FY 2018-2022

Capital Improvement Plan

Planning Work Session
February 1, 2017

FY 2018-2022 CIP PLANNING

December 8, 2016 Work Session to Discuss Adopted CIP

and Draft Five Year Plan (FY17-21)

Half Day Work Session to Discuss FY18-22 Plan

Discussions on Broadband Project January Presentation on

Broadband Study

Discussion of Middle School Project Schools have presented

multiple options. School Board Meetings 1/19, 1/26, and 1/31

Planning Commission reviewed Broadband as a potential

project. Found to be in accordance with Comprehensive Plan.
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FY 2017-2021 ADOPTED CIP

Adopted CIP totals $86.2 million within plan years

Cash funding commitment totals $12.3 million or 14.3%
Bond funding commitment totals $73.9 million
Debt capacity at 9.7% by FY 2021

Variance to current capital projects discussions:

Middle School at $15 million in plan years generic project that could
include Central Middle Schools or Auburn Middle (Placeholder)
Broadband is not an included project in current adopted plan
Multiple projects have adjusted budgets:

Public Safety Radio - $2.6 million in savings and includes radio replacement
Central Library - $820,000 in savings, revised costs estimates
Stafford/Joint Use current project is for minor site work
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FY 2017-2021
FIVE YEAR PLAN OVERVIEW

Projections based on FY 2017 FY 2018 adopted budget and FY

2017-2021 adopted CIP.
Overall, the five year plan anticipates the equivalent of $0.11 in
natural growth and an additional $0.14 tax increase from FY
2019-2021 to fully fund plan.

The following are in addition to FY17-18 budget:

Operating impact of $0.067 (6.7 cents):

Additional DFREM staffing of 43.0 FTE equivalent to $0.054 (5.4 cents)

School Transfers ($1.25 million/year) equivalent to $0.375 (3.75 cents)
County raises (2% COLA - every two years) equivalent to $0.018 (1.8 cents)
Additional Staffing (16.0 FTE from FY19-21) equivalent to $0.015 (1.5 cents)
Benefit Increases (County VRS & Health) equivalent to $0.022 (2.2 cents)
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FY 2017-2021
FIVE YEAR PLAN OVERVIEW
Overall Impact of Capital - $0.073 (7.3 cents)
Operating Impacts from the CIP - $0.066 (6.6 cents)

Debt Service Impacts

Overall, debt service projected to increase by $5.5 million through FY 2021

Cash Funding

Overall, cash funding projected to increase by $0.7 million

Equivalent to approximately 0.7 cents on the tax rate

Assumes full cash funding by FY 2021 and Schools fund their 10%

Department Operating Budgets

Some projects are still to be determined scope/final design

Impact projected at $0.4 million

Equivalent to approximately 5.5 cents on the tax rate

Assumes revenue projections from revenue generating facilities

Asset Replacement Fund - $0.007 (0.7 cents)

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FY 2018 2022 CIP PLANNING

The following are new or modified projects based on BOS

direction/discussion:

Middle School - Taylor/Warrenton & Auburn (placeholder)

Broadband - $3 million/year
Stafford/Joint-Use Facility - full concept $46.3 million
Courthouse Renovations - $2.1 million
Central Sports Complex - Additional $1.5 million
Rappahannock Station - $400k for river access
Landfill Closure - $3.9 million (preliminary estimate)

FY 2018 2022 CIP PLANNING

Three scenarios for consideration:
1 All In Concept:

2 Mid-Range Concept:

Includes all FY17-21 Adopted CIP projects (revised as necessary), and

All new/modified project scopes

Includes significant portion of FY17-21 Adopted CIP projects with

shifted timing, and
All new/modified project scopes

3 Minimal Concept:

Includes middle school concept and limited # of near-term projects

Moves out all other projects
Minimal tax impact

FY 2018 2022 CIP PLANNING

1 All In Concept: Current Adopted Plan Scope with Addition of
Discussion Items

FY 2018-2022 CIP totals $187.8 million:

$154.5 million in debt financing

$33.3 million in cash funding

$23.4 million from General Fund

$9.9 million from non-General Fund sources

Requires total increase over the period of $0.306 (30.6 cents includes fiveyear plan increase) to fund debt and cash funding
Does not meet debt capacity requirements 12.0%

New Projects All Previously Listed

Middle School Project Scope New Middle $55.3m and Auburn $8m
Broadband - $3 million/year with $500k in planning
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FY 2018 2022 CIP PLANNING

2 Mid-Range Concept: Modified Adopted Plan Scope with Addition of
Discussion Items

FY 2018-2022 CIP totals $123.9 million:

$96.1 million in debt financing

$27.8 million in cash funding

$19.2 million from General Fund

$8.6 million from non-General Fund sources

Requires total increase over the period of $0.133 (13.3 cents includes
five-year plan increase) to fund debt and cash funding
Does meet debt capacity requirements 9.5%

Middle School Project Scope - New Middle $42m and Auburn $8m
Broadband - $3 million/year with $500k in planning
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FY 2018 2022 CIP PLANNING

3 Minimal Concept: Near-term projects and Middle School, limit tax
increase

FY 2018-2022 CIP totals $67.8 million:

$56.75 million in debt financing

$11.03 million in cash funding

Requires total increase over the period of $0.01(1.0 cents

includes five-year plan increase) to fund debt and cash funding

$5.53 million from General Fund

$5.5 million from non-General Fund sources

Mitigates increases in five-year plan to a total $0.01 increase

Does meet debt capacity requirements 8.1%

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FY 2018 2022 CIP PLANNING

3 Minimal Concept, Continued
Middle School Project Scope:

$42 million new Middle School concept

$8 million Auburn addition

Maintain Adopted CIP Projects:

Central Sports Complex with additional $1.5 million

Catlett Calverton
Airport Cash funded local match
Landfill Projects no debt capacity impact (not Convenience Sites)
Public Safety Radio Phase 2 radio replacement
Orlean Fire & Rescue Station Project

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CAPITAL & OPERATING IMPACTS

FIVE YEAR PLAN

General Assumptions:

Every $10 million in cost = approx. $1 million in debt service or $0.01

on tax rate

Broadband:

Assumes $3 million/year:

Debt Service of $2.25 million and Cash Funding of $0.75 million

Debt is structured on useful life max. 10 years

$420,000 - $320,000 debt service payment per year, dependent on rate and years

DFREM Staffing: Every additional 10 FTE = $1.1 million in cost

Health Insurance: Every 10% of cost assigned to employees = $400,000 or
1.5% increase in health insurance fund (current budget)

School Transfers: $1.25 million additional per year

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PROJECTS BY FUNCTIONAL AREA

Department/Project

FY 2018-22
Total Future Years

CIP Total

Fire, Rescue & Emergency Services

Orlean Fire & Rescue Station
Bealeton Fire & Rescue Station
The Plains Fire & Rescue Station
Upperville Fire & Rescue Station
Fire and Rescue Training Facility
Public Safety Building
Sub-total, Fire, Rescue & Emergency Services

$0
$0
$3,700,000
$0
$300,000
$4,000,000
$300,000
$3,500,000
$0
$2,250,000
$0
$25,000,000
$4,300,000 $34,750,000

$4,800,000
$3,700,000
$4,300,000
$3,800,000
$2,250,000
$25,000,000
$43,850,000

Sheriff's Office
Public Safety Communications System

General Services - Government-wide Projects

Stafford Property Development - Joint Use Facility
Circuit Courthouse Renovations
Sheriff's Office Renovation/Expansion
School/County Office Space
Sub-total, General Services

$4,500,000

$0

$8,618,088

$45,601,000
$0
$2,085,625
$0
$4,500,000
$0
$1,000,000
$10,000,000
$53,186,625 $10,000,000

$46,301,000
$2,085,625
$4,500,000
$11,000,000
$63,886,625

Library
Central Library
New Baltimore Library
Sub-total, Library

$9,084,432

$0

$14,684,432

$0
$9,084,432

$9,361,397
$9,361,397

$9,787,797
$24,472,229

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PROJECTS BY FUNCTIONAL AREA

Department/Project

Parks & Recreation

Ball Fields, Greenways/Trails & Playground Projects
Northern Swimming Pool
Central Sports Complex
Vint Hill Community Ctr & Theater Reno/ADA
Southern Sports Complex
Rappahannock Station - Phase I
Marshall Community Center
Southern Community Center
Southern Pool
Sub-total, Parks & Recreation

Environmental Services
Landfill/Transfer Station Long-term Development/Permitting
Leachate/Gas Management
Landfill 149 Environmental
Landfill Closure/Post-Closure
New Baltimore Convenience Site
Marshall Convenience Site
Markham Convenience Site Improvements
Sub-total, Environmental Services

FY 2018-22
Total Future Years

$1,500,000
$6,000,000
$1,500,000
$2,200,000
$5,000,000
$1,600,000
$1,500,000
$0
$0
$19,300,000

CIP Total

$450,000
$0
$0
$0
$0
$0
$0
$3,000,000
$6,000,000
$9,450,000

$2,550,000
$6,000,000
$8,231,404
$2,200,000
$5,881,099
$1,600,000
$1,500,000
$3,000,000
$6,000,000
$36,962,503

$328,200
$0
$2,368,000
$0
$1,250,000
$0
$3,877,412
$11,843,274
$950,000
$0
$1,160,000
$0
$0
$300,000
$9,933,612 $12,143,274

$400,200
$3,838,000
$1,250,000
$15,720,686
$1,050,000
$1,160,000
$300,000
$23,718,886

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PROJECTS BY FUNCTIONAL AREA

Department/Project

Utilities/Infrastructure
Opal Water System
Hydrogeological Studies
Broadband Development
Marshall Water System Improvements
Midland/Airport Area Utility Improvements
Midland/Bealeton Service Districts Improvements
Catlett/Calverton Sewer
Sub-total, Utilities/Infrastructure
Warrenton-Fauquier Airport Projects - Local Match Components
Airport SR 610 Road Improvements
Airport Terminal Development/Construction
Airport Terminal Apron/Access Taxiway Phase I & II
Airport Corporate Access Road Design/Construction
Design/Construct/Rehabilitate Runway 15 33
Airport Washrack
Airport Corporate Apron Phase I & II Design/Construct
Sub-total, Warrenton-Fauquier Airport Projects

School Division
Middle Schools Renovations/Expansions
Auburn Middle School Expansion
Kettle Run High School Expansion
Greenville Elementary School Expansion
ES-12 Land
Sub-total, School Division

FY 2018-22
Total Future Years

CIP Total

$2,750,000
$0
$1,000,000
$200,000
$12,500,000
$3,000,000
$0
$2,000,000
$6,000,000
$0
$0
$5,000,000
$0
$0
$22,250,000 $10,200,000

$3,250,000
$1,600,000
$15,560,000
$2,000,000
$6,400,000
$5,000,000
$7,449,240
$41,259,240

$170,000
$1,324,731
$79,100
$169,000
$5,000
$40,000
$164,000
$1,951,831

$0
$0
$0
$0
$69,000
$0
$0
$69,000

$205,000
$1,324,731
$87,100
$169,000
$74,000
$40,000
$164,000
$2,063,831

$55,300,036
$8,000,000
$0
$0
$0
$63,300,036

$0
$0
$3,800,000
$3,100,000
$1,793,000
$8,693,000

$55,300,036
$8,000,000
$3,800,000
$3,100,000
$1,793,000
$71,993,036

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DEBT ISSUANCE & PLANNING

When issuing debt and planning for debt considerations:

How issuing:

VRA or VPSA may require collateral other than the project, if not
essential use
GO Bonds requires referendum
Bank Loans or Federal/State Loans may have unique or specific
requirements/scope

Can it be tax-exempt:

Higher rates if not tax exempt

Federal caps on how much debt can be issued annually

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CAPITAL PROJECTS DISCUSSION

Next Steps & Recommendations

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