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What is Mass Close of Purchasing Documents ? (Doc ID 1308503.

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In this Document
Goal
Solution
References

Applies to:
Oracle Purchasing - Version 12.1.3 and later
Information in this document applies to any platform.

Goal
What is Mass Close of Purchasing Documents and how can it be executed?

Solution
The Mass Close of Purchasing Documents allows for Purchasing Documents to be closed via a concurrent
request rather than having to use the Purchase Order Summary - Tools/Control. It is available in Release 12.1,
and per Oracle Product Management is not being considered for backport to Release 11.5 or Release 12.0. The
functionality is built upon the 12.1.1 code level and cannot be backported.
Note 823468.1 - Release 12.1.1 New and Changed Features in Oracle Purchasing
The program has an array of parameters that can be used, that allows for the mass close of a large range of
purchase orders based on numbering, or a date range can be used.

The program does not conduct a Final Close (Finally Closed)- only Close.
For Final Close - we have created the following enhancement request which is being considered:
Bug 572767 - WANT ABILITY TO DO MASS FINAL CLOSE ON POS FOR YEAR END
The following is also a documentation bug - where the program details have been updated/added to the
Purchasing User's Guide, slotted for Release 12.2.
Bug 10396455 - MASS CLOSE OF PURCHASING DOCUMENTS FUNCTIONALITY TO BE CLARIFIED
Here is the updated description:
________________
"The Mass Close of Purchasing Documents concurrent program enables you to change the status of purchase

orders to Closed.
This is applicable to purchase orders that do not have a status of Closed, that is, the Mass Close program closes
all the shipments that are not already closed, canceled, encumbered or frozen. When you run the concurrent
program, the purchase orders are specified are closed completely (this includes headers, lines, shipments).
You can mass close purchase orders with the following statuses:

Frozen

On Hold

Approved

Reserved

Closed for Invoicing

Closed for Receiving.

**NOTE: The Purchasing User's Guide incorrectly states that Requires Reapproval Purchase Orders can also be
Closed.
This is incorrect. Documentation Bug 20800518 - MASS CLOSE - REQUIRES REAPPROVAL INCORRECTLY STATES - has been created for the adjustment of the Manual.
You can mass close the following documents:

Standard Purchase Orders

Blanket Purchase Agreements

Planned Purchase Orders

Contract Agreement
For Blanket Releases the functionality is being considered as an Enhancement Request - per Product
Management - Bug 12349975 : ER: MASS CLOSE FUNCTIONALITY FOR RELEASES

The parameters for running the concurrent program are Document Type, Document number, Date Range and
Supplier Name.A report is generated as output from the concurrent program. This report lists the document
number and document type of the Oracle Purchasing documents that were updated by the program."
________________
The following note should be reviewed to obtain patches for some known issues regarding this report:
Note 1287345.1 - Mass Close Of Purchasing Documents (Poxmcl) Program Is Ignoring The Date Parameters
________________
To test the functionality, you can create a purchase order - and approve it.

- Then, move to Purchasing - Reports/Run


- Single Request
- Choose Operating Unit
- Give the purchase order type - then the purchase order number
- Dates are required
- Submit the request
Next, move to Purchase Orders/Purchase Order Summary
- query the purchase order - and it should now be closed
________________
The code involved resides in file - $PO_TOP/patch/115/sql/PO_Mass_Close_PO_PVT.plb.

References
BUG:572767 - WANT ABILITY TO DO MASS FINAL CLOSE ON POS FOR YEAR END
NOTE:1287345.1 - Mass Close Of Purchasing Documents (Poxmcl) Program Is Ignoring The Date Parameters
and Closing More POs Than Should Be Closed
NOTE:823468.1 - Release 12.1.1 New and Changed Features in Oracle Purchasing
BUG:10396455 - MASS CLOSE OF PURCHASING DOCUMENTS FUNCTIONALITY TO BE CLARIFIED
BUG:11679217 - 1OFF:10371162:SCP J:12.1.1:RUNNING THE MASS CLOSE OF PURCHASING
DOCUMENTS IS CLO