efficiency
Designed for middle and secondary scheduling
Ability to submit course requests
Ability to select alternate courses
Ability to view campus messages
Ability to change graduation plans
Ability to view and print credit details
Real-time updates, eliminating the need for imports and exports
Ability to control the number of course requests
Ability to control the courses available for a graduation plan
Prior Steps
Before using txSuite, districts should request that the applications be installed and configured on
the txSuite application server. For hosted districts, make this request through a TxEIS regional
consultant. Districts running the software in-house should contact their technical administrator
for assistance.
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Known Issues
A list of known issues for TxEIS and txSuite is available on the SharePoint Web site. From the
Home tab, select Documents > Releases and Updates > TxEIS to access the Known Issues
document.
System Requirements and Browser Settings

Periodically ensure that your system and browser settings meet the minimum requirements. For
information about system requirements and recommended browser settings, see the System
Requirements page found on the Contents tab of the online Help system.
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Gradebook
District Options
The district settings apply to all users at all campuses in the district.
Grade Reporting
Options
The district Options tab allows you to set district-wide options for txGradebook.
Grade Reporting > Maintenance > Gradebook Options > District > Options
1. In the Password expiration (Nbr days) field, type the number of days that a users
tx
Gradebook password will be valid. For example, type 90 if you want the password to expire
after 90 days. This is an important security measure. The field can be up to three digits.
2. In the txGradebook Use Flag field, indicate if txGradebook is enabled or disabled for all
campuses. When this field is set to disabled, a message is displayed on the txGradebook
Login page indicating that txGradebook is unavailable, and the logon fields are not displayed.
3. In the Photo URL field, type the Web address at which student photographs are stored. The
tx
Gradebook application uses the location to allow teachers to view student photographs in
tx
Gradebook on the Student Information page.
Notes:
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The picture files should be named using the six-digit student ID number with a .jpg file
extension. The files should be stored on the Web server in a folder.
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The URL path is case sensitive.
4. In the District-wide Message box, type a district-wide message to be displayed on the

tx
Gradebook Announcements page. The Announcements page is the first page the user
sees after he successfully logs on to txGradebook.
The buttons on the formatting toolbar allow you to change the font, size of font, color, and
other attributes as you type the message.
5. Click Save to save the information.
Hint Questions
The Hint Questions tab allows you to create questions that are used in txGradebook. When a
teacher registers as a new user in txGradebook, he must provide answers to three of these
questions. If the teacher needs to reset his password, he is asked one of the three questions to
verify his identity.
Grade Reporting > Maintenance > Gradebook Options > District > Hint Questions
If questions already exist, they are displayed. If no questions exist, a blank row is displayed.
1. Type one question per row.
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You must add at least three hint questions. It is recommended that you add several
questions to provide teachers with many choices.
Duplicate questions are not allowed.

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2. Click +Add to add another question. A blank row is displayed in the grid.
4. To delete a question, click
the record is saved.
. The row is shaded red to indicate that it will be deleted when
You can select multiple rows to be deleted at the same time.
Click Save. The selected rows are deleted.
Note: You can save changes and delete records in the same step (i.e., the changes are all
committed when the record is saved). If any changes do not pass validation (i.e., cannot be
deleted or have validation errors), none of the changes are saved.
Administrative Users
The district Administrative Users tab is used to set up administrative users who can access,
change, or inquire about teacher grade book data at any campus.
Grade Reporting > Maintenance > Gradebook Options > District > Administrative Users
If administrative users exist, they are displayed.

1. You can re-sort the grid by clicking on an underlined column heading. It will sort in
ascending order. Click it again to sort in descending order.
2. If more users are retrieved than can be displayed on one page, you can page through the
list.
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3. Click +Add to add an administrative user. A blank row is displayed in the grid, and the fields
in the free-form area below the grid are enabled.
4. In the User ID field, type the employees user ID. The user ID is only displayed in the freeform area so that only one user ID is visible at a time. This is an extra security measure.
The user ID must be unique in the district.
The user ID must be 6-8 alphanumeric characters.
The user ID is not case-sensitive.
5. In the Staff ID field, type the employees social security number, and then press TAB or click
the next field. A message is displayed prompting you to confirm the new user.
Note: The administrative user must have a record in the campus principal/counselor table
or the campus instructor table. The users information is verified against the data in one of
the campus tables. Also, a staff ID can only be used for one administrative user, district or
campus.
Click Yes to assign the user ID, or click No to return to the data entered.
If you click Yes, the Status field is displayed, and it is set to Reset. The options are as
follows:
Select Inactive to prevent a user from logging on to txGradebook.
Select Reset to reset a users account allowing him to register using the New User
option on the txGradebook Login page.
6. The Name field displays the employees last name and first name.
7. In the Type of User field, select the access level the user will have in txGradebook (i.e.,
Inquiry or Maintenance).
Select Inquiry to allow inquiry-only access to all accounts. These users can view data for
any teacher in order to verify information.
Select Maintenance to allow administrative access to all user accounts. These users can
change grades, post attendance, or make other changes for any teacher in the district.
An administrative user cannot make changes to a teachers profile.
8. Select Run Group Report to give the user access to the student groups UIL report in
tx
Gradebook. If selected, the Special Programs field is displayed on the UIL Report
Selection page in txGradebook allowing him to produce the report for a selected group of
students, including students in generic programs.
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9. In the grid, the following fields are displayed:
The Date Grades Updated field displays the date on which the user last updated grades
in txGradebook.
The Password Expires field displays the date on which the users password will expire.
It is calculated using the district password expiration option and the date on which the
users password was created or reset.
The Password Last Changed field displays the date on which the user last updated his
password. The field is not updated if the user does not change his password.

11. To update a record, click . The fields are displayed below the grid in the free-form area
where you can change the information.
12. Update the fields, and then click Save to save the changes. The changes are displayed in
the grid.
13. You cannot delete an administrator user; however, you can make the user inactive.
Next to the Status field, click Change Status. The Status field is enabled allowing you
to change the status.
Select Inactive, and then click Save.
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Stds-Based Conv Tbl

The Stds-Based Conv Tbl tab allows you to create and maintain district-wide conversion tables
to be used for standards-based grading in txGradebook.
Grade Reporting > Maintenance > Gradebook Options > District > Stds-Based Conv Tbl
1. In the Table autosuggest field, begin typing all or part of a conversion table name. As you
begin typing the name, a drop-down list displays the tables with the name that matches the
characters you have typed. From the drop-down list you can select the table.
To retrieve all existing conversion tables, leave the Table field blank.
2. Click Retrieve.
A list of existing conversion tables is displayed in the Table (i.e., left) grid.
Click a table row to select it. The table details are displayed in the Conversion Table
(i.e., right) grid.
3. Click +Add in the Table grid to add a new table. A blank row is displayed in the grid.
4. In the Table field, type the name of the conversion table.
5. In the Low-Point Level field, type the from range. The field is required and must be a whole
number. Valid numbers are 0-9.
6. In the High-Point Level field, type the to range. The field is required and must be a whole
number. Valid numbers are 0-9.
Note: The low-point level value must be less than the high-point level value.
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7. After you create a table, click +Add in the Conversion Table (i.e., right) grid to add a new
chart to the table. A blank row is inserted in the grid.
To add multiple rows, click +Add 10. Ten blank rows are displayed in the grid.
The conversion table must contain values within the range of the Low and High-Point
fields.
8. In the Points field, type the points value to convert.

9. In the Conversion Grade field, type the grade equivalent for the points.
Note: The points and conversion grades should be entered in descending order. The low
and high point values must correspond to the low and high conversion grade values. For
example, if the table has a point range of 1 - 3 with conversion grades of 80, 90, and 100,
then based on this information the following is correct:
The highest point value of 3 will correspond to the highest conversion grade of 100.
The middle point value of 2 will correspond to the middle conversion grade of 90.
The lowest point value of 1 will correspond to the lowest conversion grade of 80.

11. To delete a row from either grid, click
deleted when the record is saved.
. The row is shaded red to indicate that it will be
Notes:
A table name displayed in bold, italic type indicates that the table is assigned to a
campus on the Maintenance > Gradebook Options > Campus > Options tab. If a table is
assigned to a campus, the delete icon is not displayed on the row, and the record cannot
be deleted.
If a table is not assigned to a campus but has corresponding points and conversion
values, the delete icon is not displayed. The corresponding points and conversion values
must be deleted prior to deleting the record.
12. Click Print to print the conversion chart. The report opens in a new window.
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Stds-Based Grd Standards

The Stds-Based Grd Standards tab allows you to maintain district-wide standard-sets and
standards to be used for the standards-based grading concept in txGradebook.
Grade Reporting > Maintenance > Gradebook Options > District > Stds-Based Grd
Standards
1. In the Standard-set autosuggest field above the grids, begin typing all or part of a standard
set name. As you begin typing the standard set name, a drop-down list displays the
standard sets with the name that matches the characters you have typed. From the dropdown list you can select the standard set.
To retrieve all existing standard sets, leave the Standard-set field blank.
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2. Click Retrieve.
A list of existing standard sets is displayed in the Standard-set (i.e., left) grid.
Click a standard set to select it. The standards for the standard set are displayed in the
Standards (i.e., right) grid.
3. Click +Add in the Standards-set (i.e., left) grid to add a new standard set. A blank row is
displayed in the grid.
4. In the Standard-set field, type the name of the standard set. The field is required and can
be up to 50 characters.
5. Click Save to save the information. The standard set must exist before you can add
standards.
6. To add a standard to a standards set, select the standard set name in the left grid, and click
+Add in the right grid. A blank row is displayed in the right grid.
To add multiple rows, you can click +Add 10, and ten blank rows are displayed in the right
grid.
7. In the Standards field, type the standard name. The field is required and can be up to 50
characters.
9. To delete a row from either grid, click
Notes:
If a standard set and standard name are displayed in bold, italic type, this indicates that
the standard set is assigned to a course section in txGradebook. The delete icon is not
displayed on the row, and the record cannot be deleted.
If a standard set is not assigned to a campus but has corresponding standards, the
delete icon is not displayed on the row. The corresponding standards must be deleted
prior to deleting the record.
10. Click Print to print the standard set chart. The report opens in a new window.
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Stds-Based Crs Setup

The Stds-Based Crs Setup tab allows you to assign standard sets to courses for use in the
standards-based grading concept in txGradebook. Once the standards-based course setup is
complete, the assessment type property in txGradebook must be set to successfully use the
standards-based grading concept. This setting is performed at the course section level on the
Admin > Admin Standards-Based Courses page in txGradebook.
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Grade Reporting > Maintenance > Gradebook Options > District > Stds-Based Crs Setup
1. In the search drop-down field, select the field by which you want to search for courses. You
can search by course number or course title.
In the autosuggest field, begin typing all or part of a course number or title. As you begin
typing, the drop-down list displays the courses with the course number or title that
matches the characters you have typed. From the drop-down list you can select the
course.
To retrieve all courses, leave the auto-suggest field blank.
2. Click Retrieve. A list of all courses is displayed in the Courses (i.e., left) grid. Click a course
to select it.
Note: The course number and title name are displayed in italic type if the course already
has an assigned standard set.
3. In the Standard-set (i.e., right) grid, click +Add to add a new standard set. A blank row is
displayed in the grid.
To add multiple rows, click +Add 10. Ten blank rows are displayed in the grid.
4. In the Standard-set Name autosuggest field, begin typing all or part of a standard set
name. As you begin typing, the drop-down list displays the standard sets with the name that
matches the characters you have typed. From the drop-down list you can select the
standard set that you want to assign to the selected course.
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6. To delete a row from the Standard-set grid, click
it will be deleted when the record is saved.
. The row is shaded red to indicate that
Note: The standard sets and standards cannot be deleted from a course if any other course
section is using the standards for an assignment in txGradebook. The delete icon is not
displayed on the row, and the record cannot be deleted.
7. Click Available Crs to access the Maintenance > Master Schedule > District Schedule >
Available Courses page where you can view the course records in the district master
schedule. Click Stds-Based Crs Setup to return.
8. Click Print to print the selected course and its standard-sets. The report opens in a new
window.
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Reading Levels
The Reading Levels tab allows you to create a list of district-defined reading levels. Teachers
will be able to use these levels in txGradebook on the Cycle Grades page to indicate the
students reading level in order to set custom reading levels for each student in elementary
reading courses. The Reading Level field will only appear in txGradebook for credit level E
courses with a service ID that contains ELLA.
Grade Reporting > Maintenance > Gradebook Options > District > Reading Levels
Existing reading levels are displayed.

1. Click +Add to add a reading level. A blank row is displayed at the bottom of the grid.
2. In the Code field, type the one-character reading level code.
Note: You cannot edit a reading level code that is being used in txGradebook; however, you
can edit the description.
3. In the Description field, type the description of the reading level code. The field can be up
to 30 characters.
5. To edit comments, type over the existing data and click Save.
6. To delete a row, click . The row is shaded red to indicate that it will be deleted when the
record is saved. You can select multiple rows to be deleted at the same time.
Click Save. A message is displayed asking you to confirm that you want to delete the row(s).
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Click Yes to continue. The selected rows are deleted.

Note: You can save changes and delete records in the same step (i.e., the changes are all
committed when the record is saved).
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Campus Options
The campus settings apply to all txGradebook users at the campus.
Grade Reporting
Options
The campus Options tab allows you to set campus-wide options for txGradebook.
Grade Reporting > Maintenance > Gradebook Options > Campus > Options
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1. Under Options, add data in the following fields:
In the Type of Posting field, select the type of posting allowed in txGradebook.
If the field is set to Attendance, teachers are allowed to post attendance only.
If the field is set to Grades, teachers are allowed to post grades only.
If the field is set to Both, teachers are allowed to post both attendance and grades.
Select Allow Semester Override to allow the Grade Posting From TxEIS txGradebook
utility to post the override semester average from txGradebook, instead of allowing
tx
Gradebook to calculate the semester average.
Select Allow New Categories to allow teachers to add new assignment categories on
the Administer Categories page in txGradebook.
Select Allow Discipline Referrals to allow teachers and other txGradebook users to
submit discipline referrals through txGradebook.
If this field is selected, the Discipline menu is displayed in txGradebook, and the
Discipline Referrals page is available.
If this field is not selected, the Discipline menu is not displayed in txGradebook, and
the Discipline Referrals page is not available.
Note: You can give campus-level administrative users access only to the Discipline
Referrals page. To grant Discipline-only access, the Type of User field must be set to
Discipline on the Maintenance > Gradebook Options > Campus > Administrative Users
tab in Grade Reporting. These users will not have access to any other txGradebook
pages.
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Select Allow Assignment Rubrics to allow teachers to create rubrics charts in

tx
Gradebook and use them for grading assignments. If selected, all teachers at the
campus will have access to use rubric charts.
In the Open for Grade Posting field, indicate if the cycle is currently open for grade
posting in txGradebook.
If the field is set to Open, the cycle is open, and teachers are allowed to post cycle
grades.
If the field is set to Close, the cycle is closed, and teachers are not allowed to post
cycle grades.
Select Allow Prior Days Posting to allow teachers to post attendance for a date that
has passed. If it is not selected, teachers cannot post attendance for a date that has
passed.
Select Allow Grade Modification to Prior Cycle to allow teachers to change an

assignment grade from a prior cycle in txGradebook. If selected, a teacher can change a
grade from a prior cycle, which may affect the cycle average. Otherwise, the fields for
prior cycles are disabled in txGradebook. Note that changing a grade from a prior
cycle will not change the posted cycle average on the txGradebook Cycle Grades
page.
Select Use Elementary Skills-based Report Card to allow teachers to create

elementary skills-based report cards in txGradebook. If selected, the applicable pages
are displayed in txGradebook. Otherwise, the pages are not available.
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2. Under Weighting Types, indicate the weighting types allowed at the campus. You must
select at least one weighting type.
Select Allow Weighting Type Percentage if you want to allow percentage weighting
type at the campus.
Select Allow Weighting Type Points if you want to allow point-based weighting type at
the campus.
Select Allow Weighting Type Multiplier if you want to allow multiplier-based weighting
type at the campus.
Notes:
If a field is not selected, the weighting type is not displayed in txGradebook on the
Settings > Administer Categories page, and the teacher will not be able to select the
weighting type for his courses. If the field is selected, it will be available to the teacher.
If a teacher is using a weighting type that the campus decides to disallow partway
through the current year, the following applies:
The teacher can continue to use the weighting type until the end of the current year.
After the current year, that weighting type will no longer be available to the teacher.
If the teacher selects another weighting type during the current year, he will not be
able to reselect the disallowed weighting type.
3. Under Display Program Information, select the special program information to be

displayed for teachers in txGradebook from the following:
Economically Disadvantaged
Special Education
Gifted and Talented
Bilingual/ESL
LEP
Migrant
Title I
Pregnancy At Risk
CTE
Generic
If selected, the most current information for the program is displayed on the Student
Information page in txGradebook.
4. Under Standard-Based Grading, add data in the following fields:
Select Allow Standards-Based Grading to indicate that the campus will be using
standards-based grading in txGradebook.
Select Allow Teachers to Select Courses for Stds-Based Grading to allow teachers
at the campus to set up courses using standards-based grading in txGradebook. If this
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field is not selected, an administrator can set up courses to use standards-based grading
from txGradebook on the Admin Standards-Based Courses page.
In the Standards-Based Grading Conversion Tbl field, select the conversion table that
will be used in txGradebook to convert points to a grade. This table is established and
maintained on the Maintenance > Gradebook Options > District > Stds-Based Conv Tbl
tab.
5. In the Campus-wide box, type a campus-wide message to be displayed on the txGradebook

Announcements page. The Announcements page is the first page the teacher sees after he
successfully logs on to txGradebook.
The buttons on the formatting toolbar allow you to change the font, size of font, color, and
other attributes as you type the message.
Teacher Profiles
The Teacher Profiles tab allows you to view txGradebook teacher information, such as user ID,
date that grades were updated, and date that the password expires for txGradebook. The tab is
populated when a teacher logs on to txGradebook for the campus. You can update the teachers
status and user type.
Grade Reporting > Maintenance > Gradebook Options > Campus > Teacher Profiles
A list of teachers at the campus is displayed.
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list.
3. To edit the teachers profile, click . The fields are displayed below the grid in a free-form
format allowing you to update data.
4. The Name field displays the teachers last and first names and middle initial.
5. The User ID field displays the logon user ID created by the teacher.
Note: The ID is only displayed in the free-form area so that only one user ID is visible at a
time. This is an extra security measure.
6. The Date Grades Updated field displays the date on which the teacher last updated his
grades in txGradebook.
7. In the Status field, type or select the code indicating the teachers security profile status.
Active is the default setting when a teacher logs on to txGradebook. The Active setting
can be changed to Inactive or Reset.
Select Inactive to prevent a teacher from logging on to txGradebook. The Inactive setting
can only be changed to Reset.
Select Reset to reset an instructors account if the instructor contacts the campus
administrators because he forgot his password and hint questions. This forces the
instructor to change his password and hint questions. The instructor will use the Forget
your password option in txGradebook.
Lock is displayed when a teacher has unsuccessfully tried to log on three times. The
Lock setting can be changed to Reset.
8. The Password Expires field displays the date on which the teachers txGradebook
password will expire. It is calculated using the district password expiration option and the
date on which the teachers password was created or reset. The date cannot be changed.
9. The Password Last Changed field displays the date on which the teacher last updated his
password. The field is not updated if the teacher does not change his password.
10. In the Type of User field, type or select the code indicating the teachers access level for
tx
Gradebook. You can grant either inquiry-only access or full maintenance access.
Note: If you select UIL, the teacher has full maintenance access and can view the UIL
report in txGradebook. The UIL report displays working cycle averages for all of the teachers
students for all of their courses, which allow the teacher to determine students UIL eligibility.
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11. In the Create Groups field, select the type of access you want to give the teacher for
creating student groups in txGradebook.
The options are:
No access (teacher cannot create student groups). If a teacher has no access, a

campus- or district-level administrative user (impersonating the teacher) can create
groups for the teacher.
Course-wide access (teacher can create student groups that include only students
enrolled in his courses). By default, teachers are set to course-wide access.
Note: This allows the teacher to view information for students in their other courses.
Campus-wide access (teacher can create student groups that include any students at
the campus). By default, administrative users can create campus-wide groups.
Categories
The Categories tab allows you to establish a list of categories that teachers can use when
adding assignments to their grade books in txGradebook. The categories describe the types of
assignments the teachers will use during a cycle/course (e.g., Tests, Homework, and Labs).
For each category, you can assign a default weight. The weight is the percentage of the
students cycle/course grade for which the category average counts. Teachers can override the
default weights if they want to use different weights for their courses, unless the weight is
locked.
You can use this tab to establish a master list of categories for each campus. If a teacher has
an assignment that falls under a category that is not included in this list, he can create a new
category using the Administer Categories page in txGradebook. The category he creates is
added to the master list and becomes available for all teachers at his campus to use. The list of
categories continues to grow as teachers add categories.
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Grade Reporting > Maintenance > Gradebook Options > Campus > Categories
Existing categories are displayed in alphabetical order.

2. If more categories are retrieved than can be displayed on one page, you can page through
the list.
3. Click +Add to add a new category. A blank row is displayed in the grid.
4. In the Description field, type a description for the category (e.g., Homework). The field can
You can change the description for a category that has already been added to a course.
However, when a category is in use by a course, the trashcan icon is not displayed, and the
Lock Weight, Default Weight, and Weight Type columns are disabled.
5. Select Lock Weight if you want to prevent teachers from changing the category default
percent weights in txGradebook that were set by campus administration.
6. In the Default Weight field, type the default percent weight that the category will have when
first added to a course. The field can be up to three digits (0-100) and is set to 0 by default.
8. To change a category name, default percent weight, or lock setting, type over the existing
data.
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Note: A category name can be changed, even if the category has already been selected for
a course (e.g., to correct a misspelling).
9. To delete a category, click
the record is saved.
. The row is shaded red to indicate that it will be deleted when
Click Save. A message is displayed asking you to confirm that you want to delete the
row.

Notes:
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The category cannot be deleted if it is used by a course. You must remove it from all
courses before it can be deleted.
You can save edits and delete records in the same step (i.e., the changes are all
committed when the record is saved).
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Administrative Users
The campus Administrative Users tab allows you to set up employees as campus administrative
users who can access, change, or inquire about teacher grade book data at their campus.
Grade Reporting > Maintenance > Gradebook Options > Campus > Administrative Users
A list of txGradebook administrative users is displayed.

list.
3. Click +Add to add an administrative user. The fields in the lower free-form area are enabled
allowing you to add data.
4. In the User ID field, type the employees user ID.
Note: The user ID is only displayed in the free-form area so that only one user ID is visible
at a time. This is an extra security measure.
The user ID must be unique in the district.
The user ID must be 6-8 alphanumeric characters.
The user ID is not case-sensitive.
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5. In the Staff ID field, type the employees social security number, and then press TAB or click
the next field. A message is displayed prompting you to confirm the new user.
Note: The administrative user must have a record in the campus principal/counselor table
or the campus instructor table. A staff ID can only be used to set up one administrative login;
either district or campus. The users information is verified against the data in one of the
campus tables.
The Status field is displayed in place of the Staff ID field in the free-form area once the
record is saved, and it is set to Reset by default. You can click the Change Status button to
change the status. The options are as follows:
Select Inactive to prevent a user from logging on to txGradebook.
Select Reset to reset a users account allowing him to register using the New User
option on the txGradebook Login page.
6. The Name field displays the employees last and first names and middle initial.
7. In the Type of User field, select the access level the user will have in txGradebook (i.e.,
Inquiry, Maintenance, or Discipline only).
Select Inquiry to allow inquiry-only access to all accounts. These users can view data for
any teacher in order to verify information.
Select Maintenance to allow administrative access to all user accounts. These users can
change grades, post attendance, or make other changes for any teacher at the campus.
If you select Discipline Only, the user will have access to the Discipline Referral page
only. No other txGradebook pages will be accessible to Discipline-only users.
8. Select Run Group Report to allow the user to run group reports such as the UIL generic
programs report in txGradebook.
10. In the grid, the following fields are displayed:
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The Date Grades Updated field displays the date on which the user last updated grades
in txGradebook.
The Password Expires field displays the date on which the users password will expire.
It is calculated using the district password expiration option and the date on which the
users password was created or reset.
The Password Last Changed field displays the date on which the user last updated his
password. The field is not updated if the user does not change his password.
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11. To edit the administrative users profile, click . The fields are displayed below the grid in a
free-form format allowing you to update data.
Update the fields, and then click Save to save the changes. The changes are displayed in
the grid.
12. You cannot delete an administrator user; however, you can make the user inactive.
Next to the Status field, click Change Status. The Status field is enabled.
Select Inactive, and then click Save.
Attendance
Campus Options
The Campus Options page allows you to set campus options that affect attendance posting in
tx
Gradebook. When a teacher posts a student absent or tardy in txGradebook, the default
absence or tardy code specified on this page is posted to the students record in the TxEIS
database. Be sure the correct codes are set up on this page.
For campuses that have an alternating block schedule, the ADA default period for A and B days
can also be set on this page.
Attendance > Maintenance > Gradebook Options > Campus Options
1. In the Default Abs Cd field, select the default absence code to be used when absences are
posted in txGradebook. Only codes marked as ADA codes on the Maintenance > District >
Posting Codes page are listed in the drop down.
Note: If you do not select the default absence code, txGradebook uses the default posting
code A when posting a students attendance. Therefore, the description set up by the district
for posting code A is displayed in txGradebook. This may be inaccurate for districts that do
not use A for excused absences.
2. In the Default Tdy Cd field, select the default tardy code to be used when tardies are
posted in txGradebook. Only codes with absence type T are listed in the drop down.
Notes:
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If you do not select the default tardy code (i.e., leave the Default Tdy Cd field blank),
tx
Gradebook will not display the Tardy field on the Post/View Attendance page;
therefore, teachers will not be able to post the student tardy in txGradebook.
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If you select a default tardy code, txGradebook will display the Tardy field on the
Post/View Attendance page, and teachers will be able to post students tardy in
tx
Gradebook.
The descriptions set up by the districts for posting codes may vary. For example, code T
may not be used for tardies in all districts.
3. In the A Day: Period ADA Attendance Taken field, select the period that txGradebook will
use to post ADA attendance for A days.
4. In the B Day: Period ADA Attendance Taken field, select the period that txGradebook will
use to post ADA attendance for B days.
Discipline
Offense Codes
The Offense Codes tab allows you to create a list of offenses that a student may commit. On
this page, you can indicate if you want the offense code to be available to instructors in
tx
Gradebook on the Discipline Referral page.
Discipline > Maintenance > Tables > District Level > Offense Codes
Select Include in txGradebook if you want the offense code to be available to instructors in
tx
Gradebook on the Discipline Referral page. If the field is selected, instructors will be allowed to
select the offense code when entering a discipline referral in txGradebook. If the field is
unselected, the code is not available for selection in txGradebook. Click Save.
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Preparing to Post Grades

Ensure that the following steps have been completed in Grade Reporting before posting grades
from txGradebook.
Grade Reporting
Course
The Course tab allows you to maintain course records in the campus master schedule. Data in
the campus course records is copied from the district master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course
1. Under Options in the Rpt Card Grd Typ field, select the type of grades (e.g., numeric,
alpha, and pass/fail) that should appear on the report cards for the course. The field is used
by txGradebook when determining the working cycle average. The options are stored in the
cr_crs_offered_cyr table as follows:
A = A, B, C, D, F
E = E, S, N, U
blank = Numeric
P = Pass/Fail
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Notes:
If Credit Lvl = E, Core Crs = L, M, S, or X, and the elementary core grade conversion
table is set to A, B, C, D, or F, you cannot select E, S, N, U.
If Credit Lvl = E, Core Crs = blank or Z, and the elementary noncore grade conversion
table is set to E, S, N, or U, you cannot select A, B, C, D, F.
If Credit Lvl = E, you cannot select Pass/Fail.
For a course that uses standards-based grading, you must select Numeric.
An error message is displayed if there is no match.

Computation (Secondary Grade Reporting)

The Computation tab allows you to enter information used to compute grade averages for
secondary grade levels.
Grade Reporting > Maintenance > Tables > Campus Control Options > Computation
1. Select Include Exam in Semester Average to include the semester exam grade when
computing the semester average. The field is used by the Grade Computation and Credit
Assignment utility.
Note: This field must be selected for elementary campuses that want to include the exam
grade in the semester average and display the Exam column in txGradebook.
If you select the field, indicate how much weight the exam has in the semester average in
one of the following ways:
2. Select Exam Weight Equal if the semester exam should be weighted equally with the cycle
grades when the system computes semester averages.
If the semester exam is not weighted equally, use the Exam Weight and Total Weight
fields to indicate the weighing percentage. The fields are used together to indicate the
percentage the semester exam should count toward the semester average.
For example, if the Exam Weight field is set to 1, and the Total Weight field is set to 05, the
semester exam counts as 20% of the semester average, because 1/5 = 0.2.
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Elem Grade (Elementary Grade Reporting)

The Elem Grade tab allows you to set up specific grade calculation information by grade level.
Grade Reporting > Maintenance > Tables > Elementary > Elem Grade
1. Select Incl Exam to include the exam grade in the semester average and display the Exam
column in txGradebook. If selected, you must indicate the weight of the exam in the semester
average by using the Exam Wgt and Tot Wgt fields to calculate the weighing percentage.
Note: You must also select the Include Exam in Semester Average field on the
Maintenance > Tables > Campus Control Options > Computation tab.
2. In the Exam Wgt field, type the number indicating the weight assigned to the exam grade
when calculating the semester average for the grade level. If the Incl Exam field is not
selected, type 0. The field is one digit.
3. In the Tot Wgt field, type the number indicating the total weight to use to calculate the
semester average. If the Incl Exam field is not selected, type 0. The field is two digits.
The Exam Wgt and Tot Wgt fields are used together to indicate the percentage the
semester exam should count toward the semester average.
For example, if the Exam Wgt field is set to 1, and the Tot Wgt field is set to 05, the
semester exam counts as 20% of the semester average, because 1/5 = 0.2.
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Posting
The Posting tab allows you to set campus options for posting grades.
Grade Reporting > Maintenance > Tables > Campus Control Options > Posting
1. Select Allow Cycle Grade to allow cycle grades to be posted from txGradebook.
2. Select Allow Semester Grade to allow semester grades to be posted from txGradebook.
3. Select Expect Exam Grade if exam grades are included in the semester average.
4. Select Allow Exempt Exam if the campus allows students to be exempt from taking the
semester exam.
5. Select Auto Citizenship if the campus wants all students to receive an automatic
citizenship grade that teachers can override. Enter the automatic grade in the Citizenship
Grade field.
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Scheduling
Courses
The Courses tab allows you to maintain course records in the campus master schedule and
indicate the report card grade type for the course.
Scheduling > Maintenance > Master Schedule > Campus > Courses
1. Under Options in the Report Card Grade Type field, select the type of grades that should
appear on the report cards for the course. The field is used by txGradebook when
determining the working cycle average. The options are stored in the cr_crs_offered_cyr
table as follows:
Numeric - If the field is left blank, it is set to Numeric.
A = A, B, C, D, F
E = E, S, N, U
P = Pass/Fail
Notes:
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You cannot select E, S, N, U if Credit Level = E, Core Course = L, M, S, or X, and the

elementary core grade conversion table is set to A, B, C, D, or F.
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You cannot select A, B, C, D, F if Credit Level = E, Core Course = blank or Z, and the
elementary noncore grade conversion table is set to E, S, N, or U.
You cannot select Pass/Fail if Credit Level = E.
An error message is displayed if there is no match.

Posting Grades
Before posting grades, verify that all teachers are marked as ready to post by running the
Teacher Posting Status report (described in the Reports section of this guide).
Grade Posting from TxEIS txGradebook

The utility posts the working cycle average from txGradebook, as well as the exam and semester
grades when appropriate, to the student grade/course record in TxEIS. The utility excludes
students who were not enrolled in the course or campus on the grade reporting cycle end date.
The utility performs the following:
Converts numeric cycle and exam grades that are higher than the highest grade allowed to
the highest grade allowed.
Converts numeric cycle and exam grades that are lower than the lowest grade allowed to
the lowest grade allowed. Blank grades are bypassed (i.e., not converted nor posted).
Does not convert numeric semester grades based on the highest or lowest grade allowed.
Converts grades for secondary courses (i.e., credit level is not E) based on the campus
options.
Converts grades for elementary courses based on the core course code and the elementary
conversion tables.
Converts grades from txGradebook based on the Rpt Card Grd Typ field on the
Maintenance > Master Schedule > Campus Schedule > Course tab.
For secondary courses, the utility does not convert a P or F posted to a course with a
numeric report card grade type. A warning message is displayed on the error report.
Posts the exam, semester, and cycle grades, if the cycle selected is the highest cycle
offered for the semester (e.g., cycle 2 for a two-semester nine-week campus), and the
exam/semester pattern indicates an exam/semester grade is given this semester.
If the cycle grade is blank, the utility only posts the exam grade (if applicable) and the
semester grade if an override semester grade exists.
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For secondary courses, the utility:
Does not post the exam grade or the semester average, if Include Exam in Semester
Average or Expect Exam Grade is selected on the Maintenance > Tables > Campus
Control Options > Computation and Posting tabs; and the exam grade is blank from
tx
Gradebook.
Does not post the exam grade or the semester average, if the exam grade is E, and the
campus does not allow exempt exam grades.
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Posts the override semester grade, if the How will Avg be Computed field is set to
School on the Maintenance > Tables > Campus Control Options> Computation tab, and
there is an override semester grade in txGradebook.
Posts the semester average, if the How will Avg be Computed field is set to Computer
on the Maintenance > Tables > Campus Control Options > Computation tab. If Allow
Semester Override is selected on the Maintenance > Grade Book Options > Campus >
Options tab, and the override semester grade is not blank, the override semester grade
is used.
Posts an E (exempt) for exam grades for auto-graded courses that require an exam
grade, if the campus allows exempt exams, has posted a semester grade, and has not
entered an exam grade other than E.
For elementary courses, the utility:
Posts the exam grade and semester average, if Incl Exam and Comp Sem Avg are
selected on the Maintenance > Tables > Elementary > Elem Grade tab.
The utility does not post an exam grade if Incl Exam is not selected.
The utility does not post a semester average if Comp Sem Avg is not selected.
Posts the override semester grade, only if Allow Semester Override is selected on the
Maintenance > Grade Book Options > Campus > Options tab, and the override semester
grade is not blank.
Posts the semester grade, if the exam grade is left blank for auto-graded courses that
require an exam grade.
Posts the citizenship grade from the campus options, if the citizenship grade is blank for the
course/cycle posted from txGradebook, and Auto Citizenship is selected on the
Maintenance > Tables > Campus Control Options > Posting tab.
Posts the grade from the Auto Grd field on the Maintenance > Master Schedule > District
Schedule page, if the cycle grade is blank for the course/cycle posted from txGradebook and
an auto grade exists. Only cycle grades are posted with the auto grade; semester grades
are not posted with the auto grade. The course must still be marked as Ready to Post in
tx
Gradebook, even if all students will receive the auto grade.
Posts the correct semester average, if the campus allows semester grades, and the working
semester average or the override semester average is an I (incomplete), even though the
exam grade is blank, and the campus expects an exam grade.
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Grade Reporting > Utilities > Grade Posting From TxEIS txGradebook
If the campus has temporarily disabled grade posting, a message is displayed indicating that the
campus is not currently open for grade posting. The utility cannot be run. Click OK to close the
dialog box, and run the utility at a later date.
1. The Campus field displays the campus to which you are logged on.
2. Under Grade Posting for, the Current Semester and Current Cycle fields display the
current semester and cycle.
Warning: Ensure that this is the semester and cycle to which grades should be posted from
tx
Gradebook.
3. Select Post Senior (12th grade) students only if you want to run the utility for seniors only.
4. Select Post Elementary Exam/Sem when grd lvl not in Elem Grd Tbl if you want to post
the elementary exam and semester for a grade level that is not in the elementary grade
table.
If the course credit level is E, the program determines if the students grade level is in the
elementary grade table.
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If the grade level is in the elementary grade table, the data will post as elementary and
use the Comp Sem Avg and Incl Exam fields on the Maintenance > Tables >
Elementary > Elem Grade to determine if the elementary exam and semester should be
posted.
If the grade level is not in the elementary grade table, the program will post as
secondary, which means it will use the Allow Semester Grade and Expect Exam
Grade fields on the Maintenance > Tables > Campus Control Options > Posting page to
determine if the elementary exam and semester should be posted.
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5. Click Execute.
A message is displayed indicating that the posting is successfully completed. The grades
are posted to the student grade/course record, and the Grade Ready column is reset from
Ready to Post to Posted.
6. If no data is found to post, a warning message is displayed.
7. If errors are encountered, the View Error List button is displayed allowing you to view and
print reports listing students with blank, failing, and incomplete grades, as well as errors
encountered while posting.
8. Review the report using the following buttons:
Click
to go to the first page of the report.
Click
to go back one page.
Click
to go forward one page.
Click
to go to the last page of the report.
9. Click
to save and print the report in PDF format.
10. Click
to save and print the report in CSV format.
Final Grades and Credits

tx
Gradebook does not calculate final grades and credits. Therefore, the campus must run the
Grade Computation and Credit Assignment utility in Grade Reporting for secondary campuses.
If the campus uses elementary grade reporting, the Grade Computation - Elementary utility in
Grade Reporting must be run.
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Discipline Referrals
Each campus must specify campus employees such as counselors or vice principals who are
designated discipline approvers. The discipline approvers will review discipline referrals
submitted in txGradebook and determine if further action must be taken.
Principal/Counselor
In Registration on the Principal/Counselor tab, you can designate an employee as a discipline
approver and enter the e-mail address to which discipline referrals are sent.
Registration > Maintenance > Campus Profile > Campus Information Maintenance >
Principal/Counselor
1. Select Discipline Approver if the employee is a discipline approver. The field must be
selected in order for the employee to be able to view discipline referrals on the Maintenance
> Referrals page in Discipline.
2. Select Receive Discipline Referral E-mail if the discipline approver wants to receive e-mail
notification of new pending discipline referrals.
If selected, you must enter the employees e-mail address in the E-mail Address field.
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3. In the E-mail Address field, type a valid e-mail address for the employee.
Referrals
The Referrals page allows designated discipline approvers to review discipline referrals entered
in txGradebook and take appropriate action (i.e, review or create incident record). Discipline
referrals may be entered by teachers or other employees who have authorization to enter
referrals, such as a bus driver.
Discipline incident numbers are automatically assigned when an incident record is created.
Notes:
You can only review referrals if you are designated as a discipline approver (i.e., the
Discipline Approver field is selected in Registration on the Maintenance > Campus Profile
> Campus Information Maintenance > Principal/Counselor tab).
All approvers can view all referrals.
Discipline > Maintenance > Referrals
1. To retrieve a list of referrals, type data in one or more of the following fields:
In the Admin Number field, begin typing the administrators ID. As you begin typing the
ID, a drop-down list displays administrators whose IDs match the numbers you have
typed. From the drop-down list you can select the administrator.
In the Admin Name field, begin typing the administrators name in one of the following
formats:
Last name, comma, first name
Last name initial, comma, first name initial
As you begin typing the name, a drop-down list displays administrators whose names
match the letters you have typed. The drop-down list also displays the teacher number.
From the drop-down list you can select the administrator.
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In the From Grade Level and To Grade Level fields, type the beginning and ending
grade levels for the range of grade levels you want to retrieve.
In the From Name Range and To Name Range fields, you can type the range of last
names you want to retrieve (e.g, AA-MC).
In the From Incident Date and To Incident Date fields, you can type the beginning and
ending dates to see referrals for a specific range of dates. Use the MMDDYYYY format.
To review only referrals with a specific status (or more than one specific status), select
Pending, Reviewed, and/or Completed to see only referrals with this status. Leave all
three fields unselected if you want to search all referrals.
You must have a value in either the Admin Number or Admin Name field. The other fields
are optional.
2. Click Retrieve.
The data is displayed according to the criteria specified.
The Status field displays the current status of the referral:
Pending status indicates referrals that have been submitted via txGradebook and are
awaiting review and further action from an administrator.
Reviewed status indicates referrals that have been reviewed by an administrator,

and for which the administrator is taking no further action.
Completed status indicates referrals that have been reviewed by an administrator,

and for which further action was taken (i.e., an incident record was created.)
The Students field displays the full name and student ID of the student(s) associated
with the referral.
The Grade Level field displays the students grade level.
The Offense Code field displays the PEIMS offense code associated with the incident.
The Referrer Comment field displays comments entered by the teacher or employee
who entered the referral.
The Loc field displays the location of the incident.
The Severity field displays the severity of the incident, as indicated by the referrer. For
example, code H (i.e., high) is displayed if the nature of the offense is very severe.
The Incident Date field displays the date on which the incident occurred.
The Sent to Office field indicates if the student(s) were sent to the office as a result of
the incident.
The Submitted Date field displays the date on which the discipline referral was entered.
If more referrals are retrieved than can be displayed on one page, you can page through
the list.
You can re-sort the grid by clicking on an underlined column heading. It will sort in
3. To take action for the student for this referral, click . A dialog box is displayed allowing you
to review the referral and create an incident if necessary. Or, you can select Review for the
referral and take no further action.
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The dialog box displays the name, student ID, and grade level of all students involved in
the incident.
Under Referral Detail, the following information is displayed, as entered in txGradebook

by the employee who submitted the incident referral:
The Severity field indicates the severity of the offense. For example, High is
displayed if the nature of the offense is very severe.
The Location field displays the code indicating the location of the incident.
The Incident Date field displays the date on which the incident occurred.
The Course/Sec field displays a course section if the incident occurred during class.
The Offense Code field displays the PEIMS offense code describing the offense.
The Referrer Comments field displays any comments entered in txGradebook by the
employee who submitted the incident referral.
Sent to Office is selected if the student(s) were sent to the office as a result of the
incident.
The Reviewed/Returned Date field displays the current (i.e., system) date.
Indicate if you want to take no further action or create an incident record:
TxEIS
Select Review if you have reviewed the referral and are taking no further action. In
this case, you should type comments under Return Message explaining your
decision. You can type up to 2000 characters.
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Click Save. The dialog box closes, and the Maintenance > Referrals page remains
displayed. The status of the referral changes to Reviewed.
Note: The Save button is not enabled until you select Review or Create Incident.
Select Create Incident if you want to create an incident record. You can add
additional comments under Return Message.
Click Save. The dialog box closes, and the Discipline Maintenance page (i.e.,
Maintenance > Student > Maintenance) opens where you can add additional
information for all involved students, such as offense and action codes, and save the
incident record.
Note: The Save button is not enabled until you select Review or Create Incident.
If a referral record is created with no data in the action (bottom) grid on the
Maintenance > Student > Maintenance page, a message is displayed in the topright corner indicating that the record was created with only the basic information.
The record must be modified to include the required information. Once the action
information has been saved for the student (or all students involved in the
incident have matching action information), the message is cleared.
On the Maintenance > Student > Maintenance page, you can click Return to
Referrals to return to the Referrals page. The button is only displayed for
discipline approvers.
Click Cancel to close the dialog box if it was opened by mistake.
Reports
Attendance
Unposted Absences
The Unposted Absences page displays a report of instructors who have not posted attendance
in txGradebook for a specific date and period.
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Attendance > Maintenance > Gradebook Options > Unposted Absences
1. The Date field displays the current date by default. To see data for another date, type the
date in the MMDDYYYY format, or click
to select the date from a calendar.
2. In the Periods field, select the period for which you want to view data.
The field is required.
Only valid periods for the campus are listed.
3. Click Retrieve. The report is displayed.
The date and time of inquiry, membership date, and period are displayed in the header.
The instructor number and name, course number, section number, and course title are
displayed.
A total of courses not posted is displayed at the end of the report.
Click
Click
Click
Click
5. Click
6. Click
TxEIS

to close the report window.
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Grade Reporting
Teacher Posting Status
The Teacher Posting Status page produces a report of classes that indicates if the cycle grade
posting status is not posted, posted, or ready to post. Only graded courses are displayed.
Grade Reporting > Maintenance > Teacher Posting Status
1. In the Semester field, select the semester for the report. The default is the current semester
in Grade Reporting.
2. In the Cycle field, select the cycle for the report. The default is the current cycle in Grade
Reporting.
3. In the Status Type field, select the posting status for the report.
Select Not Ready to Post to view courses for which cycle grades are not ready to post,
as indicated by teachers using txGradebook.
Select Posted to view courses for which cycle grades have been posted.
Select Ready to Post to view courses for which cycle grades are ready to post, as
indicated by teachers using txGradebook.
4. Click Retrieve. The report is displayed.
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The date and time of the report, semester, and cycle are displayed in the header.
The instructor ID and name, course number, section number, and course title are
displayed for each class.
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Click
Click
Click
Click
6. Click
7. Click
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SGR1155 - Current Cycle Averages From Grade Book

The report prints working cycle averages from txGradebook. The report is for the current year
only.
Notes:
If a posted grade exists in TxEIS, it is used to select the students to include and is displayed
in the Grade column.
If a posted grade does not exist in TxEIS, the working cycle average in txGradebook is used
to select the students to include and is displayed in the Grade column.
If neither a posted grade exists in TxEIS nor a working cycle average in txGradebook, the
program checks if the course is an auto-graded course. If the course has an auto grade, the
auto grade is used to select the students to include on the report and is displayed in the
Grade column.
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SGR1160 - Interim Progress Report from Grade Book

The report lists courses and working cycle averages from txGradebook for all students, only
students with posted grades, or students with blank or failing grades. The report is for the
current year only. It prints on plain paper with page breaks between each student.
The five comments for each course are displayed. An explanation of the comment codes is
displayed after the course information (up to 14).
Notes:
If a posted grade exists in TxEIS, it is used to select the students to include and is displayed
in the Curr Avg column.
If a posted grade does not exist in TxEIS, the working cycle average in txGradebook is used
to select the students to include and is displayed in the Curr Avg column.
If neither a posted grade exists in TxEIS nor a working cycle average in txGradebook, the
program checks if the course is an auto-graded course. If the course has an auto grade, the
auto grade is used to select the students to include on the report and is displayed in the
Curr Avg column.
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SGR4500 - txGradebook Assignment Audit Report

The report displays data from txGradebook, including categories, assignments, assignment
grades, cycle and semester averages, and override grades. The report only lists students who
have at least one assignment grade. The report is for the current year only.
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SGR4600 - txGradebook Teachers Disallowed Weighting Type

The report provides a list of teachers who are currently using a weighting type for a course
section in txGradebook that is not allowed by the campus. The report includes the teachers
three digit ID, full name, disallowed weighting type(s), and the course section(s) in which the
weighting type is used.
The campus weighting types allowed are set in the Weighting Type fields in Grade Reporting
on the Maintenance > Gradebook Options > Campus > Options tab.
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Connect
District Options
To use txConnect, the district must set options in Registration on the Maintenance > Parent
Portal > District page. These settings apply to all txConnect users at all campuses in the district.
Registration
District Options
The District page allows you to set district options for txConnect, the parent portal application.
Registration > Maintenance > Parent Portal > District
1. In the Language field, select the language in which you want to add a district-wide
message.
2. Click Retrieve. Any existing message in the selected language is displayed.
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3. In the District-wide Message editor, type a message in the selected language. The buttons
on the formatting toolbar allow you to change the font, size of font, color, and other attributes
as you type.
The message will be displayed on the txConnect Student Summary page, which is the first
page users see after they successfully log on to txConnect. For example, if you select
Spanish and type the message in Spanish, the message in txConnect will be displayed in
Spanish when the user clicks Espaol.
Campus Options
To use txConnect, the district must set options in Registration on the Maintenance > Parent
Portal > Campus page. These settings apply to all txConnect users at the campus.
Registration
Campus Options
The Campus page allows you to set campus options for txConnect, the parent portal application.
Registration > Maintenance > Parent Portal > Campus
1. In the Language field, select the language in which you want to add a campus-wide
message.
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2. Click Retrieve. Any existing message in the selected language is displayed.

3. In the Campus-wide Message editor, type a message in the selected language. The
buttons on the formatting toolbar allow you to change the font, size of font, color, and other
attributes as you type.
The message will be displayed on the txConnect Student Summary page, which is the first
page users see after they successfully log on to txConnect. For example, if you select
Spanish and type the message in Spanish, the message in txConnect will be displayed in
Spanish when the user clicks Espaol.
Parent Portal IDs

The Set Parent Portal IDs utility sets student portal IDs for txConnect. You can assign portal IDs
to one student, all students, or only students who do not have a portal ID, and you can view
previously assigned portal IDs.
Notes:
All changes made with this utility are permanent.
Student portal IDs are deactivated when a student withdraws.
Registration > Utilities > Set Parent Portal IDs
1. Under Select, make the following selections:
The Campus field displays the campus to which you logged on. You can select another
campus.
Select Grade Level if you want to run the utility for one grade level, or leave blank to run
the utility for all grade levels.
If you select Grade Level, another Grade Level field is displayed allowing you to select
the grade level.
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2. Under Set Portal IDs for, select one of the following options:
Select All Students to create portal IDs for students who have not been assigned a
portal ID, and replace IDs for students who already have an assigned portal ID.
Select Unassigned Students (default) to create portal IDs for students who have not
been assigned a portal ID.
Select Single Student to create a portal ID for a specified student.

If you select Single Student, a student selection field is displayed. Type the student ID,
or click
to select the student if you do not know the student ID.
You can conduct a name search by last and/or first name.
In the Last Name field, type all or part of the students last name. For example,
you can type sm to find all students whose last name begins with Sm. You can
type up to 25 characters.
In the First Name field, type all or part of the students first name. For example,
you can type jo to find all students whose first name begins with Jo. You can type
up to 17 characters.
Click Search. The students who meet the criteria are displayed.
If more students are retrieved than can be displayed on one page, you can page
through the list.
When you locate the student you want to retrieve, click the student ID. The students
information is displayed in the Single Student field.
3. If you selected All Students or Single Student, the View IDs button is enabled. Click View
IDs to view any previously assigned portal IDs. The Criteria for Setting portal ID dialog box
is displayed.
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Students that meet the specified criteria are displayed under Students That Meet Criteria.
The Set field is disabled. The data is display only.
If more students are retrieved than can be displayed on one page, you can page through
the list.
Click Return to close the Criteria for Setting portal ID window.
4. Click Set IDs.

The Criteria for Setting portal ID dialog box is displayed. Students that meet the specified
criteria are displayed under Students That Meet Criteria.
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If more students are retrieved than can be displayed on one page, you can page through
the list.
Select the students for whom you want to set the portal ID:
To select nonconsecutive students, select the students one at a time.
To select all students, click Select All.
To select consecutive students, select the first student, press SHIFT, and then select
the last student in the range.
To unselect all students, click Unselect All.
Note: If there are multiple pages of students, the students are selected or unselected
across all pages.
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Click Set. The selected students are assigned portal IDs, and the Set button is disabled.
Click Return to close the Criteria for Setting portal ID dialog box.
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Online Student Registration

New Student Enrollment
The New Student Enrollment page allows you to review a students pending online registration
record received from the parent portal in txConnect.
Registration > Maintenance > Online Registration > New Student Enrollment
A list of online registration requests received from the parent portal in txConnect is displayed.
1. To search for an online registration record, select the student or request in one of the
following ways:
In the Search by Name field, type the students first and last name.
In the Search by Key field, type the student key.
As you begin typing the name or key, a drop-down list displays records that match the
characters you have typed. From the drop-down list you can select the record.
2. Click to view the details of a pending registration request. The students enrollment record
is displayed on the Register Student page.
Register Student
The Register Student page allows you to enroll a new student using the information that was
entered by the students parent/guardian in the parent portal, txConnect such as:
Student Identification
Address
Demographic
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This initial data serves as the basis for a complete student record.
Note: Verify whether you indicated automatic or manual assignment of student ID numbers on
the Auto Assign Student ID field on the Maintenance > District Profile > District Information >
Control Info tab.
From the New student Enrollment page (described previously), click
Student page.
to access the Register
1. In the Student ID field, type a student ID. Leading zeros are not required. If the system is
set to assign ID numbers automatically (i.e., Auto Assign Student ID is selected on the
Maintenance > District Profile > District Information > Control Info tab), then leave the field
blank and the system will assign the next available student ID when the record is saved.
2. The Student Key field displays the registration key assigned to the record in txConnect.
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3. Under Demographic Information, add data in the following fields, as needed:
In the Grade field, type or select the students grade level for the current school year.
The grade levels displayed are according to values entered in the Low Grade Level and
High Grade Level fields on the Maintenance > Campus Profile > Campus Information
Maintenance > Control Info tab.
The Entry Dt field displays the date on which the student last entered the campus in the
current school year. The date can be changed only on the first enrollment record. Use
the MMDDYYYY format.
In the Track field, type or select the campus calendar track in which the student will be
enrolled. The track does not default to the value entered in the Default Track field on
the Maintenance > Campus Profile > Campus Information Maintenance > Control Info
tab.
In the Elig Code field, type or select the students ADA eligibility code.
Valid codes are described in the online Help.
Select Next Year Student to indicate if the student is enrolling for the next school year.
If selected, the students record will be saved with a record status 5 (i.e., not currently in
district will attend next year).
The following fields are populated using the information that was entered by the students
parent/guardian in the parent portal in txConnect:
In the Name fields, type the students first, middle, and last names.
The First and Last Name fields are required.
The first name can be up to 17 characters.
The last name can be up to 25 characters.
In the Gen field, select the generation code if applicable.
In the Nickname field, type the students nickname if applicable. The field can be up
to nine characters.
Select Social Security Number Denied if the students parent/guardian refused to

provide the students social security number to the district.
The SSN field displays the students social security number. The field must be nine
digits, and cannot already exist in the system.
The Sex field displays the code indicating the students gender.
In the DOB field, type the students date of birth in the MMDDYYYY format.
Select Hispanic/Latino if the student is of Cuban, Mexican, Puerto Rican, South or

Central American, or other Spanish culture or origin, regardless of race.
From the race fields, select one or more of the following options, regardless of whether
the student is Hispanic/Latino:
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Select White if the student has origins in any of the original peoples of Europe, the
Middle East, or North Africa.
Select Black/African American if the student has origins in any of the black racial
groups of Africa.
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Select Asian if the student has origins in any of the original peoples of the Far East,
Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).
Select American Indian/Alaskan Native if the student has origins in any of the
original peoples of North and South America (including Central America).
Select Hawaiian/Pacific Isl if the student has origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
You must select at least one race field.

4. Under Phone/Address, add data in the following fields, as needed:
In the Phone Nbr fields, type the students area code and phone number.
In the Cell Ph Nbr field, type the students area code and cell phone number.
In the E-mail field, type the students e-mail address. The @ sign is required in the
e-mail address.
In the Mailing address fields, type the students mailing address. The Street field can
In the Physical address fields, type the students physical address if the addresses are
not the same.
5. Under Primary Contact Info, enter data in the following fields, as needed:
The Parent/Guardian field is selected if the contact is the students guardian.
Select Emergency if the contact should be notified in the event of an emergency.
Select Receive Mailouts to indicate if the parent/guardian will receive student

documents (i.e., interim progress reports (IPRs) and report cards). If left blank, the first
contact listed as a parent/guardian will receive mailouts for the student.
In the Relation field, select the contacts relationship to the student, such as a relative,
doctor, dentist, hospital, caseworker, guardian, or other medical facility/person.
The Language field displays the language in which the students documents (i.e.,
interim progress reports (IPRs) and report cards) will be printed for this parent/guardian.
The field default is English.
In the Name fields, type the contacts first, middle, and last name. Select the generation
code if applicable.
The first name can be up to 17 characters.
The middle name can be up to 14 characters.
The last name can be up to 25 characters.
Note: The Name fields are disabled if you are entering a hospital contact (i.e., the
Relation field is set to Hospital). Type the hospital name in the Occupation field.
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Select Enrolling Person if the contact is the person who enrolled the student. Only one
contact can be an enrolling person.
In the DOB field, type the contacts date of birth in the MMDDYYYY format.
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The Phone Preference field displays the contacts preferred phone number. The field is
read-only.
In the Home, Cell, Business, and Other phone number fields, type the contacts
home, business, cell, and other area code and phone numbers as applicable.
In the Address fields, type the contacts address.
Select Migrant if the contact is for a migrant student.
In the Occupation field, type the contacts occupation if applicable. The field can be up
to 25 characters.
In the E-mail field, type the contacts e-mail address. The field can be up to 48
characters.
Select Right to Transport if the contact is authorized to transport the student from
school. Instructors and administrators will be able to view this information in txGradebook
on the Student Information page.
In the Driver License fields, type the contacts driver license number and the state
issued. The fields are optional; however, if you enter the driver license number, you must
enter the state issued, and vice versa.
The number can be up to 21 characters.
The state can be up to two characters.
In the Vehicle fields, type the contacts vehicle make, model, and select the predominant
color of the vehicle. Then, type the plate number and the state issued. The fields are
optional; however, if you enter the license plate number, you must enter the state issued,
and vice versa.
The make and model can be up to 15 characters.
The plate number can be up to eight characters.
The state can be up to two characters.
Note: The vehicle color choices are aligned with the Texas Department of Motor
Vehicle color choices.
6. Click Save to save the changes and assign the new student ID number.
7. Click Return to return to the New Student Enrollment page to process another student.
If the information entered does not pass validation, a dialog box is displayed indicating that
the information must be corrected before the changes can be saved.
Click No to close the dialog box and make the necessary changes. Otherwise, click Yes to
close the record without saving the changes.
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Online Registration - Pending Updates

The Pending Updates tab allows you to review and approve or reject a students pending
registration changes made by the students parent/guardian in txConnect.
Registration > Maintenance > Online Registration > Pending Updates
A list of students who have pending updates is displayed.

1. Click to view the details of the pending updates. The data is displayed on a separate page
and includes the current value, new value, and name of the parent/guardian who submitted
the change.
2. Under Decision, select Accept or Reject to approve or deny each pending update.
3. Click Save to save the changes.
Note: Once you have accepted or rejected all of a students pending updates and clicked
Save, the students name will no longer be displayed on the Inquiry page.
4. Click Inquiry to return to the Inquiry page.
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Connect Letters
Update
Directory
The Directory tab allows you to create a directory of letter types in Registration. Each type of
letter is assigned a code and description and added to the letter type directory. Then, you create
and save the letter on the Letter tab as a form letter or template using variables. The form letters
and templates can be used to generate the actual letters.
Registration > Maintenance > Parent Portal > Letters > Update > Directory
Existing letters are displayed in order by type. A sample letter type is provided. You can edit the
sample letter type, or you can create a new letter.
1. To add a letter type, click +Add. A blank row is displayed in the grid.
2. In the Ltr ID field, type the code for the letter type. The code must be two characters.
3. In the Description field, type a description of the letter type. The field can be up to 50
characters.
4. Ltr Bdy (letter body) is selected if the form letter has been created.
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6. To delete a letter type, select the letter, and then click

that it will be deleted when the record is saved.
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. The row is shaded red to indicate
Click Save. A message is displayed asking if you want to delete the row.

7. To create or edit a letter, click Retrieve. The letter opens in the Letter tab, which is
described in the next section.
Letter
The Letter tab allows you to create or edit a form letter in Registration.
Registration > Maintenance > Parent Portal > Letters > Update > Letter
1. Select a letter type in one of the following ways:
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On the Directory tab, click Retrieve for the letter type you want to use. The letter opens
in the letter editor on the Letter tab.
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Note: If you retrieved the sample letter, you can use it as a template for creating a new
letter.
Click the Letter tab. The letter editor is blank. In the drop down at the top of the tab,
select the letter type you want to use.
2. In the letter editor, type the letter using as many variables as necessary.
The buttons on the letter editor toolbar allow you to change the font, size of font, attributes
(e.g., bold, italic, and underline), alignment, spacing, etc. of the text you type.
Type the letter using the nine Portal ID variables and other variables as necessary.
Note: The letter template must contain the nine Portal ID variables so the maximum
number of students per family are printed on one letter.
To add a variable, position the cursor where you want to insert a variable.
Click Variables. The variable selection dialog box is displayed.
Click Select for the variable you want to add, and then click OK. The variable is inserted
into the letter.
3. Click Save to save the letter.
4. Click Preview to view the letter. The letter opens in PDF format in an embedded Adobe
Reader window.
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Under Margins, adjust the left, right, top, and bottom margins as needed.
Use three digits for the margin with two decimal places (e.g., 1.00). The margins are in
inches.
Click Refresh Margins if you changed the margins. The letter is redisplayed with the
new margins.
From the Adobe Reader toolbar, you can print the letters, save them to your PC, and
perform other functions allowed by Adobe Reader.
Click Edit to return to the letter editor.
Copying a letter:
The body of a letter can be copied from one letter type to another.
Note: If you are copying a letter created in Microsoft Word, first save the letter as a .txt file to
remove all formatting.
1. In the body of the letter, press CTRL+A to select all of the letter body.
2. Press CTRL+C to copy the letter body.
3. Open the second letter, and then press CTRL+V to paste the letter body.
4. Delete the variables in the second letter, and add new variables.
The original variables in the second letter must be deleted to generate letters successfully.
The same variables may be added back.
5. Modify the letter as necessary.
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Print
Letter Criteria
The Letter Criteria tab allows you to set criteria for printing parent letters for txConnect, the
parent portal application. Each letter provides the portal IDs of the students in one family.
Notes:
Letters are printed for active students who have an assigned txConnect portal ID.
A single letter is printed for multiple guardians with the same last name and same address.
If the guardian has an invalid address, the students address is used.
Printed letters are sorted by zip code, parent last name, and parent first name.
Registration > Maintenance > Parent Portal > Letters > Print > Letter Criteria
1. Under Recipient Selection, select the students for whom you want to send letters to the
parents.
Select List of Students to print letters for multiple students who have an assigned portal
ID, and then click Directory to select the students. The directory opens.
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You can search for a student by last and/or first name. Other options allow you to
narrow the search further. Enter data in one or more of the following fields:
The School Year field displays the ending year of the current school year. If
necessary, select another school year.
In the Last Name field, type all or part of the students last name. For example,
you can type sm to find all students whose last name begins with Sm. You can
type up to 25 characters.
In the First Name field, type all or part of the students first name. For example,
you can type jo to find all students whose first name begins with Jo. You can type
up to 17 characters.
In the Grade Level field, select a grade level to narrow the search to one grade
level.
In the Campus Id field, select the campus. Only campuses to which you have
access are displayed. The field is required.
Click Retrieve.
The students who meet the criteria are displayed, including the student ID, name,
campus, grade level, and student portal ID.
The Prt Date field displays the date on which the letter was previously printed, if
applicable. The date is updated when you click Mark as Read on the
Maintenance > Parent Portal > Letters > Print > Print Letters tab. You can reprint
letters.
If more students are retrieved than can be displayed on one page, you can page
through the list.
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You can re-sort the grid by clicking on an underlined column heading. It will sort
in ascending order. Click it again to sort in descending order.
Click Select for the students you want to select.
To unselect a student, click Select again.
Click Select All to select all students.
Click Clear to unselect all selected students.
Note: If there are multiple pages of students, the students are selected or
unselected across all pages.
Click OK. The dialog box closes, and the Number of Students Selected field
displays the number of students selected.
Click Cancel to close the dialog box without selecting a student.
Select No Letter Sent to print letters for students for whom letters have not been sent.
Select Entire Campus to print letters for all students at the campus, even if letters were
sent previously.
2. The Number of Students Selected field displays the number of recipients according to your
selection.
3. Under Run Criteria, make the following selections:
In the Letter Template field, select the letter type. The field is required.
In the Campus field, select the campus. The field is required.
4. Click Run to process the letters.

A message displays your selection criteria.
Click Yes to continue. The Print Letters tab is displayed, which is described in the next
section.
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Print Letters
The Print Letters tab allows you to print letters.
Note: Any changes to the letter template must be made on the Maintenance > Parent Portal >
Letters > Update > Letter tab.
Registration > Maintenance > Parent Portal > Letters > Print > Print Letters
The Print Letters tab is enabled after you set the letter criteria on the Letter Criteria tab and click
Run. The letters open in PDF format in an embedded Adobe Reader window.
1. From the Adobe Reader toolbar, you can print the letters, save them to your PC, and
perform other functions allowed by Adobe Reader.
2. To indicate that you have printed the letters, click Mark as Printed. The system (i.e.,
current) date is displayed in the Prt Date field on the Letter Criteria tab for each student for
whom the letter was printed.
3. If errors are found, click Preview Errors to view the errors.
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The following error reports are generated:
Invalid addresses for parent or student
Students without an assigned portal ID
Students without primary parent records
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Review the report using the following buttons:
Click
Click
Click
Click
Click
Click
Click Close Errors to close the error report window and return to the Print Letters tab.
4. Click Return to return to the Letter Criteria tab.

A message is displayed notifying you that the letters will be cleared when you return to the
Letter Criteria tab. Click Yes to continue.
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MyZone
Campus Options
Scheduling
Campus Control
The Campus Control tab allows you to set up scheduling options for a campus. You can set the
access status by grade level for the txMyZone Student Course Requests system.
Scheduling > Maintenance > Master Schedule > Campus > Campus Control
1. Under Student Course Requests, ensure that the fields are set correctly for the campus.
Click +Add to add the access status for a grade level. A blank row is displayed in the
Student Course Requests grid.
In the Grade field, select the grade level that is being assigned access to txMyZone.
Each grade level must be added.
In the Status field, select the status for the grade level.
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Select Open if students can submit course requests through txMyZone.
Select Closed if students cannot submit course requests through txMyZone.
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Select View if students can only view course requests through txMyZone.
To delete the access status for a grade level, click

that it will be deleted when the record is saved.
. The row is shaded red to indicate
Click Save. The selected rows are cleared from the Student Course Requests grid.
The grade levels are sorted in ascending order when the page is saved.
Courses
The Courses tab allows you to maintain course records in the campus master schedule and
indicate courses that are excluded from student course requests.
Scheduling > Maintenance > Master Schedule > Campus > Courses
1. In the Pregrid Grade Restriction field, if there are grade level restrictions that restrict the
course from being displayed in txMyZone and the txMyZone Course List report (SCH0133),
select the lowest grade level allowed for the course. Select EX if Exclude from Stu Crs
Request is selected for the course.
In the + field next to the Pregrid Grade Restriction field, type the number of additional
grade levels that are eligible to take the course. The field is one digit. When students access
tx
MyZone, the course is only displayed in the subject area for students in the grade levels
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indicated. For example, if the course is for students in 7th and 8th grades, select 07 in the
Pregrid Grade Restriction field, and type 1 in the + field.
Notes:
Only students in these grade levels will have this course displayed in txMyZone.
If the Pregrid Grade Restriction field is set to EX, any characters typed in the + field
are cleared which you click Save.
2. Under Options, select Exclude from Stu Crs Request if the course should be excluded
from txMyZone and the txMyZone Course List report (SCH0133). If this field is selected, you
must also select EX in the Pregrid Grade Restriction field.
tx
MyZone Message
The txMyZone Message tab allows you to type instructions to assist students who are using the
tx
MyZone Student Course Requests system. The instructions are displayed in the Campus
Message dialog box, which is displayed as soon as the student logs on to txMyZone.
Scheduling > Maintenance > Master Schedule > Campus > txMyZone Message
1. In the Student Course Request System Instructions text box, type the instructions.
The message can have up to 3270 characters. If you type more than 3270 characters, the
message will be truncated in txMyZone.
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Graduation Plan
Campus
The Campus page allows you to set campus-wide options for txMyZone.
Graduation Plan > Maintenance > MyZone > Campus
1. Under Options, select Use Graduation Plan if the campus uses the TxEIS Graduation Plan
application. This will enable graduation plan data in txMyZone.
Alternate Courses
Course Requests
The Course Requests tab allows you to view the courses assigned to the student, and create
and adjust a students course requests. You can also view, add, change, and delete alternate
courses selected by the student in txMyZone.
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Scheduling > Maintenance > Student Schedules >Course Requests
The Requested Alternate section displays the course number and course title for up to three
alternate courses selected by the student in txMyZone. The counselor can delete, change, or
add alternate courses up to three courses.
1. Click +Add under Requested Alternate to add an alternate course. A blank row is
displayed in the Requested Alternate grid.
2. In the Course field, press F2 or click
box is displayed.
TxEIS
to select the course. The course selection dialog
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You can search for the course by course number or course title. Enter data in one or
both of the following fields:
In the Course field, type all or part of the course number. For example, you can type
10 to find all course numbers that begin with 10. You can type up to 10 characters.
In the Title field, type all or part of the course title. For example, you can type bio to
find all course titles that begin with bio. You can type up to 20 characters.
Click Search. The courses that meet the criteria are displayed.
If more courses are retrieved than can be displayed on one page, you can page through
the list.
When you locate the course you want to retrieve, click the course number. The course
title is displayed in the Description field.
3. To delete an alternate course, click

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Reports
Scheduling
SCH0133 - txMyZone - Course List
The report lists next year course, pregrid grade restriction, and gender restriction information for
a campus. The data can be used for the txMyZone Student Course Requests system to verify
that restrictions are set correctly and to show the courses available for each grade level.
Note: If a course does not have a pregrid grade restriction for each grade level at the campus,
the course is displayed for all grade levels.
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TxEIS
A Tradition of Performance
A Vision for the Future
www.txeis.net

Txeis Txsuite Training Guide 1 4 0002

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Training Guide

TxEIS Administrative Access

Copyright 2013 by Texas Computer Cooperative

Connect Letters ................................................................................................................... 69

Real-time schedule changes

Categories and assignments

Seating charts with student photos

Posting and viewing of attendance

Entering and posting of grades

Customized student order

Acceptance of transfer students

Viewing of student information

Contact information including e-mail to parents

Student summary view

Class schedule including e-mail to teachers

Detailed attendance views, including totals

Detailed grade views for cycles and semesters

Detailed discipline data by semester and cycle

Easy toggling between English and Spanish

Searchable assignments page

Link to Web site in parent e-mail message

Online student registration with customizable forms

Self-administered parent logon

Administrative access with statistical charts

Improved scheduling efficiency

Designed for middle and secondary scheduling

Ability to submit course requests

Ability to select alternate courses

Ability to view campus messages

Ability to change graduation plans

Ability to view and print credit details

Real-time updates, eliminating the need for imports and exports

Ability to control the number of course requests

Ability to control the courses available for a graduation plan

System Requirements and Browser Settings

The URL path is case sensitive.

4. In the District-wide Message box, type a district-wide message to be displayed on the

Duplicate questions are not allowed.

. The row is shaded red to indicate that it will be deleted when

You can select multiple rows to be deleted at the same time.

Click Save. The selected rows are deleted.

If administrative users exist, they are displayed.

The user ID must be unique in the district.

The user ID must be 6-8 alphanumeric characters.

The user ID is not case-sensitive.

Select Inactive to prevent a user from logging on to txGradebook.

9. In the grid, the following fields are displayed:

10. Click Save to save the information.

Select Inactive, and then click Save.

Stds-Based Conv Tbl

8. In the Points field, type the points value to convert.

10. Click Save to save the information.

. The row is shaded red to indicate that it will be

You can select multiple rows to be deleted at the same time.

Click Save. The selected rows are deleted.

Stds-Based Grd Standards

. The row is shaded red to indicate that it will be

You can select multiple rows to be deleted at the same time.

Click Save. The selected rows are deleted.

Stds-Based Crs Setup

To retrieve all courses, leave the auto-suggest field blank.

5. Click Save to save the information.

. The row is shaded red to indicate that