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  • Event Planning Checklist

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    Amr Shaheen
    156 Ansichten4 Seiten
    The document is an event planning checklist for Carnegie Mellon University. It outlines the key tasks that need to be completed to plan an event, organized into sections like basics, venue, food/drinks, decorations, advertisements, printing, speakers/performers, disability access, and miscellaneous. The checklist includes tasks such as reserving rooms and equipment, ordering catering, creating advertisements and promotional materials, arranging for speakers, and addressing accessibility needs. It provides a comprehensive list of all the elements that must be addressed to successfully organize an event.

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    The document is an event planning checklist for Carnegie Mellon University. It outlines the key tasks that need to be completed to plan an event, organized into sections like basics, venue, food/drinks, decorations, advertisements, printing, speakers/performers, disability access, and miscellaneous. The checklist includes tasks such as reserving rooms and equipment, ordering catering, creating advertisements and promotional materials, arranging for speakers, and addressing accessibility needs. It provides a comprehensive list of all the elements that must be addressed to successfully organize an event.

    Copyright:

    © All Rights Reserved
    Als PDF, TXT herunterladen oder online auf Scribd lesen
    Markieren Sie unangemessene Inhalte
    156 Ansichten4 Seiten

    Event Planning Checklist

    Hochgeladen von

    Amr Shaheen
    The document is an event planning checklist for Carnegie Mellon University. It outlines the key tasks that need to be completed to plan an event, organized into sections like basics, venue, food/drinks, decorations, advertisements, printing, speakers/performers, disability access, and miscellaneous. The checklist includes tasks such as reserving rooms and equipment, ordering catering, creating advertisements and promotional materials, arranging for speakers, and addressing accessibility needs. It provides a comprehensive list of all the elements that must be addressed to successfully organize an event.

    Copyright:

    © All Rights Reserved
    Als PDF, TXT herunterladen oder online auf Scribd lesen
    Markieren Sie unangemessene Inhalte
    von 4

    Carnegie Mellon University Event Planning Checklist

    Event Title:_______________________________________ Sponsoring Organization(s): _________________________


    Event Date:_______________________________________ Person in Charge: _________________________________
    Location:_________________________________________ Phone #: ________________________________________
    Anticipated Attendance: ___________________________ Email: __________________________________________

    Task to Be Completed Due Date Assigned To Date Completed


    Event date
    Event times
    Basics

    Rain plans
    Budget
    Guest list

    Room reservation
    Rain location reservation
    Space layout
    Equipment Rental
    Tables
    Chairs
    Stage
    Venue

    Podium
    Sign stands
    Stanchions
    Pipe & drape
    Coat rack/room
    Trash cans
    Recylcing/compost bins
    Tents
    Portable Toilets

    Order A/V equipment


    Multimedia

    Speakers
    Microphones
    Lights
    Projector/Screen
    MM Continued DVD player/CD Player/iPod Cables/Laptop
    Band equipment
    Hire Photographer
    Hire Videographer

    Catering/food
    Refreshments
    Food/Drinks

    Utensils/paper products
    Servingware
    Food tables/tableclothes
    CUC food registration form
    Social event registration for events with acohol

    Purchase Decorations
    Balloons
    Tableclothes
    Decorations

    Centerpieces
    Banners
    Other:
    Make decorations map/layout
    Seek volunteers for setting up decorations

    Bridge Event
    Flyers
    Doherty poster
    Doherty banner
    Stake signs
    Advertisements

    Stake sign application


    Chalking
    The Tartan Ad
    WRCT Ad
    announce@andrew.cmu.edu
    8.5x11 News
    CMU online event calendar/news feed
    Table Tents
    Social Media (Facebook, Twitter, etc.)
    Email listservs
    Advertisements Cont Word of mouth campaign
    Event website
    Invitations
    Tabling in the CUC
    Save the date announcements
    Advertising timeline

    Advertisements
    Invitations
    Programs
    Printing

    Promotional give-aways
    Tickets
    Directional signage
    Nametags
    Placecards

    Contract
    Supplier forms
    Lodging
    Speaker/Performer

    Transportation
    Parking
    Campus escort
    Green room reservation
    Hospitality
    Payment/Reimbursement
    Thank you card/gift/honorarium
    Script for introduction

    Accessible location
    Disability Access

    Special transportation
    Wheelchair access
    Special seating section
    Sign language interpreter
    Video subtitles
    Accommodation statement on advertisements
    Book security/EMS
    Schedule volunteers
    Confirm times with all vendors two days before event
    Miscellaneous

    Evaluate event
    Review/update finalized budget
    Issue payment to vendors or reimburse members
    Send thank you cards
    Reserve cash box
    Obtain special permits or licenses

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