EFFICIENT PROGRAM ADMINISTRATION

OF HRM FOOD PRODUCTS, INC.

A Term Paper
Presented to
The Faculty of STI College Cebu

In Fulfillment of the
Requirements for the Degree of
Bachelor of Science in Business Administration

By:
Bawagan, Matthew
Ligutan, Susana
Loyola, Angie Rose

Alonso, Irica
Human Resource Management Instructor

October 2016
TABLE OF CONTENTS

EFFICIENT PROGRAM ADMINISTRATION

HRM FOOD PRODUCTS, INC. COMPANY PROFILE 2

HRM FOOD PRODUCTS, INC. BASIC ORGANIZATIONAL CHART 3
HRM FOOD PRODUCTS, INC. MISSION VISION STATEMENT
HRM FOOD PRODUCTS, INC. COMPANY POLICIES
BIBLIOGRAPHY

56

CONTRIBUTIONS 8

HRM FOOD PRODUCTS, INC. MISSION VISION STATEMENT

EFFICIENT PROGRAM ADMINISTRATION

PAGE 1

 MISSION
To provide responsive and accessible products while:
Adhering to food policy and standards relating to the distribution of our
products with its respective information.
Archiving and preserving the integrity of our wholesale and retail outlets
by caring and maintaining their records in an efficient manner.
Meeting the diverse needs of our customers based on their individual
demands.
VISION
We. empower departmental employees to navigate administrative processes and
policies by providing accurate information, instruction, and guidance via multiple
communication channels to its customers with regards to our products.

HRM FOOD PRODUCTS, INC. COMPANY POLICIES

I. POLICY STATEMENT
HRM Food Products, Inc. is committed to the principle of maintaining
accurate, comprehensive, clear, and complete records of services provided to all
members. The records will be kept for the appropriate periods as laid down in

legal and national requirements and safeguarded against damage, loss, or

improper usage.
To ensure transparency, members rights and confidentiality, there should
be no alternative system or restricted files. Members should be made aware of all
information kept about them and be able to endorse this by reading and signing
any information received or kept about them. If there is any information from 3 rd
parties, for which there is no permission to share, this should be kept in a
restricted access section of the members records.
II. SCOPE
This policy statement applies to all staff, including the President, Vice
President, Corporate Secretary, and Director. Procedures aim to set out the steps
by which records are created, the requirements of staff to complete the records
appropriately, and the requirements for the management, handling, and storage
of records.
III. PROCEDURES
Care should be taken to ensure that information is recorded precisely for the
purposes for which it serves and no other. The objectives include:
General Objectives
To assist accountability i.e. to demonstrate the achievement of
required standards of practice.
To help decision making i.e. to provide accurate, up-to-date,
unprejudiced information, which helps to make informed decisions.
To convey, interpret, and understand behavior and events i.e. to
record as accurately as possible impressions and observations of
events.
To exchange information and communicate efficiently i.e. to help
teamwork, continuity, and consistency of practice.
Specific Objectives
To provide a baseline assessment record

against

which

improvement or deterioration may be judged.

To provide a record of any problems that arise and the action taken
in response to them.
To include a record of any factors (physical, psychological, or
social) that appear to affect the member.
To record the chronology of events and the reasons for any
decisions made.

 Computer-held Records
Personal information held on computer must be password
protected to avoid the risk of breaching confidentiality.
There must be access controls to restrict users of the system to
specific functions as defined by the system manager.
Screens should not be left unattended when the system is active.
Steps must be taken to make regular back-ups of databases on
discs, external hard drives, or any other similar mediums and
stored in a separate location.
Storage of Care Records
All records held in the facility must be safeguarded against loss,
damage, or use by unauthorized personnel by keeping care plans
in secure controlled locations at all times: locked rooms with the
right amount of temperature to avoid damage.
Authorized personnel must have access to the stored records at
reasonable times.

BIBLIOGRAPHY

o Book Resources
Dipak Kumar Bhattacharyya, Human Resource Management; 2nd Edition,
Excel Books Publication, New Adhi
o Online Resources
Accounting Record Keeping Policies and Procedures
http://simplestudies.com/accounting-record-keeping-policies-and

procedures.html
Records Management Policy
https://ppl.app.uq.edu.au/content/1.60.04-records-management

CONTRIBUTIONS

Name: Bawagan, Matthew

Contributions: Vision, Mission, Policies
Signature: ____________________

Name: Ligutan, Susana

Contributions: Additional Information on Policies, Bibliography and other References
Signature: ____________________

Name: Loyola, Angie Rose

Contributions: Vision, Mission, Policies

Signature: ____________________