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SPECIAL PROCEEDINGS

SPECIAL PROCEEDINGS
A remedy by which a party seeks to establish
a status,
a right or
a particular fact. (Rule 1, Section 3)

JURISDICTION
GENERAL RULE: Regional Trial Court
EXCEPTION: MTC has jurisdiction in the following cases:
1. Probate proceedings whether testate or intestate where the gross value of the estate does NOT exceed P300,000 or
P400,000 in Metro Manila, EXCLUSIVE of interest, damages of whatever kind, attorneys fees, litigation expenses
and costs.
2. DELEGATED JURISDICTION
in Cadastral and Land Registration Cases covering lots where there is no controversy or opposition or
contested lots where the value of which does not exceed P 100T.
appeal is taken to the CA, not to the RTC since MTC is equal to RTC in this instance.
3. SPECIAL JURISDICTION
petitions for writ of Habeas Corpus in case of absence of RTC judges.

SC and CA have original jurisdiction over Habeas Corpus cases, concurrent with the RTC.
ORDINARY ACTION SPECIAL PROCEEDING
to protect or enforce a right or prevent or redress involves the establishment of the right, status or fact
a wrong
involves two or more parties may involve only one party
governed by ordinary rules governed by special rules supplemented
supplemented by special rules by ordinary rules
heard by courts of general jurisdiction heard by courts of limited jurisdiction
Initiated by a pleading and parties respond Initiated by means of a petition and parties respond
through an answer by means of an opposition

DIFFERENT MODES OF SETTLEMENT OF ESTATE OF DECEASED PERSON


1. Extrajudicial Settlement of Estate (Section 1, Rule 74)
2. Partition (Rule 69)
3. Summary Settlement of Estate of Small Value (Section 3, Rule 74)
4. Probate of Will (Rule 75 to 79)
5. Petition for letters of Administration in cases of Intestacy (Rule 79)

PROCEDURE IN SETTLEMENT PROCEEDINGS

Probate of the Will if


any (Rule 75 76)

Issuance of Letters
Testamentary/Administration
(A special administrator may be
appointed) (Rule 77-80)

Filing of Claims
(Rule 86)

Payment of Claims
Sale/Mortgage/Encumbrance
of Properties of the Estate

Distribution of Residue, if any


(But this can be made even before
payment if a bond is filed by the heirs)

RULE 73
VENUE AND PROCESS
VENUE
INHABITANT OF PHILIPPINES (whether citizen or alien) Court of province/city where he resides at the time of
death.
INHABITANT OF FOREIGN COUNTRY RTC of any province wherein he had his estate.

Residence means his personal, actual or physical habitation, his actual residence or place of abode. (Fule vs. CA, L-
40502, Nov. 29, 1976)

Where estate of deceased persons settled. (Sec.1)

2 KINDS OF SETTLEMENT
1. EXTRAJUDICIAL SETTLEMENT - (Rule 74, Section 1)
2. JUDICIAL SETTLEMENT - Testate or Intestate Proceedings instituted in the country where decedent has his
residence

EXTENT OF JURISDICTION
Probate courts are courts of LIMITED jurisdiction. It may only determine and rule upon issues relating to the settlement of
the estate, namely:
1. administration of the estate;
2. liquidation of the estate; and
3. distribution of the estate.

GENERAL RULE: Probate court cannot determine issue of ownership.


EXCEPTIONS:
1. Provisionally, ownership may be determined for the purpose of including property in inventory, without prejudice to its
final determination in a separate action; or
2. When all the parties are heirs and they submit the issue of ownership to the probate court provided that the rights of
third parties are not prejudiced. (Bernardo vs. CA, L-18148, Feb. 28, 1963)

EXAMPLES OF OTHER QUESTIONS WHICH THE PROBATE COURT CAN DETERMINE


1. Who are the heirs of the decedent;
2. The recognition of a natural child;
3. The validity of disinheritance effected by the testator;
4. Status of a woman who claims to be the lawful wife of the decedent;
5. The validity of a waiver of hereditary rights;
6. The status of each heir;
7. Whether property in inventory is conjugal or exclusive property of deceased spouse;
8. All other matters incidental or collateral to the settlement and distribution of the estate.

PRINCIPLE OF EXCLUSIONARY RULE


The court first taking cognizance of the settlement of the estate of the decedent, shall exercise jurisdiction to the
exclusion of all other courts.

The probate court acquires jurisdiction from the moment the petition for the settlement is filed with said court. It cannot be
divested of such jurisdiction by the subsequent acts of the parties as by entering into extrajudicial partition of the estate
(Sandoval vs. Santiago, 88 PHIL 784); or filing another petition for settlement in a proper court of concurrent venue (De
Boria vs. Tan, 77 Phil 872).

EXCEPTION:
Estoppel by LACHES

Jurisdiction under Rule 73 Sec. 1 does NOT relate to jurisdiction per se but to venue. Hence, institution in the court where
the decedent is neither an inhabitant or have his estate may be waived. (Uriarte vs. CFI, L-21938-39, May 29, 1970)

Improper venue must be seasonably raised. (Eusebio v. Eusebio, 100 PHIL 593)
REMEDY IF THE VENUE IS IMPROPERLY LAID
ORDINARY APPEAL not certiorari or mandamus UNLESS want of jurisdiction appears on the record of the case.

RTC may issue writs and processes. (Sec.3, Rule 73)

GENERAL RULE: Probate court cannot issue writs of execution.


Reason: its orders usually refer to the adjudication of claims against the estate which the executor/administrator may
satisfy without the need of executory process.
EXCEPTIONS: EXCLUSIVE (expressio unius est exclusio alterius)
1. To satisfy the contributive share of the devisees, legates and heirs when the latter had entered prior possession
over the estate. (Sec. 6, Rule 88)
2. To enforce payment of the expenses of partition. (Sec. 3, Rule 90)
Where the estate settled upon dissolution of marriage (Sec.2)
Upon the death of either the husband or the wife, the partnership affairs must be liquidated in the testate or intestate
proceedings of the deceased husband or wife. If both have died, liquidation may be made in the testate or intestate
proceedings of either.

RULE 74
SUMMARY SETTLEMENT OF ESTATE

GENERAL RULE: If a person dies, his estate is submitted to a judicial settlement proceeding.
EXCEPTION: The heirs may resort to:
1. Extrajudicial settlement of estate; or
2. Summary settlement of estate must be conducted in accordance with regular procedure NOT under rules of
summary procedure. (Regalado)

In these exceptions an administrator or executor need not be appointed.


EXTRAJUDICIAL SETTLEMENT BY AGREEMENT BETWEEN HEIRS (Sec.1)
Requisites:
A. Substantive
1. The decedent left -
a) no will
b) no debts
2. The heirs are all of age or the minors are represented by their judicial or legal representatives duly authorized for
the purpose

B. Procedural
1. Division of estate must be in a PUBLIC INSTRUMENT or by AFFIDAVIT of ADJUDICATION in the case of a sole
heir.
2. Filed with proper Registry of Deeds
3. Publication of notice of the fact of extrajudicial settlement once a week for 3 CONSECUTIVE WKS.
4. Bond filed equivalent to the value of PERSONAL property.

The bond is required only when personalty is involved or the real estate is subject to a lien in favor of creditors, heirs or
other persons for the full period of 2 years from such distribution and such lien cannot be substituted by a bond.

The bond is the value of the personal property certified by the parties under oath and CONDITIONED upon payment of
just claims filed under Sec. 4, Rule 74.

BOND
1. equivalent to the value of personal property
2. certified by parties under oath by an affidavit
3. conditioned upon the payment of just claims filed under Sec. 4.

If they cannot agree to the manner of partition among themselves, they may resort to Ordinary Action of Partition. If
despite the institution of such action they subsequently arrived at an agreement, they may enter into the corresponding
stipulation and register the same with the Register of Deeds. (Regalado)

Is a Public Instrument necessary for the validity of an extrajudicial settlement?


NO. Private instrument/document or Oral agreement of partition is valid among the heirs who participated in the
extrajudicial settlement. The requirement under Sec. 1, Rule 74 that it must be in public instrument is NOT constitutive of
the validity but is merely evidentiary in nature. (Hernandez vs Andal)

However, Reformation may be compelled. (Regalado)

EXTRAJUDICIAL SETTLEMENT JUDICIAL SETLLEMENT


No court intervention requires summary judicial adjudication
value of the estate immaterial gross estate must not exceed P10T
allowed only in intestate succession allowed in both testate and intestate
there must be no outstanding debts of the estate at the available even if there are debts; it is the court which will
time of settlement make provision for its payment
resorted at the instance and by agreement of ALL heirs May be instituted by ANY INTERESTED PARTY even a
creditor of the estate without the consent of all heirs
amount of bond is equal to the value of personal property bond to be determined by the court

While the Rules provide that the decedent must not have left any debts, it is sufficient if any debts he may have left have
been paid at the time of the extrajudicial settlement is entered into. (Guico vs. Bautista, 110 Phil 584)
DISPUTABLE PRESUMPTION THAT DECEDENT LEFT NO DEBTS
If no creditor files a petition for letters of administration within 2 years after the death of the decedent.
SUMMARY SETTLEMENT OF ESTATE OF SMALL VALUE (Sec.2)
GROSS VALUE of the estate must NOT EXCEED P10, 000.

This is jurisdictional. (Del Rosario vs. Conanan, L-37903, March 30, 1977)

IMPORTANT REQUIREMENTS
1. Application must contain allegation of gross value of estate.
2. Date for hearing
a) shall be set by court not less than 1 MONTH nor more than 3MONTHS from date of last publication of
notice;
b) published, ONCE A WEEK FOR 3 CONSECUTIVE WKS in a newspaper of general circulation.
3. Notice shall be served upon such interested persons as the court may direct.
4. Bond - amount fixed by the court (not value of personal prop) conditioned upon payment of just claims under
Sec.4.

LIABILITY OF DISTRIBUTEES AND ESTATE (Sec.4)

REQUISITES OF TWO-YEAR PERIOD LIEN


1. persons have taken part or have notice of extrajudicial partition
2. compliance with the provisions of Sec.1, Rule 74 (Sampilo vs. CA)

BASIS TO COMPEL SETTLEMENT OF THE ESTATE


1. undue deprivation of lawful participation in the estate.
2. existence of debts against the estate or undue deprivation of lawful participation payable in money.

REMEDIES
1. WITHIN 2 YRS. - claim against the bond or the real estate.
2. Action to Annul a deed of extrajudicial settlement on the ground of FRAUD within 4 YEARS from the discovery
of fraud.
3. Reconveyance of real property.

Where the estate has been summarily settled, the unpaid creditor may, within 2 years, file a motion in the court wherein
such summary settlement was had, for the payment of his credit.

EXCEPTION: If on the date of the expiration of the two-year period, the creditor or heir is -
a) A minor or incapacitated, or
b) In prison or
c) Outside the Philippines,
he may present his claim within one year after such disability is removed. (Sec. 5 Rule 75)

The 2-year lien upon the real property distributed by extrajudicial or summary settlement shall be annotated on the title
issued to the distributees and after 2 years will be cancelled by the register of deeds without need of court order (LRC
CIRCULAR 143)
Such lien cannot be discharged nor the annotation be cancelled within the 2 year period even if the distributees offer to
post a bond to answer for contingent claims from which lien is established. (Rebong vs. Ibanez, 79 Phil 324)

RULE 75
PRODUCTION OF WILL/ ALLOWANCE OF WILL NECESSARY

Section 1. Allowance necessary, conclusive as to execution.

NATURE OF PROBATE PROCEEDINGS


1. IN REM -binding on the whole world.
2. MANDATORY - no will shall pass either real or personal property unless it is proved and allowed in the proper
court. HOWEVER, it has been held in one case that a will may be sustained on the basis of Article 1080 of the
Civil Code which reads as follows:
If the testator should make a partition of his properties by an act inter vivos, or by will, such partition shall stand
in so far as it does not prejudice the legitime of the forced heir. (Mang-Oy vs. CA, 144 SCRA 33).
3. IMPRESCRIPTIBLE because of the public policy to obey the will of the testator.
4. The DOCTRINE OF ESTOPPEL does not apply.
Reason: presentation and probate of will is required by public policy and involves public interest. (Fernandez vs.
Dimagiba)

RULE 76
ALLOWANCE OR DISALLOWANCE OF WILL

Probate or Allowance of Wills - act of proving in a court a document purporting to be the last will and testament of a
deceased person in order that it may be officially recognized, registered and its provisions carried insofar as they are in
accordance with law.

Who may petition for allowance of will? (Sec.1)


1. any creditor - as preparatory step for filing of his claim therein (Regalado, p.26)
2. devisee or legatee named in the will
3. person interested in the will (e.i., heirs)
4. testator himself during his lifetime the possession of the will is not necessary

Who may be a party in probate?


Generally, any person having a direct and material interest in the will or estate.

CONTENTS OF THE PETITION (Sec.2)


1. the jurisdictional facts death of the testator and his residence at the time of death or the province where estate
was left by the decedent who is a non-resident;
2. the names, ages, and residences of the heirs, legatees, devisees of the testator or decedent;
3. the probable value and character of the property of the estate;
4. the name of the person for whom the letters are prayed;
5. the name of the person having custody of the will if has not been delivered to the court.

But no defect in the petition shall render void the allowance of the will, or the issuance of letters testamentary or of
administration with the will annexed.

EFFECT OF THE PROBATE OF A WILL


It is conclusive as to the EXECUTION and the VALIDITY of the will (even against the state). Thus, a criminal case against
the forger may not lie after the will has been probated.

ISSUE IN THE PROBATE OF A WILL GENERAL RULE:


Only determination of the extrinsic validity not the intrinsic validity or testamentary dispositions.
EXCEPTION: Where the entire or all testamentary dispositions are void and where the defect is apparent on its face.
(Acain vs. IAC GR No. 72706, Oct. 27, 1987; Nepumuceno vs. CA, 139 SCRA 206)

EXTRINSIC VALIDITY - means due execution of the will.

MEANING AND EXTENT DUE EXECUTION


Due execution means that:
1. the testator is of sound and disposing mind when he executed the will;
2. the will was NOT executed under duress, fraud or other circumstances that vitiates consent;
3. the required formalities have been strictly complied with; and
4. the will is genuine and not a forgery.

COURT APPOINTS TIME FOR PROVING WILL. NOTICE THEREOF TO BE PUBLISHED (Sec.3)

When does court acquire jurisdiction over interested persons and res?
Upon PUBLICATION for 3 WKS successively of the order setting the case for hearing AND sending NOTICES to all
persons interested.
NOTICES MUST BE GIVEN TO:
1. designated or known heirs, legatees and devisees; and
2. executor and co-executor if not the petitioner.

MODES OF NOTIFYING
By mail: 20 days before hearing
Personal notice: 10 days before hearing

3 weeks successively is not strictly 21 days.

ANTE MORTEM
If petition for probate is on testators own initiative during his lifetime -
1. no publication is necessary; and
2. notice shall be made only to the compulsory heirs.

PROOF OF HEARING (Sec.5)


At the hearing, compliance of Publication and Notice must first be shown before introduction of testimony in support of the
will.
EVIDENCE in support of will:
1. UNCONTESTED WILL (Sec.5)
a) Notarial Wills - testimony of at least 1 of the subscribing witnesses is allowed.
- if all subscribing witnesses reside outside the province deposition is allowed.
- if subscribing witnesses reside is dead, insane, or none reside in the Philippines Court may admit
testimony of the witnesses to prove the sanity of the testator, and the due execution of the will, and as evidence
of the execution of the will, it may admit proof of the handwriting of the testator and of the subscribing witnesses
or of any of them.
b) Holographic Wills - the testimony of 1 witness who knows the handwriting and signature of the testator. In the
absence thereof, testimony of an expert witness.

2. CONTESTED (Sec.11)
a) Notarial Wills - ALL subscribing witnesses AND notary public.

HOWEVER, if any or all the witnesses (i) testify against the execution of the will, (ii) do not remember attesting
thereto, or (iii) of doubtful credibility, the will may be allowed if the court is satisfied from the testimony of other
witnesses and from all the evidence presented that the will was executed and attested in the manner required by
law.

b) Holographic Wills - 3 witnesses who knows the handwriting of testator. In the absence thereof, testimony of an
expert witness may be resorted to.

HOWEVER, in Codoy vs. Calugay, GR NO. 123486, Aug. 12, 1999, the SC ruled that if the holographic will is
contested, 3 witnesses who know the handwriting and signature of the testator are now required/mandatory to
prove its authenticity and for its allowance.

GENERAL RULE: Holographic will if destroyed CANNOT be probated.


EXCEPTION: If there exists a Photostat or Xerox copy thereof. (Gan vs. Yap, 104 Phil 509)

Proof of lost or destroyed will (Sec.6)


Facts which should be proved in order that a lost or destroyed will may be allowed:
1. due execution and validity of the will;
2. will was in existence when testator died, or if it was not, that it has been fraudulently or accidentally destroyed in
the lifetime of the testator without his knowledge; and
3. the provisions of the will are clearly established by at least two credible witnesses.

RULE 77
ALLOWANCE OF WILL PROVED OUTSIDE OF PHILIPPINES AND ADMINISTRATION OF ESTATE THEREUNDER

A will allowed or probated in a foreign country, must be RE-PROBATED in the Philippines. If the decedent owns
properties in different countries, separate administration proceedings must be had in said countries.

TWO TYPES OF ESTATE PROCEEDINGS:


1. Domicilliary administration - the proceeding instituted in last residence of the decedent.
2. Ancillary administration - the administration proceedings where he left his estate.

REQUISITES OF ANCILLARY ADMINISTRATION (Sec.2)


1. there must be a will (inferred from the wordings of Rule 77);
2. filing of:
a) copy of the will executed in foreign country;
b) order or decree of foreign court allowing such will; and
c) authentication of requisites a and b above;
3. notice of time and place of hearing;
4. hearing; and
5. certificate of allowance.

Can a will executed and proved in a foreign country be allowed in the Philippines under Rule 77?
YES. Provided that the following must be proved:
1. foreign court must have jurisdiction over the proceeding;
2. domicile of testator/decedent in the foreign country and not in the Philippines;
3. that the will has been admitted to probate in such country;
4. it was made with the formalities prescribed by the law of the place in which the decedent resides, or according to
the formalities observed in his country, or in conformity with the formalities prescribed by our Civil Code; and
5. due execution of the will in accordance with the foreign laws. (Regalado)

EFFECTS
1. the will shall have the same effect as if originally proved and allowed in court of the Philippines.
2. letters testamentary or administration with a will annexed shall extend to all estates of the Philippines.
3. Residue of estate after payment of debts, etc. shall be disposed of as provided by law in cases of estates in
Philippines belonging to persons who are inhabitants of another state or country.

RULE 78
LETTERS TESTAMENTARY AND OF ADMINISTRATION WHEN AND TO WHOM ISSUED

PERSONS WHO CAN ADMINISTER THE ESTATE


1. Executor;
2. Administrator, regular or special (Rule 80); and
3. Administrator with a will annexed (Rule 79, Section 1).

Executor - The one named by the testator in his will for the administration of his property after his death.

Administrator - One appointed by the Court in accordance with the Rules or governing statutes to administer and settle
the intestate estate or such testate estate, where the testator did not name any executor or that the executor so named
refuses to accept the trust, or fails to file a bond, or is otherwise incompetent.

Administrator with a will annexed - one appointed by the court in cases when, although there is a will, the will does not
appoint any executor, or if appointed, said person is either incapacitated or unwilling to serve as such.

WHO MAY SERVE AS EXECUTOR/ ADMINISTRATOR?


Any COMPETENT person may serve as executor or administrator.

WHO ARE INCOMPETENT TO SERVE AS EXECUTOR/ADMINISTRATOR?


1. a minor
2. a non-resident
3. one who in the opinion of the court is unfit to exercise the duties of the trust by reason of:
a) drunkenness
b) improvidence
c) want of understanding and integrity
d) conviction for an offense involving moral turpitude

Executor of executor shall not, as such, administer the estate of the first testator. (Sec. 2)

Letters testamentary - Authority issued to an executor named in the will to administer the estate.

Letters of administration Authority issued by the court to a COMPETENT person to administer the estate of the
deceased who died intestate.

TO WHOM LETTERS OF ADMINISTRATION GRANTED

Order Of Preference
1. The surviving husband or wife or the next of kin, or both in the discretion of the court, or to such person as such
surviving spouse or next of kin, request to have appointed, if competent and willing to serve. (SURVIVING
SPOUSE OR NOMINEE)
2. If the surviving spouse or the next of kin or the person selected by them be incompetent or unwilling to serve, or if
the surviving spouse or next of kin neglects for 30 days after the death of the decedent to apply for
administration, ANY one or more of the PRINCIPAL CREDITORS, if competent and willing to serve.
3. If there is no such creditor competent and willing to serve, it may be granted to such other person as the court
may select. (STRANGER)

The Order of appointment of Regular administrator is final and appealable.

BASIS FOR THE PREFERENTIAL RIGHT


The underlying assumption is that those who will reap the benefits of a wise, speedy and economical administration of the
estate or on the other hand, suffer the consequences of waste, improvidence or mismanagement, have the higher interest
and most influential motive to administer the estate correctly.

RULE 79
OPPOSING ISSUANCE OF LETTERS TESTAMENTARY PETITION AND CONTENTS FOR LETTERS OF
ADMINISTRATION

What is the MAIN ISSUE in an administration proceeding?


Who is the person rightfully entitled to administration.
Who may oppose the issuance of letters?
GENERAL RULE: Any person interested in the will. (Section 1)
EXCEPTION: Even where a person who had filed a petition for the allowance of the will of the deceased person had no
right to do so in view of his lack of interest in the estate, nevertheless, where the interested persons did not object to its
application, the defect in the petition would be deemed cured. The filing of the petition may be considered as having been
ratified by the interested parties. (Eusebio vs. Valmores 97 PHIL 163)

Petition for Opposition may at the same time be filed for Letters of Administration with the will annexed.

Contents of a petition for letters of administration: (Sec.2)


a) jurisdictional facts;
b) name, age, residence of heirs and creditors;
c) probable value and character of the estate; and
d) name of the person for whom letters is prayed for.

No defect in the petition shall render void the issuance of the letters of administration.

Grounds for Opposition:


1. In Letters Testamentary
a) incompetence
2. In Letters of Administration
a) incompetence;
b) preferential right of the heir under Sec. 6, Rule 78.

Publication for 3 Weeks and notice to heirs, creditors and other persons believed to have an interest in the estate is
required before hearing.

Letters can be granted to any person or any other applicant even if other competent persons are present if the latter fail to
claim their letters when notified by the court. (Sec. 6, Rule 79)

RULE 80
SPECIAL ADMINISTRATOR

When may a probate court appoint a special administrator?


1. Delay in granting of letters including appeal in the probate of the will.
2. Executor is a claimant of the estate he represents.
- in this second instance, the administrator shall have the same powers as that of a general administrator.

ORDER OF APPOINTMENT DISCRETIONARY


The preference accorded by Sec. 6 of Rule 78 of the Rules of Court to surviving spouse refers to the appointment of a
regular administrator, NOT to that of special administrator, and that the order appointing the later lies within the discretion
of the probate court, and is not appealable. (Pijuan vs. De Gurrea, 124 Phil. 1527)

POWERS AND DUTIES


1. Possession and charge of the goods, chattels, rights, credits, and estate of the deceased;
2. Commence and maintain suit for the estate;
3. Sell ONLY
a) perishable property; and
b) those ordered by the court;
4. Pay debts ONLY as may be ordered by the court.

DURATION OF POWER OF SPECIAL ADMINISTRATOR


Until questions causing the delay is decided and the regular administrator is appointed.

When does the power of a special administrator cease?


After the questions causing the delay are resolved and letters are granted to regular executor or administrator.

Is appointment of special administrator appealable?


NO, the same is INTERLOCUTORY. However, appointment of a REGULAR ADMINISTRATOR is appealable because it
is a final order.

It is possible for the executor or administrator whose appointment is challenged by appeal to be appointed also as the
special administrator pending such appeal. There is no harm in appointing the same person as special administrator
because there is a vast of difference between the powers and duties of the two positions.

RULE 81
BONDS OF EXECUTOR AND ADMINISTRATOR
BOND OF EXECUTOR/ADMINISTRATOR
(Sec.1)

When filed?
Before an executor or administrator enters upon execution of his trust

Amount? Fixed by the court

CONDITIONS
1. Make an INVENTORY of property which came to his knowledge and possession within 3 MONTHS.
2. ADMINISTER the estate and from the proceeds pay all debts and charges.
3. Render an ACCOUNT within ONE YEAR
4. Perform all orders of the court.

ADMINISTRATORS BOND STATUTORY BOND


Conditions prescribed by statute forms part of bond agreement.
Terms and effectivity of bond does not depend on payment of premium and does not expire until the administration is
closed. As long as the probate court retains jurisdiction of the estate, the bond contemplates a continuing liability. (Luzon
Surety vs. Quebrar, 127 SCRA 295).

BOND OF SPECIAL ADMINISTRATOR (Sec.4)


Conditions
1. make inventory.
2. render accounting when required by court.
3. deliver the same to person appointed executor or administrator or other authorized persons.

The bond is effective as long as the court has jurisdiction over the proceedings.

RULE 82
REVOCATION OF ADMINISTRATION, DEATH, RESIGNATION AND REMOVAL OF EXECUTORS AND
ADMINISTRATORS

WHAT HAPPENS - If after letters of administration have been granted on the estate of the decedent as if he had died
intestate,
his will is allowed and proved by the court, the letters of administration shall be revoked and all powers
thereunder cease, and the administrator shall forthwith surrender the letters to the court, and render his account
within such time as the court may direct.

The discovery of a will does NOT ipso facto nullify the letters of administration already issued until the will has been
proved and allowed pursuant to Rule 82 Sec. 1. (De Parreno vs. Aranzanso, GR No. L-27657, Aug. 30, 1982)

RESIGNATION OR REMOVAL OF EXECUTOR/ ADMINISTRATOR (SEC.2)


GROUNDS
1. neglect to render accounts; (w/in 1 YEAR or when the court directs);
2. neglect to settle estate according to these rules;
3. neglect to perform an order or judgment of the court or a duty expressly provided by these rules;
4. absconding; or
5. insanity or incapability or unsuitability to discharge the trust. (Sec. 2)

These grounds are EXCLUSIVE.

Lawful acts of an administrator or executor before the revocation, resignation, or removal are valid unless proven
otherwise. (Sec.3)

POWERS OF NEW EXECUTOR OR ADMINISTRATOR (Sec. 4)


collect and settle the estate not administered;
prosecute or defend actions commenced by or against the former executor or administrator; and
recover execution on judgments in the name of former executor or administrator.

RULE 83
INVENTORY AND APPRAISAL PROVISION FOR SUPPORT OF FAMILY

Inventory and appraisal must be made within 3 MONTHS from the grant of letters testamentary or of administration.
(Sec.1)
Approval of an inventory is not a conclusive determination of what assets constituted the decedents estate and of the
valuation thereof. Such determination is only provisional and a prima facie finding of the issue of ownership.

ALLOWANCE TO WIDOW AND FAMILY (Sec.3)


Allowance - monetary advances subject to collation and deductible from their share in the estate of the decedent.

Who are entitled to allowance during proceedings?


1. Legitimate surviving spouse (Nepomuceno vs CA); and
2. Children of the decedent.

According to Art. 188 of the Civil Code, the children need not be minors or incapacitated to be entitled to allowance.
(Santero vs CFI of Cavite, GR No. 61700-03, Sept. 24, 1987)

Grandchildren are NOT entitled to allowance under Rule 83. (Heirs of Ruiz vs CA)

When liabilities exceed the asset of the estate, his widow and children are not entitled to support pending the liquidation
of the intestate estate, on the ground that such support, having the character of an advance payment to be deducted from
the respective share of each heir during distribution. (Wagner vs. Moore)

RULE 84
GENERAL POWERS OF EXECUTORS AND ADMINISTRATORS

POWERS OF EXECUTOR/ ADMINISTRATOR OF THE ESTATE


1. To have access to, and examine and take copies of books and papers relating to the partnership in case of a
deceased partner;
2. To examine and make invoices of the property belonging to the partnership in case of a deceased partner;
3. To make improvements on the properties under administration with the necessary court approval except for
necessary repairs;
4. To possess and manage the estate when necessary:
a) for the payment of debts; and
b) for payment of expenses of administration;
5. To maintain in tenantable repairs houses and other structures and fences and to deliver the same in such repair
to the heirs or devisees when directed so to do by the court.

SOME RESTRICTIONS ON POWER OF ADMINISTRATOR/EXECUTOR


1. Cannot acquire by purchase, even at public or judicial auction, either in person or mediation of another, the
property under administration.
2. Cannot borrow money without authority of the court.
3. Cannot speculate with funds under administration.
4. Cannot lease the property for more than one year.
5. Cannot continue the business of the deceased unless authorized by the court.
6. Cannot profit by the increase or decrease in the value of the property under administration.

RULE 85
ACCOUNTABILITY AND COMPENSATION OF EXECUTORS AND ADMINISTRATORS

GENERAL RULE: The executor or administrator is accountable for the whole estate of the deceased.
EXCEPTION: He is not accountable for properties which never came to his possession.
EXCEPTION TO THE EXCEPTION: When through untruthfulness to the trust or his own fault or for lack of
necessary action, the executor or administrator failed to recover part of the estate which came to his
knowledge.

Administrator or executor SHALL NOT PROFIT by the increase of the estate nor be liable for any decrease which the
estate, without his fault, might have sustained.

EXPENSES OF ADMINISTRATION: those necessary for the management of the property, for protecting it against
destruction or deterioration, and possibly for the production of fruits.

When shall executor or administrator render an account? (Sec.8)


RULE: Within one year from the time of receiving letters testamentary or letters of administration.
EXCEPTION: An extension of time is allowed for presenting claims against or paying the debts of the estate for disposing
of the estate but even in such cases, the administration should be terminated in not more than two-years and a half.
RULE 86
CLAIMS AGAINST ESTATE

Claim - any debt or pecuniary demand against the decedents estate.

When may a court issue notices to creditors to file their claims?


Immediately issued after granting letters testamentary or of administration.

PURPOSE: for the speedy settlement of the affairs of the deceased person and early delivery of the property of the
estate into the hands of the persons entitled to receive it.

Claims arising AFTER his death cannot be presented except for:


a) funeral expenses; and
b) expenses of the last sickness of the decedent.

Claims for taxes (inheritance and estate) due and assessed after the death of the decedent need not be presented in the
form of a claim. The court in the exercise of its administrative control over the executor or administrator may direct the
latter to pay such taxes. And the heirs, even after distribution are liable for such taxes.

STATUTE OF NON-CLAIMS (Sec.2)

When should the claims be filed?


GENERAL RULE: Within in the time fixed in the notice which shall not more than 12 MONTHS nor less than 6 MONTHS
after the date of the FIRST PUBLICATION. Otherwise, they are BARRED FOREVER.
Even if the testator acknowledged the debt in his will and instructed the executor to pay the debt, the statute of
non-claims must still be complied with; otherwise the claim may also be barred.

EXCEPTION: Belated Claims.


Belated Claims are claims not filed within the original period fixed by the court. On application of a creditor who
has failed to file his claim within the time previously limited, at ANY TIME BEFORE an order of distribution is
entered, the court MAY, for cause shown and on such terms as are equitable, allow such claim to be filed within a
time NOT EXCEEDING 1 MONTH from the order allowing belated claims.

Statute of Non-Claims supersedes the Statute of Limitations insofar as the debts of deceased persons are concerned.
However, BOTH statute of Non-Claims and Statute of Limitations MUST CONCUR in order for a creditor to collect.

Publication of Notice to Creditors


1. publication for three (3) weeks successively in a newspaper of general circulation in the province
2. posting for the same period in four (4) public places in the province
3. posting for the same period in two (2) public places in the municipality

where the decedent last resided.

Claims which are not filed within the Statute of Non-Claims are barred forever (Sec.5)
Claims referred to under this section refer to claims for the recovery of money and which are not secured by a lien against
the property of the estate. (Olave vs. Carlos, 208 Phil 678)

Claims which should be filed under the Statute of Non-claims?


1. Money claims, debts incurred by deceased during his lifetime arising from contract - express or implied - due or
not due
2. absolute or contingent
3. Claims for funeral expenses and for the last illness of the decedent.
4. Judgment for money against decedent.

Contingent Claim conditional claim or claim that are subject to the happening of a future uncertain event.

Claims not yet due or contingent may be approved at their present value.

HOWEVER, a creditor barred by the Statute of Non-claims may file a claim as a COUNTERCLAIM in any suit that the
executor or administrator may bring against such creditor.

SOLIDARY OBLIGATION OF DECEDENT (Sec.6)


Claim should be filed against decedent as if he were the only debtor without prejudice on the part of the estate to recover
contribution from the other debtor. (Jaucian vs Quero, 38 Phil 707l)

Joint obligation of decedent


The claim must be confined to the portion belonging to the decedent.
MORTGAGE DEBT DUE FROM ESTATE (Sec.7)

ALTERNATIVE REMEDIES Of The Creditor Holding A Claim Secured By A Mortgage Or Other Collateral Security
1. ABANDON security and prosecute his claim against the estate and share in the same general distribution of the
assets of the estate;

2. FORECLOSE his mortgage or realize upon his security by action in court making executor or administrator a
party defendant and if there is judgment for DEFICIENCY, he may file a claim (contingent) against the estate
within the statute of non-claims.
Agency coupled with an interest
The power to foreclose a mortgage is not an ordinary agency that contemplates exclusively the representation of
the principal by the agent but is primarily an authority conferred upon the mortgagee for latters own protection.
That power survives the death of the mortgagor. (Bicol Savings and Loan Association vs. CA)

3. RELY SOLELY ON HIS MORTGAGE and foreclose the name at anytime within the period of the statute of
limitation but he cannot be admitted as creditor and shall not receive in the distribution of the other assets of the
estate;

These remedies are alternative, the availment of one bars the availment of other remedies.

JUDGMENT ALLOWING CLAIM (Sec.13)


Judgment against executor and administrator shall not create any lien upon the property of the estate or does not
constitute a specific lien which may be registered on such property.

Judgment of a probate court approving or disapproving a claim is appealable.

The mode of appeal is record on appeal and must be filed within 30 DAYS from notice of judgment.

RULE 87
ACTIONS BY AND AGAINST EXECUTORS AND ADMINISTRATORS

Actions which may or may not be brought against executor and administrator (Sec.1)
Independent and separate of the probate proceeding:
1. recovery of real or personal property or any interest therein from the estate
2. enforcement of a lien thereon
3. action to recover damages for any injury to person or property, real or personal (tortuous acts)
These are actions that survive the death of the decedent.

An action for revival of money judgment may be filed against the administrator to preempt prescription of judgment.
(Romualdez vs. Tiglao, 105 SCRA 762).

Heir may not sue until share assigned (Sec.3)


Before distribution is made or before any residue is known, the heirs and devisees have no cause of action against the
executor or administrator for recovery of the property left by the decedent.

Proceedings when property concealed, embezzled or fraudulently conveyed (Sec.6)


PURPOSE: To elicit information or to secure evidence from those persons suspected as having possessed or having
knowledge of properties belonging to deceased, or of having concealed, embezzled or conveyed away any properties of
the deceased.

GENERAL RULE: The probate court has no authority to decide whether or not the properties belong to the estate or to
the person being examined since probate courts are courts of limited jurisdiction.
EXCEPTIONS:
1. Provisional determination of ownership for inclusion in the inventory; or
2. Submission to the courts jurisdiction (Bernardo vs. CA, GR No. 82483, Sept. 26, 1990)

Embezzlement before letters issued (Sec.8)


The responsible person shall be liable to an action in favor of the executor or administrator of the estate for double the
value of the property sold, embezzled, or alienated, to be recovered for the benefit of the estate.

Property fraudulently conveyed by the deceased may be recovered. When executed or administered must bring
action (Sec.9)
This provision applies when there is a deficiency of assets in the hands of the executor or administrator for the payment
of the debts and expenses for administration administration for it is under this circumstance that there may be
conveyances made by the deceased with intent to defraud the creditor.

REQUISITES BEFORE ACTION MAY BE FILED


1. deficiency in assets
2. the conveyance made is void (when there are badges of fraud)
3. subject of conveyance is liable for attachment in lifetime of decedent.

When creditor may bring action. Lien for costs (Sec.10)


When a grantee in a fraudulent conveyance is OTHER THAN THE EXECUTOR OR ADMINISTRATOR, a creditor may
commence and prosecute the action if the following requisites are present:
1. That the executor or administrator has shown to have no desire to file the action or failed to institute the same
within the reasonable time;
2. Leave is granted by court to creditor to file the action;
3. Bond is filed by creditor as prescribed in this provision; and
4. Action by creditor is in the name of the executor or administrator.

These requisites need not be complied with if the grantee of the fraudulent conveyance is the executor or administrator
himself, in which event the action should be in the name of all creditors.

RULE 88

Debts paid in full if estate sufficient (Sec.1)


If estate is insolvent, as in liabilities are more than the assets, Sec.7 in relation to Art. 1059 and 2239 to 2251 of the Civil
Code must apply. Use rule on preference of creditors If it is sufficient to satisfy claims of a class.

When the will provides for payment of debts, Section 2 must be followed.
Although testator acknowledged a specific debt on his will, the creditor must still file his claim in the testate or intestate
proceedings, otherwise his claim will be barred.

Estate to be retained to meet contingent claims (Sec.4)


If the court is satisfied that contingent claim duly filed is valid, it may order the executor or administrator to retain in his
hands sufficient estate to pay a portion equal to the dividend of the creditors.

REQUISITES
1. contingent claim is duly filed;
2. court is satisfied that the claim is valid; and
3. The claim has become absolute.

Is execution a proper remedy to satisfy an approved claim?


NO, because:
1. Payment approving a claim does not create a lien upon a property of the estate.
2. Special procedure is for the court to order the sale to satisfy the claim.

How contingent claim becoming absolute in two years allowed and paid (Sec.5)
If such contingent claim becomes absolute and is presented to the court, or to the executor or administrator, within two
years from the time limited for other creditors to present their claims. The residual funds within the estate, although
already in the possession of the universal heirs, are funds of the estate. The Court has jurisdiction over them and it could
compel the heirs to deliver to the administrator of the estate the necessary portion of such funds for the payment of any
claims against the estate. (In re Testate Estate of Margarita David, Sison vs. Teodoro, 98 Phil 680)

If the contingent claim matures after the expiration of the two years, the creditors may sue the distributees, who are liable
in proportion to the shares in the estate respectively received by them. (Jaucian vs. Querol, supra)

It has been ruled that the only instance wherein a creditor can file an action against a distributee of the debtors assets is
under Sec. 5, Rule 88 of the Rules of Court. The contingent claims must first have been established and allowed in
the probate court before the creditors can file an action directly against the distributees. (De Bautista vs. De Guzman, 125
SCRA 682)

Estate of Insolvent nonresident, how disposed (Sec.9)


In the administration taken in the Philippines of the estate of the INSOLVENT his estate in the Philippines shall be
disposed of that his creditors in and outside in the Philippines in proportion to their respective credits.

When and how claim proved outside the Philippines against insolvent residents estate paid (Sec.10)
Claims proven outside the Philippines where the executor had knowledge and
opportunity to contest its allowance therein may be added to the list of claims in the Philippines against the estate of an
INSOLVENT RESIDENT and the estate will be distributed equally among those creditors.

However the benefit of Sections 9 and 10 cannot be extended to the creditors of foreign country where the property of the
deceased therein is not equally apportioned to creditors residing in the Philippines and other creditors.
Time for paying Debts and Legacies (Sec.15)
Need not exceed 1 year in the first instance. But court extend on application of executor or administrator and after hearing
and notice thereof.

Extension must not exceed six months for single extension. Whole period allowed to the original executor or administrator
shall not exceed 2 years (section 15) successor of dead executor or administrator may be given an extension not to
exceed 6 months.

RULE 89
SALES, MORTGAGE AND OTHER ENCUMBRANCES OF THE PROPERTY OF THE DECEASED

Order of sale of personalty (Sec.1)


The court may order the whole or part of the personal estate to be sold if necessary:
1. to pay debts and expense of administration;
2. to pay legacies; or
3. to cover expenses for the preservation of the estate.

When court may authorize sale, mortgage or other encumbrances of realty to pay debts and legacies though
personality not exhausted? (Sec. 2)
1. If personal estate is NOT sufficient to pay debts, expenses of administration and legacies;
2. If sale of personal estate may injure the business or interests of those interested in the estate;
3. If testator has NOT made sufficient provision for payment of such debts, expenses and legacies;
4. If deceased was in his lifetime under contract, binding in law to deed real property to beneficiary; (Section 8)
5. If the deceased during his lifetime held real property in trust for another person. (Section 9)

REQUISITES
a) application of Executor/Administrator;
b) written notice to person interested; and
c) hearing

Assets in the hands of executor/administrator will not be reduced to prevent a creditor from receiving his full debt or
diminish his dividends.

Without notice and hearing, the sale, mortgage or encumbrance is void. Notice is mandatory. Noncompliance therewith
under the sale is null and void.
Reason: The reason behind this requirement is that the heirs are the presumptive owner. Since they succeed to all the
rights and obligation of the deceased from the moment of the latters death, they are the person directly affected by the
sale or mortgage and therefore cannot be deprived of the property, except in the manner provided by law. (Maneclang vs.
Baun, 208 SCRA 179)

May the court authorize sale, mortgage or other encumbrance of estate to pay debts and legacies in other
countries? (Sec. 5)
When it appears from records and proceedings of a probate court of another country that the estate of the deceased in
foreign country is not sufficient to pay debts and expenses.

Application for authority to sell, mortgage or encumber property of the estate may be denied by the court if:
1. the disposition is not for any of the reasons specified by the rules; OR
2. under Section 3 Rule 89, any person interested in the estate gives a bond conditioned to pay the debts, expenses
of administration and legacies.

RULE 90
DISTRIBUTION AND PARTITION OF THE ESTATE

Liquidation means the determination of all assets of the estate and payment of all debts and expenses.

When order for distribution of residue made (Sec.1)

RULE: ORDER OF DISTRIBUTION shall be made AFTER payments of all debts, funeral expenses, expenses for
administration, allowance of widow and inheritance tax is effected.

In these proceedings, the court shall:


1. collate;
2. determine heirs; and
3. determine the share of each heir.
A separate action for the declaration of heirs is not necessary.
When is title vested?
From FINALITY of order of distribution.

Only after partition is approved and not before, the court may order the delivery to the heirs of their respective shares
except when the heir file a bond conditioned to pay the debts.

An order which determines the distributive shares of heirs is appealable. If not appealed, it becomes final.

The probate court lose jurisdiction over the settlement proceedings only upon payment of all debts and expenses of the
obligor and delivery of the entire estate to all the heirs. (Timbol vs. Cano, 1 SCRA 1271)

CONDITIONS PRECEDENT to be complied with for the issuance of an order of distribution


1. Showing that the executor, administrator or person interested in the estate applied for such; and
2. The requirements as to notice and hearing upon such application have been fulfilled.

PROHIBITION AGAINST INTERFERENCE BY OTHER COURTS


As long as the order of distribution of the estate has not been complied with, the probate proceedings cannot be deemed
closed and terminated, because a judicial partition is not final and conclusive and does not prevent the heirs from bringing
an action to obtain his share, provided the prescriptive period therefore has not elapsed. The better practice, however, for
the heir who has not received his share, is to demand his share through proper motion in the same probate or
administrative proceedings, or for the reopening of the probate or administrative proceedings if it had already been
closed, and not through an independent action, which would be tried by another court or judge which may thus reverse a
decision or order of the probate or intestate court already final and executed and re-shuffle properties long ago distributed
and disposed of. (Timbol vs. Cano, supra).

RULE 91
ESCHEATS

3 INSTANCES of ESCHEATS
1. When a person dies intestate leaving no heir but leaving property in the Philippines (Section 1)
2. REVERSION PROCEEDINGS Sale in violation of the Constitutional provision
3. Unclaimed Balance Act under Banking Laws

What is the basis of the states right to receive property in escheat?


Order of succession under the Civil Code, the STATE is the last heir of the decedent.

Who files?
Solicitor General or his representative in behalf of the Philippines.

Where to file?
RTC of last residence or of location of his estate in the Philippines if he is a non-resident.

If petition is sufficient in FORM and SUBSTANCE the court shall:


1. Make an ORDER OF HEARING hearing shall not be more than 6 MONTHS AFTER ENTRY OF ORDER.
2. Direct publication of the copy of order at least once a week for 6 CONSECUTIVE WEEKS.

REQUISITES
1. publication of the order 6 successive weeks
2. person died intestate
3. he is seized of real/personal property in the Philippines
4. he left no heir or person entitled to such property
5. there is no sufficient cause to the contrary

The court, at the instance of an interested party, or on its own motion, may order the establishment of a PERMANENT
TRUST, so that only the income from the property shall be used.

CLAIM BY PERSONS ENTITLED TO THE ESTATE (Sec. 4)


Who?
By devisee, legatee, heir, widow/er, or other person entitled thereto)

When to file?
- Within 5 YEARS FROM DATE OF JUDGEMENT otherwise forever barred.

OTHER ACTIONS FOR ESCHEATS (Sec. 5)


- actions for reversion of property alienated in violation of Constitution or any statute.
- These shall be governed by Rule 91. HOWEVER, the action must be instituted in the province where the land lies
in whole or in part.

Period: Within 5 years from the date of judgment; (under ART. 1014 of the Civil Code, the 5-year period is reckoned from
the date the property was delivered to the State and further provides that if the property had been sold, the municipality or
city shall be accountable only for such part of the proceeds as may not have been lawfully spent.)
By whom: person of interest

TO WHOM WILL THE PROPERTY ESCHEATED BE ASSIGNED: (Sec. 3)


1. if personal property, in the municipality or city where he last resided.
2. if real property, where the property is situated.
3. if deceased never resided in the Philippines, where the property may be found.

Can court convert escheat proceedings into ordinary special proceedings or vice-versa?
NO. This is not allowed for the two actions have different requirements in acquiring jurisdiction. In special proceedings,
publication is once a week for 3 weeks while in escheat, once a week for 6 weeks.

RULE 92
GUARDIANSHIP
Guardianship of minors is now governed by the Rule on Guardianship of Minors (A.M. No. 03-02-05-SC) which took effect
on May 1, 2003. While guardianship of incompetents is still governed by the provisions of the Rules of Court on
Guardianship (Rule 92 to Rule 97).

MINOR INCOMPETENT
1. any relative; or 1. any relative;
2. other person on behalf of a minor; or 2. friend; or
3. the minor himself if 14 years of age or over; or 3. other person on behalf of the resident incompe-tent
4. the Secretary of Social Welfare and Development who has no parents or lawful guardian; or
AND by the Secretary of Health in case of an insane 4. the Director of Health in favor of an insane person who
minor who needs to be hospitalized. (Sec. should be hospitalized or in favor of an isolated leper.
2 AM 03-02-05-SC) (Sec. 1)
5. any one interested in the estate of a non-resident 5. any one interested in the estate of a non-resident
incompetent (Sec.12) incompetent (Sec. 6)

Jurisdiction:
Incompetents RTC of his residence or where his property is located in case of non-residents (Sec. 1)
Minor Family Court of his residence or where his property is located in case of non-resident (Sec. 3, AM 03-02-
08)

KINDS OF GUARDIANS
A. According to scope:
1. General - over the person of the
ward or over his property
2. Limited - over the property only

B. According to constitution:
1. general guardian
2. legal guardian
3. guardian ad litem

INCOMPETENT includes: (Sec. 2)


1. those suffering from penalty of civil interdiction
2. hospitalized lepers
3. prodigals
4. deaf and dumb who are unable to read and write
5. those of unsound mind though they have lucid intervals
6. persons not of unsound mind but by reason of age, disease, weak mind and other similar causes cannot take
care of themselves or manage their property.

RULE 93
APPOINTMENT OF GUARDIANS

Who may petition for appointment of guardian?


The father and the mother shall jointly exercise legal guardianship over the person and property of their minor without the
necessity of a court appointment. In such case, this Rule shall be suppletory to the provisions of the Family Code on
Guardianship.
Contents of Petition

MINOR INCOMPETENT

a) the jurisdictional facts; a) the jurisdictional facts;


b) the name, age and residence of the prospective b) the minority or incompetency rendering the
ward; appointment necessary or convenient;
c) the ground rendering the appointment necessary or c) the probable value and character of his estate;
convenient; d) the names, ages, and residences of the relatives of the
d) the death of the parents of the minor or the minor or incompetent, and of the
termination, deprivation or suspension of their e) persons having him in their care;
parental authority; f) the name of the person for whom letters of
e) the remarriage of the minors surviving parent; guardianship. (Sec. 2 Rule 93)
f) the names, ages, and residences of relative within
the 4th civil degree of minor, and of persons having
him in their care and custody;
g) the probable value, character and location of the
property of the minor; and
h) the name, age and residence of the person for
whom letters of guardianship are prayed.

The petition involving minors is required to be VERIFIED and accompanied by certification against FORUM SHOPPING
while that involving incompetent must be verified only. HOWEVER, no defect in the petition or verification shall render
void the issuance of letters of guardianship.

There is NO requirement for PUBLICATION, only notice EXCEPT in case of nonresident minor/incompetent.

HOWEVER, service of NOTICE upon minor if 14 years of age or over, or upon incompetent is mandatory and
jurisdictional.

If the person is insane, service of notice upon the Director of Hospital where hospitalized is sufficient.

OPPOSITION TO PETITION (Sec. 4)


Grounds
1. majority of alleged minor
2. competency of alleged incompetent
3. unsuitability of the persons for whom letters are prayed

Procedure
a. filing of petition
b. court shall set the case for hearing
c. cause notices to be served to the persons mentioned in the petition, including minor, if 14 years and above
d. court shall receive evidence
e. declaration of the propriety of the petition
f. issue letters of guardianship

BONDS OF GUARDIANS
Before an appointed guardian enters upon the execution of his trust, he shall give a BOND (Sec. 1 Rule 94).

SELLING AND ENCUMBERING PROPERTY OF WARD:


A. Grounds
1. when income of estate is insufficient to maintain ward and family or to maintain and educate ward when a minor;
or
2. when it appears that it is for the benefit of the ward.
B. Requirements
1. petition must be verified;
2. notice must be given to the next of kin; and
3. hearing so that they may show cause why petition should not be granted.

Notice to next of kin and interested persons is JURISDICTIONAL.

Next of kin - pertains to those relatives who are entitled to share in the estate of the ward under the Law on Intestate
succession including those who inherit per stirpes or by right of representation.
Sale of the wards realty by the guardian without authority from the court is VOID. Under the law, a parent acting merely
as legal administrator of the property of his/her children, does NOT have the power to dispose of, or alienate, the property
of said minor without judicial approval (Lindain vs. CA, GR No. 95305, Aug. 20, 1992).

The Order of Sale must specify the grounds.

C. Duration of the order for sale and encumbrance of property - Within 1 year from the granting of the order. It is
presumed that if the property was not sold within 1 year, the ward has sufficient income.

The authority to sell or encumber shall not extend beyond 1 year unless renewed by the court.

GENERAL POWERS AND DUTIES OF GUARDIANS


1. have the care and custody of the person of the ward, and the management of his estate, or the management of
the estate only, as the case may be;
2. pay the debts of the ward;
3. settle accounts, collect debts and appear in actions for ward;
4. manage the estate of the ward frugally, and apply the proceeds to maintenance of the ward;
5. render verified inventory verified within 3 MONTHS after his appointment and annually thereafter upon application
of interested persons; and
6. render to court for its approval an accounting of the property for 1 YEAR from his appointment & every year
thereafter.

TERMINATION OF GUARDIANSHIP

A. Grounds for termination


MINOR INCOMPETENT
1. The ward has come of age; or 1. competency of the ward has been judicially
2. has died determined
2. guardianship is no longer necessary

B. Grounds for removal of a guardian:


1. insanity;
2. incapability or unsuitability to discharge functions;
3. wastage or mismanagement of the property of the ward; and
4. failure to render an account or make a return within 30 days after it was due.

SALIENT FEATURES and SPECIAL RULES FOUND IN THE RULE ON GUARDIANSHIP OF MINORS (A.M. No. 03-
02-05-SC, effective May 1, 2003)

A. Grounds for Petition (Sec. 4)


1. Continued Absence, or Incapacity or Death of his parents; (AID)
2. Suspension, Termination or Deprivation of parental authority; (STD)
3. Remarriage of his surviving parent, if the latter is found unsuitable to exercise parental authority;
4. When the best interest of the minor so requires.

B. Qualifications of Guardians (Sec. 5)


1. Moral character
2. Physical, mental and psychological condition
3. Financial status
4. Relationship of trust with the minor
5. Availability to exercise the powers and duties of a guardian for the full period of guardianship
6. Lack of conflict of interest with the minor
7. Ability to manage the property of the minor.

C. Who may be appointed guardian of the person or property, or both, of a minor (Sec.6)
In default of parents or a court appointed guardian, the court may the following observing as far as, practicable, the
ORDER OF PREFERENCE:
1. the SURVIVING GRANDPARENT and in case several grandparents survive, the court shall select any of them
taking into account all relevant considerations;
2. the OLDEST BROTHER OR SISTER of the minor over twenty-one years of age, unless unfit or disqualified;
3. the ACTUAL CUSTODIAN of the minor over twenty-one years of age, unless unfit or disqualified; and
4. any OTHER PERSON, who in the sound discretion of the court would serve the best interests of the minor.

D. Case Study Report (Sec. 9)


The court shall order a social worker to conduct a case study of the minor and all prospective guardians and submit
report and recommendation to the court for its guidance before the scheduled hearing.

E. Bond of parents as guardians of property of minor (Sec. 16)


If the market value of the property on the annual income of the child exceeds P50,000, the parent concerned shall
furnish a bond in such amount as the court may determine, but in no case less than 10% of the value of such
property or income, to guarantee the performance of the obligations prescribed for general guardians.
A verified petition for approval of the bond shall be filed in the Family Court of the place where the child resides or, if the
child resides in a foreign country, in the Family court of the place where the property or any part thereof is situated.

The petition shall be docketed as a summary special proceeding in which all incidents and issues regarding the
performance of the obligations of a general guardian shall be heard and resolved.

REMOVAL OR RESIGNATION OF GUARDIAN (Sec. 24)


No motion for removal or resignation shall be granted unless the guardian has submitted the proper accounting of the
property of the ward and the court has approved the same.

Grounds for termination of guardianship (Sec. 25).


The court motu propio or upon verified motion of any person allowed to file a petition for guardianship may terminate the
guardianship on the ground that the ward has COME OF AGE or has DIED. The guardian shall notify the court of such
fact within 10 days of its occurrence.

RULE 98
TRUSTEES

Jurisdiction: RTC in which the will was allowed, if it be a will allowed in the Philippines, otherwise by the RTC of the
province in which the property, or some portion thereof, affected by the trust is situated.

A trustee is necessary to carry into effect:


a) A will where the testator omitted to appoint a trustee in the Philippines (Testamentary Trust); and
b) Other written instruments where the trustee therein declines, resigns, dies, or is removed before accomplishment
of trust (Contractual Trust).

No persons succeeding to a trust as executor or administrator of a formal trustee shall be required to accept such trust.

TRUSTEE APPOINTED ABROAD (Sec. 4)


When land in the Philippines is held in trust for a resident by a trustee who derives his authority from abroad, such trustee
must petition the RTC where the land is situated, otherwise, the trust will be vacant and a new trustee will be appointed.

When a trust is created abroad for property in the Philippines, judicial approval is still needed though trustor is alive.

BOND OF TRUSTEES (Sec. 5)


Neglect of trustees to file a bond will be interpreted by the court as resignation or decline to accept the trust.

However, he may be exempted from bond when requested by:


a. testator;
b. All persons beneficially interested in the trust.
However, the court may cancel such exemption anytime.

REMOVAL OR RESIGNATION OF THE TRUSTEE (Sec. 8)


REQUISITES
1. Petition filed by parties beneficially interested;
2. Notice to trustee; and
3. Hearing.
Who may petition?
Parties beneficially interested.

Grounds
1. essential in the interest of petitioners
2. insanity
3. incapability of discharging trustee
4. unsuitability
Rules on Sale and Encumbrance of Trust Estate shall conform as nearly as may be to the provisions on Sale and
Encumbrance by Guardians.

ADOPTION AND CUSTODY OF MINORS


The provisions of the Rules of Court on Adoption have been amended by the Domestic Adoption Act of 1998 and the
Inter-country Adoption Act of 1995

EXCEPT: Secs 6 & 7 of Rule 99


Effective August 22, 2002, there is a new Rule on Adoption.

NATURE AND CONCEPT OF ADOPTION


Adoption is a juridical act, a proceeding IN REM, which creates between two persons a relationship similar to that which
results from legitimate paternity and filiation.
Only an adoption made through the court, or in pursuance with the procedure laid down under Rule on Adoption is valid in
this jurisdiction.

PURPOSE OF ADOPTION
The promotion of the welfare of the child and the enhancement of his opportunities for a useful and happy life, and every
intendment is sustained to promote that objective.

WHAT DOES THE COURT DETERMINE IN ADOPTION CASES


1. capacity of the adopters
2. whether the adoption would be the best interest of the child

Adoption is strictly personal between the adopter and the adopted. (Teofico vs. Del Val)

RULES ON ADOPTION (Secs. 1-25)

DOMESTIC ADOPTION

WHO MAY ADOPT


1. Any Filipino Citizen -
a) of legal age;
b) in possession of full civil capacity and legal rights;
c) of good moral character;
d) has not been convicted of any crime involving moral turpitude;
e) emotionally and psychologically capable of caring for children;
f) in a position to support and care for his/her children in keeping with the means of the family; and
g) at least 16 YEARS older than the adoptee.

2. Any alien possessing the same qualifications as above; provided:


a) That his/her country has diplomatic relations with the PHILIPPINES;
b) That he/she has been living in the Philippines for at least 3 CONTINUOUS YEARS prior to the filing of the
application for adoption;
c) Maintains residence until the adoption decree is entered;
d) Certified to have legal capacity to adopt, by his/her country; and
e) That his/her government allows the adoptee to enter his/her country as his/her adopted son/daughter.

3. The guardian with respect to the ward after the termination of the guardianship and clearance of his financial
accountabilities.

The requirement of 16 YEARS difference between the adopter and the adoptee is NOT applicable if the adopter is:
1. the biological parent of the adoptee
2. the spouse of the adoptees parent

The requirement on residency and certification of aliens qualification to adopt may be WAIVED for the following:
1. The adoptee is a former Filipino citizen who seeks to adopt a relative within the 4th degree of consanguinity or
affinity.
2. One who seeks to adopt the legitimate son/daughter of his/her Filipino spouse.
3. One who is married to a Filipino citizen and seeks to adopt jointly with his/her spouse a relative within the 4th
degree of consanguinity or affinity of the Filipino spouse.

WHO MAY BE ADOPTED


1. Any person below eighteen (18) years of age who has been judicially declared available for adoption OR
voluntarily committed to DSWD.
2. The legitimate child of one spouse by the other spouse.
3. An illegitimate child by a qualified adopter to raise the status to that of legitimacy.
4. A person of legal age regardless of civil status, if, prior to the adoption, said person has been consistently
considered and treated by the adopters as their own child since minority.
5. A child whose adoption has been previously rescinded.
6. A child whose biological or adoptive parents have died.
7. A child not otherwise disqualified by law or these rules.
GENERAL RULE: Husband and wife shall jointly adopt.
EXCEPTIONS:
1. If one spouse seeks to adopt the legitimate son/daughter of the other.
2. If one spouse seeks to adopt his/her own illegitimate son/daughter.
3. If the spouses are legally separated from each other.
VENUE (Sec.6)
Family Court where the prospective adoptive parents reside.

Petition shall be verified and specifically state at the heading of the initiatory pleading whether the petition contains an
application for a change of name, rectification of simulated birth, voluntary or involuntary commitment of children, or
declaration of child as abandoned, dependent or neglected.

A certification of non-forum shopping shall be included pursuant to Section 5, Rule 7 of the 1997 Rules of Civil Procedure.

PROCEDURE
A. ORDER OF HEARING (Sec.12)
- must be published at least once a week for 3 CONSECUTIVE WKS.
- at the discretion of the court, copies of the order of hearing shall be furnished to the office of the Sol.Gen. through
the provincial or city prosecutor, the DSWD and the biological parents of the adoptee, IF KNOWN.
- if a change in the name of the adoptee is prayed for in the petition, notice to the Sol. Gen. Shall be MANDATORY.

B. CHILD & HOME STUDY REPORTS (Sec.13)


- social worker verifies with the Civil Registry the real identity and the name of adoptee and the fact that he is
legally available for adoption.
- social worker may make recommendations to the court if he finds some grounds to deny the petition.

C. HEARING (sec.14)
- to be held within 6 MONTHS from the date of issuance of the order
EXCEPT: in case of APPLICATION FOR CHANGE OF NAME which hearing must not be within 4 MONTHS after
LAST PUBLICATION nor within 30 DAYS prior to election.
- the petitioner and the adoptee must personally appear and the former must testify in court.

D. SUPERVISED TRIAL CUSTODY (STC) (Sec.15)


Before issuance of decree of adoption the court shall give the adopter trial custody of the adoptee for at least 6
MONTHS.
Reason: So the parties will adjust psychologically and emotionally to each other and establish a bonding relationship.
Court may reduce or exempt parties from STC.

GENERAL RULE:
Alien adopter must complete the 6 MONTHS STC.
EXCEPTION:
Same as Exemptions from requirements of residency and certification.

E. DECREE OF ADOPTION
If issued, this will take effect as of the date of filing of the original petition.

In case of change of name, the decree shall be submitted to the Civil Registrar where the court issuing the same is
situated.

An amended birth certificate shall be issued. The original birth certificate shall be stamped cancelled and shall be
sealed in the Civil Registry records.

The new birth certificate to be issued to the adoptee shall not bear any notation that it is an amended issue.

EFFECTS OF ADOPTION
1. adopter will exercise parental authority.
2. all legal ties between biological parents and the adoptee shall be severed, except when biological parent is
spouse of adopter.
3. adoptee shall be considered legitimate child of adopter for all intents and purposes.
4. adopters shall have reciprocal rights of succession without distinction from legitimate filiation.

All hearings and records are confidential. (Sec.18)

INTER COUNTRY ADOPTION


(Secs. 26-32)

Where to file Petition?


- A verified petition to adopt a Filipino child may be filed by a foreign national or Filipino citizen permanently residing
abroad with the Family Court having jurisdiction over the place where the child resides or may be found.
- It may be filed directly with the Inter-Country Adoption Board.

WHO MAY ADOPT


1. any alien or Filipino citizen permanently residing abroad who is at least twenty-seven (27) years of age;
2. other requirements same as with RA 8552.

WHO MAY BE ADOPTED


Only a legally free child may be the subject of inter-country adoption.

A child under the Inter-Country Adoption Act is defined as any person below fifteen (15) years of age.

RESCISSION AND REVOCATION OF ADOPTION

Under the Domestic Adoption Act of 1998, the ADOPTER CAN NO LONGER REVOKE the adoption, he can merely
disinherit the adoptee in accordance with the provisions of the Civil Code.

In revocation, it relates only as to the date of the judgment. Hence in revocation, vested rights prior to rescission should
be respected.

Who files?
1. ADOPTEE
a) over 18 years of age or
b) if minor with assistance of DSWD
2. GUARDIAN if over 18 but incapacitated or COUNSEL

Grounds
1. repeated physical violence and verbal maltreatment by the adopter despite having undergone counseling;
2. attempt on the life of the adopter;
3. sexual assault or violence; or
4. abandonment or failure to comply with parental obligations.

Venue
FAMILY COURT of the city or province where the adoptee resides. (Sec. 20)

Period within which to file VERIFIED petition (Sec. 21)


5 YEARS from reaching age of majority or from recovery of incompetency.

Adverse party shall file his ANSWER within 15 days from receipt of order of court requiring him to answer. (Sec. 22)

EFFECTS OF JUDGMENT OF RESCISSION


1. parental authority or legal custody will be restored
2. reciprocal rights of adoptee and adopter will be extinguished
3. vested rights required prior to judicial rescission shall be respected
4. adoptee shall use the name stated in his original borth or foundling certificate
5. civil registrar will reinstate his original birth or foundling certificate

Unlike in revocation of guardianship, revocation of adoption is a separate proceeding from the adoption.

RULE 99, SECTIONS 6 & 7


Sections 6 and 7 of Rule 99 of the Rules of Court referring to Custody of Minors are still valid provisions.
Rule 99, Section 6. Proceedings as to child whose parents are separated.
The question as to the care and custody and control of a child or children of their marriage is brought before a Regional
Trial Court by Petition or as an incident to any other proceedings.

When parents considered unfit to take charge of the child


1. by reason of moral depravity
2. habitual drunkenness
3. incapacity
4. poverty

ORDER OF PREFERENCE in case the parents are unfit


1. Parental/Maternal grandparents
2. Childs oldest brother or sister
3. Some reputable or discreet person
4. Any suitable asylum, childrens home or benevolent society.
No child under seven (7) years of age shall be separated from its mother, unless the court fins there are compelling
reasons therefor.

Rule 99, Section 7. Custody of Vagrant or Abused Child


Jurisdiction and Venue
Family Courts of the territory where the petitioner resides.

Grounds
1. Parents of the minor are dead;
2. Parents have abandoned the child by reason of long absence or legal or physical impossibility;
3. Parents cannot support the child;
4. Parents treat the child with excessive harshness;
5. Parents give the child corrupting orders, counsels or examples;
6. Parents cause or allow the child to engage in begging;
7. Parents cause or allow child to commit offenses against the law.

PROCEDURE
1. Filing of Petition by a reputable resident of the province
2. Show Cause Order directed to parents or in case the parents are dead or cannot be found, requiring the fiscal
of the province to show cause, why the child should not be taken from its parents, if living
3. Hearing and Order
4. Service of Judgment upon the Civil Registrar of the city or municipality where the court issuing the same is
situated.

RULE 101
PROCEEDINGS FOR HOSPITALIZATION OF INSANE PERSONS

Venue
RTC of province where the person alleged to be insane is found.

Who files?
Director of Health with assistance of city or provincial fiscal.

Requisites
1. Director of Health is of the opinion that the commitment of the person alleged to be insane is for PUBLIC
WELFARE or for THE WELFARE of said person
2. Such person or one having charge of him is opposed or his being taken to hospital or asylum

DISCHARGE OF INSANE (Sec. 4)


Director of Health may file this petition when he is of the opinion that the person is permanently or temporarily cured or
may be released without danger

RULE 102
HABEAS CORPUS

Habeas corpus extends to: (Sec.1)


1. cases of illegal confinement or detention by which a person is deprived of his liberty; and
2. cases by which the rightful custody of the person is withheld from the person entitled thereto

The restraint must be actual, effective and material. The person need not actually be confined as long as freedom of
action is limited. (Moncupa vs. Enrile, GR No. 61107, Apr. 26, 1983)

Writ of Habeas Corpus - a command directed to the person detaining another, requiring him to produce the body of the
person detained at a designated time and place, and to produce and to show cause and to explain the reason for
detention.

PURPOSE
The essential object and purpose of the writ of habeas corpus is to inquire into all manner of involuntary restraint as
distinguished from voluntary, and to relieve a person therefrom if such restraint is illegal. (Moncupa vs. Enrile, supra)

And any further rights of the parties are left untouched by decision on the writ, whose principal purpose is to set the
individual at liberty. (Villavicencio vs. Lukban)

The privilege of writ is so sacred that, according to our CONSTITUTION, it shall not be suspended except in cases of
invasion or rebellion when public security requires it (Art. III, Sec. 15).
IN CASES OF ILLEGAL CONFINEMENT OR DETENTION
GENERAL RULE: The release, whether permanent or temporary, of a detained person renders the petition for habeas
corpus moot and academic.
EXCEPTION: When there are restraints attached to his release which precludes freedom of action, in which case the
court can still inquire into the nature of his involuntary restraint. (Villavicencio vs. Lukban)

Whether the State can reserve the power to re-arrest a person for an offense after a court of competent
jurisdiction has absolved him of the offense.
We hold that such a reservation is repugnant to the government of laws and not of men principle. Under this principle, the
moment a person is acquitted on a criminal charge he can no longer be detained or re-arrested for the same offense.
(Moncupa vs. Enrile)

GROUNDS FOR RELIEF


1. deprivation of any fundamental or constitutional right
2. lack of jurisdiction of the court to impose the sentence
3. excessive penalty

Requisites for the issuance of the Writ in cases by which the rightful custody of the person of a minor is withheld
from the person entitled thereto
1. that the petitioner has the right to the custody over the minor
2. that the rightful custody of the minor is being withheld from the petitioner by the respondent
3. that it is to the best interest of the minor concerned to be in the custody of the petitioner and not that of
respondent. (Sombong vs. CA, January 31, 1996)

Habeas Corpus can never be a substitute for appeal.

Whether the petition for the writ of habeas corpus may be properly filed together with the petition for certiorari
and mandamus
The Court ruled that the writs of habeas corpus and certiorari may be ancilliary to each other where necessary to give
effect to the supervisory powers of the higher courts. A writ of habeas corpus reaches the body and the jurisdictional
matters, but not the record. A writ of certiorari reaches the record but not the body. Hence, a writ of habeas corpus may
be used with the writ of certiorari for the purpose of review. However, habeas corpus does not lie where the petitioner has
the remedy of appeal or certiorari because it will not be permitted to perform the functions of a writ of error or appeal for
the purpose of reviewing mere errors or irregularities in the proceedings of a court having jurisdiction over the person and
the subject matter. (Galvez, et al. vs. CA, et al., 237 SCRA 685).

The person on bail is not entitled to habeas corpus because his detention is legal and technical.

Does voluntary restraint constitute habeas corpus?


As a GENERAL RULE, NO. EXCEPT when a person restrained is a minor and the petitioner is the father or mother or
guardian or a person having custody of the minor.

Voluntariness is viewed from the point of view of the person entitled to custody.

Supervening Events May Bar Release


Even if the arrest of a person is illegal, supervening events may bar release of discharge from custody. What is to be
inquired into is the legality of detention as of, at the earliest, the filing of the application for the writ of habeas corpus.
(Velasco vs. CA, July 7,1995).

Preliminary Citation - issued by the court to show cause whether or not the writ should be issued

Who may grant the petition (Sec.2)


1. SC or any member thereon
2. CA or any member thereof
3. RTC or any judge thereof
4. MTC - in the absence of RTC judges

Procedure for grant of writ


a. verified petition signed by the party for whose relief it is intended; some other person in his behalf;
b. allowance of writ;
c. command officer to produce;
d. service of writ by sheriff or other officer;
e. return; and
f. hearing on return.

To whom writ directed and what to require. (Sec.6)


Directed to officer and commands him to:
1. have the body of person before the court; and
2. show cause of the imprisonment or restraint.

How writ is executed and returned (Sec.8)


Officer shall:
1. Convey the person so imprisoned before the judge, unless from sickness or infirmity, such person cannot, without
danger be brought before the court.
2. Make the return of the writ together with the day and the cause of caption or restraint.

Defect of form (Sec.9)


NO writ can be disobeyed for defect in form IF it sufficiently states:
1. person in whose custody or under whose restraint the party imprisoned or restraint is held, and
2. court or judge before whom he is to be brought.

When the return evidence, and when only a plea (Sec.3)


If a prisoner is in custody under a warrant of commitment in pursuance of law or under a judicial order, the return shall be
considered PRIMA FACIE EVIDENCE OF THE CAUSE OF RESTRAINT, however it shall only be plea of the facts set
forth if restraint is by private authority.

When prisoner discharged if no appeal. (Sec.15)


If one is unlawfully imprisoned, court shall order his discharge but such discharge shall not be effective until a copy of the
order has been served on the office or person detaining the prisoner. If person detaining him does not appeal, the
prisoner shall be released.

When prisoner may be removed from one custody to another (Sec.18)


1. By legal process
2. Prisoner is delivered to an inferior officer to carry to jail
3. By order of proper court or judge be removed from one place to another within the Phil. for trial.
4. In case of fire, epidemic, insurrection or other necessity or public calamity.

When does court acquire jurisdiction over person of respondent?


The writ itself plays the role as summon in ordinary actions; court acquires jurisdiction over the person of the respondent
BY MERE SERVICE OF WRIT.

APPEAL IN HABEAS CORPUS CASES


The appeal in habeas corpus cases may be taken in the name of the person detained or of the officer or person detaining
him.

An appeal in habeas corpus cases shall be perfected by filing with the clerk of court or the judge, within 48 hours from
notice of judgment, a notice of appeal.

RULE ON CUSTODY OF MINORS AND


WRIT OF HABEAS CORPUS

IN RELATION TO THE CUSTODY OF MINORS (A.M. No. 03-04-04-SC)

Who may file Petition? (Sec.3)


- A verified petition for the rightful custody of a minor may be filed by any person claiming such right.

Where to file petition? (Sec.3)


- Family Court of the province or city where the petitioner resides or where the minor may be found.

Provisional Order Awarding Custody (Sec.13)


As far as practicable, the following order of preference shall be observed in the award of custody:
a. Both parents jointly;
b. Either parent, taking into account all relevant considerations, especially the choice of the minor over seven years
of age and of sufficient discernment unless the parent chosen unfit;
c. The grandparent or if there are several grandparents, grandparent chosen by the minor over seven years of age
and of sufficient discernment, unless the grandparent chosen is unfit or disqualified;
d. The eldest brother or sister over twenty years of age unless he or she is unfit or disqualified;
e. The actual custodian of the minor over twenty years of age, unless the former is unfit or disqualified; or
f. Any other person or institution the court may deem suitable to provide proper care and guidance for the minor.

Temporary Visitation Rights (Sec.15)


The court shall provide in its order awarding provisional custody appropriate visitation rights to the non- custodial parent
or parents, unless the court finds said parent or parents unfit or disqualified.

Petition for Writ of Habeas Corpus (Sec. 20)


shall be filed with the Family court.
shall be enforceable within its judicial region to which the Family Court belongs.
the petition may however be filed with the regular court in the absence of the presiding judge of three Family
Court, provided however that the regular court shall refer the case to the family Court as soon as its presiding
judge returns duty.
petition may also be filed with the SC, CA, or with any of its members and, if so granted the writ shall be
enforceable anywhere in the Philippines. The writ may be made returnable to

a Family court or to any regular court within the region where the petitioner resides or where the minor may be
found for hearing and decision on the merits.

RULE 103
CHANGE OF NAME

Venue (Sec. 1)
RTC of the province in which he resides.

Contents of Petition (Sec.2)


It shall set forth:
1. that petitioner is a bonafide resident of the province where petition is filed for at least three years prior to the date
of filing;
2. all names by which petitioner is known;
3. cause for change of name;
4. name asked for.
Petition shall be signed and verified by person desiring his name changed or some other person in his behalf.

Requirement of verification is formal, NOT jurisdictional requisite. It is not a ground for dismissing petition.

Jurisdictional Requirements
1. the verified petition should be published for three successive weeks in some newspaper of general circulation in
the province;
2. that both the title and caption of the petition and its body shall recite:
a) name /names or aliases of the applicant;
b) cause for which the change of name is sought;
c) new name asked for. (Secan Kok vs. Republic, 52 SCRA 322).

Hearing - shall not be within 30 days prior to an election nor within 4 MONTHS after the LAST PUBLICATION of notice of
hearing.

Effects of Discrepancy in the Petition and Published Order


The defect in the petition and the order, as to the spelling of the name of the petitioner, is substantial, because it did not
correctly identify the party to said proceedings.

Grounds for change of name


1. name is ridiculous, tainted with dishonor and extremely difficult to write or pronounce;
2. consequence of a change of status; e.g. legitimated child;
3. necessity to avoid confusion;
4. having continuously used and been known since childhood by a Filipino name, unaware of her alien parentage;
5. a sincere desire to adopt a Filipino name to erase signs of former alienage, all in good faith and without
prejudicing anybody.

TITLE OF PETITION MUST CONTAINED THE FOLLOWNG


1. Official name (birth certificate) be very particular with the spelling because it may avoid or annul the
proceedings; it is jurisdictional;
2. all aliases; and
3. name asked for.

All the names or aliases must appear in the title or caption of the petition, because the reader usually merely glances at
the title of the petition and may only proceed to read the entire petition if the title is of interest to him. (Secan Kok vs.
Republic,supra).

A decree of adoption grants the adoptee the right to use the adopters surname but not to change the formers first name
which relief must be sought in a discrete petition under Rule 103. (Republic vs. Hernandez, GR NO. 117209, February 9,
1996).

For administrative procedure for Change of Name, refer to Administrative Order 1, Series of 2004. It only applies to:
1. clerical errors; and
2. innocuous errors.

RULE 107
ABSENTEES

ABSENTEE CONSEQUENCE

0-2 years --------

2 years to 7 years Petition for declaration of absence may be filed


Beyond 7 years (absence of 4 years under extraordinary Considered dead for all intents and purposes except for
circumstance) purposes of succession
For purposes of marriage: 4 years continuous absence shall
be sufficient for present spouse to remarry, 2 years only
under extraordinary circumstance

PURPOSE OF PETITION - to appoint an administrator over the properties of the absentee. Hence, if absentee left no
properties, such petition is unnecessary.

GROUNDS FOR TERMINATION OF THE ADMINISTRATION


1. absentee personally appears through an agent
2. absentee death is proven and heirs appear
3. third person appears showing that he acquired title over the property of the absentee
4. Actual or presumptive death cannot be the subject if it is the onlt question or matter involved in a case or upon
which a competent court has to pass. (Lukban vs. Republic, GR No. 8492, February 29, 1956)

No independent action for Declaration of Presumption of Death


Exception: the need for declaration of presumptive death for purposes of marriage (Article 41 of the Family Code).

RULE 108
CANCELLATION OR CORRECTION OF ENTRIES IN THE CIVIL REGISTRY

Republic Act No. 9048 which was passed by Congress on February 8, 2001 substantially amended Article 412 of the
New Civil Code, to wit:

SECTION 1. Authority to Correct Clerical or Typographical Error and Change of First Name or Nickname.No entry in a
civil register shall be changed or corrected without a judicial order, except for clerical or typographical errors and change
of first name or nickname which can be corrected or changed by the concerned city or municipal civil registrar or consul
general in accordance with the provisions of this Act and its implementing rules and regulations.
The above law speaks clearly. Clerical or typographical errors in entries of the civil register are now to be corrected and
changed without need of a judicial order and by the city or municipal civil registrar or consul general. The obvious effect is
to remove from the ambit of Rule 108 the correction or changing of such errors in entries of the civil register. Hence, what
is left for the scope of operation of Rule 108 are substantial changes and corrections in entries of the civil register. (Lee
vs. CA, G.R. No. 118387, October 11, 2001).

Requisites of Adversarial proceedings


1. Proper petition is filed where the Civil Registrar and all parties interested are impleaded.
2. The order of the hearing must be published once a week for three consecutive weeks.
3. Notice thereof must be given to the Civil Registrar and all parties affected thereby.
4. The civil registrar and any person having or claiming any interest under the entry whose cancellation or correction is
sought may, within 15 days from notice of the petition or from the last date of publication of such notice, file his
opposition thereto.
5. Full blown trial.

Proceedings for the correction of entries should not be considered as establishing ones status in a manner conclusively
beyond dispute. The status corrected would not have a superior quality for evidentiary purposes. There is no increase or
diminution of substantive right. (Chiao Ben Lim vs. Zosa, L- 40252, December 29, 1986)

PETITIONS FOR CHANGE OF NAME PETITIONS FOR THE CORRECTION, CANCELLATION OF


ENTRIES
Petition to be filed in the RTC where the petitioner Verified petition filed in the RTC where the corresponding
resides Civil registry is located
Solicitor General must be notified by service of a copy of Civil registrar concerned is made a party to the proceeding as
the petition. a respondent. The Solicitor General must also be notified by
service of a copy of the petition.
Petition is filed by person desiring to change his name Petition is filed by any person interested in any ACT, EVENT,
ORDER or DECREE
Order for hearing shall be published once a week for Order shall also be published once for three consecutive
three consecutive weeks weeks and court shall cause reasonable notice to persons
named in petition
Service of judgment shall be upon the civil register concerned
Petition for change of name (Rule 103) and petition for cancellation or correction of entries are DISTINCT
PROCEEDINGS.

Hence, a party cannot change name and correct an entry in a single petition without satisfying the jurisdictional
requirements. (Republic v. Balmore)

RULE 109
APPEALS IN SPECIAL PROCEEDINGS

Orders or judgments from which appeals may be taken (Sec.1)


An interested person may appeal in special proceedings from such order or judgment rendered which:
1. Allows or disallows a will;
2. Determines who are the lawful heirs of a deceased person, or the distributive share of the estate to which such
person is entitled;
3. Allows or disallows, in whole or in part, any claim against the estate of a deceased person, or any claim
presented on behalf of the estate in offset to a claim against it;
4. Settles the account of an executor, administrator, trustee or guardian;
5. Constitutes, in the proceedings relating to the settlement of the estate of a deceased person, or the
administration of a trustee or guardian, a final determination in the lower court of the rights of the party appealing
appealing, except that no appeal shall be allowed from the appointment of a special administrator; and
6. Is the final order or judgment rendered in the case, and affects the substantial rights of the person appealing,
unless it be an order granting or denying a motion for a new trial or for reconsideration.

ORDERS THAT ARE NOT APPEALABLE


1. Order directing administrator to take action to recover amount due to the estate;
2. Order made in administration proceedings relating to inclusion or exclusion of items of property in the inventory of
executor or administrator;
3. Order appointing special administrator;
4. Order granting or denying a motion for new trial or for reconsideration.

APPEAL IN ORDINARY CIVIL ACTION APPEAL IN SPECIAL PROCEEDINGS

PERIOD: 30 days
15 days

REQUIREMENTS Record on Appeal and Docket Fees


Notice of Appeal and Docket Fees

No extension May be extended on meritorious grounds

VENUE AND JURISDICTION OF SPECIAL PROCEEDINGS

SPECIAL PROCEEDING VENUE JURISDICTION

1. Settlement of the Estate Resident of the Decedent or if the MTC if the gross value of the estate does not
decedent is a non-resident, place exceed P200,000, or P400,000 in Metro Manila
where he had an estate
RTC if the gross value of the estate exceeds the
above amounts
2. Escheat a. Person dies intestate leaving no
heir Resident of the decedent or if
non-resident, in the place where he RTC
had an estate.

b. Reversion Where the land lies in RTC


whole or in part

c. Unclaimed Balance Where the RTC


dormant deposits are located

5. Appointment of Guardians Where the minor or incompetent Family Court (in case of Minors)
resides RTC (Regular courtsin cases other than minors)

Where the will was allowed or where


6. Appointment of Trustees the property or portion thereof RTC
affected by the trust is situated

7. Adoption Where the adopter resides Family Court

8. Rescission of Adoption Where the adoptee resides Family Court

9. Habeas Corpus Where the detainee is detained (if the SC, CA, RTC, MTC in the province or city in case
petition is filed with the RTC) there is no RTC judge

10. Change of Name Where petitioner resides RTC

11. Appointment of Representative of Where the absentee resided before his


Absentee/Declaration of Absence disappearance RTC

12. Cancellation/Correction of Entries Where the corresponding Civil Registry RTC


in the Civil Registries is located