Sap Interview Question

1. What is transfer order?

ANS: Transfer order is created for picking the goods in warehouse

management. Transfer order contain
1. Material Number
2. Quantity to be moved
3. Source storage bin to destination storage bin .
Through this transfer order picking list generated.

2. What are the fields in pricing procedure?

There are 16 fields that are given below:

ANS. 1. Step 2.Counter 3 Condition type 4. Description 5. From 6.
To 7. Mannual
8. Mandatory 9. Statistic 10. Print 11. Subtotal 12.
Requirement 13 alternative calculation type
14. Alternative condition base value 15. Account key 16
Accrual

3. What are the Standard output types in SD?

ANS. BA00 for order LD00 for delivery RD00 for billing and
RD03 for Cash sales.

4. What is Condition type?

ANS. Condition type is a pricing element such as

discount,freight,surcharge.This are used in pricing procedure to
represent condition record.

5. What is difference between delivery document & scheduling?

ANS. Delivery document is an electronic document where store

when how much quantity of materials and where the materials
should go ? on the other side, scheduling represent when
materials will be delivered in that case backward scheduling and
forward scheduling is used.

6 How is item category determined?

ANS .In general item category determination is happened through

sales document type+item usage+item category group+higher
level item category +default item category
In the creating from reference document item category
determination is happened from copy control where source item
category to target item category.if it is not maintained ,item
category determination is happened though normal determination
like sales document type+ item usage+item category group +
higher level item category+default item category.

7. What is Extract used in condition tech. in pricing?

ANS. Condition table+Access sequence+Condition type+pricing

procedure=condition technique.
The above extract is used to find suitable condition record.
CONFIGURATION: The process of tailoring SAP software by
selecting specific functionality from a list of those
supported by the software, very much like setting defaults
(e.g., Word, Access)(changing switches or setting default).
It is what you do to have the system be able to execute
your business processes the way you want to be (configures
the system to meet the needs of your business by using the
existing data). It includes the physical layout,
interconnections and functional characteristics of the
system. It determines what the system will do and how its
parts will interact. It uses the inherent flexibility of
the enterprise software to add fields, change field names,
modify drop down lists or add buttons. Configurations are
made using powerful built-in tool sets.

CUSTOMIZATION: To customise or adapt the system to your

business requirements, which is the process of mapping SAP
to your business process. It involves code changes to
create functionality that is not available through
configuration. Customization can be costly and can
complicate future upgrades to the software because the code
changes/modifications may not easily migrate to the new
version.

8. What is the difference between plant and storage location?

ANS .A plant may be delivering plant and production plant and

storage plant.
In Sales and Distribution, since plant is assigned with sales
organization and distribution channel, it is called
delivering plant.
Storage location, where the materials are stored, that is
called storage location. storage location is located in plant. Many
storage locations can be located in one plant.

9. What is Lean Warehouse Management?

ANS. Lean warehouse management is a small part of function

provided by warehouse management structure.
It only includes fixed bin storage. it switch off some
functions of warehouse management activities that are given
below : storage section
Reserve storage bin
Strategy to put away and picking
Replenishment
Inventory of storage bin level.

10. What is the purpose of sales document type?

ANS. Sales document will determine whether the process will be

cash sales or rush order
It will determine the process whether the order will be
normal order or release order.
It will determine what will be the delivery type of a order.
It will determine what will be the billing type of a order.
11. What is an integration point between SD AND MM?

ANS. When order is created availability check and transfer of

requirement is happened, that is one SD and MM integration
point.
In the case of delivery picking is happened and after that
PGI is happened that is another integration point of SD and MM.

12. What are MRP types?

ANS. MRP Means How the material is planned-such as Automatic

reorder point planning, annual reorder point planning, Forecast
Planning.

13. What is use of customer Account group?

ANS. Customer Account group control the master data of

customer
It help to determine customer number assignment
It help to determine which field should be optional and which
field should be mandatory and hide.
It control transaction of a customer master records
14. What is the difference between incomplete order and
backorder processing?

ANS. In the case of creating sales order, when mandatory fields

are missing, it is called incomplete order and it is decided by
incompletion procedure.
Backorder processing when material quantity is not confirmed
or delivery confirmation date cannot be kept.
There are two types of back order processing 1) manual back
order processing
2) Automatic via
rescheduling

15. Why does the customer master have different views?

 ANS: there are three views in customer master data that are
given below:
a) General Data: general data is applicable for accounting and
sales and distribution purpose
Address,Control data,payment
transaction,marketing,unloading point,export data,contact person
b) Company Code Data: Company code data is applicable only
accounting purpose.
Account management,payment
transaction,correspondence,insurance
c) Sales area Data: sales area data is applicable only sales
and distribution purpose.
Sales,shipping,billing,partner function.

16. What is t-code for listing the blocked documents?

ANS.T-code of listing blocked VKM1.

17. What is batch split?

ANS. When products are coming from different batch and its
batch number are different, batch split are happened.

18. What is Product attributes?

ANS. By defining product attributes, you take customer

preferences for product substitution into account. For example,
you may have customers who refuse products produced abroad,
or products that contain a coupon. When you define product
attributes, the system checks them in product selection, ignoring
any material with a product attribute that the customer has
explicitly rejected.

19. What is difference between SD account key and FI account

key?

ANS. As far as account key concern both are the same to find the
right G/L Account through condition technique.SD account key will
be from pricing procedure. On the other hand, FI account key will
be from tax procedure.

20. How is credit control determined?

ANS . Credit control area determined by credit control area+Credit

Risk Category+Credit group.

21. What are the parameters in FD32?

ANS. you can see overview of the customer, address of the

customer, central data of customer, status and payment history
of the customer.

22. What is the difference between routine and requirements?

ANS. routines define which field should copy from reference

document to target document.
Requirement should meet when is being copied from source
document to target document. If requirement is not met, a
warning message is displayed or process may be terminated.

23. What is condition supplement and why is it used?

ANS. Condition supplement dont have any access sequence.

They found together underlying one condition record. You set
allowed condition supplement in customizing for the main
condition type by assigning different pricing procedure. In the
case of creation of sales order, when pricing procedure is taken
into account, condition supplement is applied.

24. What is the difference between milestone and periodic billing?

ANS. Milestone billing is used in Plant engineering and

construction, full amount of money are spreading over several
dates within billing plan.
Periodic billing is used in Rental contract. Full amount of money
are billed over certain period of time.
25. What is the landscape?

ANS. They system landscape basically is the set-up or

arrangement of your SAP servers. Ideally, in an SAP environment,
a three-system landscape exists. A three-system landscape
consists of the Development Server-DEV, Quality Assurance
Server-QAS and the Production Server-PROD. This kind of set-up is
not primarily designed to serve as server clusters in case of
system failure, the objective to enhance "configuration pipeline
management".

26. What is variant in reporting?

ANS. Variant is a variation of report which delivered either R/3

system or save it. Each variant contains different fields that are
populated when you call up the report.

27. What is the difference between Static and Dynamic Credit

Check?

ANS. Static credit check is a check which is comparing the credit

limit assign to the customer to the total value of open sales order,
plus total value of open delivery that are not yet to invoiced plus
total amount billing document that are yet to be passed on
accounting plus total value of billing amount that are yet to be
paid by customer.
Dyanamic credit is a check which is comparing the credit
limit assign to the customer to the total value of open sales order,
plus total value of open delivery that are not yet to invoiced plus
total amount billing document that are yet to be passed on
accounting plus total value of billing amount that are yet to be
paid by customer.
But, difference is that time period (credit horizon) is attached with
dynamic credit states that the system is not calculated all open
item and all open value after credit horizon. On the other hand,
there is not time period is not attached with static credit limit. For
this reason, all open items and all open values is taken into
account.
28. What is difference between the item proposal and dynamic
proposal?

ANS.In item proposal,when you enter details in sales document

and click the propose items to get item list of the customer
regularly purchases
On the other hand,once you specify the sold-to-party and
press enter,system automatically gives the list of materials for the
customer regularly in a faster way than item proposal.

29. What is a field catalog?

ANS. A field catalog is a list of newly added field. If you want to

create table, you have to create field that is added to field
catalogue. After that you can create table.

30. What is the difference between condition type EK01 and

EK02?

ANS. EK01 is used as actual cost and EK02 is used as calculated

cost. Both are used in make-to-order production. In the case of
EK01, unit cost is issued first position on the conditions screen for
the items. The value can be used for the basis of price
determination.

On the other hand, in the case of EK02, the result of unit costing
is simply a statistical value which is compared with price.

31. What are the user exits?

ANS . User Exit is the place where you can enhance sap
documents and you can activate and deactivate some fields and
create some fields through coding.Even,you can create new
routine and formula through coding.But,you cannot change
standard sap document. This is can be done by ABAP (Advance
Business Application Programming)
32. What is the Function of item category group?

ANS. Item category group will determine the item category of an

item in a sales document. It is maintained material master sales
organization 2.Suppose,in the case BOM,if item category group is
ERLA,higher level item category TAQ and sub-item category is
TAE.On the other hand, if item category group is LUMF,higher
level item category is TAP and sub-item item category is TAN.
Item category depends on sales organization and distribution
channel. it is only outbound delivery.

33. What is pricing procedure?

ANS. Pricing procedure will determine how pricing take place in

sales order and billing. In Pricing procedure there are condition
types and there are 16 columns which control the condition types
to determine how the condition type will behave in a pricing
procedure.

34. What is condition exclusion?

ANS. Condition exclusion indicator can be set in condition type

and condition record.
If it is set in condition record, condition type is excluded from
being accessing and requirement function is ignored.
On the other hand, condition exclusion in condition record
help to compare condition record between two condition exclusion
groups or between two condition types to determine best price
.All other condition types will be deactivated.

35. Which delivery document type for STO process?

ANS .There are two STO (Stock Transfer Order) that is 1) intra
company stock transport order which delivery document type is
UB and 2) inter company stock transport order which delivery
document type is NB.
36. What is difference between the header level condition and
item level condition?

ANS. Header level condition is maintained in header level pricing

procedure in sales order. This condition does not have any access
sequence.So; you have to maintain condition record manually.
This condition record distributed proportionately between items in
whole documents .if you assign formula of alternative condition
base value with condition type, condition type will distribute
between items in whole document on the basis alternative
condition base value.
Item level condition is applicable only for that item. it has
access sequence .So, condition record can be fetched
automatically from condition table.

37. What is the link between credit management and subtotals?

ANS. In pricing procedure pricing value plus tax is stored in a

subtotal field that is A) VBAP-CMPRE which is used for credit check
in order and delivery through credit group which is assigned with
sales document type and delivery document type.

38. What is Delivery group and what is its purpose?

ANS. Delivery group is used for credit check. Because credit group
is assigned with delivery group.
Automatic credit control is happened in delivery group.

39. What is main purpose of maintaining the master data?

ANS. Master data provides important sources of data for creating

documents.
Master data help to run business transaction smoothly.
 Master data help to define which field is important and which
field is important

40. What is line item?

ANS. Line item is an individual item in a sales document which

has a item detail such as shipping point, division and route.

41. What is difference between listing and exclusion?

ANS. If company want to give certain products to particular

customer, company need to create listing through tcode VB01.On
the other hand, if customer doesnt want to purchase one product
among the other products .You can exclude this product from the
list. Through tcode VB02.Listing and Exclusion follow condition
technique.

42. What are the functions performed in a support client?

ANS.the function is to solve day to day issue sent by the end user
and sometimes enhancement too.

43. What is Header Condition?

ANS.In Header condition doesnt have any access sequence .For

this reason, it has to be maintained manually in header level
pricing procedure in sales order.So, its value is divided among
different items in a sales order proportionately such as HM00,
AMIW condition type.

44. What are the highest organizational units in SD, MM, PP and
FICO?

ANS .Highest Organizational unit in SD is Sales

Organisation.Highest organization unit in MM is Plant and Highest
Organization in PP is Plant. Highest organization unit FI is
Company code and CO is controlling area.

45. What is the functionality of negative posting in billing

document?

ANS.In standard system, credit memo and cancellations

document is posted opposite side of account as compared to
customer receivable account. Customer requested that credit
memo and cancellations should be posted same side of customer
account, this allow the account to have zero balance. The totals
line in the account can also be zero, in other word, a sales does
not take place.Therefore,you have activate negative posting
option in billing doc type.

46. How is shipping point determined?

ANS. Shipping condition from sales document type, if it is not

maintained, it takes from sol-to-party customer master sales area
shipping tab page.
Delivering plant from customer material info record, if it not
maintained, it takes from ship-to-party customer master record .if
it is not maintained, it takes from material master sales-org1.
Loading group from material master record plant/storage 1
tab page

47. What is difference between transport and task?

ANS.The transport request contains transport no and task no. Task

no contains activities. When the request is released, task no
released first then request no is released.

48. What is the client specific data?

ANS .Client specific data means when data is maintained within

same client suppose client 500, and under 500 client you create
company structure and under this company structure you create
customer master data and material master data and under this
company structure all business transactions is happened .Thus, all
business transactions which is happened in the same 500(client)
that is called client specific data.

49. What is ABAP debugging?

ANS. Debugging is a process to understand program behavior in

runtime. SAP has a inbuilt debugger which is part of the ABAP
workbench.

50. What is the difference between discount and rebate?

ANS. Discount is given on individual purchase whatever customer

purchase suppose customer want to purchase 2 two soft drink
bottle each 2 ltr and after purchase customer will get discount on
two bottle purchase .On the hand ,Rebate is given total volume of
a sales in particular customer
on yearly or monthly and retrospectively.

51. What are the routines?

ANS. Routines are formula which is hard corded and prepared by

ABAPer.As a functional consultant, you can only do system
modification.But, you cannot create routines.

52. What is meant by Variant Configuration?

Ans: Attribute of materials are not predefined and there are many
possible variations, you can define them in the sales order in the
context of a variant. You can define in a sales order on the context
of a variation configure.

53. What is the relationship between sales organization and

Company code?

ANS: Sales organization is highest organization unit in sales and

distribution and company code is highest organization element in
FI.
54. What are the influencing factors for account determination?

ANS: Account determination is depended on Application

+Condition type+ Chart of Account + Sales organization+Account
assignment group of payer master +Account assignment group of
material +Account key .

55. What are dependencies in variant configuration?

ANS. Configurable Material, Configurable profile, Class, and value

that is depended on variant configuration.

56. How is alternate condition base value?

ANS. Alternate condition base value is used in pricing procedure

to calculate a value on the basis of base value of a material such
as you want to give 10 % discount to material on the basis of
material base value .For this reason, you have to assign certain
routine that is called alternate condition base value.

57. What is the use of pod?

ANS. POD means proof of delivery. When delivery is being done,

at the time of receiving, ship-to-party verifies whether any
discrepancy is there, if discrepancy is there, delivery is not
confirmed. If the quantity is ok, ship-to-party transfer proof of
delivery through IDOC to R/3 system.

58. When will you combine deliveries into one invoice?

ANS. When delivery due date, destination country,

bill-to-party is same ,deliveries are combined into one invoice

59.What is the purpose of text determination, account

determination, partner determination, output
determination, storage location determination
Answer1:
Text determination: For transferring information from material or
customer to order/delivery or invoice (and anything in between)

Account determination: For transferring financial and costing

information to proper financial docs

Partner determination: For determining who is is legally

responsible for A/r, who the goods are going to and whatever else
you want to drive through this functionality.

60. Output determination: What kind of output does a

sales/delivery/billing document create and who gets it, where?.
For example A partner might get an EDI notification for a sales
order just confirmed, whereas a financial/leasing company gets
the invoice!

Answer2:
(a) Text Determination: Any Texts in Material Master/Material
Determination/Order/Delivery , etc is meant to convey messages
to the subsequent documents for compliance. e.g. "Give Top
Priority" message mentioned in Order is meant for Production
Dept.

(b) Account Determination: is integration between Finance and

SD. The A/P along with Account Keys need to be allocated
accordingly with combination of Account Determination Group for
Customer and Material if required.

(c) Partner Determination: To identify which type of Partner it is

so that if required for same Customer different Partner Functions
may be required e.g Only One Sold To Party per Customer. More
than One Ship to Party/ Bill to Party/ Payer possible. Accordingly
different Masters will have to be created. Useful for dispatch of
Material in case of Ship to Party, sending Bill in case of Bill to
Party and payment follow up/Dunning in case of Payer.
(d) Output Determination: What type of Output (Fax/Mail, etc) is
required, where and in what Format(ABAP Customization may be
required in some cases especially Invoices).

(e) Storage Location Determination: depends on Plant, Shipping

Point and Storage Conditions
What are the five imp fields to be maintained in account
determination
Account Determination: Sales View, Sales Organization,
Distribution Chanel, Chart of Accounts, Account Assignment Group
for Customer and Material and Account Keys.

61. What is meant by transfer of data from legacy code to sap

Legacy Code ?
Answer1:
It should be legacy data to SAP. What it means is you want to
transfer all the customer and materials and all other information
from Older (legacy system) to new SAP system. You can do it
using many tools, most noticeably MDMs.

Answer2:
Before installation of SAP, Data maintained by Company is called
Legacy Data. At the time of installation, it is required to transfer
Data from Legacy to SAP like Masters (Material/Customer, etc). It
can be done in various ways like BDC, LSMW, etc.
What do you do really in pricing determination, and

62. what are the main differences between pricing procedures?

Answer1:
Pricing is determined by combination of Sales Organization,
Distribution Channel, Division, Customer Pricing Procedure and
Document Pricing Procedure.

Answer2:
We determine how the prices are calculated, taking into account
sales area(sales org, distribution channel, division), document
type and customer(generally sold-to-party).
The main differences between pricing procedures would be the
differences as we mentioned above, from the point of view of field
entries. Coming to the output and the procedure, Suppose the
condition types used will be different and hence the following
whole procedure. One pricing procedure determination to the
others,

63. What and where types of copy controls we change

Copy Control: is basically meant so that Data is copied from

preceding Document to subsequent one. What subsequent
Document is required is to some extent determined by Customer
Requirements as well as Document Types. e.g. In general case of
Standard Order, it will be Copy Control (Order to Delivery) from
OR to LF .

64. What is the difference between the Availability check 01 (Daily

requirement) and 02 (Individual Requirement) in material master?

01 and 02 are the checking group. Availability check is carried out

with the help of these checking group and checking rule.
Checking group 01 and 02 are maintained on the material master.

01 - Individual requirement -For this system generates transfers

the requirement for each order to the MRP .So that MM can either
produce or procure.

02- Collective requirement.-In this all the requirements in a day or

in a week are processed at a time. System stores all request and
passes on to the MRP in MRP run. In this system performance is
high however you can not do the backorder processing whereas in
other you can do

65.What is transfer order?

An instruction to move materials from a source storage bin to a

destination storage bin in a warehouse complex at a specified
time. A transfer order consists of items that contain the quantity
of the material to move and specifies the source and destination
storage bins. A transfer order can be created based on a customer
delivery, a transfer requirement, or a posting change notice.
Source and destination storage bins can be in different
warehouses.
Application:
This is the term of Warehouse Management (LE-WM) and linked
into SD Module, where clients business run through Warehouse
Related Transaction:
VL01N
LT03
LT09
VL02N

66. What are the fields in pricing procedure?

There are 16 columns in pricing procedure
1. Step
2. Counter
3. Condition type
4. Description
5. From
6. To
7. Manual
8. Mandatory
9. Statistical
10.Print
11.Subtotal
12.Print
13.Alternative calculation type
14.Altenate condition base value
15.Account key
16.Accruals

67. What are the Standard output types in SD?

Standard Output Types in SD are as under:
1. Sales Order Confirmation: BA00
2. Outbound Delivery Note: LD00
3. Billing Document: RD00
5. Cash Sales: RD03
6. Inquiry: AF00
7. Quotation: AN00
8. Contract: KO00
9. Picking List: EK00

68.What is Condition type?

A condition type is one which describes that what is the purpose
of that condition i.e. it represents a real time pricing like price,
discount, freight or taxes condition types are used to define how
the particular condition is going to perform. Condition types are
linked to access sequence which in turn is linked to condition
tables. Condition types are used wherever we use condition
technique. Hence it is used in pricing, material determination,
output control, etc.Some important condition types in pricing are
pr00-pricing, kfoo-freight, k007-customer discount...

69.What are the issues u have faced in training?

What are the challenging issues you have faced in
implementation project/Maintenance project in SD Functionality?
How you have overcome that issue?

We can say during the implementation the challenges which we

faced are
* High expectations from the system
* Lack of IT awareness among employees
* End user training
* Lot of complex business processes which lead to highly
customized product etc..

70. What is difference between delivery document & scheduling?

Delivery doc is the actual delivery that we create in VL01N for the
sales order.
Delivery scheduling is the process by which system proposes the
confirmed delivery date when a sales order is loaded.
For eg consider that the customer has placed an order on 8th Sep
& requested delivery RDD on 12th. Consider that you have
maintained 2 days as transit time, 1 day as loading time & 1 day
as pick pack time. Then the system initially carries backward
scheduling from the RDD. So from 12th, it will calculate
backwards. So your goods should leave your shipping point by
10th, loading should start by 9th, pick pack should start on 8th.
System will see is material is available on 8th. If yes, then it will
confirm the requested delivery date RDD. If not, system will check
for the material availability date MAD. If MAD is on 10th, then
system will do forward scheduling from 10th. So items can be
picked by 11th, loading done on 12th & goods will reach customer
on 14th (2 days transit). So confirmed delivery date is 14th.
System will propose this date as delivery date in shipping view of
sales order main screen. This process is called delivery
scheduling.