MS Word:

Microsoft Office Word is a word processor designed by Microsoft. It was first

released in 1983 under the name Multi-Tool Word for Xenix systems. A word processor
is a computer application used for the production (including editing, formatting, and
possibly printing) of any sort of printable material. It is a component of the
Microsoft Office software system.
MS Word is an application program that allows you to create letters, reports,
newsletters, tables, form letters, brochures, and Web pages. Using Word you can add
pictures, tables, and charts to your documents. You can also check spelling and
grammar.

MAIN FEATURES OF MS WORD:

You can create documents fast, using built-in and custom templates.
You can easily manage large documents using various features,
like the ability to create table of contents, index, and crossreferences.
With the help of mail merge, you can quickly create merge
documents like mass mailings or mailing labels.
You can easily create and format tables using the features like
AutoFormat.
AutoCorrect and AutoFormat features rectify typographical errors
Basics of MS Word .
The picture bullets make it easy to insert tiny pictures before
each item in a list.
Methods to open MS word:
1) Steps:
1. Click on the Start button.
2. In the start menu that appears select Programs Microsoft Word.
2) Steps:
StartRunwinword <
3) Steps:
Right click on desktopnewms word document <

Components/Elements of the Word Window

Title bar
Menu bar
Standard toolbar
Formatting toolbar
Ruler bar
Work / Document area
Status bar
Task pane etc.
Title Bar:
The title bar displays the name of the currently active word
document.
Menu Bar:
Contains File, Edit, View, Insert, Format, Tools, Table, Window
and Help menus.
Standard Toolbar
Contains icons for shortcuts to menu commands
Formatting Tool Bar
Contains pop-up menus for style, font, and font size; icons for
boldface, italic, and underline; alignment icons; number and bullet list
icons; indention icons, the border icon, highlight, and font color icons.

Ruler
Ruler on which you can set tabs, paragraph alignment, and other formats
Work / document area
The Workspace is the area in the document window were you enter/type the
text of your document.
Status Bar
Displays page number, section number, and total number of pages, pointer
position on page and time of day.
Task Pane
Displays and groups commonly used features for convenience.
MAIN MENU OPTIONS
(a) File
You can perform file management operations by using
these options such as opening, closing, saving,
printing,exiting etc. It displays the following sub menu.

(b) Edit
Using this option you can perform editing
functions such as cut, copy, paste, find and
replace etc. It displays the following sub menu.

(c) View:
Word document can be of many pages.
The different pages may have different modes.
Each mode has its limitations. For example in
normal mode the graphical picture cannot be
displayed. They can only be displayed in page
layout mode. Using the option "View" you can
switch over from one mode to other. It displays
the following Sub menu.

(d) Insert
Using this menu, you can insert
various objects such as page
numbers, footnotes, picture frames
etc. in your document. It displays the
following Sub menu.

(e) Format
Using this menu, you can perform
various type of formatting operations,
such as fonts can be changed,
borders can be framed etc. It displays
the following Sub menu.

(f) Tools
Using this menu, you can have access to various utilities/tools
of Word, such as spell check, macros, mail merge etc. It
displays the following Sub menu.

(g) Table
This menu deals with tables. Using this menu you can perform
various types of operations on the table. It displays the
following Sub menu.

(h) Window
This menu allows you to work with
two documents simultaneously. This
would require two windows to be opened
so that each one can hold one document.
Using this menu, you can switch over
from one window to another. It displays
the following Sub menu.

(i) Help
Using this menu, you can get on-line
help for any function.

Create a New Document

To create a new document, follow any one of the following
methods:
1. Click the New Document button on the standard tool bar.
2. Choose File New command from the menu bar.
3. Press CTRL+N keys on the keyboard.
Open an Existing Document
To open an existing document, follow any one of the following
methods:
1. Click the Open File button on the standard tool bar.
2. Choose File Open command from the menu bar.
3. Press CTRL+O keys on the keyboard.
Each of the above method will show the Open dialog box.

Choose the file and

click the Open
button.

Save a New/Existing Document

To save a new/existing document that is opened, follow any one of
the following methods:
1. Click the Save button on the standard tool bar.
2. Select File Save commands on the menu bar from the menu bar.
3. Press CTRL+S keys on the keyboard.
If the document is already named and saved earlier, it will simply
save the document. On the other hand, if the file is a new document
then it will prompt you by opening Save As dialog box.

Select the folder where you want to place your document in Save In: box, type the
name of the document in File Name: box, and then click OK.
You can also save a new document by choosing File Save As
commands on the menu bar and then selecting the above actions in
Save As dialog box.

Copy and Paste Text :

You can copy selected text from one place to another with the Copy and
Paste commands or with the Drag and Drop procedure. You can move selected text
from one place to another with the Cut and Paste commands, and with the Drag and
Drop procedure. These commands and procedures are described below.
Cut - The Cut command extracts the selected text and puts it on the Clipboard (a
temporary storage area). The contents of the Clipboard are overwritten with each copy
or cut.
Paste - The Paste command inserts the Clipboard's contents at the insertion point.
Existing text moves to accommodate pasted text. If text is selected, it is replaced by the
pasted text.
Drag and Drop - This procedure does not involve the Clipboard and works best when
moving text a short distance. To move text, select the text and drag it to its new
location. To copy text; hold down the <Ctrl> key while you drag the text.

Shortcut Keys

Description

Ctrl + A

Select all contents of the page.

Ctrl + B

Bold highlighted selection.

Ctrl + C

Copy selected text.

Ctrl + E

Aligns the line or selected text to the center of the screen.

Ctrl + F

Open find box.

Ctrl + I

Italic highlighted selection.

Ctrl + J

Aligns the selected text or line to justify the screen.

Ctrl + K

Insert link.

Ctrl + L

Aligns the line or selected text to the left of the screen.

Ctrl + P

Open the print window.

Ctrl + R

Aligns the line or selected text to the right of the screen.

Ctrl + U

Underline highlighted selection.

Ctrl + V

Paste.

Ctrl + X

Cut selected text.

Shortcut Keys

Description

Ctrl + Y

Redo the last action performed.

Ctrl + Z

Undo last action.

Ctrl + Shift +F

Change the font.

Ctrl + Shift +>

Increase selected font

Ctrl + Shift +<

Decrease selected font

Ctrl + <left
arrow>

Moves one word to the left.

Ctrl + <right
arrow>

Moves one word to the right.

Ctrl + <up
arrow>

Moves to the beginning of the line or paragraph.

Ctrl + <down
arrow>

Moves to the end of the paragraph.

Ctrl + End

Moves the cursor to the end of the document.

Ctrl + Home

Moves the cursor to the beginning of the document.

Ctrl + 1

Single-space lines.

Ctrl + 2

Double-space lines.

Ctrl + 5

1.5-line spacing.

Shortcut Keys

Description

Ctrl + Alt + 1

Changes text to heading 1.

Ctrl + Alt + 2

Changes text to heading 2.

Ctrl + Alt + 3

Changes text to heading 3.

Alt + Ctrl + F2

Open new document.

Ctrl + F1

Open the Task Pane.

Ctrl + F2

Display the print preview.

F5

Open the find, replace, and go to window in Microsoft Word.

F7

Spellcheck and grammar check selected text or document.

F12

Save as.

Shift + F3

Change the text in Microsoft Word from uppercase to lowercase

or a capital letter at the beginning of every word.

Shift + F7

Runs a Thesaurus check on the word highlighted.

Shift + F12

Save.

Shift + Enter

Create a soft break instead of a new paragraph.

Shift + Insert

Paste.

Find text
It is use to searches for the specified text or formatting. With the help of find option you can
quickly search for every occurrence of a specific word or phrase.
Steps:
1.Edit click Find.

1.In the Find what box, type the text that you want to search for.
2.Do one of the following:
To find each instance of a word or phrase, click Find Next.
To find all instances of a specific word or phrase at one time, click Find All, and then
click Main Document.

Replace Text
It is use to searches for and replaces the specified text and formatting. With the help of
Replace you can replace text for example, you can replace "Sura" with "Surya."
Steps:
1.On the Edit menu, click Replace.

1.In the Find what box, enter the text that you want to search for.
2.In the Replace with box, enter the replacement text.
3.Click Find Next, Replace, or Replace All.

Go To Option:
This option is use to Go to a specific location in current document.
In Microsoft Word, moves the insertion point to the item you want to go to. You can move
to a page number, comment, footnote, bookmark, or other location.
1.On the Edit menu, click Go To.

1.In the Go to what box, click the type of item.

2.Do one of the following:
oTo go to a specific item, type the name or number of the item in the Enter box, and
then click Go To.
oTo go to the next or previous item of the same type, leave the Enter box empty, and
then click Next or Previous.

Different page views and layout:

Microsoft Word has different ways for you to get a good view of your work,
depending on the task at hand.
Print Layout:
Work in print layout view to see how text, graphics, and other elements will
be positioned on the printed page.
This view is useful for editing headers and footers, for adjusting margins, and
for working with columns and drawing objects. If you'd like to type and edit text
in this view, you can save screen space by hiding white space at the top and
bottom of the page.
To switch to print layout view, click Print Layout on the View menu.
Web Layout:
Work in Web layout view when you are creating a Web page or a
document that is viewed on the screen.
In Web layout view, you can see backgrounds, text is wrapped to fit the window,
and graphics are positioned just as they are in a Web browser.
To switch to Web layout view, click Web Layout on the View menu.
Web Page Preview
In Web page preview, you can see how your document will look in
a Web browser. If your Web browser is not already running, Word starts it
automatically. You can return to your document in Word at any time.
To switch to Web page preview, click Web Page Preview on the File menu.

Normal:
Work in normal view for typing, editing, and formatting text. Normal view shows
text formatting but simplifies the layout of the page so that you can type and edit
quickly.
In normal view, page boundaries, headers and footers, backgrounds, drawing
objects, and pictures that do not have the In line with text wrapping style do not
appear.
To switch to normal view, click Normal on the View menu.

Outline:
In outline view, you can collapse a document to see only the main headings, or
you can expand it to see all headings and even body text.
Outline view also makes it easy to work with master documents. A master document
makes it easier to organize and maintain a long document, such as a multipart
report or a book with chapters. In outline view, page boundaries, headers and
footers, graphics, and backgrounds do not appear.
To switch to outline view, click Outline on the View menu.

Document Map:
The Document Map is a separate pane that displays a list of headings in the
document. Use the Document Map to quickly navigate through the document and
keep track of your location in it.
When you click a heading in the Document Map, Word jumps to the corresponding
heading in the document, displays it at the top of the window, and highlights the
heading in the Document Map. You can show or hide the Document Map at any time.
To switch to the Document Map, click Document Map on the View menu.

Headers and footers:

Headers and footers are areas in the top and bottom margins of each page in
a document.
You can insert text or graphics in headers and footers for example, page numbers,
the date, a company logo, the document's title or file name, or the author's name
that are printed at the top or bottom of each page in a document.
Insert headers and footers
Do one of the following:
Create the same header or footer for each page
On the View menu, click Header and Footer to open the header or footer area on a
page.

To create a header, enter text or graphics in the header area.

To create a footer, click Switch Between Header and Footer on the Header and
Footer toolbar to move to the footer area, and then enter text or graphics.
If necessary, format text by using buttons on the Formatting toolbar.
When you finish, click Close on the Header and Footer toolbar.

Create different headers

or footers for odd and even pages
.
1.
2.
3.
4.
5.

On the View menu, click Header and Footer.

On the Header and Footer toolbar, click Page Setup
Click the Layout tab.
Select the Different odd and even check box, and then click OK.
If necessary, click Show Previous or Show Next on the Header and Footer
toolbar to move into the odd or even header or footer areas.
6. Create the header or footer for odd-numbered pages in the Odd Page Header or
Odd Page Footer area and create the header or footer for even-numbered pages
in the Even Page Header or Even Page Footer area.

Break (Insert menu)

It is use to insert a page break, column break, or section break at the
insertion point.
Insert a page break or Section break type
Click where you want to start a new page.
On the Insert menu, click Break.

Click Break type like page break

Click ok.

Symbol (Insert menu)

It is use to insert symbols and special characters from the fonts that are installed on your
computer. You can use the Symbol dialog box to enter symbols that are not on your
keyboard.
Insert a symbol
1.Click where you want to insert the symbol.
2.On the Insert menu, click Symbol, and then click the Symbols tab.

In the Font box, click the font that you want.

Select the symbol that you want to insert.
Click Ok and Close.

Picture option:
It is use to insert clip art, image, auto shapes in current document.
Clip Art
It is use to Open the Clip Gallery where you can select the clip art image you
want to insert in your file.
Insert a clip from the Clip Organizer
On the Insert menu, point to Picture, and then click Clip Art.
In the Insert Clip Art task pane, in the Search text box, type a word or phrase
that describes the clip you want or type in all or some of the file name of the clip.
Click Search button and select image you want to insert.

Clip Art Picture

Picture from File (Insert menu)

It is use to insert an existing picture in the active file at the insertion
point.
Insert from a file
Click where you want to insert the picture.
On the Insert menu, point to Picture, and then click From File.
Locate the picture you want to insert.
Double-click the picture you want to insert.
Insert WordArt
It is used to Creates text effects by inserting a Microsoft Office
drawing object.
Add WordArt
On the Insert menu, point to Picture, and then click WordArt.
Click the WordArt effect you want, and then click OK.
In the Edit WordArt Text dialog box, type the text you want.
Do any of the following:
1. To change the font type, in the Font list, select a font.
2. To change the font size, in the Size list, select a size.
3. To make text bold, click the Bold button.
4. To make text italic, click the Italic button.

Cross-reference (Insert menu)

It is use to insert a cross-reference to an item in a document.

Create a cross-reference
1.In the document, type the introductory text that begins the cross-reference.
For example, type For more information, see
1.On the Insert menu, point to Reference, and then click Cross-reference.

1.In the Reference type box, click the type of item you want to refer to for example,
a heading.
2.In the Insert reference to box, click the information you want inserted in the
document for example, the heading text.
3.In the For which box, click the specific item you want to refer to for example, the
heading for H3 6.
4.Click insert button.

Insert the current date and time

Click where you want to insert the date or time.
On the Insert menu, click Date and Time.

If you want to insert the date or time in a different language format,

then click the language in the Language box.
In the Available formats box, click a date or time format.
Click ok button

About footnotes and endnotes

Footnotes and endnotes are used in printed documents to explain,
comment on, or provide references for text in a document. You might use
footnotes for detailed comments and endnotes for detailed of end document.

Insert a footnote or an endnote

In print layout view, click where you want to insert the note reference mark.
On the Insert menu, point to Reference, and then click Footnote.

Click Footnotes or Endnotes.

In the Number format box, click the format you want.
Click Insert.

AutoText
It is use to Create or insert an AutoText entry at the insertion point.
Insert an AutoText entry
Click in the document where you want to insert the AutoText entry.
On the Insert menu, point to AutoText.

In this dialog box, enter a name for the AutoText entry, which appears in the
Preview box below. To rename an existing AutoText entry, select it in the list, type a
new name, and then click Add. To insert the AutoText entry while you type in your
document, type its name and then press F3.
Click ok button.

Hyperlink
A hyperlink is colored and underlined text or a colored and underlined
graphic that you click to open any one of the following items:
A file
A location in a file
A Web page on the Web
A Web page on an intranet
Absolute hyperlink
An absolute hyperlink is a hyperlink that contains the full address of the
destination file or of the Web site.
Ex: http://www.suryaacademy.com
Relative hyperlink
A relative hyperlink is a hyperlink that contains an address that is relative to
the address of the destination file.
For example:
C:\Documents and Settings\Username\My Documents
Create a hyperlink
Select the text or picture you want to display as the hyperlink.
InsertInsert Hyperlink .Hyperlink dialog box will be open.

3. Link to an existing file or Web page

Under Link to, click Existing File or Web Page.
Do one of the following:
1)If you know the address you want to link to, type it into the Address
box.
2)Click one of the locations under Look in, and then locate and select
the link you want.
4. Click Ok button.

Font:
It is using to changes the font and character spacing formats of the selected text.
A font describes a certain typeface, together with other qualities such as size, spacing, and pitch.
Fonts are used to display text on the screen and to print text. Fonts have font styles such as
italic, bold, and bold italic.
To change the font face, style of the selected text in Word, follow these steps:
1. Select the text you want to change.
2.On the Format menu, click Font.
3. Font dialog box will be open.

1.Select the font, the point size, and

any attributes that you want.
2.Click ok button.

Paragraph (Format menu):

Paragraph option is use to Changes paragraph indents, text alignment,
line spacing, pagination, and other paragraph formats in the selected
paragraph.
Select the paragraphs in which you want to change spacing.
On the Format menu, click Paragraph option.
Paragraph dialog box will be open.

 Click the Indents and Spacing tab and sets the Alignment,
indentation and Sets the amount of space between lines and
between paragraphs.
Click ok button.

Bullets and Numbering (Format menu)

It is use to add bullets or numbers to selected paragraphs and
modifies the bullets and numbering format.
Add bullets or numbering to existing text
Select the items you want to add bullets or numbering to.
On the Format menu, click Bullets and Numbering.
Bullets and Numbering dialog box will be open.

You can select different numbering formats by clicking different related tab buttons.
You can move an entire list to the left or the right. Click the first number in the list and
drag it to a new location. The entire list moves as you drag, without changing the
numbering levels in the list.
You can turn an existing list into an outline numbered list by changing the hierarchical
level of items in the list. Click a number in the list other than the first number, and then
press TAB or SHIFT+TAB, or click Increase Indent.
Select Related format and click ok button.

Column:
It is use to Change the number of columns in a document or a section of a
document.
Steps:
1. first, enter the text you want displayed in columns.
2. Highlight the text with your mouse.
3. Select "Format" - "Columns".
4. Select or enter the number of columns
you wish to use.
5 Enter the width and spacing
measurements for each column. If the
Equal column width check box is
selected, the Width and Spacing settings
for column 1 apply to all the columns.
6. Would you like lines separating your
columns? If so, check "Line between".
7. Click Ok.

About backgrounds and watermarks

Backgrounds are used in Web layout view or in a Web browser to create a more
interesting background for online viewing. Backgrounds are displayed in Web
layout view only and aren't designed for printing.
Watermarks are text or pictures that appear behind document text. They often add
interest or identify the document status, such as marking a document as a "Draft."
Watermarks are intended for printed documents
Add a background color or texture to a Web page, online document
On the Format menu, point to Background.

Do one of the following:

1)Click the color you want.
2)Click More Colors to see additional color choices.
3)Click Fill Effects to change or add special effects, such as gradients,
textures, or patterns.
Select any additional options that you want.
Click ok

Borders and Shading (Format menu)

It is use to Add borders and shading to selected text, paragraphs, pages, table
cells, or pictures.
1. Select an area where you want to border.
2. Click on the Borders and Shading option from the format menu.
3. Borders and Shading dialog box will be open.

4. Here you can pick the type of border that you desire. There are choices
between style, color, and size of these borders. The borders have other options
instead of lines, such as small images, which are perfect for decorating an
article for a newsletter.
Modifying Borders

Select the paragraph containing the border you want to modify

From the Format menu, select Borders and Shading...
The Borders and Shading dialog box appears.
Select the Borders tab
In the Preview section, click the border you want to modify
The existing border is removed.
OPTIONAL: Using the scroll list and pull-down lists, adjust the Style, Color,
and Width
In the Preview area, click where you want the border to appear
The new border appears, replacing the old.
Click OK

Tabs (Format menu):

It is use to Set the position and alignment of tab stops and determines the
type of leader character for each tab stop.
To set tabs with leader characters
On the Format menu, click Tabs.

Under Tab stop position, type the position for a new tab, or select an
existing tab stop to which you want to add leader characters.
Under Alignment, select the alignment for text typed at the tab stop.
Under Leader, click the leader option you want, and then click Set.
Click ok button.

Spelling and Grammar (Tools menu)

With the help of Spelling and Grammar Microsoft Word checks spelling
and grammar automatically as you type, using wavy red underlines to
indicate possible spelling problems and wavy green underlines to
indicate possible grammatical problems.
Steps
Select the grammar or spelling mistake word or sentence.
On the Tools menu, click Spelling and Grammar.
Spelling and Grammar dialog box will be open.

Display grammar or spelling mistake word or sentence in not in Dictionary box and
the first suggested correction is highlighted.

Use the following buttons to check your spelling and grammar:

Ignore Once: Ignore this word once.
Ignore All: Ignore this word throughout the document.
Add to Dictionary: Include this word in the program's dictionary.
Change: Use the suggested word in the Suggestions pane.
Change All : Use the suggested word to change all instances of this

word.

AutoCorrect Options (Tools menu)

These options used to correct text automatically as you type, or to store and
reuse text and other items you use frequently.
Add an entry to the list of automatic corrections
On the Tools menu, click AutoCorrect Options.

 In the Replace box, type a word or phrase that you often mistype
or misspell for example, type usualy.
In the With box, type the correct spelling of the word for
example, type usually.
Click Add and Ok

About macros
If you perform a task repeatedly in Microsoft Word, you can automate the task
by using a macro. A macro is a series of Word commands and instructions that
you group together as a single command to accomplish a task automatically.
Create a macro
You can create a macro by using the macro recorder to record a sequence of
actions, or you can create a macro from scratch by entering Visual Basic for
Applications code in the Visual Basic Editor.
By recording steps
On the Tools menu, point to Macro,
and then click Record New Macro.

 In the Macro name box, type a name for the macro.

A) In the Store macro in box, click the template or document in which
you want to store the macro.
B) In the Description box, type a description for the macro. And click
ok button.
Or
C) Click Keyboard option then Customize keyboard Dialog box will be
open.
D) Set shortcut Key in press new shortcut key box and click assign button.
Perform the actions you want to include in your macro.
To stop recording your macro, click Stop Recording.

Mail merge:
Mail merge is a tool in MS-Word that enables you to create multiple
copies of a document with small changes in each.
Take an example of appointment letter. For every employee the format and
structure of letter is almost identical except those information related to the
employee.
Use the Mail Merge Wizard to create form letters, mailing labels, envelopes,
directories. To complete the basic process, you:
Open or create a main document.
Open or create a data source with individual recipient information.
Add or customize merge fields in the main document.
Mail merge to create form letters in Word
Start a mail merge
On the Tools menu, click Letters and Mailings, and then click Mail Merge
Wizard.
Do the Following Steps :
1)Select document type
In the Mail Merge task pane, click Letters. This will allow you to send letters to a
group of people and personalize the results of the letter that each person
receives.
Click Next: Starting document.

2)Select the starting document

Click one of the following options:
Use the current document: Use the currently open document as your main
document.
Start from a template: Select one of the ready-to-use mail merge templates.
Start from existing document: Open an existing document to use as your mail
merge main document.
In the Mail Merge task pane, click next: Select recipients.
3)Select recipients
Use one of the following methods to attach the main document to the data source.
Method 1: Use an existing data source
To use an existing data source, follow these steps:
In the Mail Merge task pane, click Use an existing list.
In the Use an existing list section, click Browse Select Data Source Open. OK
to return to the main document.
Save the main document.
Method 2: Use names from a Microsoft Outlook Contacts List
To use an Outlook Contact List, follow these steps:
In the Select from Outlook contacts Choose Contacts Folder OK.

Method 3: Create a database of names and addresses

To create a new database, follow these steps:
Click Type a new list Click Create.
The New Address List dialog box appears. In this dialog box, enter the
address information for each record. If there is no information for a particular
field, leave the box blank.
After you type the information for a record, click New Entry to move to the next
record.
To delete a record, click Delete Entry. To search for a specific record, click Find
Entry. To customize your list, click Customize. In the Customize Address List
dialog box, you can add, delete, rename, and reorder the merge fields.
In the New Address List dialog box, click OK. In the Save Address List dialog
box, type the name that you want to give to your data source in the File name
box, and then click Save.
Click Next: Write your letter.

4)Write your letter

In this step, you set up your main document.
Type or add any text and graphics that you want to include in your letter.
Add the field codes where you want the variable information to appear. In the Mail
Merge task pane, you have four options:
Address block: Use this option to insert a formatted address.
More items: Use this option to insert individual merge fields. When you click
More Items, the Insert Merge Field dialog box appears.
Click Next: Preview your letters.
5)Preview your letters
This step allows you to preview your merged data, one letter at a time. You can
also make changes to your recipient list or personalize individual letters.
Click Next: Complete the merge.
6)Complete the merge:
This step merges the variable information with the form letter. You can output the
merge result by using either of the following options:
Print: Select this option to send the merged document directly to the printer.
Edit individual letters: Select this option to display the merged document on your
screen.
When you click Edit individual letters, the Merge to New Document dialog box
appears. In the Merge to New Document dialog box, you can choose which
records to merge. When you click OK, the documents are merged to a new Word
document.

About tables
A table is made up of rows and columns of cells that you can fill with text and
graphics. Tables are often used to organize and present information.
Use the Insert Table command
Use this procedure to make choices about the table dimensions and format
before the table is inserted into a document.
Click where you want to create a table.
On the Table menu, point to Insert, and then click Table.

Under Table size, select the number of

columns and rows.
Under AutoFit behavior, choose options to
adjust table size.
To use a built-in table format, click
AutoFormat.
Select the options you want.

Draw a more complex table

You can draw a complex table for example, one that contains cells
of different heights or a varying number of columns per row.
Click where you want to create the table.
On the Table menu, click Draw Table.
The Tables and Borders toolbar appears, and the pointer changes to a
pencil.

To define the outer table boundaries, draw a rectangle. Then draw the column
and row lines inside the rectangle.
To erase a line or block of lines, click Eraser on the Tables and Borders
toolbar, and then click the line you want to erase.
When you finish creating the table, click a cell and start typing or insert a
graphic.

Merge Cells
Select the cells to be merged.
Right mouse click the selected cells and choose Merge Cells.
OR
Select the Table Menu and choose Merge Cells.
Insert a Column or a Row
Position the mouse where you want the column to be inserted.
Select the Table Menu, select Insert, and select Column to the Right or Column to
the Left.
If you are going to insert a row instead, click Rows Above or Rows Below.
Heading Rows Repeat
Use this feature if you have a table that spans multiple pages. The repeated
heading rows will be displayed in the Print Layout View.
Select the cells.
Select the Table Menu and choose Heading Rows Repeat.
Delete a table or clear its contents
You can delete an entire table. You can also clear the contents of cells without
deleting the cells themselves.
Delete a table and its contents
Click the table.
On the Table menu, point to Delete, and then click Table.

Table AutoFormat
You can use AutoFormats to apply borders, shading, special fonts, and color to
your table. Microsoft Word lists all Formats in the Table AutoFormat dialog box.
While in the Table AutoFormat dialog box, click a format to see that format
displayed in the Preview box. You can customize how the format is applied. Check
the features you want in the Formats to Apply and the Apply Special Formats To
frames. Microsoft Word comes with a long list of AutoFormats.
To apply an AutoFormat to your table:
Select the table.
Table Table AutoFormat.

Select table style from the table auto format

dialog box.
Click Apply button.

Sort :
It is use to arrange the information in selected rows or lists alphabetically, numerically, or
by date. You can sort text, numbers, or data in ascending order (A to Z, zero to 9) in lists or
tables. Or, you can sort in descending order (Z to A, 9 to zero).
Sorting :
1.Select the list or table you want to sort.
2.On the Table menu, click Sort.

1.Under My list has, click an option.

2.In the Sort by box, select field you want to sort and select type like number or
text and checked ascending or descending option.
3.In the first Then by box, select field you want to sort and select type like
number or text and checked ascending or descending option.
4.In the second Then by box, select field you want to sort and select type like
number or text and checked ascending or descending option.
5.Click ok button.

Page Setup (File menu):

Page Setup option is use to Set margins, paper source, paper size,
page orientation, and other layout options for the active file.
Change page margins
On the File menu, click Page Setup.
Page setup dialog box will be open.

In this dialog box click the

Margins tab.
Under Margins,
Select the options and set
the margins you want.LikeTop, Left, Right etc.
To change the default margins, click Default after you select new
margin settings.
Click a page orientation. When you change the page orientation, Word
swaps the Top and Bottom margin settings with the Left and Right margin
settings.
Under Paper tab, Click one of the paper sizes supported by your printer,
or click Custom size and then enter the paper size dimensions in the Width
and Height boxes.
Click Ok button.

Print (File menu)

Print option is use to print the active file or selected items.

Print a document to a file

1.On the File menu, click Print.

1.In the Name box, click the printer

you'll use to print the file.
2.Under Page range, specify the portion
of the document you want to print.
3.In the Number of copies box, enter the
number of copies you want to print.
4.Click ok button.

What Is a Template?
A template is a document with preset formatting and settings that acts as
a basic structure for a document. Word offers templates as a guide for creating
readable, uniform documents. For example, blank Word documents are based on
the Normal template, which uses the following preset options:
font face and size (usually Times New Roman at 12 points)
language (usually US English)
alignment (usually flush left)
line spacing (usually single)
widow/orphan control (usually set to on)
Types of Templates
There are two basic types of templates in Word: built-in templates and
custom templates.
1)Built-in Templates
Built-in templates provide a preset structure for several common types of
documents, including memos, reports, and business letters.
2)Custom Templates
If you have formatting that you use frequently in your work but that is not offered in
Word's collection of preset templates, you can easily create a new template using
your own formatting and settings

Choosing a Word Template

From the File menu, select New...
The New Document task pane appears.
From the New Document task pane, under Templates, click general
template
The Templates dialog box appears.

Select the related tab.

Select the desired template.
Click OK.
The template is applied to your new document.

Language Thesaurus (Tools menu)

It is use to Replace a word or phrase in the document with a synonym,
antonym, or related word.
Look up words in the thesaurus
Select or type a word you want to look up.
On the Tools menu, point to Language, and then click Thesaurus.

In this dialog box select antonym or synonym word you want to replace and click
replace button