VSM Iso (P)

LIST OF FACULTY YYYY/DDD/HR/FS/PP/FLIST
DEPARTMENT: DATE:
Research projects handled in last 3 years

No. of
papers
published
Date of
Date of Total in last
Highest joining
Sl. Date of joining the emolu 3 years
Name Qualifi the
No Birth institution ments
sConference
(Refereed)Journals
cation present
Designation drawn
post
HEAD OF THE DEPARTMENT
001
SUPPORT STAFF LIST YYYY/DDD/HR/FS/PP/SSLIST
DEPARTMENT: DATE:
Date of
Date of
Highest joining Total
Sl. Date of joining the
Name Qualifi the emoluments
No Birth institution
cation present drawn
Designation post
002
FACULTY PROFILE YYYY/DDD/HR/FS/PP/SSLIST

1. Name :
Photo
2. Date of Birth :
3. Highest Qualification :
4. Academic Performance (Descending Order)
S.No Qualification University / Year of % of Class Remarks

Degree Institution Pass Marks
5. Total Years of Experience : .

S. No. Period Organization / Position Held
From To Institution
6. Date of joining in this Institution :

7. Status as on date of joining :
8. Salary as on date of joining :
9. Present Status :
10. Salary as on date :
11. Number of promotions since date of joining :
12. Achievements since date of joining :
S. No. Achievements Year Particulars
Self-Appraisal:
Major Strengths Major Weaknesses
1. 1.
2. 2.
3. 3.
Signature
003
RESOURCE PERSONS EXTERNAL YYYY/DDD/HR/FS/PP/RPE
DEPARTMENT: DATE:
SEMESTER:
Name, Designation Host

S. No. Topic Date
Address, Phone Number Institution/Industry
004
INCENTIVES AND REWARDS 2014/CSE/HR/FS/PP/I&R
DEPARTMENT: MECHANICAL ENGINEERING DATE:
ACADEMIC YEAR: SEMESTER:
Faculties/Staff Incentives and Rewards

Pass Cash
Sl. Subject Class Handled by Remarks
Percentage Award
No
Yearly Expenditure for Academic Awards

Faculties/Staff Incentives And Rewards Others
S Name of the Faculty Details of Activities Awards/Citations
FACULTY IN-CHARGE HEAD OF THE DEPARTMENT
007
EXIT FEED BACK YYYY/DDD/HR/FS/PP/EFB
SEMESTER:
1. Name:
2. Designation:
3. Department:
4. Date of joining:
5. Date of leaving:
6. Reasons for leaving:
1
2
3
7. Please mark your rating for the following
Excellent Satisfactory Average
a) Relation with higher authority
b) Relation with colleagues
c) Relation with students
d) Work load
e) Scope for personal growth
f) Work environment
g) Others if any
Suggestions:
Signature of the Staff
008
DETAILS OF PROGRAMMES ATTENDED

YYYY/DEPT/HR/FS/CE/DPA
Name of the
S. No. Name of the Faculty Dates Host Institution
Programme
010
CONTINUING EDUCATION ATTENDED YYYY/DDDD/HR/FS/CE/ATT
DEPARTMENT: DATE:
CURRENT ACADEMIC YEAR (Y):
Faculty members deputed for specialized training/higher studies.
No. of faculty members deputed during last

Schemes three years
Y Y-1 Y-2
QIP / Study leave
Seminars / Workshops / Conferences
Summer schools / Winter schools
Any others, please specify

Refresher Courses / Short Term
Training Programmes
011
QIP/INTERNSHIP/SABBATICAL LEAVE YYYY/DDD/HR/FS/CE/QIP
DEPARTMENT: DATE:
ACADEMIC YEAR:
Highest
Name of the Faculty Qualification Sponsored Year of
S. No. Designation
member while for Sponsor
sponsoring
HEAD OF THE DEPARTMENT PRINCIPAL
012
PAPERS PRESENTATIONS/BOOKS PUBLICATIONS 2014/CSE/HR/FS/CE/PB
DEPARTMENT: DATE:
ACADEMIC YEAR:
S. No. Faculty Name Papers/Books Title Events/Journals/Publications
1
2
3
4
5
6
013
PROFESSIONAL SOCIETY MEMBERSHIPS
YYYY/DEPT/HR/FS/CE/PSM
DEPARTMENT:
ACADEMIC YEAR: DATE:
S. Professional Society
Name of the Faculty Designation Membership No.
No.
014
INVITED LECTURERS BY FACULTIES
YYYY/DEPT/HR/FS/CE/IL
DEPARTMENT:
S. No. Name of the Faculty Date Institution Topic

015
SUPPORT STAFF SKILLS UP-GRADATION
YYYY/DEPT/HR/FS/CE/SSS
DEPARTMENT:
S.No Name of the Staff Date Details

016
TRAINING REPORT YYYY/DEPT/HR/FS/CE/TR
DEPARTMENT: DATE:
FACULTY/STAFF NAME:
TITLE OF PROGRAMME:
INSTITUTION/ORGANIZATION:
ADDRESS:
DATES:
REPORT:
SIGNATURE HEAD OF THE DEPARTMENT

017
CONTINUING EDUCATION ORGANIZED YYYY/DEPT/HR/FS/CE/ORG
DEPARTMENT: DATE:
ACADEMIC YEAR:
S.
Title Type Duration Sponsored by
No.
1
018
SYLLABUS ANALYSIS YYYY/DDD/TL/SY&I/SA
Department of ___________________________
Nature of Weekly Load

Dept.
Year (hours)
S.No. & Course Title Subject Code Subject Offering
the
Semester
subject
Core (C)/ L* T* P*
Elective (E)
1
2
3
4
5
|
|
|
|
|
|
|
|
|
L-Lecture ; T-Tutorial; P-Practical/Project
Number of Core Subjects :

Number of Practical :
Number of Elective Subjects :
Number of Inter Disciplinary Subjects :
Number of Science & Humanities Subjects :

019
DEPARTMENT ADVISORY COMMITTEE YYYY/DEPT/TL/SY&I/DAC
DEPARTMENT : MECHANICAL ENGINEERING DATE:
Nature of DEPARTMENT ADVISORY COMMITTEE

Meeting
Venue Date: Time:
Members Name Industry/Organization: Signature
Members
Circulated to :
Agenda
Details of Discussion + Action Points Responsibility Target date
Points
PRINCIPAL
020
STUDENTS ADD-ON COURSE DETAILS YYY/DDD /TL/SY&I/ADDON
ACADEMIC YEAR: SEMESTER: DATE:
PERIOD: From- To- Timing:
TITLE:
S. No. Name Roll No Signature
1
10
11
12
13
14
15
16
17
18
19
20
FACULTY COORDINATOR HEAD OF THE DEPARTMENT
021
GUEST LECTURERS/SEMINARS-INTIMATION
YYYY/DEPT/TL/SY&I/GL
DEPARTMENT: DATE:
SEMESTER: ACTIVITY*:
Name of the speaker(s) :

Designation :
Institution/University/Organization :
Title of the Seminar/Guest Lecture:
Date & Time :
venue :
Beneficiary :
ACTIVITY*: Subject/General/ Placement/ Higher Education/ EDP/ Ethics/ Professional Society/ Association
FACULTY IN-CHARGE HEAD OF THE

DEPARTMENT
022
GUEST LECTURES - FEEDBACK
YYY/DDD/TL/SY&I/GLF
DEPARTMENT: DATE:
SEMESTER :
Name of the speaker(s) :
Designation :
Institution/University/Organization :
Title of the Lecture :
Date & Time :
venue :
Beneficiary :
Comments Speaker(s) :
Signature :
Guest Address/Contact No. :
Names of Student who offered feedback(feedback enclosed)

1
2
3
4
5
Arranged by :
Date:
023
Subject/Lab Option Form YYYY/DDD/TL/SA&D/SOF
Name of the
Faculty: Specialization:
Designation: Experience:
Academic Year: Sem:
S. No. Year Interested Subjects No of times handled
FACULTY HEAD OF THE DEPARTMENT
For Office use only
SUBJECT/LAB ALLOCATED
S.NO CLASS Subject Allocated Work Load

1
2
3
4
5
6
7
8

025
REQUISITION FOR INTER DEPARTMENTAL SUBJECTS YYY/DDD /TL/SA&D/IDRC
From: HOD, to: HOD,
Date:
The following Subjects of our department is to be handled by your department, kindly allot the staff
members for these subjects for ODD semester.
S. No. Subjects
ALLOTMENT OF FACULTY FOR INTER DEPARTMENTAL SUBJECTS
From: HOD, to: HOD,
Date:
The following staff members are allotted to the subjects for ODD semester.
S. No. Subjects Name of the Faculty
026
CLASS TIME-TABLE YYYY/DDD/TL/SA&D/CT
DEPARTMENT: DATE :
SEMESTER: ROOM NO:
1 2
(9.00 (9.50 3 4 5 6 7
PERIOD/DAY AM- AM- (11.00AM- (11.50 AM- (2.00 PM- (2.50 PM- ( 3.40 PM-
9.50 10.40 T 11.50 AM) 12.40 PM) L 2.50 PM) 3.40 PM) 4.30 PM)
AM) AM) E U
A N
MON C
H
TUE B
R B
WED E R
A E
K A
THURS K
FRI
Subject Code Subject Name of the Faculty
CLASS TEACHER(S):
TIME TABLE IN-CHARGE HEAD OF THE DEPARTMENT
029
INDIVIDUAL TIME-TABLE YYYY/DDE/TL/SA&D/IT
DEPARTMENT: DATE:
NAME OF THE FACULTY : SEMESTER :
1 2 3 4 5 6 7
DAY / (11.50 AM-
(9.00 AM- (9.50 AM- (11.00AM- (2.00 PM- (2.50 PM- ( 3.40 PM-
HOURS 12.40 PM)
9.50 AM) 10.40 AM) 11.50 AM) 2.50 PM) 3.40 PM) 4.30 PM)
L
MON T U
E N
A C
TUE H
B
R B
WED E R
A E
THURS K A
K
FRI
SUBJECT SEM & SECTION ROOM NO
031
LAB TIME-TABLE YYY/DD/D/TL/SA&D/LT

DEPARTMENT : DATE:
NAME OF THE LAB: SEMESTER:
ROOM NO:
1 2 3 4 5 6 7
DAY /
(9.00 AM- (9.50 AM- (11.00AM- (11.50 AM- (2.00 PM- (2.50 PM- ( 3.40 PM-
HOURS L
9.50 AM) 10.40 AM) 11.50 AM) 12.40 PM) 2.50 PM) 3.40 PM) 4.30 PM)
U
MON N
C
TUE H
B
WED R
E
A
THURS K
FRI
032
LESSON PLAN YYYY/DDD/TL/SA&D/LP

DEPARTMENT OF __________________________
FACULTY NAME: SUBJECT:
S NO UNIT NO DATE TOPIC TEACHING AIDS
Syllabus coverage: _____ periods Seminar/Tutorial/Revision : _______

periods.
Text Books:
Reference Books:
033
DELIVERY REVIEW & MONITORING YYYY/DDD/TL/SA&D/DR
DEPARTMENT OF:_____________________________________
Up to Class Test I/II/III(Model Exam)

DATE:
No. of %
Remarks if
S.No. Subject Name Faculty Name Classes Syllabus Signature
any
Handled Covered
034
MAKEUP AND REMEDIAL CLASSES YYYY/DDD/TL/SA&D/MRC

DEPARTMENT OF:
MAKEUP/REMEDIAL CLASSES SUBJECT NAME:
FACULTY NAME:
REASONS:
PERIOD: FROM: To: TIME: TOTAL DURATION:
STUDENTS DETAILS:
S. No. Reg. No. Name of the Students Signature
035
COURSE FILES LIST YYYY/DEPT/TL/CF/CF

DEPARTMENT: DATE:
LIST OF CONTENTS
Individual Subject File
1. Syllabus, Objectives and outcomes

2. Lesson Plan
3. Individual Time Table
4. Lecture Notes, OHP/LCD Sheets/CDs
5. University Question Papers
6. Internal Question Papers with Key
7. Assignment Topics
8. Unit wise Question Bank
9. Topics Beyond the Syllabus References
10. Academic Record Book
11. Sample Answer Sheets
12. Sample Assignment Sheets
FACULTY IN CHARGE HEAD OF THE DEPARTMENT
036(A)
LAB FILES YYYY/DDD/TL/CF/ILF
LIST OF CONTENTS
1. LIST OF EXPERIMENTS
2. LAB MANUAL
3. LAB EXPERIMENTS
4. LAB TIME TABLE
5. PRACTICALS RECORD BOOK
6. EXPERIMENTS COMPLETION SHEET
7. EXPERIMENTS CONTINUOUS EVALUATON
LAB IN-CHARGE HEAD OF THE DEPARTMENT
36(B)
LAB EXPERIMENTS LIST YYYY/DDD/TL/CF/LIST
DEPARTMENT: DATE:
CLASS: SEMESTER:
NAME OF THE LAB:
LIST OF EXPERIMENTS (As per syllabus)
S. No. Name of the Experiment
Additional Experiments:
S. No. Name of the Experiment
LAB FACULTY HEAD OF THE DEPARTMENT
038
EQUIPMENTS HISTORY/MAINTENANCE CHART YYYY/DDD/TL/LP/EHM
DEPARTMENT: DATE:
CLASS SEMESTER:
EQUIPMENT NAME
ASSET CODE
MAKE
SPECIFICATION
YEAR OF MANUFACTURE
DATE OF RECEIPT VALUE:
GUARANTEE / WARRANTY FROM TO
MAINTAINED BY
CALIBRATION
Date of Calibration/
S. No. Remarks
Master Reading
Nature of
Cost, Rs. Serviced by In-CHARGE REMARKS
Serviced on Complaint
039
LAB/TOOLS REQUISITION FORM YYYY/DDD/TL/LP/LTR
DEPARTMENT: MECHANICAL ENGINEERING DATE: 15-05-10

nd
CLASS : 2 year SEMESTER: III
Name of the lab:

Name of the experiment:
Regd. Nos
Students:___________________________________
S. No. Item Description Quantity
Student Lab Asst Lab In-charge
040
DISCIPLINARY ACTIONS ON STUDENTS YYYY/DDD/TL/AD/DISP
DATE:
ORIGINATOR HEAD, DISCIPLINARY COMMITTEE
1
2
CIRCULATED TO
3
4
5
SIGNATURE.
046
DATE:
ORIGINATOR PRINCIPAL
1 Mr ___________
CIRCULATED TO 2 Convener, Antiragging Committee
3 HOD
4 Academic DirectorDirector
Sub : VSMCOE Antiragging Measures Disciplinary Action Mr.

_______, Roll No. _________ -Suspension Pending Enquiry Reg
Ref : This office Lr.No. ___________________ dt.
***
A report is received to the effect that Mr._____________ Roll No. _______ has indulged
in ragging. The same is referred to the Antiragging Committee of the institution with a request to
conduct an enquiry examining the persons involved including the parents if necessary and submit
a report to the undersigned with in one week.
Mr._______________ is suspended from the college pending enquiring till the
finalization of the issue. During these days he shall not enter into the campus except to meet the
committee when summoned. However, he can attend examinations if scheduled obtaining
permission from the undersigned.
PRINCIPAL
46(A)
Date:
1 Prof. _______, Convener,

CIRCULATED TO 2 Administrative Officor
3 HOD
4 Academic DirectorDirector
Sub : VSMCOE Ragging Incident _ Forwarded for Enquiry Reg

Ref : Representation dt. ______________ on the incident.
***
I herewith send a representation along with the relevant material received from the
complainant to the convener, Antiragging committee with a request to enquire into the incident
summoning the concerned persons including parents, if necessary and furnish a report within a
week from this date.
Mr. ___________________, Roll No. _______________ is kept under suspension
pending enquiry.
PRINCIPAL
46(B)
DATE:
Sub : VSMCOE Anti ragging measures Enquiry report Reg.

Ref : Lr.No.____________________ dt.________ from the principal.
***
I herewith submit the enquiry report of the Antiragging committee on the incident that
took place Mr.__________________ involving Mr __________________
____________ person are summoned to interrogate and get the facts on the incident and
their statement ( __ no.) are enclosed.
After considering the version of the witnesses and others, examined and after through
discussion among the members the committee comes to the following conclusion.
Mr._________ who was referred in the incident caused humiliation/mental
torture/Physical torture. However he has now realized his untoward behavior and give an
undertaking that he would never repeat such a heinous act in future.
I view of the fact that he is already under suspension for ___ days and submitted the
undertaking, he may be allowed to attend the college with a warning.
Members : Name Signature Convener
Convener
46( C )
STUDENTS MINI PROJECTS YYYY/DEPT/TL/PROJ/MINI
SEMESTER:
S. No. Students Name Roll No Project Title Internal Guide

PROJECT CO-ORDINATOR HEAD OF THE DEPARTMENT
047
PROJECT SELECTION YYYY/DEPT/TL/PORJ/PS

DEPARTMENT: DATE:
SEMESTER:
We, the undersigned students, read and understood the procedures pertaining to project work.
The tentative title of the project is __________________________________________.
The project will be designed by us with the guidance from internal guide.
The project is self designed by us with the guidance of internal guide and also with external
guidance from _________________________________________________ (Name of
organization, if any)
We request your permission to carry the same.
Student Name Students signature
1
2
3
4
5
6
HODs comment:
Date:
48
PROJECT GUIDE ALLOTMENT YYYY/DDD/TL/PROJ/GA
DEPARTMENT: DATE:
SEMESTER:
Batch No. Students Name Roll No Project Title Internal Guide
PROJECT COORDINATOR HEAD OF THE DEPARTMENT

049
SCHEDULE OFPROJECT REVIEW YYYY/DEPT/TL/PROJ/REV
DEPARTMENT: DATE:
SEMESTER:
Internal
Batch No. Students Name Roll No Project Title Date
Guide

050
PROJECT INTERNAL ASSESSMENT YYYY/DDD/TL/PROJ/PI

DEPARTMENT: DATE:
REVIEW DATE: R1
R2
R3
Total
Marks
(100)
Batch Students Roll Internal Guide
Project Title FINAL
No. Name No Name & Sign R2 R3
R1 (20) ATTENDA ASSESSM
(20) (50)
NCE(10) ENT(50)

051
INTERNAL ASSESSMENT TEST QUESTION PAPER YYYY/DDD/TL/EVL/INT/IATQP
DEPARTMENT : DATE:
SEMESTER
Academic Year:
Test No: I/II/III

Branch:
Subject:
Max. Time : 90 Min

Max. Marks : 30
FORMATE HAS TO BE ENTERD

53 (A)
INTERNAL EXAM TIME TABLE YYYY/DDD/TL/EVL/INT/ETT
DEPARTMENT : Date:
CLASS TEST: I/II/III(IF ANY)/MODEL EXAM SEMESTER: ODD/EVEN
III/IV Semester
S.no Date Time Subject Faculty Name
V/VI Semester Sec-A

VII/VIII Semester
Departmental Exams Coordinator HEAD OF THE DEPARTMENT
54
SYLLABUS PARTICULARS (INTERNAL EXAM) YYYY/DDD /TL/EVL/INT/SYL
DEPARTMENT : DATE:
SEMESTER:
SIGNATURE
S.NO MODEL
SUBJECT TEST-1 TEST-2 OF THE
. TEST-3 (IF EXAM
FACULTY
ANY)
5
6
055
INVIGILATION SCHEDULES FOR INTERNAL EXAMS YYYY/DDD/TL/EVL/INT/ISIE
DEPARTMENT: EXAMINATION CELL DATE:

CLASS TEST NO I/II/III & MODEL EXAM.:
SEMESTER : EVEN / ODD
Date Signature
No.SS.No. Name of the Employee
Prof I/C for monitoring :
Signature of the Dean Signature of the Principal
056
SEATING ARRANGEMENT (INTERNAL EXAM) YYYY/DDD/TL/EVL/INT/SA
DEPARTMENT: EXAMINATION CELL
DATE FROM: DATE OF THE EXAMINATION:
CLASS TEST NO.I/II/III & MODEL EXAM:
BLACK BOARD
EXAM HALL NO:

ROW NO:1 ROW NO:2 ROW NO:3
Signature of the Dean Signature of the Principal
057
STUDENTS ATTENDANCE (INTERNAL EXAM) YYYY/DDD/TL/EVL/INT/SAT
DEPARTMENT : EXAMINATION CELL DATE OF EXAMN:

CLASS TEST NO I/II/III & MODEL EXAM:
SEMESTER : ROOM NO:
S NO ROLL NO SIGNATURE OF THE STUDENT
No of students allotted: No. of students present: No of students absent:
Name & Signature of the Invigilator Signature of the Dean Signature of the Principal
058
ATTENDANCE-CUM-ACKNOWELDGEMENT SHEET YYYY/DDD /TL/EVL/INT/AAS
DEPARTMENT :EXAMINATION CELL

CLASS TEST NO I/II/III DATE OF EXAM:
SEMESTER/SECTION: SUBJECT :
Note: Absentees if any, please round the numbers with ballpoint pen.
ROLL NOS
S NO
No of students
present: Absent: Total:
Total no of books:
Verified & found correct. The absentees are as marked above.
Signature of the Clerk/DTP Operator
Submission of Answer books to Subject faculty for valuation:
Submitted by: Received by:
Return of Answer books to Exam Cell after valuation:
Submitted by: Received by:
059
DETAILS OF ANSWER SCRIPTS FOR EVALUATION YYYY/DDD/TL/EVL/INT/DASE
(INTERNAL EXAMS)
060
SUBJECTWISE MARKS-CONSOLIDATED INTERNAL ASSESSMENT REPORT

YYYY/DDD/TL/EVL/INT/SMI
DEPARTMENT : DATE:
SUBJECT: SEMESTER:
NAME OF THE FACULTY:
SN ROLLNO NAME T1 T2 MODEL ASSI SE LIB ATT TOTAL FINAL
EXAM INTERNAL
MARKS
5 5 10 4 4 2 5 35 25
CLASS TEACHER/DEPT EXAM COORDINATOR HEAD OF THE DEPARTMENT

061
LAB WISE MARKS-INTERNAL YYYY/DDD/TL/EVL/INT/LMI
DEPARTMENT DATE:
SEMESTER:
Name of the Lab : NAME OF THE FACULTY:
Internal
Average
S. Exam VIVA TOTAL
REG. NO NAME OF THE STUDENT of P&R
No. (10M) (5 M) (25 M)
(10)
P&R:Practical & Record from format 43(LS)
062
REQUIREMENTS FOR UNIVERSITY EXAMS YYYY/DEPT/TL/EVL/UNI/REQ
DATE:
1
CIRCULATED TO
2
3
4
5
SUB: REQUIRMENTS FOR UNIVERSITY EXAMINATION.
REF :
065
INVIGILATION SCHEDULE FOR UNIVERSITY EXAMS YYYY/DEPT/TL/EVL/UNI/IS
DEPARTMENT : DATE:
SEMESTER :
Dates
S. No. Sign
Name Session Session Session Session Session Session
1
2
3
4
5
6
7
8
9
ADDITIONAL CHIEF SUPERINTENDENT OF EXAMS CHIEF SUPERINTENDENT OF EXAMS
066
EXAM CELL CIRCULAR YYYY/DEPT/TL/EVL/UNI/CIR
DATE:
1
2
CIRCULATED TO 3
4
5
SUB: UNIVERISTY EXAM HALLL ALLOTMENT.
REF :
PRINCIPAL
067
SUBJECT WISE PERFORMANCE ANALYSIS YYYY/DDD /TL/EVL/UNI/PER
DEPARTMENT : DATE:
SEMESTER:
No. of students securing 60%
No. of students securing 75%

Number of
students
Year/ Semester
Pass Fail
Name of Faculty
Appear
Passed
Course % %
2009-10
Overall Pass Percentage: Last Year Pass Percentage:
Number of Subjects 75%: Number of Subjects 50%
REMIDIAL ACTIONS:
DEPT COORDINATOR-EXTERNAL EXAMS HEAD OF THE DEPARTMENT PRINCIPAL
068
RESOURCESLABS AND EQUIPMENTS YYYY/DDD /TL/DR/EQUI

SEMESTER: ODD
DEPARTMENTAL LABORATORY DETAILS
(a) Laboratories:
(Sq ft)Available floor area
required as per
Weekly hours
No. of
Max. Batch size

Experiments
S.
Name of the lab
Conducted
Prescribed
No
curriculum
1.
2.
3.
(b) Equipment in the laboratories

Equipment Purchase Install Present Condition
Sl.
No
ation Non -
Name Make Date Cost Date Working
Working
069
RESOURCESINFRASTRUCTURE, INSTRUCTIONAL AIDS,
COMPUTING AND INTERNET YYYY/DDD /TL/DR/INFRA & CI
DEPARTMENT : DATE:
SEMESTER:
S. No. DESCRIPTION QUANTITY
1 No. of Class Rooms
2 No. of Laboratories
3 No. of OHPs
4 No. of LCDs
5 Others
RESOURCESCOMPUTING AND INTERNET
Present
Equipment Purchase
Sl. Instal Condition
N lation Non -
o Date Workin
Name Make Date Cost Workin
g
g
DETAILS OF INTERNET:
070
RESOURCESBOOKS AND JOURNALS YYYY/DDD /TL/DR/BJ
DEPARTMENT: DATE:
Availability in the Library

Journals CDs, VCDs, Any other,
Books
National International Multimedia please specify
Availability in the Departmental Library

Journals CDs, VCDs, Any other,
Books
National International Multimedia please specify
DEPT LIBRARY IN-CHARGE HEAD OF THE DEPARTMENT
072
BOOKS EXCEPTION REPORT YYYY/DDD /TL/DR/BER
DEPARTMENT: DATE:
LIST OF PRESCRIBED BOOKS NOT AVAILABLE IN THE LIBRARY:

S. No. BOOK TITLE AUTHOR TEXT/REFERENCE
DEPT LIBRARY IN-CHARGE HEAD OF THE DEPARTMENT
073
STUDENTS FEEDBACK ONFACULTIES YYYY/DDD /TL/FIP/SFF
NAME (Optional): BRANCH: SEMESTER:
I.VIII Subjects Code
Choose 5-Excellent; 4-V.Good; 3-Good; 2-Fair; 1-Poor
DESCRIPTION I II III IV V VI VII VIII
S. No.
1 Teacher comes to Class on time
2 Teaching is well planned
3 Teacher makes objectives clear
4 Subject matter organized in logical sequence
5 Teacher comes well prepared in the subject
6 Teacher speaks clearly and audibly
7 Teacher writes and draws legibly
8 Teacher explains with examples clearly
9 Teaching pace is good; Not very fast
10 Teachers offers assistance and counseling
11 Teacher asks relevant questions for interaction
12 Teacher encourages raising doubts
13 Teacher ensures learning of subject
14 Teacher encourages originality and creativity
15 Teacher is courteous and impartial
16 Teacher is regular and maintains discipline
17 Teacher covers the syllabus at appropriate pace
18 Teacher holds quizzes, seminars regularly
19 Teacher correction of scripts fair and impartial
20 Teacher promptly values and returns papers
DATE:
DEPT FACULTY COORDINATOR HEAD OF THE DEPARTMENT
074
FEEDBACK ANALYSIS & ACTIONS ON FACULTY YYYY/DDD/TL/FIP/FAA
DEPARTMENT: DATE:
S. No. FACULTY NAME SUBJEC PERCENTAGE REMARKS

T
REMEDIAL ACTION SUGGESTED:
DEPT FACULTY COORDINATOR HEAD OF THE DEPARTMENT PRINCIPAL
075
STUDENTS FEEDBACK ON LABS YYYY/DEPT /TL/FIP/SFL
DEPARTMENT: DATE:
SEMESTER:
Academic Year:
Title of Lab
What was your batch Size?
Are you satisfied with your batch Size? YES/NO
Are the experiments of the Lab Classes

YES/NO
conducted as per schedule provided?
Are the Equipments provided sufficient? YES/NO
Are the Equipments provided in working

YES/NO
condition?
Are the Lab Consumables provided of Good
YES/NO
Quality?
How many experiments were conducted as per
University Norms?
How many experiments were conducted over
and Above the University Syllabus?
The Lab Manual Provided was complete in
YES/NO
covering the Syllabus and informative?
Whether the lab assistant/technician are
YES/NO
assisting you
Whether the lab in-charges (Faculties) are
YES/NO
helpful in the Lab
Your Suggestion for improvements:
SIGNATURE OF STUDENT
076
LABS FEEDBACK ANALYSIS & ACTIONS YYYY/DDD /TL/FIP/FAA
DEPARTMENT: DATE:
ACADEMIC YEAR: 2008 SEMESTER: ODD

LAB IN-CHARGE &
S. No. LAB NAME REMARKS
LAB ASSISTANT
DEPT FACULTY COORDINATOR HEAD OF THE DEPARTMENT PRINCIPAL
077
FEEDBACK FROM FACULTY & STAFF YYYY/DEPT/TL/FIP/FFS
DEPARTMENT: CSE DATE:
ACADEMIC YEAR: 2013 - 14 SEMESTER: ODD
a) Name :
b) Number of Years in the College :
c) Please provide your comments on the following:
1. Management Attitude : Excellent Good Average Fair

2. Attitude of the Administration : Excellent Good Average Fair
3. Motivational Incentives : Excellent Good Average Fair
4. Salary and other emoluments : Excellent Good Average Fair
5. Service Conditions : Excellent Good Average Fair
6. Opportunities for Professional Growth : Excellent Good Average Fair
7. Opportunities for Personal Growth : Excellent Good Average Fair
8. Infrastructure Facilities : Excellent Good Average Fair
9. Library Facilities : Excellent Good Average Fair
10. Computing and Internet Facilities : Excellent Good Average Fair
11. Opportunities for R&D : Excellent Good Average Fair
12. Sports, Extra Curricular Facilities : Excellent Good Average Fair
13. Mess/Canteen Facilities : Excellent Good Average Fair
14. Transport Facilities : Excellent Good Average Fair
15. Overall rating of the College : Excellent Good Average Fair
d) Your Positive/Negative Comments:
e) Your suggestions for the Improvement of the Institution/Department:
Date: Signature.
078
FEEDBACK FROM PARENTS YYYY/DEPT/TL/FIP/FP
a) Name of the Parent :
b) Present Address :
Phone Number :
Email-ID :
c) Name of the Student :
d) Branch and Year :
e) Please provide your comments on the following:
1. Management Attitude Excellent Good Average Fair

2. Attitude of the Administration Excellent Good Average Fair
3. Motivational Incentives Excellent Good Average Fair
4. Salary and other emoluments Excellent Good Average Fair
5. Service Conditions Excellent Good Average Fair
6. Opportunities for Professional Growth Excellent Good Average Fair
7. Opportunities for Personal Growth Excellent Good Average Fair
8. Infrastructure Facilities Excellent Good Average Fair
9. Library Facilities Excellent Good Average Fair
10. Computing and Internet Facilities Excellent Good Average Fair
11. Opportunities for R&D Excellent Good Average Fair
12. Sports, Extra Curricular Facilities Excellent Good Average Fair
13. Mess/Canteen Facilities Excellent Good Average Fair
14. Transport Facilities Excellent Good Average Fair
15. Overall rating of the College Excellent Good Average Fair
e) Your Positive/Negative Comments:
f) Your suggestions for the Improvement of the Institution/Department:
Date: Signature.
079
FEEDBACK FROM ALUMNI YYYY/DEPT/TL/FIP/FA
a) Name :
b) Year of Graduation :
c) Branch :
d) Present Address :
Email-ID :
e) Present Occupation :
(Please send appointment letter copy to the HOD at the earliest)
f) Whether undergone higher education: Yes/No

(If Yes, please send Admission details at the earliest)
g) Please provide your comments on the following:
1. College Infrastructure : Excellent Good Average Fair

2. Effectiveness of Teaching Processes : Excellent Good Average Fair
3. Department Resources : Excellent Good Average Fair
4. Faculties helpfulness : Excellent Good Average Fair
5. Library Facilities : Excellent Good Average Fair
8. Personality/Communications Skills
Development Facilities : Excellent Good Average Fair
9. Placement Cell : Excellent Good Average Fair
10. Overall rating of the College : Excellent Good Average Fair
g) Your Positive/Negative Comments:
h) Your suggestions for the Improvement of the Institution:
Date:
Signature.
080
FEEDBACK FROM EMPLOYER YYYY/DEPT/TL/FIP/FE
a) Name of the Organization :
b) Name of the Officer and Designation
c) Name of the Employee :

d) Please provide your comments on the following:
1. Performance of the staff Excellent Good Average Fair

2. Technical Skills Excellent Good Average Fair
3. Attitude Excellent Good Average Fair
4. Interpersonal Skills Excellent Good Average Fair
5. Passion for Growth Excellent Good Average Fair
e) Would you like to consider our students for future employment: Yes/No.
f) What are your advices for further improvements on our candidates?
Date: Signature.
Seal:
081
FEEDBACK-HOSTELLERS YYYY/DEPT/TL/FIP/FH
NAME (Optional): BRANCH: SEMESTER:ODD ROOM:
a) Please provide your comments on the following:
1. Hostel Infrastructure : Excellent Good Average Fair

Comments:
2. Facilities in the Room : Excellent Good Average Fair

Comments:
3. Mess Facilities : Excellent Good Average Fair

Comments:
4. Food Quality : Excellent Good Average Fair

Comments:
5. Medical Facilities : Excellent Good Average Fair

Comments:

Comments:

Comments:
8. Library Access & Facilities : Excellent Good Average Fair

Comments:
9. Study Hours : Excellent Good Average Fair

Comments:
10. Overall rating of the Hostel : Excellent Good Average Fair

Comments:
b) Your suggestions for the Improvement of the Hostel:
Date: Signature.
082
FEEDBACK ANALYSIS AND ACTION YYYY/DDD/TL/FIP/FAA
DEPARTMENT: MECHANICAL ENGINEERING DATE: 05-11-2008
ACADEMIC YEAR: 2008-09 SEMESTER: III
FEEDBACK FORM: FACULTY PARENTS ALUMNI EMPLOYER HOSTELLERS

OF ALUMNI
CONSOLIDATED FEEDBACK POINTS:

1. INTERNET FACILITY SHOULD BE PROVIDED IN THE HOSTEL
2. GOOD MEDICAL FACILITIES SHOULD BE PROVIDED IN THE HOSTEL
3. FOOD AND ACCOMMODATION FACILITIES FOR THE PARENTS AND GARDIANS OF
HOSTELLERS ARE TO BE ARRANGED.
FACULTY IN-CHARGE HEAD OF THE DEPARTMENT PRINCIPAL
083
YEAR-WISE STUDENTS LIST YYYY/DDD/HR/ST/BAT/YWSL
DEPARTMENT: DATE:
YEAR OF ADMISSION:
S.
NAME OF THE STUDENT ROLL No. REG. No. ADDRESS
No.
084
STUDENTS COUNSELLING YYYY/DDD /HR/ST/BAT/COU
TO USE COUSELLING REGISTER

85
ACADEMIC PERFORMANCE-CONSOLIDATED YYYY/DEPT/HR/ST/PER/APC

DEPARTMENT: DATE:
Academic performance of Students admitted in the Year:
No. of students
No. of
securing class Number of
students No. of
Rank Holders
registered/ students
Year Sem First Second from the
admitted/ passed/
Institution in
appeared in promoted
University
exams
I
I
II
III
II
IV
V
III
VI
VII
IV
VIII
I II III IV V VI VII VIII

Overall
Pass
Percentag
e (Current
Batch):
Overall
Pass
Percentag
e (Prev.
Batch):
DEPT COORDINATOR-EXT EXAMS HEAD OF THE DEPARTMENT

086
PERFORMANCE IN COMPETITIVE EXAMS YYYY/DEPT/HR/ST/PER/CE
DEPARTMENT : DATE :
ACADEMIC YEAR:
S.
NO. NAME OF THE STUDENT Roll No YEAR EXAM RANK/MARK
DEPT PLACEMENT COORDINATOR HEAD OF THE DEPARTMENT
087
STUDENTS INPLANT TRAINING YYY/DEPT/HR/ST/PT/IT
DEPARTMENT: DATE:
ACADEMIC YEAR:
Sl. REPORT
No. NAME OF THE ROLL NO YEAR INDUSTRY PERIOD YES/NO
STUDENT
88
PLACEMENT REGISTRATION FORM YYYY/DEPT /HR/ST/PT/PR
1. Roll No :
2. Regd. No :
Affix the
3. Name (In Block Letters) : photograph
4. Father Name :
5. Address for Communication (Permanent)

Ph : Mobile :
Email :
5. Date of Birth & Age :
6. Rank in EAMCET/ECET :
7. UG (B.Tech ) Academic Particulars Branch :
Month / No. of
Aggregate %
Semester Year of Subjects GPA CGPA
(till that Exam)
Exam passed
I
II
III
IV
VI
VII
VIII
089 (i)
8. Intermediate Particulars:
Year of Pass %
Name of the Place
Institution
9. SSC Particulars
%
Name of the School Place Year of
Pass
10. Interesting Areas to work :
11. Computer Knowledge if any :
12. Academic achievements if any :
13. Co-Curricular Activities if any :
14. Hobbies
15. References if any
Declaration
I Mr/Ms ___________________________________________________________ hereby declare that

(1) The above given information is true to best of my knowledge and if any particulars are found false I
am liable to be punished.
(2) I am solely interested to register my name with the T & P Cell and I abide to the rules and regulations
of the cell which are in force time to time and I under take the responsibility to participate in all the
PDP as well the other training activities being prepared by the cell with out fail and with at most
interest.
(3) Recommendation of my candidature is at the discretion of the T & P Cell.
Place :
Date : Signature
089 (ii)
ON/OFF CAMPUS PLACEMENT DETAILS YYYY/DDD/HR/ST/PT/PD
DEPARTMENT: DATE:
ACADEMIC YEAR:
NAME OF THE
S. No. REG. NO ORGANISATION SALARY ON/OFF
STUDENT
*Support Documents to be enclosed.

090
STUDENTS HIGHER EDUCATION DETAILS

YYYY/DDD//HR/ST/PT/HE
DEPARTMENT: DATE:
ACADEMIC YEAR:
EXAM INSTITUTION/ INDIA/

S. No. NAME OF THE STUDENT REG. No.
ATTENDED UNIVERSITY ABROAD
DEPARTMENTAL PLACEMENT COORDINATOR HEAD OF THE DEPARTMENT

91
PROFESSIONAL SOCIETY MEMBERSHIPS Y
YYY/DDD/HR/ST/SA/PSM
(STUDENTS)
DEPARTMENT: DATE:
PROFESSIONAL SOCIETY:
MEMBERSHI
NAME OF THE
S. No. YEAR REG. No. P PERIOD
STUDENT
NUMBER
DEPARTMENTAL COORDINATOR
EXTRA CURRICULAR ACTIVITIES HEAD OF THE DEPARTMENT
094
INCENTIVES AND REWARDS YYYY/DDD/HR/ST/SA/I&R
(STUDENTS)
DEPARTMENT: DATE :
SEMESTER:
Students Incentives and Rewards-Academic
Sl. ROLL
NAME YEAR DETAILS MARKS AWARD REMARKS
No. NO
Expenditure for Academic Awards
Students Incentives and Rewards-Others
Sl. ROLL
NAME YEAR DETAILS AWARD REMARKS
No. NO
HEAD OF THE DEPARTMEN
096
RESEARCH ACTIVITYSTUDENTS YYYY/DDD/IIIRD/RAS
DEPARTMENT: DATE:
ACADEMIC YEAR:
Name &
Name of the Signature
S. Roll
Student & Title of the Work Period Funding of the
No. No
Class Faculty
Supervisor
1

097
RESEARCH ACTIVITYIN HOUSE YYYY/DEPT/IIIRD/RAI
DEPARTMENT: DATE:
ACADEMIC YEAR:
Funds
S.No Name of the Faculty Title of the Work Period
Availed
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
098
RESEARCH ACTIVITYEXTERNAL YY/DEPT/RAE
DEPARTMENT: DATE:
ACADEMIC YEAR:
S. No. Name of the Faculty Title of the Work and Period Funds
Sponsoring Organization Availed
1
099
CONSULTANCY PROJECT PROPOSAL FORM 2015/MP/IIIRD/CPP
DEPARTMENT: DATE:
I a) Name of the Project :

b) Department (s) :
c) Principal Coordinator (s) :
d) Co-coordinator (s) :
e) Consultancy Agency being :
Approached
Name of the Representative:
Phone
Fax
E-mail
f) Value of the project proposed :
g) Duration of the project proposed :
II WHETHER
a) Additional space is required. If :
Yes,
Specify area and estimated cost
I. For equipment/stores: II. For project staff:
b) Whether additional furniture :
Required If yes, please specify the cost
c) Whether existing water/power
supply system in the Lab is sufficient
If not specify additional requirements and cost
of their modification/erection.
III STATE whether cost of the whole or :
any part of the infrastructural facilities listed under
II above to be met from proposed projects funds
or the Institute funds. Please Specify
IV WHETHER facilities of other depts.,
Central Workshops are required.
If so, type quantum and period
may be mentioned
V WHETHER recurring costs are to be :

incurred by the Dept. on the future
maintenance of the equipment acquired. If
yes, please specify the amount for
a) Personnel
b) Equipment
VI Has the Co-coordinator ascertained from :
the dept. about the ready availability of
the existing facilities proposed to be
utilized in his/her project.
VII ANY other facility specifically required:

to be provided for by the
Institute, but not provided for by
the Consultancy Agency
(e.g. Air-conditioning of rooms etc.)
VIII Provision for Institute Overheads :
IX Provision for Service Charges :
X The Investigator (in cases where he/she :

is the sole Investigator in the project) is
agreeable to the following
a) to nominate another faculty member
to look after his/her project in case
he/she goes on short leave (up to 90
days)
b) to get prior approval of the

consultancy agency to nominate
another faculty as co-investigator,
before he proceeds on long-leave
(more than 90 days)
INDUSTRYINSTITUTION INTERACTION, MOU YYYY/DDD/IIIRD/III
DEPARTMENT: DATE:
ACADEMIC YEAR:
Resource persons from Industries invited for lectures and seminars:

Names of Resource Background
Year (Y) Topics Covered
person Industry/Academic/R&D
Memorandum of Undertaking with Industry/Research Bodies:

1.
2.
3.
4.
101
STUDENT INDUSTRIAL VISIT & FEEDBACK YYYY/DDD/HR/ST/PT/I
DEPARTMENT:
SEMESTER: DATE:
Name and address of industry visited:
Date :_________________________ Time Duration :_________________
Beneficiary Dept: Semester:

Total No. of Students:_________________
Industrial visit organized by:
Name of the in charge and other Faculty who accompanied the students:
Contact Person at Industry:
Visit related to the subject:
During visit the students were taken to following Departments in the Industry
Feedback obtained from the following students (enclose as annexure)
SIGNATURE OF INDUSTRIAL VISIT IN-CHARGE: HEAD OF THE DEPARTMENT
102
DEPARTMENT CIRCULAR YYYY/DDD /MP/CIR/DC
DATE:
ORIGINATOR HOD, Dept. of

1
2
CIRCULATED TO 3
4
5
Head of the Department
103
INSTITUTIONAL CIRCULARS YYYY/DDD/MP/CIR/IC
DATE:
ORIGINATOR The Principal
CIRCULATED TO
Principal
104
MINUTES OF CLASS COMMITTEE MEETING YYYY/DDD/MP/MM/CCM
DEPARTMENT : DATE:
SEMESTER:
Nature of CLASS COMMITTEE MEETING

Meeting
Venue Date Time
Present
Absent
Circulated to:
Target
Points Discussed Actions to be Initiated Responsibility
Date
Head of the Department Principal

105
MINUTES OF DEPARTMENT REVIEW MEETING YYYMDD/MP/MM/DRM

DEPARTMENT: DATE:
SEMESTER:
Nature of DEPARTMENT REVIEW MEETING

Meeting
Venue Date Time
Present
Absent
Circulated to:
Target
Date
106
MINUTES OF PRINCIPAL-DEPT FACULTY MEETING YYYY/DDD/MP/MM/MPFM

DEPARTMENT DATE:
SEMESTER:
Nature of Management Review Meeting

Meeting
Venue Date Time
Present
Absent
Circulated to:
Target
Date

107
RECREUITMENT PROCEDURE FORM YYYY/DDD/MP/RP/RPF
Note: Please fill in the FORM in your hand writing leave no columns blank.
Affix recent
passport size
colour photo
here
Be specific in your replies Strike out which is not applicable.
1. NAME :__________________________________________
2. Fathers Name/ :__________________________________________

Husbands Name
3. (a) Date of Birth :______________ (b) Age :_________ Years
4. (a) Post applied for :______________ (b) Salary expected :_______________
5. (a) Nationality :_______________ (b) Religion :_______________
6. (a) SC/ST/BC/OC :_______________ (b) Sub-Caste :_______________
7. (a) PAN No :_______________ (b) Passport No. :_______________
8. Identification Marks (1)___________________________________________
(2)___________________________________________
9. (a) General Health Conditions :_______________ (b) Blood Group: _____________
10. Present Address Permanent Address
Pin: Phone: Pin: Phone:
11. Marital Status (a) Married/Single (b) No. of dependent children:

(c) No. of other dependents
12.
S.No Language Speak Write Read
.
1
2
3
13. Educational qualifications: (State highest qualification first followed by others up to

Matriculation/Higher Secondary in chronological order (Enclose copies of relevant
certificates)
% of
Name of the Board/University & Year of
Name Subjects marks Remarks
Place passing
14. Are you a member of NCC / Defense Service : YES/NO

(If yes give Cadet No., Rank & Certificate received)
15. (a) Give particulars of extra curricular activities :

(b) Name of sports & Games you play :
(c) Mention your hobbies :
(d) Member of Tech/Professional/Cultural/Social Organization:
16. Job experience (State in reverse chronological order starting with last/current employment)
Period Name & Address Position Duties Last Reason for

From to of the employer held Salary leaving
drawn
17. May we refer to your present employer: YES/NO
18. Are you a member of Employees Provident Fund under Employees P.F Act, 1952 YES/NO
If YES give your Account No.
19. Name & Address of any two persons personally known but not related to you.
Name Position Address Acquaintance
Period
1.
2.
I hereby affirm and declare that the above statements made are true and correct and nothing
has been suppressed or exaggerated. In this declaration, anything found to be wrong, I shall
liable to be dismissed summarily. Further, I agree to and abide by the rules and regulations that
are in force from time to time of the Company.
Place :
Date : Signature of the Applicant
Preliminary interview remarks :

Selected / Rejected :
Designation
Salary :
SIGNATURE OF INTERVIEWER
Final Remarks
Salary :
Designation :
Temporary/Probation/Regular Post
SIGNATURE OF THE CHAIRMAN
1. Appointment Order issued on :
2. Signed copy received on :
3. Joined on :
Administrative Officer/
Office Superintendent
DECLARATION BY THE CANDIDATE
I agreed the following terms and conditions:

1) Probation :
2) Salary per month :
3) Contract period :
4) Other information :
Signature of the Candidate
NAME OF THE POST:
MINUTES of the meeting of the Selection Committee constituted to select

__________ Department of________ held at ____ am/pm on ________
1. Name:
No. Selection Committee Signature
President&Correspondent / his
nominee
1 Chairman
The Ramachandrapuram
Education Society
Ramachandrapuram
2 Members: a) Principal
VSM College of Engineering

Ramachandrapuram
b) HOD concerned
VSM College of Engineering

Ramachandrapuram
c) Any other members nominated by
the President&Correspondent
108
PROMOTION/PROBATION FORM YYYY/DDD/MP/RP/PPF

CONFIDENTIAL REPORT FOR AWARD OF INCREMENT / CLEARANCE OF
PROBATION
(For teaching faculty only)
I. SERVICE PARTICULARS
1 Name of the Employee :
2 Designation & Department :
3 Qualification :
4 Date of Birth :
5 Date of joining the post :
6 Date of last increment/period of probation :
7 Due date for probation/increment :

Leaves availed on loss of pay
8 after last increment/joining :
9 Date for probation/increment :
II. SELF APPRAISAL

1. Subjects handled -- % Pass Marks
a.
b.
c.
(marks: >100-90% (6); 89-85% (4); >84-80% (2); >79-75% (1)
2. Total load: >15hrs 2 marks (2 practical hrs = 1 theory hr)
(Seminar & Project work to be considered as lab)
(Prof.-8, Asst. Prof.-12; Lecturers-16)
3. Counseling:
Weak students (Performance/Attendance):
Weak in
S. No. Name of the student performance Efforts put up to improve Results
/ attendance
(For the best result 5 marks)
4. National Level Seminars /Workshops /Training classes attended/papers presented (1 / 2 mark)

a.
b.
5. International Seminars / Workshops / Training classes attended/Papers presented
109(A)
(2 / 4 marks)
a.
b.
5. Seminars/Workshops/Training Classes organized (2-5 marks depending on the role played)

6. Have you been a resource person to any other Institution (3 marks)?
7. Any foreign visit as a resource person (10 marks)
8. Papers published: (Enclose copies) International (10 marks for each), National (5 marks for each)
9. No. of hours spent in the library: (1mark for more than 45 hrs. per sem)
10. Innovative methods suggested if any (Teaching & Lab) (5 marks)
11. Appreciation / Awards / Recognition earned (2mark)

12. Additional duties (class teacher/coordinator for ISO, etc) (1 mark each)
13. Are you involved in admissions (2 marks)
(Information given must be correct and proof to be shown for all the above claims)
I certify that to the best of my knowledge the information given is correct.
Signature of the faculty
III. REMARKS OF HOD CONCERNED
1. General attitude of the employee : Good / Satisfactory / Not satisfactory

2. Commitment : Good / Satisfactory / Not satisfactory
3. Dedication : Good / Satisfactory / Not satisfactory
4. Team spirit : Good / Satisfactory / Not satisfactory
Marks (2 / 1 / 0)
Total Marks Earned:
This is to certify that the information given has been checked thoroughly and confirmed by me.
Recommendations of the HOD: (i)Probation may be cleared/extended for months

(ii) .. Increment (s) may be granted
Signature of the HOD
IV. FOR OFFICE USE
(a) Existing Basic pay : Rs. in the time-scale pay of

Rs.
(b) Pay after increment : Rs. in the time-scale pay of
Rs.
109(A)
For orders whether (i) Probation may be declared / extended for .. months
Increment may be granted raising the basic pay from Rs. to Rs in the
time scale pay of Rs. w.e.f /extended for ..... months
Administrative Officer
(i) Probation may be declared/extended for . months
(ii) He / she deserves .... increment(s)/Extension for . months

(one should get minimum 18 marks for regular increment)
Principal
Approved (i) Declaration of probation/extension of probation for .. months
(ii) Award of .. increment (s)/Extension of increment for months
ACADEMIC DIRECTOR,TRES
Existing Proposed Difference

Basic
DA %
HRA %
Total
109 (A)
CONFIDENTIAL REPORT FOR AWARD OF INCREMENT YYYY/DDD/TL/AD/CRAI
(FOR STAFF/TECHNICAL NON-TEACHING ONLY)
I. SERVICE PARTICULARS
1 Name of the Employee :
2 Designation & Department :
3 Qualification :
4 Date of Birth :
5 Date of joining the post :
6 Date of last increment :

Leaves availed on loss of pay
7 :
after last increment
8 Date for award of increment :
II. PERFORMANCE APPRAISAL
1 Regularity in attendance :
2 Punctuality :
3 Temperament :
4 Initiation to undertake work :
5 Response to the job assigned :
6 Ability to carry out the given responsibility :
7 Dedication :
8 Discipline :
9 Team Spirit :
10 Leadership :
11 Behavioural aspects :
12 No. of hours spent in the college library :

109(B)
III. REMARKS OF HOD CONCERNED
Whether Increment may be awarded YES / NO
If No, reasons thereon
Signature of the HOD
IV. FOR OFFICE USE
(a) Existing Basic pay : Rs. in the time-scale pay of

Rs.
(b) Pay after increment : Rs. in the time-scale pay of

Rs.
For orders whether increment may be granted raising the basic pay from Rs.
to Rs in the time scale pay of Rs.
w. e. f
Administrative Officer
Recommended .... increment(s).

Principal
Approved .. increment(s).
ACADEMIC DIRECTOR,TRES
Existing Proposed Difference
Basic
DA %
HRA %
Total
109(B)
DEPARTMENT BUDGET UTILIZATION YYYY/DDD/MP/B&P/BUDU

DEPARTMENT: DATE:
ACADEMIC YEAR:
DEPARTMENT BUDGETS-UTILIZATION
SN BUDGET HEADS BUDGET BUDGET FUNDS
O SANCTIONED UTILIZED AVAILABLE
1 LABORATORY/DEPARTMENT
DEVELOPMENT
Major Equipment
Minor Equipment
Furniture
Maintenance/Calibration/Lab
Consumable
Teaching Aids
2 FACULTY/STAFF DEVELOPMENT
Seminars/Workshops/Conferences
Summer/Winter Schools
Organizing Faculty Develp. Programs
Professional Society Membership
Incentives & Rewards
3 RESEARCH INHOUSE
In house Research Activities
Research Publication
4 FACULTY/STAFF OPERATIONAL EXPENSES

Salary of Teaching Staff
Salary of Non-Teaching Staff
Other Benefits
5 STUDENTS DEVELOPMENT
Paper Presentation/Quiz Etc
Organizing Inter Dept. Events
Organizing Inter Insti. Events
Professional Society Memberships
Organizing Personality Devel.
Programs
Organizing Programs on Ethics &
Entrepr.
Organizing Alumni Events
Students Incentives & Rewards
113
PURCHASE REQUISITION YYYY/YYDDD/MP/B&P/PR
ENCLOSED THE FORMAT
114
PURCHASE ORDER YYYY/DDD/MP/B&P/PO
ENCLOSED THE FORMAT
115
MATERIALS ACCEPTANCE/REJECTION YYYY/DEPT/MP/B&P/MAR
DEPARTMENT: DATE:
Material
Material
Received
Description
S. with Invoice / Bill
PR No. with Date with Remarks
No. specification No with date
specification
and quantity
and quantity
with date
FACULTY IN CHARGE HEAD OF THE DEPARTMENT

116
HOSTEL ROOM-WISE OCCUPANCY YYYY/DEPT/MP/HOSTEL/RO
HOSTEL NAME: DATE:

SN ROOM NO STUDENT NAME ROLL NUMBER BRANCH, YEAR
O
RESIDENT WARDEN CHIEF WARDEN

117
BUSWISE STUDENTS LIST YYYY/DEPT /MP/TRANS/BSL
ACADEMIC YEAR: SEMESTER: DATE:
BUS NUMBER: ROUTE: DRIVER:
SNO ROLL NO NAME DEPT YEAR STAGE
TRANSPORT INCHARGE
120
INTERNAL QUALITY AUDIT SCHEDULE YYYY/DEPT /MP/CP/IQA
AUDIT CYCLE NO:
S. No. Audit Departments Auditor Date Start Time Finish

Time
1 CSE
2 IT
3 ECE
4 EIE
5 EEE
6 MECH
7 AS&H
Prepared by Approved By
ISO Co-ordinator MR
Signature
Date
125
NON-CONFORMANCE REPORT YYYY/DEPT /MP/CP/NCR
NON-CONFORMANCE REPORT NCR No:

Date :. Start time : Finish time :
Auditee : Auditor :
Non-Conformance:
Signature of Auditor
Date
Proposed Corrective Action & Target Date
Signature of Auditee
Date
Follow-up-Comments
Final Disposition : NCR CAN BE CLOSED :Yes / No
Signature of Management Representatives

Date
Note: After completion of the audit the auditor will complete the Non-Conformance and obtain the
Proposed Corrective Action & Target Date column completed by the auditee and submit the original to
the ISO Co-ordinator after providing a duplicate to the Auditee.
126
LIBRARY FINES YYYY/CL/LP/LF
DATE:
Accounts
Receipt Nos. Amount Rs.
Receipt No./Date
TOTAL
LIBRARIAN
132
STOCK VERIFICATION REPORT YYYY/CL/LP/SVR
Department: Library DATE:
Particulars/Year Year Year Year
Y Y+1 Y+2
No .OF Books Lost
LIBRARIAN
134
CENTRAL LIBRARY BUDGET UTILIZATION YYYY/CL/LP/B&PCLBU
BUDGET
S.NO. DISCRIPTION BUDGET UTILIZED FUNDS AVAILABLE
SANCTIONED
1. Revenue Expenses
*JOURNALS:
* CSE.
* IT .
* EEE.
* ECE.
* AS&H.
* MBA.
* MCA
*Magazines & News Papers
*Book Binding
*Staff Development Program
*Maintenance Expenditure
Sub Total
2. Capital Expenses
Books
CSE
IT
EEE
ECE
EIE
ME
AS&H
MBA
MCA
Competitive Exams
Ref. Books/General Books
Sub Total
Non Book
Materials
CSE
IT
EEE .
ECE
EIE
ME
AS&H
MBA
MCA
Periodical Display Rack
E-learning with Internet
Library Racks
Book Cases
Library Computerization with Bar
Coding
Sub Total
TOTAL:
LIBRARIAN 137
LIBRARY EQUIPMENT & FURNITURE LIST YYYY/CL/LP/E&F
DATE:
ACADEMIC YEAR:
Install
S. Equipment & Furniture Purchase ation Present Condition
No Date
. Non -
Name Make & Qty Date Cost Working
Working
LIBRARIAN
139
APPOINTMENT/PROMOTION ORDER (A) YYYY/DDD/MP/RP/APO
Ref: Date:
To:
APPOINTMENT ORDER
EXISTING FORMAT
110 (A)
APPOINTMENT/PROMOTION ORDER(B) YYYY/DDD/MP/RP/APO
Ref: Date:
To:
APPOINTMENT ORDER
EXISTING FORMAT FOR DECLARATION OF PROBATION/INCREMENTS

110(B)
HOSTEL STUDENTS LIST-DEPARTMENTWISE YYYY/DDD/MP/HOSTEL/SLD
DEPARTMENT: DATE:
SN HOSTEL ROOM STUDENT NAME ROLL YEAR
O NUMBER NUMBER
RESIDENT WARDEN CHIEF WARDEN
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LIST OF FACULTY YYYY/DDD/HR/FS/PP/FLIST

Research projects handled in last 3 years

HEAD OF THE DEPARTMENT

HEAD OF THE DEPARTMENT

FACULTY PROFILE YYYY/DDD/HR/FS/PP/SSLIST

S.No Qualification University / Year of % of Class Remarks

5. Total Years of Experience : .

6. Date of joining in this Institution :

Name, Designation Host

HEAD OF THE DEPARTMENT

INCENTIVES AND REWARDS 2014/CSE/HR/FS/PP/I&R

DEPARTMENT: MECHANICAL ENGINEERING DATE:

ACADEMIC YEAR: SEMESTER:

Faculties/Staff Incentives and Rewards

Yearly Expenditure for Academic Awards

S Name of the Faculty Details of Activities Awards/Citations

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

DEPARTMENT: MECHANICAL ENGINEERING DATE:

Signature of the Staff

DETAILS OF PROGRAMMES ATTENDED

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

CURRENT ACADEMIC YEAR (Y):

Faculty members deputed for specialized training/higher studies.

No. of faculty members deputed during last

Seminars / Workshops / Conferences

Summer schools / Winter schools

Any others, please specify

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

HEAD OF THE DEPARTMENT PRINCIPAL

S. No. Faculty Name Papers/Books Title Events/Journals/Publications

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

ACADEMIC YEAR: DATE:

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

ACADEMIC YEAR: DATE:

S. No. Name of the Faculty Date Institution Topic

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

ACADEMIC YEAR: DATE:

S.No Name of the Staff Date Details

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

SIGNATURE HEAD OF THE DEPARTMENT

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

Nature of Weekly Load

L-Lecture ; T-Tutorial; P-Practical/Project

Number of Core Subjects :

HEAD OF THE DEPARTMENT

DEPARTMENT : MECHANICAL ENGINEERING DATE:

Nature of DEPARTMENT ADVISORY COMMITTEE

Venue Date: Time:

Members Name Industry/Organization: Signature

FACULTY IN-CHARGE HEAD OF THE DEPARTMENT

STUDENTS ADD-ON COURSE DETAILS YYY/DDD /TL/SY&I/ADDON

ACADEMIC YEAR: SEMESTER: DATE:

PERIOD: From- To- Timing:

FACULTY COORDINATOR HEAD OF THE DEPARTMENT

Name of the speaker(s) :

FACULTY IN-CHARGE HEAD OF THE

Name of the speaker(s) :

Guest Address/Contact No. :

Names of Student who offered feedback(feedback enclosed)

Academic Year: Sem:

S. No. Year Interested Subjects No of times handled

FACULTY HEAD OF THE DEPARTMENT

For Office use only

Syllabus coverage: _ periods Seminar/Tutorial/Revision : ___

Mr. _____, Roll No. _ is kept under suspension