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2009 Oracle Corporation Proprietary and Confidential

Enterprise Asset Management


Live Advisor Webcast
Date, 2004
April Day,
19, 2012
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Upcoming Community Webcasts:


May 17, 2012: Preventive Maintenance Scheduling in Oracle
eAM (Doc Id 1167439.1)
June 21, 2012: Benefits of Using Oracle Asset Tracking with
Oracle eAM (Doc Id 1167439.1)
July 19, 2012: Using Personalization in Oracle eAM (Doc Id
1167439.1)

International:
+1-706-758-7972
Doc Id: 1148600.1

For complete details on Enterprise Asset Management Advisor


Webcast s see Doc ID 1167439.1.

Conf Id:
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2012 Oracle Corporation Proprietary and Confidential

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2012 Oracle Corporation Proprietary and Confidential

<Insert Picture Here>

Sub-Ledger Accounting (SLA) for Oracle eAM


Arunkumar Kaliappan
Principal Product Manager

AGENDA

SLA-Introduction
Business Use Case for EAM
Setup : EAM
Setup : SLA
Work Order Accounting Example
Summary
Q&A

2012 Oracle Corporation Proprietary and Confidential

Sub Ledger Accounting(SLA) Introduction

Sub Ledger Accounting (SLA)


In R12, Oracle Sub Ledger Accounting is an
intermediate step between sub-ledger products (such
as eAM) and Oracle General Ledger
Oracle Sub Ledger Accounting allows users to comply
with corporate, local and managerial accounting and
audit requirements by providing them with the ability
to create sub-ledger journal entries tailored to their
financial reporting and analytical needs.

Business Use Case


A customer budgets separately for various types of
materials used in the maintenance and repair
process.
The customer wants to have separate expense
accounts for the each type of materials budgeted and
used.
In this example, the customer wants separate
expense accounts for supplies and spares, in
accordance with how they have budgeted for these
categories of materials.

Business Use Case (Contd)


Without SLA, all material on a work order will debit the
same material expense account (i.e. the WIP material
valuation account from the Accounting class
referenced)
SLA will enable the customer to define an expense
account for each type of category (spares and
supplies), so the work order can debit one expense
account for spares, and a different expense account
for supplies

Setup: Pre-Requisite
Define Item Categories: MAINTAIN.SPARE and MAINTAIN.SUPPLIES
Define Items Transmission Fluid and Transmission Filter and Assign item
to the above Item categories.

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Setup: Basic Steps in SLA


Define Mapping Sets (Optional step)
Step-1 : Setup custom Account Derivation Rule (ADR)
Step-2 : Setup custom Journal Line definition (JLD)
Step-3 : Setup custom Application Accounting Definition (AAD)
Step 4: Setup custom Sub Ledger Accounting Method (SLAM)
Step 5: Associate custom Sub Ledger Accounting Method with
Primary Ledger

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Setup: Account Derivation Rule (ADR)


Oracle delivers standard accounting rules as default.
SLA allows the user to override these standard
accounting rules, and instead use accounting rules
defined by the user using custom Account Derivation
Rules
Create custom Account Derivation Rule to mandate
the following:
If Item Category (inv.items category) = MAINTAIN.SUPPLIES,
then the valuation account should be 01-480-7110-0000-00
If Item Category (inv.items category) = MAINTAIN.SPARES,
then the valuation account should be 01-480-7120-0000-00

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Setup: ADR
SLA -> Accounting Setup -> Journal Entry Setup ->
Account Derivation Rules

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Setup: ADR Mapping Set example

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Setup: ADR Sources


ITEM_SEGMENT2

Item Key Flexfield Segment2

DIS_JOB_ACTIVITY_TYPE

Maintenance Activity Type

ITEM_SEGMENT1

Item Key Flexfield Segment1

DIS_JOB_ACTIVITY_SOURCE

Maintenance Activity Source

RES_ATTRIBUTE2

Resource/Overhead Descriptive Flexfield Segment2

DIS_JOB_ACTIVITY_CAUSE

Maintenance Activity Cause

RES_ATTRIBUTE1

Resource/Overhead Descriptive Flexfield Segment1

DEPT_MAINT_COST_CAT

Department Maintenance Cost Category

RESOURCE_CODE

Resource/Overhead Code

DEPT_CODE

Department Code

OP_RES_ATTRIBUTE2

Operation Resource Descriptive Flexfield Segment2

DEPT_ATTRIBUTE2

Department Descriptive Flexfield Segment2

OP_RES_ATTRIBUTE1

Operation Resource Descriptive Flexfield Segment1

DEPT_ATTRIBUTE1

Department Descriptive Flexfield Segment1

OP_DESCRIPTION

Operation Description

CHG_DEPT_MAINT_COST_CAT

Charge Department Maintenance Cost Category

OP_ATTRIBUTE2

Operation Descriptive Flexfield Segment2

CHG_DEPT_DESCRIPTION

Charge Department Description

OP_ATTRIBUTE1

Operation Descriptive Flexfield Segment1

ACCOUNTED_AMOUNT

Accounted Amount

EMPLOYEE_NUM

Employee Number

ITEM_CATEGORY_SEGMENT2

Item Category Key Flexfield Segment2

DIS_JOB_WORK_ORDER_TYPE

Maintenance Work Order Type

ITEM_CATEGORY_SEGMENT1

Item Category Key Flexfield Segment1

DIS_JOB_TYPE

Discrete Job Type

EAM_ITEM_TYPE

EAM Asset Item Type

DIS_JOB_STATUS_TYPE

Discrete Job Status

EAM_ENABLED_FLAG

Enterprise Asset Management Enabled

DIS_JOB_REBUILD_SERIAL_NUMBER

Rebuild Serial Number

EAM_ACT_NOTIFICATION_FLAG

EAM Activity Notification Required Indicator

DIS_JOB_REBUILD_ITEM_ID

Discrete Job Rebuild Item Name

EAM_ACTIVITY_TYPE_CODE

EAM Activity Type Code

DIS_JOB_PLANNED_MAINTENANCE

Planned Maintenance Flag

EAM_ACTIVITY_SOURCE_CODE

EAM Activity Item Source Code

DIS_JOB_PARENT_WIP_ENTITY

EAM Parent Discrete Job

EAM_ACTIVITY_CAUSE_CODE

EAM Activity Cause Code

DIS_JOB_OWN_DEPT_MAINT_CST_CAT

Owning Department Maintenance Cost Category

WIP_ENTITY_TYPE

WIP Entity Type

DIS_JOB_OWNING_DEPARTMENT

Maintenance Work Order Owning Department

WIP_ENTITY_NAME

WIP Entity Name

DIS_JOB_MAINT_OBJECT_TYPE

Maintenance Object Type

WIP_ENTITY_DESCRIPTION

WIP Entity Description

DIS_JOB_MAINT_OBJECT_ID

Maintenance Object Identifier

DEPT_ID

Department Identifier

DIS_JOB_ATTRIBUTE2

Discrete Job Descriptive Flexfield Segment2

TASK_ID

Task Name

DIS_JOB_ATTRIBUTE1

Discrete Job Descriptive Flexfield Segment1

PROJECT_ID

Project Name

DIS_JOB_ASSET_NUMBER

DIS_JOB_ASSET_NUMBER

MAINT_ORGANIZATION_ID

Maintenance Organization Name

DIS_JOB_ASSET_GROUP_ID

Maintenance Asset Group

.. more than 1000 sources available for use in ADR


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Setup: Journal Line Definition


SLA -> Accounting Setup -> Methods and Definitions
> Journal Line Definitions (JLD)
This step defines how a particular event should be
accounted for on the journal entry line using SLA
First, query existing journal line definitions for Oracledelivered default accounting

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Setup: Define Journal Line Definition

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Setup: Journal Line Definition


Copy Definition to create user-defined Account
Derivation Rule

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Setup: Journal Line Definition

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Setup: Application Accounting Definitions


(AAD)
The application accounting definition serves as an
umbrella to group all event class to journal line
definition at the product level (e.g. Cost Management)
SLA -> Accounting Setup -> Accounting Methods
Builder > Methods and Definitions > Application
Accounting Definition (AAD)

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Setup: Application Accounting Definitions


(AAD)

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Setup: Application Accounting Definitions


(AAD)

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Setup: Custom Sub-Ledger Accounting


Method (SLAM)
Sub-ledger Accounting Methods (SLAM) brings
together all applications that do accounting under this
one umbrella, so you can view the accounting
definitions for all applicable products.
This screen then enables you to turn off accounting
for a particular application if you so choose to.
SLA -> Accounting Setup -> Accounting Methods
Builder > Methods and Definitions >Sub-ledger
Accounting Methods

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Setup: Custom Sub-Ledger Accounting


Method (SLAM)

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Setup: Custom Sub-Ledger Accounting


Method (SLAM)

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Setup: Associate Custom Sub-Ledger


Accounting Method (SLAM) with Ledger
Responsibility: General Ledger
Setup > Financials > Accounting Setup Manager >
Accounting Setup

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Setup: Associate Custom Sub-Ledger


Accounting Method (SLAM) with Ledger

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Setup: Associate Custom Sub-Ledger


Accounting Method (SLAM) with Ledger

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Setup: Associate Custom Sub-Ledger


Accounting Method (SLAM) with Ledger

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Work Order Accounting Example


Effects of SLA override
Org EM1 has a WIP Accounting class with following accounts:

Material: 01-580-5320-0000-000
MOH: 01-580-5320-0000-000
Resource: 01-580-5321-0000-000
Overhead: 01-580-5322-0000-000
Outside Processing: 01-580-5323-0000-000

Create Work Order


Issue Material Transmission Filter (Item Category: Maintenance
Supply) to the work order
Ensure that the Cost Manager is running and the Material Issue
transaction is costed.
Launch Create Accounting Cost Management Program
Check on the SLA Accounting
SLA would use accounts from the rules setup earlier, and not the WAC accounts.

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Work Order Accounting Example


WAC Setup

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Work Order Accounting Example


Create Work Order

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Work Order Accounting Example


Issue Material

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Work Order Accounting Example


Run Create Accounting

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Work Order Accounting Example


SLA Accounting

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Work Order Accounting Example


SLA Accounting

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Defining Custom rules in SLA - Summary

1. Use SLA to modify accounting of eAM transactions


based on business needs.
2. Use ADR to define your custom account derivation
logic can be based on constant flexfield value,
mapping set for segments, etc
3. More than 1000 sources are available to define
custom ADR.
4. Use the copy function to make copies of Oracle
shipped rules and then modify the required rules.
5. eAM view of accounting refers to WAC accounts, but
Journals in GL will reflect actual accounting based on
SLA rules.

37

2012 Oracle Corporation Proprietary and Confidential

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To ask a question online,


use the Q&A area.

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aloud in the order received.

Question can also be asked


on the Enterprise Asset
Management Community
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Enterprise Asset Management Advisor


Webcast Calendar (Doc ID 1167439.1)

2012 Oracle Corporation Proprietary and Confidential

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THANK YOU

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