DEPARTMENT

OF EDUCATION

The 2016 NAT

Test Administration Guidelines

Department of Education
BUREAU OF EDUCATION ASSESSMENT
2016

Edited 2015 NETRC-Admin/TAD

NAT Acronyms

SDS
RTC
DTC
PSS
SH
STC
CE
RS
RE
LRN
TMs
TB
AS
EH
SSH
ETRE
CETRE
COR

- Schools Division Superintendent

-Regional Testing Coordinator
-Division Testing Coordinator
-Private School Supervisor
-School Head
-School Testing Coordinator
-Chief Examiner
-Room Supervisor
-Room Examiner
-Learner Reference Number
-Test Materials
-Test Booklet
-Answer Sheet
-Examiners Handbook
-Scannable School Header
-Examiners Transmittal Report Envelope
-Chief Examiners Transmittal Report Envelope
- Certificate of Rating

The Testing Staff and

Their Roles and Responsibilities

The Testing Staff at the Division Level

Division Level

SDS*

DTC

PSS

School Level
School Head/ Chief Examiner
School Head of the Testing Center

School Testing Coordinator

Guidance Counselor or designate

Room Supervisors

RE

Notes:

RE

RE

RE

RE

1. Assignment of the testing staff shall be done by the SDS.

2. The NAT is administered in the respective school of the examinees.

Coming
from
other
schools

The Schools Division Superintendent (SDS)

1. Responsible for the smooth conduct of the test

in the division;
2. Assigns a qualified division personnel as DTC;
3. Designates REs from the teaching staff who

are reliable, competent, experienced in the

conduct of the NAT, and have no history of lost
TBs; and
4. Assigns the PSS to manage the tardiness of

some private school teachers on examination

day.

The Division Testing Coordinator (DTC)

1.

2.
3.
4.

5.

6.
7.
6

Prepares accurately, with the assistance of PSS, the

enrolment data using the prescribed format and
corresponding guidelines
On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
Orients the SHs or STCs prior to test administration
Maintains the security and confidentiality of test
materials received from BEA through a courier and
issues an Oath of Confidentiality for the SHs on this
regard
Examines the packing guide of TMs upon receipt
Notifies BEA on the condition of TMs received
Accounts all the TMs before final packing

The Private School Supervisor (PSS)

1. Disseminates information and latest issuances

regarding the NAT to private schools in the

division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis--vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
7

The Private School Supervisor (PSS)

4. Prepares and provides the DTC with the enrolment

data on private schools to be tested, which will be

used in the budget preparation and allocation of
TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of
TMs on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private schools
8

*No extra funding from BEA is alloted for this

activity.

The Chief Examiner (CE)

1. Maintains the security and confidentiality of the TMs upon

2.
3.
4.
5.

receipt from the DTC (test boxes are opened on examination

day);
Has the accountability and responsibility for all the TMs received
and this ends when the TMs are returned to the DTC;
Assigns a Distribution Room where all REs can be met before
and after the test administration;
Counts all packs of TBs and ASs before releasing them to the
REs;
Records pertinent data about the TMs released to and received
from the REs in the Accounting Form (Form 3) and Forms 4, 5,
6 and in the SSH.

Note: The School Head is the Chief Examiner of his/her

respective school.

The Chief Examiner (continuation)

6. Distributes the TBs to each RE and instructs him/her to

count these without opening the pack before

leaving the room;
7. Monitors the REs proper accomplishment of the
different forms while the test proper is in progress;
8. Follows the instructions in the Accounting and Packing
of TMs found at the latter part of the EH.
9. Has full awareness of the details of the testing program
to be conducted; and
10. Orients every teacher in his/her respective school on
the guidelines and EH relative to the test
administration.
10

The Room Examiner (RE)

1. Counts the TBs in front of the CE in the

Distribution Room while the plastic bag is still

sealed and before proceeding to the testing room;
2. Signs Form 3 as he/she receives the TMs from the
CE/STC while still inside the Distribution Room.
3. Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
4. Facilitates the recording of the Examinee Number
and TB Number of the Examinees in the BEA Form
2 (Seat Plan);
11

The Room Examiner (continuation)

5. Supervises closely the shading of bubbles in the Name Grid,
6.
7.

8.

LRN and other data/non-test items in the AS;

Follows strictly the EH during test administration;
Keeps custody of all the used and unused TBs but are NOT
allowed to read the contents; otherwise, he/she will be
given corresponding sanctions based on DECS Order No.
85, s. 1999;
Checks the contents of the ETRE before he/she seals it
while still inside the testing room; and
Accomplishes Form 7.

9.
Notes: 1. Teachers from private schools will be assigned in public schools as
REs.
2. Likewise, teachers from public schools will be assigned in private
schools.
3. If teachers are not enough, those from other districts can be
12
assigned.

Insufficient number of Private School

Teachers to Serve as REs in Public Schools
1. Public school teachers from other districts may

serve as REs when there is insufficiency on the

number of private school teachers.

2. For divisions with only few public and private high

schools, elementary school teachers from public

schools may serve as REs.

3. Teachers from big schools may be dispersed in

small private schools.

13

14

The Room Supervisor (RS)

1. Monitors the conduct of the test in a testing center

with 5 or more testing rooms for Grade 6 and

Grade 10, and 10 or more rooms for Grade 3;*
2. Checks if the REs adhere to the instructions in the
EH;
3. Collects from the REs the unused ASs when the
examinees are answering the last subtest;
4. Facilitates the completion in filling out the data in
Form 3;
*NAT Grade 3 will be administered to Grade 4
*NAT Grade 6 will be administered to Grade 7
*NAT Grade 10 will be administered to Grade 11
15

The Room Supervisor (continuation)

5. Reminds every RE that the ETREs should be sealed

inside the testing room; and

6. Counts and double counts the TBs per pack and the
number of ETREs.

16

Assignment of Room Supervisors:

1. The RS must come from another school
other than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing
center will depend on the number of
examinees in a testing room.
Below is the ratio:
1 RS is assigned in every 10 rooms if there
are 20 examinees/room
1 RS is assigned in every 5 rooms if there
are 30 examinees/room
17

The School Testing Coordinator (STC)*

1. Double checks the enrolment data of the school prior

2.
3.
4.
5.

to submission to the DTC;

Attends the orientation at the division level in the
absence (or on behalf) of the SH;
Accomplishes the SSH;
Assists the CE in all the testing activities; and
Double checks the TMs before final packing, being
accountable also on these materials.

Note: The STC stays in his/her respective school to

assist the Chief Examiner in all testing
18
activities.

The Monitors
1. BEA staff-monitors will be assigned to any testing

center(s) nationwide, unannounced in the field.

2. The expenses incurred by external-volunteers are

NOT chargeable to BEA funds.

19

Orientation at the Division Level

This primarily aims to orient all the testing staff in the

NAT administration. However, due to budgetary

constraints only one representative per school is
authorized to attend - either the SH or the STC.
The school representative is required to attend the
orientation. Sanctions should be meted out for nonattendance.
A mechanism should be devised to ensure all testing
staff are properly oriented; one of which is preparing all
the teaching force in the school by the SH/STC to serve
as REs so that in case of shortage in other testing
centers they can be sent to act as REs.
20

The Enrolment Data, School ID and

Learner Reference Number

21

Guidelines in the Preparation and Submission

of Enrolment Data (NAT & NCAE)
1.

DTCs are instructed to submit the NAT enrolment data during

the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH grade /
year level: Grade 3, Grade 6, Grade 9 and Grade 10.
3. Using the EXCEL format, tabulate the data in a matrix found
below:
Enrolment Data for the Elementary /Secondary Level
Region

22

Division

City /
Region Division
Municipa Code
Code
lity

Legislative
District

School School School

Type
ID
Name
(Public
or
Private)

School
Year
Grade /
Year
Level

Guidelines in the Preparation and Submission of

Enrolment Data (continuation)
4. Each Division must submit four (4) CDs containing
one (1) EXCEL file for EACH grade level.
5. If the prescribed format is not followed, enrolment
data will be returned to the DTC for correction.
6. Provide only the total number of enrollees per
school.
7. DO NOT provide subtotals for each curricular
program unless specified by BEA.
23

Guidelines in the Preparation and Submission of

Enrolment Data (continuation)
8. Separate the enrolment data from regular Kto12 ONLY
for secondary schools with Technical-Vocational
Education (TVE), Science and Technology, Engineering
and Mathematics (STEM)/Engineering and Science
Education Program (ESEP), Special Program for the
Arts (SPA) and Open High School Program (OHSP).
Note: Separate enrolment data for the curricular programs
specified above are not necessary in the NCAE since
there is no need for a comparison of aptitude levels
among students by program.
24

Guidelines in the Preparation and Submission of

Enrolment Data (continuation)

9. There must be NO gender segregation.

10. Group schools by municipality
REGARDLESS of the type of school (public
or private).
11. DO NOT include schools which did NOT
provide enrolment data.
12. Private schools are NOT included in the
Language Assessment for Primary Grades
(LAPG).
25

An Example on the Preparation of G3 Enrolment Data for LAPG

LAPG Grade 3 (2014-2015) ALLOCATION
Division: San Fernando City, La Union
Region

Division

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

San Fernando City

26

City / Municipality

Region Division
Code
Code

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

City of San Fernando

Legislative
District

School Type
(Public or School ID
Private

School Name

Mother
Tongue

A12

First District

Public

101021 Bangbangolan ES

Iloko

A12

First District

Public

101022 Baraoas ES

Iloko

A12

First District

Public

101023 Cadaclan ES

Iloko

A12

First District

Public

101024 Dallangayan ES

Iloko

A12

First District

Public

101025 Dalumpinas ES

Iloko

A12

First District

Public

101026 Ilocanos ES

Iloko

A12

First District

Public

101027 Lingsat ES

Iloko

A12

First District

Public

101028 Mameltac ES

Iloko

A12

First District

Public

101029 Nagyubuyuban ES

Iloko

A12

First District

Public

101030 San Fernando North CS Iloko

A12

First District

Public

101031 Pao ES

Iloko

A12

First District

Public

101032 Parparya ES

Iloko

A12

First District

Public

101033 Puspus ES

Iloko

SY 20142015
Enrolment
Grade 3

Note: Prepare another enrolment data for NAT-Grade 6, NAT-Grade 10

and NCAE-Grade 9 using the same format except for the Mother Tongue
column

Guidelines on the Use of School IDs

1. BEIS and BEA are using similar School IDs both

recognized by DepEd;

2. New schools without School IDs are given temporary ones

ONLY by BEA to avoid duplication and to facilitate

allocation of TMs;

3. The School IDs issued by BEA will be used temporarily for

future test administrations until such time BEIS issues

permanent IDs

27

4. What School ID should be used in the cases

below?

A. students who already transferred:

The School ID of the present/new school

B. schools affected by the calamities and

those who are temporarily relocated:

Same School ID

28

Discrepancy in the School ID (NAT and NCAE)

(School Header vs. EBEIS)

1. Update the School ID

2. Cross out the temporary
School ID
3. Write the EBEIS School ID
below the bar code

29

Special Group of Examinees in the NAT

1. Allot a separate testing room for the special group of

examinees from the regular ones as indicated in the

submitted enrolment data (as the case may be) listed
below:

A. Special Science Curriculum (SSC)

B. Technical-Vocational Education (TVE)
C. Science and Technology, Engineering and Mathematics

(STEM) /Engineering and Science Education Program

(ESEP)
D. Special Program for the Arts (SPA)
E. Open High School Program (OHSP)
30

Note: This is for public schools only.

Special Group of Examinees in the NAT

2. Examinees must be alphabetically arranged (Males then

Females) in Form 1 and Form 2.

3. Instruct the examinees to properly shade in their AS the

curriculum/program they belong to. This is to

correspondingly provide a report on their test results
separate from the others.

Elementary: Do you belong to a section with Special

Science Curriculum? (Yes or No)
Secondary: Do you belong to a section with any of the
following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)
31

Special Group of Examinees in the NAT

4. The ETRE(s) of the special group of examinees
must be specifically labelled at the upper right

hand corner with bold ink to separately process

their ASs from the regular Kto12 examinees.

ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
5. The SSC examinees will use the same school ID

with the regular examinees.

32

Guidelines on the Use of

Learner Reference Number (LRN)
1. Use the LRN provided by the Office of the

Planning Service, DepED Central Office.

2. The LRN must be reflected on each of the

examinees AS and in Form 1.

3. In case the LRN is still not available, leave it

blank.

33

Test Administration Guidelines

34

Pre-Test Guidelines
Concern
Distribution of 1.
TMs
2.
3.

Guidelines
Early in the morning of exam day in nearby schools
A day before the test to far schools or even earlier to far flung schools
DTC issues the Oath of Confidentiality to each SH

Information
To Examinees:
Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the students taking NAT-10 to bring snacks/lunch on exam day.
They are not allowed to leave the campus.
3. Inform the examinees that they should know the curriculum / program
they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4. Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5. Advise the examinees to have a copy of their LRN.
6. The coverage of NAT Y-10 includes the core subjects and the Critical
Thinking Skills Test.
7. Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
35

Concern
Guidelines
Information
To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
2. For Grade 6 and Grade 10, 30 armchairs should be provided.
Classrooms
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows should be close to the walls.

36

Concern
Guidelines
Merging of 1. In case there are five or less examinees in excess in a large testing
Excess
center, they can be integrated in the last five rooms, each
Examinees
accommodating an examinee. The examinee will be the last in the
and
list/seat plan. Customize Forms 1 and 2 in order to include the
Testing
additional examinee. Add another box/space in the forms.
Centers
2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.

37

Concern
Guidelines
On Checking the 1. Countercheck the identity of each examinee through his/her
Identity of the
School ID.
Examinee
2. If ID is not available, ask the examinee to present a notebook
or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification proof, any
students inside the testing room to attest his/her identity.

Test Materials
Allocation

38

NAT Grade 6 and NAT Grade 10

100% allocation of TBs and ASs based on
the total enrolment

Board Work : NAT Grade 6

Time Started
General Directions
& Sample Items
Part I (EDQ)
Part II (Test Proper)
Filipino
Mathematics
English
Break
Science
HEKASI

5 mins
1 15

__________

5 mins

1 40
1 40
1 40

Time to End

__________
___________

__________
15 mins

1 40
1 40

____________
__________

Total time limit: 3 hrs & 50 mins

39

Notes: 1. Use same board work for the second session.

2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi

Board Work : NAT Grade 10

Parts of the Test

Item

Time

Time

Time

Numbers

Limit

Started

Ended

Sample Items

15

5 mins.

______

Part I (EDQ)

1 15

5 mins.

Filipino

1 60

60 mins.

Araling Panlipunan

1 60

60 mins.

General Directions and

______

Part II (Test Proper )

(A.M.)

BREAK
Mathematics

______
______

10 mins.
1 50

70 mins.

______

Science

1 60

80 mins.

______

English

1 60

60 mins.

Critical Thinking Skills Test

1 20

30 mins.

______

LUNCH BREAK

(P.M.)

______

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and
Critical Thinking Skills
40

Filling Out the Scannable School

Header (SSH)
1. Data must be prepared by the STC days ahead before

exam day.
2. Transcribe the data in the SSH using a PENCIL (lead# 2)

during exam day.

3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools

(such as GASTPE) and for the public schools (CFSS,

etc.)
5. GASTPE grantees must be properly identified by year
41

level and type of grant (EVS or ECS).

Filling Out the SSH

6.

Observe the place values in filling in boxes requiring

nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
Ex. Actual number of examinees: 203
0

An actual number of 94 examinees is filled out as:

0

7. In NAT, there is an inclusion of a checklist on teachers

42

trainings / staff development activities on raising

learners achievement level in the core subjects at the
school level.

Instructions for the Recording of Time

1. Time

allocation serves as guide in the

recording of time but the corresponding actual
time in answering each subject should be
written in the Time Started and Time to End.

2. The recording of time is done by cluster of

subjects answered before and after breaks

(snacks and lunch); for which the time records
should be written in the blanks provided.

43

Pretest : Entrance and Seating Arrangement

LAPG - Grade 3:
20 examinees in a room
Seats are 4 rows of 5

1.
2.

3.

4.
5.
6.

NAT Grade 6 and Grade 10:

30 examinees in a room
Seats are 6 rows of 5

Count the TBs before opening the package in front of examinees.

Do not allow electronic devices (calculator & cell phones), references
(dictionaries) and rulers in the exam room.
All belongings shall be placed in front below the chalkboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while the test is going on.
Seat Assignment must be strictly based on the Seat Plan.
Seats of late comers/absentees must be left vacant.
Count the TBs and ASs in front of the examinees prior to distribution

Note: No other persons should be allowed in the premises of the Examination Rooms
44
except the testing staff and authorized monitors.

Pretest : Distributing and Checking the TBs and ASs

1. TBs and ASs must be distributed correspondingly
by Serial Number based on the Seat Plan. Hence,
TMs of absentees must remain in the plastic bag
under the custody of the RE.
2. Distribute TMs from right to left and from lowest

serial number.
3. Check page by page.
4. Place defective/unused TB and AS, if any, in the

plastic bag.
45

Pretest : Distributing and Checking the TBs and ASs

5. Check and double check if all examinees have
shaded the correct circles pertaining to the NAME
GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape

or liquid erasers are NOT allowed.

7. No examinees should start accomplishing the

NAME GRID unless they have shown their pencils.

8. Do not start the Test Proper unless each examinee

has properly shaded the NAME GRID.

46

Test Proper
1. Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local
language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time

allocated.
4. Accomplish the Seat Plan while the examinees are
answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in accomplishing
the AS so that reliable data can be generated.

47

Post Test
1. Give five (5) minutes to inspect and

clean the ASs.

2. The Examinee Stubs should be turned

over by the RE to the Guidance

Counselor or SH.

3. Count the TBs and ASs before allowing

examinees to leave the testing room.

48

Post Test : Accounting of Test Materials

and Preparation of Reports
1. Count and arrange the TBs and ASs consecutively

by serial number.
2. Accomplish the ETREs data. Indicate the number
of registrants and the actual number of
examinees.
3. After the contents have been accounted for, SEAL
the ETRE with the DepED-BEA tape and sign
across it while still inside the testing room.
4. Account for and submit to the CE the TMs used.
49

Post Test : Contents of ETRE

1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7

Post Test : Contents of CETRE

1.
2.
3.
4.
50

Unused ASs
Form 3
Form 4
Scannable School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs

Post Test : Materials for Submission to

the Division Offices
1. Bundles of ETREs and CETREs placed in the
2.
3.
4.
5.

51

original boxes
Bundles of used and unused TBs placed in the
original boxes
Examiners Handbook
BEA Form 5 to be placed inside Box No. 1 for
the TBs of the Division (on top of the TBs)
BEA Form 6 to be placed inside Box No. 1 of
ETREs/CETREs of the Division (on top of the
CETREs)

Post Test : Materials for Submission to

the Division Office
Reminders:
1. The SHs have to return the TMs within 24
hours.
2. Take note of the guidelines regarding the time
and date of the Forwarders retrieval of the
TMs.
3. Accomplish the Questionnaire on Forwarders
Performance.
4. Notify BEA if TMs are ready for retrieval or if
they were not retrieved promptly.
52

The Forms

53

Oath of Confidentiality
Form 1 List of Actual Examinees
Form 2 Seat Plan
Form 3 Test Materials Accounting Form
Form 4 Chief Examiners Report Form
Form 5 Test Booklet Quantity and Completeness Verification Sheet
Form 6 Answer Sheet Quantity and Completeness Verification Sheet
Form 7 Room Examiners Test Administration Evaluation Report

Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT), I
hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.
Received from:
(The Division Testing Coordinator)

54

Received by:
(School Head/School Testing Coordinator)

________________________
Printed Name and Signature

________________________
Printed Name and Signature

____________________
Date

____________________
Date

The Generic Forms

Form 1

55

Form 2

56

Note: Only 20 examinees for NAT-Grade 3.

Form 3

57

Form 4
Post Test
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ......................................................
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees .
3. Examiners arranged the TBs and ASs according to serial numbers
4. Examiners placed the used Answer Sheets in original plastic bags.
5. Examiners sealed the ETRE while still inside the examination room ..
E.

Evident

Not Evident

....................

....................

.
.
.
.

Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.

Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Prepared by:

Attested by:

_______________________________
Name of the Chief Examiner
(Signature over Printed Name)

_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)

________________________________
School

58

_________________________
Designation/Position

__________________________
Designation/Position

Forms 5 and 6

59

Form 7 This will suffice the narrative report of the RE

60

Room Examiners Transmittal Report Envelope

61

Chief Examiners Transmittal Report Envelope

62

On Photocopied Answer Sheets

63

In case there will be a shortage of Answer Sheets (ASs) in

one testing center, Scannable Answer Sheets (SASs)
may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE
RESPECTIVE ETRE corresponding with the list of actual
examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat
Plan) for the examinees with photocopied ASs. Instead,
indicate in the blank (Photocopied).
Sample:
Name

Kristina M. Dela Cruz

Exam. No.

(Photocopied)

TB No.

016657

On Photocopied Answer Sheets

Using a red marker, indicate at the upper

right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)
ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

64

The instructions above are important in order

for BEA to locate, transcribe and electronically
process the photocopied ASs.

On the Storage of Examiners Handbook,

Replicas of Name Grid and Board Displays
1. EHs will be stored in the Division Office. Name

Grid replicas and Board Works will be stored

in the schools or testing centers. These
documents are for future use.

2. Replicas of the name grid intended for each

65

testing program should be properly stored and

utilized in school. These are generic to all
testing programs; hence, may be used in
future testing activities in case no reprints will
be provided.

TMs for Retrieval by BEA thru Courier

1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School

Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in

respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two

separate warehouses for these TMs. Otherwise,
misplaced TMs will not be accounted for properly.
66

The Scannable School Header

67

NAT Grade 6

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)

School Header
NAME OF SCHOOL

SCHOOL ID

ADDRESS OF SCHOOL

REG

WHEN WAS YOUR

SCHOOL
ESTABLISHED?

4A

D1

4B

D2

10

11

12

NCR

CAR

ARM M

CARAGA

ELEMENTARY SCHOOL TYPE

CENTRAL/PILOT ELEMENTARY SCHOOL
NON-CENTRAL ELEMENTARY SCHOOL
PRIMARY SCHOOL
MULTI-GRADE SCHOOL
STATE COLLEGE/UNIVERSITY ES
PRIVATE SECTARIAN
PRIVATE NON-SECTARIAN
MADARIS SCHOOL
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT
1st DISTRICT
2nd DISTRICT
3rd DISTRICT

NUMBER OF ACTUAL EXAMINEES

(G6)
MALE
FEMALE

DIV

4th DISTRICT
5th DISTRICT
6th DISTRICT

SCHOOL LOCATION
WITHIN THE CITY PROPER
OUTSIDE THE CITY PROPER
WITHIN THE TOWN PROPER

COASTAL AREA
ON AN ISLET

HEADED BY

NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL

PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6

SHIFTS/DAY
(G6)
1

ALIVE
TEEP
CHILD-FRIENDLY (PUBLIC)
STRIVE

ANNEX SCHOOL
WITH SPECIAL SCIENCE CURRICULUM
WITH MOTHER TONGUE INSTRUCTION
WITH SPED CLASSES

If your School is Multigrade, how many teachers are there? Shade the column that applies.
Cluster
Combination of Primary Grades/Intermediate Grades
Combination of 3 Grade Levels

68

Combination of 2 Grade Levels

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

IS THE SCHOOL SUPPORTED/SPONSORED BY

LOCAL GOVERNMENT
NON-GOVERNMENT ORG.
PRIVATE COMPANIES
INDIVIDUAL DONOR

OUTSIDE THE TOWN PROPER

HINTERLAND

Grade Level
Grade 1 - 4
Grade 5 - 6
Grade 1 - 3
Grade 4 - 6
Grade 1 - 2
Grade 3 - 4
Grade 5 - 6

Number of Teachers
1

NAT Grade 10

69

Test Results Dissemination

70

Test Results Dissemination

1.
2.

3.

4.
5.

No hardcopy will be provided to all Division Offices. This in line

with the DepEd Secretarys mandate to utilize ICT in education.
Explore the BEA website to avail of the test results.
Schools can only log in by using their own School ID as
Username and Password.
Example:
Username: 702406
Password: 702406
The results will be posted for six (6) months only.
Secure soft copy of the results, which is convertible to Excel
file, from the Website.

NETRC Website Homepage:

http://netrc.sysportal.net/HomePage.aspx
Log In Page:
71
http://netrc.sysportal.net/signin.aspx

The Forwarder of Test Materials

72

Dealing with the Forwarder of TMs

1. Exact addresses of Division Offices or drop-off points

should be provided to BEA to be turned over to the

Forwarder.

2. Forwarder must provide to BEA the contact persons

and numbers as well as the itineraries of delivery and

retrieval for ready reference.

3. Each

Division should designate at least two

authorized staff to receive the TMs other than the
DTC.

4. The neighboring Divisions in the Region should

73

establish a network of communication.

Dealing with the Forwarder of TMs

4.1 Every receiving Division should take note of Forwarders
contact number and the date and time TMs will be
retrieved
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of
TMs.
4.4
74

Accomplish the evaluation form on the

Performance of Forwarder and submit thru email
(bea.ead@deped.gov.ph/bea.od@deped.gov.ph).

Evaluation Sheet on Forwarders Performance

Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
A. Delivery Phase

B. Retrieval Phase

1. Receipt of Test Materials (TMs)

Date ____________ Time _____ A.M. /P.M.
Received by whom? ___________________
Designation __________________________

1. Information about the Forwarder:

Name of Representative _______________
Contact No. __________________________
Date and Exact time of Forwarders
Retrieval _____________________________

2. The Divisions designate to release the

Test Materials to the school
representative ________________________
_______________________________________

2. Release of Test Materials (TMs)

Date ____________ Time _____ A.M. /P.M.
Released by whom? ____________________
Designation ____________________________

3. Were there problems encountered in the

release of test materials?
Yes _____
No _____

3. Was the schedule of the Forwarder in

retrieval of test materials followed?
Yes _____
No _____
If no, what was the reason?
________________________________________

4. If yes, Please cite them: ________________

_______________________________________

4. How many days were the TMs in the

division ready for retrieval by the Forwarder?
__________________________________________

5. In the delivery of TMs, how would you

rate the Forwarder in a scale of 1-5
where 5 is the highest? _______________

5. Was the forwarder informed beforehand that

the TMs are ready for pick up?
Yes _____
No _____
6. In the retrieval of TMs, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________

7. Strengths of the Forwarder: (Good Points)

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

75

9. What are your recommendations to improve in the service of Forwarder?

-in the Delivery Phase
-in the Retrieval Phase
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________

Other Concerns

76

Utilization of the Certificate of Ratings

(COR)
The utilization of the COR is stipulated
in the following issuances:
DepEd Memo NO. 228, s. 2007
DepED Memo No. 278, s. 2010

77

Practices in Some Divisions Relative

to the Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as

part of the students credentials prior to

enrolment.

2. The COR is photocopied. One copy is for the

school where the student intends to enrol

while the original COR is given to him/her.

78

Refusal of State Univ./Colleges

(SUCs) to Take National Exams
Send a communication to BEA

regarding SUCs which refused the

administration of national exams
(NCAE, NAT, etc.).

The communication will be endorsed

to the DepEd Secretary.

79

Good Practices as Reflected in a

School Culture
Region/Division Codes and School ID

Posting permanently in every classroom (near the

chalkboards) the information on the Region and
Division Codes and the School ID
Learner Reference Number

80

The LRN is used by the examinee in any form of

school and classroom-based assessments. This
practice may be adopted not only during national
examinations.